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Home My WebLink About2013.12.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY R -C Ef VED TYPE OF MEETING: DATE: Regular December 17, 2013 lid.! z 2013 TIME: PLACE: 6:30 pm Council Chambers, Old Central Building Clerk's O'l lhee 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 pm on Friday, December 13, 2013. i Juliann M. Stevens, D6puty City Clerk AGENDA 1. Call to Order Chairman Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the December 3, 2013 Regular Meeting and the December 10, 2013 Work Session Attachment #3A B. Approval of Claims Attachment #3B C. Receipt of the Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 3, 2013 The Owasso Public Golf Authority met in regular session on Tuesday, December 3, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Wednesday, November 27, 2013. Call to Order Chairman Bonebrake called the meeting to order at 7:31 pm. 2. Roll Call Present: Chairman - Doug Bonebrake Vice-Chair - Chris Kelley Trustee - Charlie Brown Trustee - Jeri Moberly Trustee - Patrick Ross A quorum was declared present. Staff Interim City Manager- Warren Lehr City Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the November 19, 2013 Regular Meeting B. Approval of Claims Mr. Ross moved, seconded by Mr. Brown to approve the Consent Agenda with claims totaling $5,775.45. Also, included for review was the payroll report for 11/16/13. YEA: Brown, Moberly, Ross, Kelley, Bonebrake NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda No action required 5. Report from OPGA Manager No report Owasso Public Golf Authority December 3, 2013 Page 2 6. Report from OPGA Attorney No report 7. New Business None 8. Adjournment Mr. Ross moved, seconded by Mr. Brown to adjourn the meeting. YEA: Brown, Moberly, Ross, Kelley, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 7:32 pm. Doug Bonebrake, Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, December 10, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, December 10, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, December 6, 2013. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:04 pm. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman None Chris Kelley Vice Mayor/Vice Chairman Charlie Brown Councilor/Trustee Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO ADMINISTRATION ITEMS A. Website Content Management Teresa Willson presented item A and discussion was held. Ms. Willson commented that staff was finalizing the evaluation of vendor services and anticipates placing the item on the December 17, 2013 agenda for Council consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Maple Glen IV B. Recycle Center Master Plan C. FY 2015 Community Development Block Grant Bronce Stephenson presented item A and discussion was held. It was further explained that staff anticipates placing the Maple Glen IV Final Plat on the December 17, 2013 agenda for Council consideration and appropriate action. Roger Stevens presented item B and discussion was held. Mr. Stevens commented that a public hearing to solicit citizen input is anticipated for the January 21, 2014 Council meeting. The Council recessed the meeting at 7:13 pm and returned at 7:18 pm. Bronce Stephenson presented item C and discussion was held. Mr. Stephenson commented that a community meeting would take place in January in order to receive citizen input and suggestions for the 2015 Community Development Block Grant funds. Information related to the public meeting will be disseminated using the city's social media sites and local news media. December 10, 2013 Page 2 ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. City Manager Report • RFQs for Former Bank Building Remodel • Sales Tax Report • City Manager Report Warren Lehr stated that requests for qualifications were received for the design of the future City Hall building and that staff has completed an evaluation of each submittal. Mr. Lehr further advised that staff completed fee negotiations with BKL Incorporated of Tulsa, Oklahoma and anticipates placing an item on the December 17, 2013 Council agenda for consideration and action to approve an agreement for professional architectural and engineering services for the renovation work. Discussion was held. Sherry Bishop provided the monthly sales tax report and discussion was held. Warren Lehr reminded the Council of the parade on Saturday, December 14 at 9:00am. He also advised of the following: a resolution calling an election will be placed on the December 17 agenda; staff continues to discuss with SKO railroad representatives concerns with blocking the railroad track across E 76 Street North and possible solutions; the OEDA at their December 12 meeting will discuss a federal tax exempt financing program for economic development; staff received the results of a traffic study conducted for the HWY 20 signalization project and is reviewing the findings. ITEM 5: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY Councilor Brown presented this item. Discussion was held regarding a draft financial disclosure statement and possible resolution language as provided by Councilor Brown. Councilor Brown requested Julie Lombardi draft a resolution in a format that could be used by the city. Following additional discussion, Councilor Brown stated that he will revise the draft form based on the discussion held and will bring it back before the Council for additional consideration. ITEM 6: REPORT FROM CITY COUNCILORS Mayor Bonebrake expressed appreciation to city staff for their snow and ice removal efforts during and after the weekend winter weather event. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PROSPECTIVE CANDIDATES FOR EMPLOYMENT FOR THE POSITION OF CITY MANAGER; SUCH REQUEST PURSUANT TO TITLE 25 O.S. § 307(8)(1) Councilor Kelley moved, second by Councilor Moberly to enter into executive session. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5-0. The Council with Gary Holland and Julie Lombardi entered into executive session at 8:29 pm. At 8:35 pm the Council returned to the Council Chambers and resumed in open meeting. December 10, 2013 Page 3 ITEM 8: ADJOURNMENT Councilor Moberly moved for adjournment, seconded by Councilor Brown. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5-0 Meeting adjourned at 9:36 p.m. Doug Bonebrake, Mayor/Chairman Juliann Stevens, Minute Clerk Claims List 12/17/2013 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK REASORS-FOOD 45.31 JPMORGAN CHASE BANK WALMART-FOOD 61.98 JPMORGAN CHASE BANK REASORS-FOOD 163.62 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 207.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 170.79 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 143.95 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 539.13 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 129.19 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 132.18 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 75.05 JPMORGAN CHASE BANK REASORS-FOOD 19.79 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 759.14 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 67.52 JPMORGAN CHASE BANK GRT PLAINS-BEVERAGE ORDER 380.30 TOTAL OPGA 2,894.95 GOLF SHOP JPMORGAN CHASE BANK OFFICE DEPOT-LABELS/PAPER 64.47 JPMORGAN CHASE BANK TEXOMA-SUPPLIES 110.76 OGA, INC HANDICAP SERVICE 80.00 TOTAL GOLF SHOP 255.23 COURSE MAINT JPMORGAN CHASE BANK LOWES-SPRAY PAINT 15.50 JPMORGAN CHASE BANK FASTENAL-RETURN -65.31 JPMORGAN CHASE BANK LUBER BROS-MOWER PARTS 466.88 HOLLIDAY SAND & GRAVEL CO NURSERY GREENS MIX 537.48 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 TIMMONS OIL COMPANY FUEL 902.55 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 JPMORGAN CHASE BANK OREILLY-OIL ABSORBENT 10.98 JPMORGAN CHASE BANK OREILLY-GLOVES 14.49 JPMORGAN CHASE BANK OREILLY-GLOVES 0.50 JPMORGAN CHASE BANK OREILLY-HYDRAULIC FITTING 4.17 JPMORGAN CHASE BANK OREILLY-SPRAY PAINT 23.16 JPMORGAN CHASE BANK OREILLY-OIL FILTERS/OIL 70.83 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 170.84 JPMORGAN CHASE BANK OREILLY-HOSE GUARDS 36.99 JPMORGAN CHASE BANK LUBER BROS-BRAKE LEVER 62.07 JPMORGAN CHASE BANK LUBER BROS-BRAKE CABLE 64.96 JPMORGAN CHASE BANK LUBER BROS-SEAL KIT 189.21 JPMORGAN CHASE BANK TRAVEL EXPENSE-COOK 10.38 Page 1 Claims List 12/17/2013 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT.. JPMORGAN CHASE BANK WINFIELD-SPRAY DYE 183.78 JPMORGAN CHASE BANK LODGING EXPENSE-COOK 107.12 JPMORGAN CHASE BANK BRIGGS-CARBURETOR 278.20 JPMORGAN CHASE BANK PRESTIGE FLAG-RANGE FLAGS 84.59 VERIZON WIRELESS WIRELESS CONNECTION 40.01 JPMORGAN CHASE BANK ATWOODS-HYDRANT 43.88 AT&T CONSOLIDATED PHONE BILL 85.23 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 111.37 JPMORGAN CHASE BANK UNITED-AIRFARE 416.60 JPMORGAN CHASE BANK PROF TURF-ROD ENDS 140.15 JPMORGAN CHASE BANK PROF TURF-MOWER REPAIR 466.37 JPMORGAN CHASE BANK PURVIS-BEARING 6.31 JPMORGAN CHASE BANK AGA-CHAINSAW SWITCH 34.92 JPMORGAN CHASE BANK GCSAA-REGISTRATION 565.00 JPMORGAN CHASE BANK FASTENAL-STEEL 71.71 JPMORGAN CHASE BANK FASTENAL-STEEL 61.19 JPMORGAN CHASE BANK LOWES-BAR OIL 10.96 TOTAL COURSE MAINT 571.15 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES 4.97 JPMORGAN CHASE BANK REASORS-SUPPLIES 4.58 TOTAL FOOD & BEV 9.55 GOLFADMIN YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER SERVICE 25.00 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER SERVICE 10.00 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER SERVICE 100.00 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 404.15 FREDERICK SOMMERS & WESTERN SIGN CO SIGN 575.00 SAV-ON PRINTING & SIGNS LLC BUSINESS CARDS 70.00 MISOK LLC WIN REPAIRS 247.50 JPMORGAN CHASE BANK COX-WIFI 89.95 JPMORGAN CHASE BANK LOWES-SUPPLIES 28.80 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 299.66 AT&T CONSOLIDATED PHONE BILL 305.86 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 JPMORGAN CHASE BANK MURPHY-CLUBHOUSE SUPPLIES 404.72 TOTAL GOLF ADMIN 2,860,64 11 301.5 , FUND GRAND TOTAL OPGA GRAND TOTAL $11,301.52 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11130113 Department Payroll Expenses Total Expenses Golf Shop Operations 1,526.54 2,698.32 Cart Operations 910.07 1,021.83 Golf Course Operations 7,000.89 10,182.24 Food & Beverage 1,850.26 2,070.52 General & Administration 3,232.22 4,722.26 FUND TOTAL 14,519.98 20,69517 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of November 2013 and 2012 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) November 30, 2013 Month Year Percent To -Date To -Date Budget of Budget 32,373 284,991 609,000 46.80% 5,483 54,531 170,000 32.08% (4,394) (42,009) (124,100) 33.85% 9,946 80,788 187,000 43.20% (4,253) (43,167) (95,000) 45.44% 1,730 8,351 18,700 44.66% 40,885 343,486 765,600 44.86% 50,000 50,000 250,000 20.00% 90,885 393,486 1,015,600 38.74% 46,860 287,178 4,236 57,686 12,930 81,513 700,500 41.00% 124,000 46.52% 191,100 42.65% 64,026 426,377 1,015,600 41.98% 26,859 (32,892) November 30, 2012 Month Year Percent To -Date To -Date Budget of Budget 29,684 248,184 510,000 48.66% 8,100 67,015 165,000 40.62% (6,118) (50,893) (124,000) 41.04% 11,297 83,542 178,000 46.93% (5,697) (42,422) (87,000) 48.76% 1,555 9,282 18,700 49.64% 38,821 314,708 660,700 47.63% 250,000 0.00% 38,821 314,708 910,700 34.56% 52,936 302,902 668,600 45.30% 4,788 64,724 110,200 58.73% 7,568 82,835 131,900 62.80% - 9,180 - 65,292 459,640 910,700 50.47% (26,471) (144,932)