HomeMy WebLinkAbout2009.11.10_City Council Agenda_SpecialPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
Special
DATE:
November 10, 2009
TIME:
5:30 p.m.
PLACE:
Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 5:30 PM on Friday, November 6, 2009.
Juliffffi M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order.
Mayor Stephen Cataudella
2. Tour of the City's Wastewater Treatment Plant.
The City Council will tour the City's Wastewater Treatment Plant, located at 601 S. Main,
Owasso. Following the tour, the City Council will return to Old Central for the remainder
of the worksession discussion. The tour of the Wastewater Treatment Plant is open to
the public.
Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters relating to the office of the City Manager, such
executive session provided for in O.S. 25, Section 307(B)(1).
Mayor Cataudella
Owasso City Council
November 10, 2009
Page 2
4. Discussion relating to Operational Items.
Mr. Lehr
Attachment # 4
A. Planning items
B. Review of bids received for purchase of Fire Incident and Patient Care Reporting
software
C. Review of bids received for the construction of the N. Garnett Regional Detention
Facility
D. Status update of bidding process for the construction of the Wastewater
Treatment Plant Improvements
E. Status update of bidding process for the construction of the E. 70" Street North
Sanitary Sewer Interceptor
5. Discussion relating to City Manager Items.
Mr. Ray
A. Briefing on Oklahoma Water Resources Board Funding and Projects
B. City Manager Report
1. monthly sales tax report
6. Report from City Councilors.
7. Adjournment.
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TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: REQUEST FOR A PARTIAL EASEMENT CLOSURE
DATE: NOVEMBER 2, 2009
BACKGROUND:
The City of Owasso has received a request for the partial closure of a utility easement located in the
rear yard of 13800 East 94`h Street North. A survey of the site is included for your review.
PROPERTY CHARACTERISTICS:
The legal description of the property is Lot 1, Block 5, Nottingham Estates III Addition. The tract is
zoned for RS -2 Single - Family Residential use and is occupied by a 2 -story house. The existing land
use is residential for the subject property, as is land to the east, south and west. The property is
served by municipal water, wastewater, police, and fire services.
ANALYSIS:
The applicant desires to close a portion of the existing 25' utility easement in order to correct the
title work regarding the existing swimming pool and pool house that was built over a portion of
the utility easement. All utility companies have been notified, and have accepted the
modification to the utility easement. If the easement closure request is approved, the existing 25'
utility easement would be modified to allow access to utility lines. The staff finds that this
request will have no detrimental impacts to the subject tract, or the surrounding areas.
TECHNICAL ADVISORY COMMITTEE:
The request for the partial utility easement closure was reviewed by the Owasso Technical
Advisory Committee at their regular meeting on October 28, 2009. At that meeting, utility
providers and city staff are afforded the opportunity to comment on the application and request
any changes or modifications. There were no comments made in regards to this item.
PLANNING COMMISSION:
The Owasso Planning Commission will consider the request at their regularly scheduled meeting
on November 9, 2009.
RECOAMENDATION:
The staff intends to recommend that the request for the partial utility easement be approved.
ATTACHMENTS:
1. Survey of the Site
MORTGAGE INSPECTION CERTIFICATE
PREPARED BY: GLENN ENGINEERING AND SURVEYING CO., P.C.
C.A. 4154 (PF/LS) exp 06/30/2010
1927 E. 35h Place, Tulsa, Ok 74105
Tel-918-746-3416 Cell 918- 645-0095 Fax-918-749-2873
FOR SCOTT TITLE AND ESCROW COMPANY, INC.
RCB BANK
AMERICAN SECURITY TITLE INSURANCE COMPANY
MORTGAGEE: RANDALL ALLEN GILL and REGINA ANN GILL
THIS PROPERTY LIES IN ZONE -X- UNSHADED" FLOOD HAZARD
AREA PER FLOOD MuRANCE RATE MAPNO. 40143C0737K
LAST REVISED 0927l1999-
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MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: OZ- 09 -02, A REQUEST FOR REZONING OF .24 ACRES LOCATED
AT SOUTHEAST CORNER OF 2"D AND ATLANTA.
DATE: NOVEMBER 2, 2009
BACKGROUND:
In order to further facilitate the development of their property for commercial use, Vines Properties,
Incorporated has submitted a request that their property be rezoned from a Residential Duplex (RD)
Zoning District to a Commercial Shopping (CS) Zoning District. A general area map is attached for
review.
PROPERTY CHARACTERISTICS:
The property is currently developed and is zoned RD (Residential Duplex). The subject site is
.24 acres in size. The property will be served by municipal water, wastewater, police, and fire
services.
LEGAL CONSIDERATIONS OF ZONING REQUESTS:
Section 1500 of the Owasso Zoning Code outlines the city's policy on zoning amendments. The
code states that amendments will be adopted to recognize changes in the Comprehensive Plan, or to
recognize changing conditions in a particular area or in the jurisdictional area. Zoning changes must
be based on two fundamental questions: 1) Does the requested zoning allow a land use that is
appropriate for the subject property, and 2) Is the requested zoning in conformance with the Owasso
Land Use Master Plan?
Development considerations such as traffic, roads, grading, drainage, stormwater detention, utilities,
rights -of -way, etc, are not to be considered until the platting stage of development. At the platting
(and site planning) stage, the Planning Commission, municipal staff, and the Technical Advisory
Committee work with the applicant to solve these types of specific development concerns.
The proposed development for this property is unknown.
CONFORMANCE TO MASTER PLAN DESIGNATION:
The requested zoning designation, Commercial Shopping (CS), is compatible within the Owasso
Land Use Master Plan's designation for the property.
ANALYSIS:
The subject property lies to the southeast of 2 "d and Atlanta, and is adjacent to compatible
developments. The applicant has requested a Commercial Shopping (CS) Zoning Designation to
allow for the construction of facilities that would support light commercial uses such as retail or
office space. The requested use is found to be in accordance with the Owasso Land Use Master
Plan.
Any development that occurs on the subject property must adhere to all subdivision, zoning and
engineering requirements including but not limited to paved drives and storm water detention.
Sewer service and water service will be provided by the City of Owasso.
PLANNING COMMISSION:
The Owasso Planning Commission will consider the request at their regularly scheduled meeting
on November 9, 2009. Letters were mailed to surrounding property owners and the legal
advertisement was published in the Owasso Reporter. If the Commission approves this
application it will then require City Council approval.
RECOMMENDATION:
Staff intends to recommend approval of OZ- 09 -02.
ATTACHMENT:
1. Case map
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MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: ANNEXATION 09 -03
DATE: NOVEMBER 2, 2009
BACKGROUND:
The City of Owasso has received a request for the annexation of approximately 30 acres, located
on the northeast comer North Garnett Road and East 106`h Street North.
EXISTING LAND USE:
A portion of the property contains a golf driving range
SURROUNDING LAND USE:
North: Large Lot Residential / Agriculture
South: Large Lot Residential / Agriculture
East: Large Lot Residential / Agriculture
West: Large Lot Residential / Agriculture
PRESENT ZONING:
Agricultural (AG) — Tulsa County
DEVELOPMENT PROCESS:
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the city limits is made a part of the city. Property owners
and land developers sometimes choose to have their property annexed into Owasso in order to
receive Owasso municipal services, such as police protection, refuse collection, and sanitary
sewer.
The second step in the development of a piece of property in Owasso is rezoning. In order to
develop the property, the land must be zoned for particular kinds of uses, such as residential,
office, commercial, or industrial. Rezoning decisions are made in accordance with the growth
policy displayed in the Owasso Master Plan.
One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD.
When a development proposes to exhibit a mixture of uses with specific regulations and standards
unique to a particular tract of land, a PUD is often the preferred land use control mechanism
The third step in the development of a piece of property in Owasso is platting. Once the property
development proposal shows a division of lots that is acceptable to both the developer and the City
of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of
lots included on the final plat, right -of -way widths, easements, and other physical characteristics
that must be provided for review by the City.
ANALYSIS:
The purpose of the applicant's annexation request is to bring the property into the City Limits of
Owasso in order to receive city services. The applicant has agreed to dedicate necessary right -of-
way, as deemed by Public Works, for future road expansion.
The property is currently zoned Agricultural (AG) in Tulsa County and would remain this same
classification upon annexation. Prior to any action relative to a rezoning request, a rezoning sign
will be posted on the property and property owners within 300' will be notified. All development
that occurs on the subject property must adhere to all subdivision and zoning requirements
including but not limited to paved streets and sidewalks. Residential sewer and water service will
be provided by the City of Owasso upon the applicant's request.
Staff published legal notice of the annexation petition in the Owasso Reporter. Staff has received
no phone calls or correspondence concerning the annexation request.
ANNEXATION COMMITTEE MEETING:
The Owasso Annexation Committee met at their regularly scheduled meeting on October 28, 2009.
At that meeting members have the opportunity to comment on the City's ability to provide service
to the proposed annexation site. At that meeting, the committee determined the subject area would
be serviceable by Police, Fire, and Public Works Departments. The committee unanimously
recommended approval of the annexation.
PLANNING COMMISSION:
The Owasso Planning Commission will consider the request at their regularly scheduled meeting
on November 9, 2009.
RECOMMENDATION:
Staff intends to recommend approval of the request to annex the property into the corporate limits
of the City of Owasso.
ATTACHMENTS:
General Area Map
Subject Tract
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0 75 150 300
300'Radius Subject OA 09-03 0821-14
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: ANNEXATION 09 -04
DATE: NOVEMBER2,2009
BACKGROUND:
The City of Owasso has received a request for the annexation of approximately 19 acres, located
on the northwest comer of Highway 20 and North 145`h East Avenue.
EXISTING LAND USE:
The property is currently undeveloped
SURROUNDING LAND USE:
North: Large Lot Residential / Agriculture
South: Undeveloped/ Commercial Shopping
East: Large Lot Residential / Agriculture
West: Crossroads Church/ Agriculture
PRESENT ZONING:
Agricultural (AG) — Tulsa County
DEVELOPMENT PROCESS:
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the city limits is made a part of the city. Property owners
and land developers sometimes choose to have their property annexed into Owasso in order to
receive Owasso municipal services, such as police protection, refuse collection, and sanitary
sewer.
The second step in the development of a piece of property in Owasso is rezoning. In order to
develop the property, the land must be zoned for particular kinds of uses, such as residential,
office, commercial, or industrial. Rezoning decisions are made in accordance with the growth
policy displayed in the Owasso Master Plan.
One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD.
When a development proposes to exhibit a mixture of uses with specific regulations and standards
unique to a particular tract of land, a PUD is often the preferred land use control mechanism.
The third step in the development of a piece of property in Owasso is platting. Once the property
development proposal shows a division of lots that is acceptable to both the developer and the City
of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of
lots included on the final plat, right -of -way widths, easements, and other physical characteristics
that must be provided for review by the City.
ANALYSIS:
The purpose of the applicant's annexation request is to bring the property into the City Limits of
Owasso in order to receive city services. The applicant has agreed to dedicate the necessary right -
of -way, as deemed by Public Works, for future road expansion.
The property is currently zoned Agricultural (AG) in Tulsa County and would remain this same
classification upon annexation. Prior to any action relative to a rezoning request, a rezoning sign
will be posted on the property and property owners within 300' will be notified. All development
that occurs on the subject property must adhere to all subdivision and zoning requirements
including but not limited to paved streets and sidewalks. Residential sewer and water service will
be provided by the City of Owasso upon the applicant's request.
Staff published legal notice of the annexation petition in the Owasso Reporter. Staff has received
no phone calls or correspondence concerning the annexation request.
ANNEXATION COMMITTEE MEETING:
The Owasso Annexation Committee met at their regularly scheduled meeting on October 28, 2009.
At that meeting members have the opportunity to comment on the City's ability to provide service
to the proposed annexation site. At that meeting, the committee determined the subject area would
be serviceable by Police, Fire, and Public Works Departments. The committee unanimously
recommended approval of the annexation.
PLANNING COMMISSION:
The Owasso Planning Commission will consider the request at their regularly scheduled meeting
on November 9, 2009.
RECOMMENDATION:
Staff intends to recommend approval of the request to annex the property into the corporate limits
of the City of Owasso.
ATTACHMENTS:
1. General Area Map
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ANNEXATION LEGAL DESCRIPTION:
A TRACT OF I.AND LOCATED IN THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER (SE /4 SE /4) OF SECTION FOUR (4) TOWNSHIP
TWENTY —ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE It MERIDIAN. TULSA COUNTY, STATE OF OKLAHOMA,
ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS TO WIT:
COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 4 SAID POINT BEING THE POINT OF BEGINNING: THENCE S 01'19'46" E
ALONG THE EASTERLY LINE THEREOF A DISTANCE OF 40.00 FEET TO A POINT OF THE SOUTHERLY RIGHT —OF —WAY LINE OF STATE
HIGHWAY 20; THENCE S 88'44'45" W ALONG SAID UNE A DISTANCE OF 356.81 FEET; THENCE N 01'08'13" W A DISTANCE OF 470.06'
FEET: THENCE S 88'4554" W A DISTANCE OF 381.50 FEET; THENCE N 01'08'13' W A DISTANCE OF 889.91 FEET: THENCE N 88'45'54"
E A DISTANCE: OF 673.62 FEET TO A POINT ON THE EASTERLY LINE OF SAID SECTION 4: THENCE S 01'19'46• E ALONG SAID LINE A
DISTANCE OF 1319.85' FEET FO THE POINT OF BEGINNING. SAID TRACT CONTAINING 821.661 S.F. OR 18.863 ACRES MORE OR LESS.
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: BRADD K. CLARK
FIRE CHIEF
SUBJECT: RECORDS MANAGEMENT /FIRE INCIDENT AND PATIENT
CARE REPORTING SOFTWARE BID
DATE: November 6, 2009
In FY 2008 -09, the Owasso Fire Department formed a software review and specification team,
whose mission was to evaluate the existing and future needs of the Owasso Fire Department's
electronic reporting capability. The team began the process of determining software needs by
evaluating records management systems in surrounding communities and interviewing users of
the software programs. Following the conclusion of their research, the staff developed bid
specifications for potential software packages. These specifications were designed to be broad
in nature due to the variety in software functionality. The specifications were designed to ensure
the software packages meet the needs of the organization, and that each bidder would
demonstrate their product's usability and functionality.
In addition to meeting the records maintenance needs of the Owasso Fire Department, this
software purchase will enhance electronic record submittal to various state agencies, such as the
Oklahoma State Fire Marshal and the Oklahoma State Department of Health. The software
programs would also enhance the reporting capability of the department through sophisticated
data analysis that will provide reports indicating call times and locations, resource allocation, and
staffing needs based upon historical data.
BIDS RECEIVED:
Three bid packets were distributed to vendors of fire and emergency medical services (EMS)
software. A bid opening was held at City Hall on October 12, 2009 at 11:00 AM. Two bids
were received and evaluated by staff from both the fire department and the Information
Technology department, and were determined to meet all of the specifications. hi addition to
submitting the bids, both vendors demonstrated the software packages at the fire department on
October 22 and 23, 2009.
The two bids received for the records management software are:
1. Zoll Software Solutions Inc.
BID: $48,465
ANNUAL MAINTENANCE FEES: $12.286
TOTAL: $60,751
2. ImageTrend Software Solutions
BID: $38,300
ANNUAL MAINTENANCE FEES: $ 3,400
TOTAL: $41,700
ANALYSIS:
After extensive review and evaluation, as well as discussions with current users of both software
programs and demonstrations from each vendor, the staff concluded the Zoll Software was
readily able to meet the specific needs of the Owasso Fire Department and better prepared to
provide support services as the software transition is made.
In addition to the base software bid, Zoll Software has many available upgrades that will be
considered in future budgets, which would significantly enhance the efficiency of the fire
department For example, Zoll has a bar -code inventory program and bar scanners for the laptop
computers the fire department uses. The inventory program is capable of inventorying
consumable supplies or permanent equipment on both ambulances and fire engines. Also, Zoll
provides an upgrade that is used by on -scene commanders to track the accountability of all
personnel on the scene of an emergency, including their time and location in the building,
medical monitoring such as blood pressures of the firefighters, and fire progression in the
building. Zoll software also is GIS compliant, and will be capable of incorporating the Owasso
Dispatch Center's data from the Computer Aided Dispatch (CAD) software.
When evaluating ImageTrend software, the resounding theme for the program was that their
aspirations for growth and development over the next couple of years would take the software
program closer to where Zoll Software is today. ImageTrend acknowledged that it will be
several months and in many cases years before the functions and options available through Zoll
would be available through ImageTrend.
BID EXTENSION:
Zoll and ImageTrend both have voluntarily extended the bid period by 15 days, allowing for
further review and discussion. The extension also allowed for the item to be discussed at the
City Council Work Session.
RECOMMENDATION:
Unless there are concerns presented at the City Council Work Session, staff intends to
recommend Council award the contract and authorize payment in the amount of $60,751 to Zoll
Software Solutions, Incorporated of Broomfield, Colorado.
ATTACHMENTS:
1. Bid Documentation Sheet
BID DOCUMENTATION
Number of Bids:
Bids Opened By:
Witness:
2
Marcia Boutwell
Bruce Kelley
Gary Collins
Tim Houghton
CITY OF OWASSO, OKLAHOMA
FIRE/EMS SOFTWARE
Bid Opening: October 12, 2009
BIDDER
PROPOSAL GUARANTEE
SOFTWARE
YEARLY MAINTENCE
Zoll Software Solutions Inc, Broomfield, CO
X
$48,465.00
$12,286.00
hnageTrend Software Solutions, Lakeville, MN
X
$38,300.00
$3,400.00
Certification:
I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct.
Signature: /s/ Marcia Boutwell
Date: October 12, 2009
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: STEVEN F. ALBERT, P.E.
CITY ENGINEER
SUBJECT: RECOMMENDATION FOR CONTRACT AWARD
GARNETT REGIONAL DETENTION FACILITY
DATE: November 5, 2009
BACKGROUND:
In accordance with the 2005 Stormwater Master Plan, the Garnett Regional Detention project
includes the construction of a 67- acre -foot regional detention facility with conveyance systems,
to remediate drainage issues in Ator Heights and to provide additional storage capacity for future
development. The detention facility will be located west of the Smith Farm Market in the
Northeast '/4 of the Northeast '/4 of Section 19 (T21N, R14E). It is directly south of Caudle
Estates and the Caudle Commercial Center, East of Fairways III Extended and north of Ator
Heights Fourth Addition.
In August 2007, City Council approved an Engineering Services Agreement with Meshek and
Associates, LLC for the preparation of construction documents for the Regional Detention
Facility and other upstream improvements for a sum not to exceed $150,000. Additionally, in
June 2009, the City Council approved amendment No. 1 for additional services necessary in the
design phase and for work they will be required to undertake in the construction phase to support
the completion of the project. Design phase services total $27,330 and construction phase
services total $21,670. The revised total compensation for the contract as amended was
$199,000.
In February 2009, the Oklahoma Department of Environmental Quality issued the required Water
Quality 401 Certification (See Attachment A). In addition, U.S. Army Corps of Engineers issued
the required permit to construct in May 2009 (See Attachment B).
SOLICITATION OF BIDS:
A notice to bidders was published in the Tulsa World Newspaper on October 10, 2009 and
October 17, 2009 to solicit bids for the construction of the regional detention facility. A
mandatory pre -bid meeting was held October 29, 2009, with twelve general contractors in
attendance. The bids will be publically opened on November 9, 2009.
FUNDING:
Funding for this project will be obtained from the American Recovery and Reinvestment Act of
2009.
RECOMMENDATION:
Upon thorough review of all bids received on November 9, 2009, staff will provide the Council
with results of the bid evaluation process during the November 10, 2009 worksession meeting.
Additionally, staff intends to include an item requesting Council action to award the construction
contract during the regular Council Meeting of November 17, 2009.
ATTACHMENTS:
A. Water Quality 401 Certification
B. U.S. Army Corps of Engineers Permit to Construct
C. Site Map
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DEPARTMENT Of ENARON"ENIRLOUAIUf
STEVEN A. ON
EzecuNve Director iredor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
February 25, 2009
Mr. Roger Stevens
Public Works Director
City of Owasso
301 West 2nd Avenue
PO Box 180
Owasso, OK 74055
RE: Application No. SWT- 2007 -956
Dear Mr. Stevens:
ATTACHMENT A
BRAD HENRY
Governor
We have received your request for a Water Quality Certification under Section 401 of the Federal Water Pollution
Control Act (Public Law (P.L.) 92 -500), as amended by the Clean Water Act of 1977 (P.L. 95 -217), for activities to
be pemritted under Section 404 of the Act On January 30and February 23, 2009 we received additional information
concerning the 401 water quality certification for the above referenced project. The Department of Environmental
Quality rules governing 401 Certification are contained in Oklahoma Administrative Code (OAC) 252:611 -3 -1
through 252:611 -3 -6 pursuant to 27A Oklahoma Statute, Section 2- 6- 103(C)(2). For copies of the Department's
rules and regulations related to the 401 procedures, please contact the Customer Assistance Division at (405) 702-
9100 or online atwww. deq. state.ok.us /rules72001 -61 Lpdf.
We have reviewed and examined the proposed project as described in Public Notice No. SWT- 2007 -956, your
application, and the additional information you submitted. The unnamed tributary of Ranch Creek and associated
wetlands are assigned the following default beneficial uses through the Oklahoma Water Quality Standards (WQS):
Warm Water Aquatic Community, Agriculture: Livestock and Irrigation, Primary Body Contact Recreation, and
Aesthetics (OAC 785:45 -5 -3). To obtain a copy of the most recent version of the Oklahoma W QS, please contact the
Oklahoma Water Resources Board at (405) 530 -8800.
The application is for the construction of a regional detention pond. Work would impact approximately 2.45 acres of
"waters of the United States ", including six wetland areas totaling 1.78 acres, 1,468 linear feet of creek (0.25 acre),
and 0.42 acre of pond area, through placement of fill material below the ordinary high water mark The applicant
would excavate approximately 90,000 cubic yards (cys) of soil and rock from the proposed project site.
Approximately 700 linear feet of embankment would be constructed with 17,000 cys of fill materials retrieved during
excavation. The embankment would be 15 feet tall with a top width of 12 feet, flanked by 4:1 opposing sideslopes.
Approximately 1,200 linear feet of the top width would be overlain with a 6 -inch traffic bound surface course that
would be utilized as an access trail. A 150 -foot auxiliary spillway and two 6 by 4 foot reinforced concrete block
principal spillways would be constructed to facilitate controlled releases of flows. The detention facility's storage
volume would be 100 acre-feet Approximately 50 percent of the storage volume would be used as compensatory
storage for upstream developments. The remaining 50 percent would be used to mitigate flooding downstream of the
proposed project site. Temporary erosion control measures would consist of seeding, grade stabilization structures,
berms, dikes, and straw bales. Permanent erosion control measures would consist of solid slab sod and hydromulch
seeding, including Bermuda grass, tall fescue, and weeping lovegrass.
The originally proposed compensatory mitigation plan for the unavoidable impacts to aquatic resources claims to
include the construction of 825 linear feet of creek, a 2 -acre wetland pond area, 3.01 acres of wetlands, and 1.66
acres of wetland buffer.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA OTY, OKLAHOMA 73101 -1677
printed an revyded Doper MM soy Ink
CJ
Page 2
City of Owasso
Application No. SWT- 2007 -956
The project is located on an unnamed tributary of Ranch Creek in the Northeast 1/4 of Section 19, Township 21
North, Range 14 East, in Tulsa County, Oklahoma. The project site can be found on the Collinsville, Oklahoma 7.5
Minute USGS Quadrangle map.
The certification for this project was denied on December 18, 2008 due to the unresolved issue of inadequate
compensation for the loss of beneficial uses assigned to the unnamed tributary of Ranch Creek and surrounding
wetlands. On February 23, 2009 additional off -site mitigation plan was submitted by the applicant. The plan
included a restoration and preservation of 575 feet (0.55 acres) of stream channel approximately 2000 feet
downstream of the project as well as restoration of two small drainage channels. Since the issue that led to the denial
has been resolved, the DEQ has reconsidered the denial and now issues the certification for the project in question.
The conditions attached to this Conditional Certification will be the same terns of any 404 permit. The state may
require compliance with these conditions under state and/or federal law. Failure to comply with the conditions or
any other applicable state requirements may result in proceedings brought by the state for the suspension,
termination, modification or revocation of this Certification and/or for injunctive relief, damages and/or penalties as
allowed by law. This Certification may be revoked or modified upon subsequent amendments or revisions to
Oklahoma's Water Quality Standards requirements or upon expiration of the federal permit for the described activity.
This conditioned Water Quality Certification does not supersede the requirements of a Section 404 permit from the
U.S. Army Corps of Engineers, a permit required by the local floodplain board, or any other permit required for this
project.
The certification is granted subject to the following conditions: '
1) All spills of fuel or other pollutants in excess of five gallons shall be reported to the DEQ, within
twenty-four (24) hours, to the pollution prevention hotline at 1- 800 -522 -0206.
2) All fueling and servicing of vehicles and equipment shall be done above the Ordinary High Water Mark
(OHWM).
3) Activities authorized by Department of the Army permits sometimes require floodplain development -
permits. Communities participating in the National Flood Insurance Program are required by that
program to review all proposed development to determine if a flood plain permit is required.
4) Pennittees shall provide access to the property to the DEQ for inspection purposes.
5) Any material and fuels used in the project shall be stored and/or stockpiled above the Ordinary High
Water Mark (OHWM) and shall be removed from a likely flood zone prior to any predicted flood.
6) Approved 96th & Garnett Regional Detention Pond Mitigation plan and February 23, 2009 additional
off -site mitigation plan are in place and shall be implemented to address all impacts to the riparian and
aquatic environments being lost due to the project.
If you have any questions concerning this matter, please contact Elena Jigoulina at 405- 702 -8200.
Sincerel ?y,�
M k Derichsweiler, P.E. Engineering
Manager
Watershed Planning and Storm Water Permitting Section
Water Quality Division
ATTACHMENT B
DEPARTMENT OF THE ARMY PERMIT
Permittee: Mr. Roger Stevens
Public Works Director
City of Owasso
301 West 2 °" Avenue
Office Box 180
Owasso, OK 74055
Permit No.: SWT- 2007 -956
Issuing Office: U.S. Army Corps of Engineers, Tulsa District, Regulatory
NOTE: The term "you" and its derivatives, as used in this permit, means the permittee or any future transferee. The term
"this office" refers to the appropriate district or division office of the Corps of Engineers having jurisdiction over the
permitted activity or the appropriate official of that office acting under the authority of the commanding officer.
You are authorized to perform work in accordance with the terms and conditions specified below.
Project Description: The applicant shall construct a Regional Detention Pond. Impacts shall be approximately 2.45 acres of
"waters of the United States ", including six wetland areas totaling 1.78 acres, 1,468 linear feet of creek (0.25 acre), and
0.42 acre of pond area, through placement of fill material below the ordinary high water mark.
The applicant shall excavate approximately 90,000 cubic yards (cys) of soil and rock from the project site.
Approximately 700 linear feet of embankment shall be constructed with 17,000 cys of fill materials retrieved during
excavation. The embankment shall be 15 feet tall with a top width of 12 feet flanked by 4:1 opposing sideslopes.
Approximately 1,200 linear feet of the top width shall be overlain with a 6 -inch traffic bound surface coarse that shall be
utilized as an access trail. A 150 -foot auxiliary spillway and two 6- by 4 -foot reinforced- concrete block principle spillways
shall be constructed to facilitate controlled release of flows. The detention facility's storage volume shall be 100 acre -feet.
Approximately 50 percent of the storage volume shall be used as compensatory storage for upstream developments. The
remaining 50 percent shall be used to mitigate flooding downstream of the project site. Temporary erosion control
measures shall consist of seeding, grade stabilization structures, berms, dikes, and straw bales. Permanent erosion control
measures shall consists of solid slab sod and hydromulch seeding; including, Bermuda grass, Tall Fescue, and Weeping
Lovegrass.
All work will be performed in accordance with the enclosed plans (Enclosures 1-through 7).
Project Location: The project site shall be located on a portion of an undeveloped parcel of land situated south and west of
the intersection at East 96th Street North and North Garnett Road in Owasso, Oklahoma. The project shall be located
within an unnamed tributary of Ranch Creek, in the Northeast '/< of Section 19, Township 21 North, Range 14 East, Tulsa
County, Oklahoma. The project site can be located on the Collinsville, Oklahoma, 7.5 minute USGS Quadrangle.
Permit Conditions
General Conditions:
1. The time limit for completing the work authorized ends on March 31, 2014. If you find that you need more time to
complete the authorized activity, submit your request for a time extension to this office for consideration at least lmonth
before the above date is reached.
2. You must maintain the activity authorized by this permit in good condition and in conformance with the terms and
conditions of this permit. You are not relieved of this requirement if you abandon the permitted activity, although you may
make a good faith transfer to a third party in compliance with General Condition 4 below. Should you wish to cease to
maintain the authorized activity or should you desire to abandon it without a good faith transfer, you must obtain a
modification of this permit from this office, which may require restoration of the area.
ENG FORM 1721, Nov 86 EDITION OF SEP 82 IS OBSOLETE. (33 CFR 325 (APPENDM A))
3. If you discover any previously unknown historic or archeological remains while accomplishing the activity authorized by
this permit, you must immediately notify this office of what you have found. We will initiate the Federal and state
coordination required to determine if the remains warrant a recovery effort or if the site is eligible for listing in the National
Register of Historic Places.
4. If you sell the property associated with this permit, you must obtain the signature of the new owner in the space provided
and forward a copy of the permit to this office to validate the transfer of this authorization.
5. If a conditioned water quality certification has been issued for your project, you must comply with the conditions
specified in the certification as special conditions to this permit. For your convenience, a copy of the certification is
attached if it contains such conditions.
6. You must allow representatives from this office to inspect the authorized activity at any time deemed necessary to ensure
that it is being or has been accomplished in accordance with the terms and conditions of your permit.
Special Conditions:
1. Permittee Construction Schedule: Prior to commencing construction, you shall complete and return the "Permittee
Construction Schedule" form. Should construction be initiated prior to 30 days from validation of this permit, return the
completed form as soon as possible. If you prefer, you may telephone 918 669 7400 to inform the U.S. Army Corps of
Engineers (Corps) regarding the construction start date. A copy of the "Permittee Construction Schedule" form will
accompany the validated permit and final authorization letter.
2. Compliance Certification: Following completion of the authorized activity, the permittee shall submit a signed
certification regarding the completed work and any required mitigation. A copy of the "Permittee Compliance
Certification" form will accompany the validated permit and final authorization letter.
3. Mitigation Plan : The pemtittee shall adhere to the submitted mitigation plan of August 19, 2008 (amended December 9,
2008), including:
a. Stream Reestablishment: To compensate for unavoidable impacts to 1,166 linear feet of stream, the permittee shall
reestablish 866 linear feet of stream. The newly established stream segment shall follow the existing stream alignment with
Ranch Creek tributary, both upstream and downstream.
b. Pond Creation: To compensate for unavoidable impacts to a 0.42 -acre pond area, the permittee shall create a 1.97 -acre
pond adjacent to and continuous with the reestablished stream channel.
c. Wetland Creation: To compensate for unavoidable impacts to 1.78 acres of wetland area, the permittee shall reestablish
3.01 acres of wetland area along both banks adjacent to the newly excavated stream channel. The permittee shall preserve
previously existing hydric soils; these hydric soils shall be reused to establish an acceptable medium for hydrophytic
vegetation propagation.
d. Planting Plan: To reestablish a diverse ecosystem of native plant species that reflect the original displaced resources and
other natural systems within the project area, a 4.67 -acre riparian buffer shall be established in association with the
reestablished stream channel. The permittee shall adhere to the planting plan as defined in the submitted mitigation plan.
The permittee shall organize the planting based on a 100 - square foot (10- by 10 foot squares) planting unit. Each unit shall
be planted to a specified ratio of large trees (total plants = 412), understory trees and large shrubs (total plants = 791), and
small shrubs and woody vines (total plants = 2,255).
e. Site Protection Instrument: The permittee shall dedicate this area, in perpetuity, as an aquatic ecosystem preserve and
submit deed restriction confirmation documents to the Corps.
f Mitigation Performance Standards: The permittee shall achieve 80 percent wetland and/or aquatic plant species ground
cover for the re- established wetland and riparian areas after 5 years.
g. Mitigation Monitoring and Renortine: The permittee shall monitor mitigation activities for no less than 5 years. The
permittee shall conduct monitoring inspections corresponding to spring, summer, and fall seasons; any deficiencies
identified shall be rectified as soon as practicable. Mitigation site monitoring reports shall be submitted annually to the
Corps, and shall not exceed 10 pages (including photos). Monitoring reports shall be formatted in accordance with
requirements set forth in the Corps, Tulsa District, Aquatic Resource Mitigation and Monitoring Guidelines
(http://www.swt.usace.army.mftermitsMtigation.cfin .
4. Erosion and Sediment Control: Properly installed erosion control measures, such as staked hay bales or silt screen
barriers, shall be incorporated and maintained to curtail unnecessary turbidity in receiving waters. Erosion control measures
shall be inspected by the permittee after every storm event and repaired as necessary within 24 hours. Accumulations of
sediment will be removed from silt fences when it reaches 1/3 the height of the fence. Long slopes may require multiple
barriers to effectively control sediment. Barriers shall remain in place and effective until sufficient vegetation coverage on
exposed areas is established.
5. Archeological Survey: Based on the topographic and hydrologic setting of the project site, archeological materials are
likely to be encountered. The permittee shall conduct an archeological field inspection prior to project commencement. If
archaeological resources are encountered, the permittee shall notify the Oklahoma Archeological Survey.
6. Flood Plains: All construction, both final and temporary, shall conform to existing local, State, and Federal flood plain
management ordinances. The permittee shall contact the Tulsa County Floodplain Administrator for a determination as to
whether a Floodplain Development Permit would be required.
Further Information:
1. Congressional Authorities: You have been authorized to undertake the activity described above pursuant to:
( ) Section 10 of the Rivers and Harbors Act of 1899 (33 U.S.C. 403).
(X) Section 404 of the Clean Water Act (33 U.S.C. 1344).
( ) Section 103 of the Marine Protection, Research and Sanctuaries Act of 1972 (33 U.S.C. 1413).
2. Limits of this authorization.
a. This permit does not obviate the need to obtain other Federal, state, or local authorizations required by law
b. This permit does not grant any property rights or exclusive privileges.
c. This permit does not authorize any injury to the property or rights of others.
d. This permit does not authorize interference with any existing or proposed Federal project.
3. Limits of Federal Liability. In issuing this permit, the Federal Government does not assume any liability for the
following:
a. Damages to the permitted project or uses thereof as a result of other permitted or unpermitted activities or from natural
causes.
b. Damages to the permitted project or uses thereof as a result of current or future activities undertaken by or on behalf of
the United States in the public interest.
c. Damages to persons, property, or to other permitted or unpermitted activities or structures caused by the activity
authorized by this permit.
d. Design or construction deficiencies associated with the permitted work.
e. Damage claims associated with any future modification, suspension, or revocation of this permit.
4. Reliance on Applicant's Data; The determination of this office that issuance of this permit is not contrary to the public
interest was made in reliance on the information you provided.
5. Reevaluation of Permit Decision. This office may reevaluate its decision on this permit at any time the circumstances
warrant. Circumstances that could require a reevaluation include, but are not limited to, the following:
a. You fail to comply with the terms and conditions of this permit.
b. The information provided by you in support of your permit application proves to have been false, incomplete, or
inaccurate (See 4 above).
C. Significant new information surfaces which this office did not consider in reaching the original public interest decision.
Such a reevaluation may result in a determination that it is appropriate to use the suspension, modification, and revocation
procedures contained in 33 CFR 325.7 or enforcement procedures such as those contained in 33 CFR 326.4 and 326.5. The
referenced enforcement procedures provide for the issuance of an administrative order requiring you to comply with the
terms and conditions of your permit and for the initiation of legal action where appropriate. You will be required to pay for
any corrective measures ordered by this office, and if you fail to comply with such directive, this office may in certain
situations (such as those specified in 33 CFR 209.170) accomplish the corrective measures by contract or otherwise and bill
you for the cost.
6. Extensions. General condition 1 establishes a time limit for the completion of the activity authorized by this permit.
Unless there are circumstances requiring either a prompt completion of the authorized activity or a reevaluation of the
public interest decision, the Corps will normally give favorable consideration to a request for an extension of this time limit.
Your signature below, as permittee, indicates that you accept and agree to comply with the terms and conditions of this
permit.
O"
(FERMI )
(DATE)
This permit becomes effective when the Federal official, designated to act for the Secretary of the Army, has signed below.
(DISTRICT ENGINEER) Anthony C. Funkhr, P.E.
Colonel, U.S. Army
District Commander
(DATE)
When the structures or work authorized by this permit are still in existence at the time the property is transferred, the terms
and conditions of this permit will continue to be binding on the new owner(s) of the property. To validate the transfer of
this permit and the associated liabilities associated with compliance with its terms and conditions, have the transferee sign
and date below.
(TRANSFEREE)
(DATE)
ATTACHMENT C
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REGIONAL DETENTION POND CITY OF OWASSO
11/06109
a
Legend 111 N. Main Street
PROJECT SITE P.O. Box 180
Owasso, OK 74055
North
THIS MAP IS FOR IN FORM ATI t) N PU RPOy I- ONLY AND IS NOT IN TF.NIJi =.I) Ii ) 918.376.1500
i REPRESENT AN ACCURATE AN 13 TRUE SCAI_F. USE OF I I IS MAP IS W I UI IU I1'I'
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1_0 _I_D1►t MA- M)k M1161
TO: THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: ROGERSTEVENS
PUBLIC WORKS DIRECTOR
SUBJECT: RECOMMENDATION FOR CONTRACT AWARD
WASTEWATER TREATMENT PLANT EXPANSION
AND 117TH STREET PUMP STATION UPGRADE
DATE: November 5, 2009
BACKGROUND:
The City of Owasso provides wastewater collection, conveyance and treatment services for over
8,900 residential, business and industrial customers. The existing collection system consists of
over 100 miles of sanitary sewer line (ranging in size from 6 to 30 inches in diameter), 11 pump
stations, and a 3.3 million gallon per day (MGD) treatment facility.
In 2005, the City of Owasso commissioned an update of its 1997 Wastewater Master Plan. The
updated plan provides a 20 -year guide for the prioritization and construction of upgrades to the
City's conveyance and wastewater treatment infrastructure. Among the immediate needs
identified, the plan recommends the investment of approximately $10 million for the upgrade the
Wastewater Treatment Plant and the 117`h Street Pump Station.
These recommended improvements will increase the average treatment plant capacity to 4.2
MGD, which is anticipated to meet wastewater treatment demands for the next 5 years.
Similarly, the recommended improvements to the 117`h Street Pump Station will upgrade
existing facilities thereby increasing the pumping capacity to accommodate present and future
needs.
In August 2007, OPWA Trustees approved an Engineering Services Agreement with Greely and
Hansen for the preparation of construction documents for the Wastewater Treatment Plant
Expansion and 117'h Pump Station Upgrade for a sum not to exceed $545,000.
On October 7, 2009, the Oklahoma Department of Environmental Quality approved the
engineering design, and issued the required permit (Permit No. ST000072090488) to construct
the following improvements (See Attachment A):
• one (1) aerobic digester
• one (1) final clarifier
• (1) UV basin with ultraviolet disinfection equipment
• (1) gravity belt thickener
• one (1) relief lift station
• a diffused air system in the aeration tank
Recommendation For Contract Award
Wastewater Treatment Plan Expansion
and 117`" Street Pump Station Upgrade
Page 2 of 2
• installation of four (4) new pumps at the 117`h street lift station
• replacement of the waste activated sludge pumps
• replacement of the return sludge pumps
• improvements to the plant influent piping
• one (1) activated sludge pump station
SOLICITATION OF BIDS:
A notice to bidders was published in the Tulsa World Newspaper on October 10, 2009 and
October 17, 2009 to solicit bids for the construction of wastewater treatment plant expansion and
117`h Street pump station upgrade. A mandatory pre -bid meeting was held on October 29, 2009,
with nine general contractors in attendance. The bids will be publically opened on November 11,
2009.
FUNDING:
Funding for this project will be obtained from the Oklahoma Water Resources Board (OWRB)
via a loan from the Drinking Water State Revolving Fund.
RECOMMENDATION:
Upon a thorough review of all bids received on November 11, 2009, staff intends to recommend
Trustee award the successful bid to the appropriate vendor at the regular meeting of November
17, 2009. Additionally, staff will provide the Trustees with results of the bid evaluation process
via e -mail prior to the regular November 17, 2009 meeting.
ATTACHMENT:
A. Oklahoma Department of Environmental Quality Permit to Construct
0, "-- -
O K L A H O M A
DEPARTMENT OF ENVIRONMENTAL OUALIIY
Executive Director
STEVEN A.T N OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Director
October 7, 2009
Mr. Roger Stevens, Public Works Director
Owasso, City of
301 West 2nd Avenue
Owasso, Oklahoma
Re: Permit No. ST000072090488
Wastewater Treatment Plant & 117un St Upgrades
Facility No. S -21310
Dear Mr. Stevens:
ATTACHMENT A
BRAD HENRY
Governor
Enclosed is Permit No. ST000072090488 for the construction of one (1) aerobic digester, one (1) final
clarifier, one (1) UV basin with ultraviolet disinfection equipment, one (1) gravity belt thickener, one (1�
relief lift station, a diffused air system in the aeration tank, installing four (4) new pumps at the 1171
street lift station, repalcing the waste activated sludge pumps, replacing return sludge pumps, modifying
Elm street force main and the plant influent piping, one (1) activated sludge pump station and all
appurtenances to serve the City of Owasso, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on October 7, 2009. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you and retaining one (1) set for our files.
Very truly yours,
I I
Qusay Kabariti, P.E.
Construction Permit Section
Water Quality Division
QRK/RC /ab
Enclosure
c: Rick Austin, Regional Manager, DEQ
Regional Office at Tulsa
Kenneth V. Johnson P.E., Greeley & Hansen
Gene Doussett, Planning & Management Division, OWRB
Wendy Sheets, Environmental Complaints and Local Services
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA MY, OKLAHOMA 73101 -1677
pdnWd on recycled paper wXh soy Ink
0 RECEIVED OCT 1 s 2009
-r
0 K l A H 0 M A
oUARIIA2tfl er ENVkO9kENGA ou2lITY BRAD HENRY
STEVEN A. iiedof ON OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Executive Diredar Governor
Permit No ST000072090488
SEWAGE TREATMENT
S -21310
PERMIT TO CONSTRUCT
October 7, 2009
Pursuant to O.S. 27A 2- 6-401, the City of Owasso is hereby granted this Tier I Permit to construct one (1)
aerobic digester, one (1) final clarifier, one (1) UV basin with ultraviolet disinfection equipment, one (1)
gravity belt thickener, one (1) relief lift station, a diffused air system in the aeration tank, installing four (4)
new pumps at the 117th street lift station, repalcing the waste activated sludge pumps, replacing return
sludge pumps, modifying Elm street force main and the plant influent piping, one (1) activated sludge
pump Station and all appurtenances to serve the City of Owasso, located in Section 31, T -21 -N, R -14 -E,
Tulsa County, Oklahoma, in accordance with the plans approved on October 7, 2009.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with
the Discharge - OPDES (NPDES) rules OAC 252:605 and to comply with the State Certification laws,
Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the
requirements for certifigd operators.
VARIANCES
1) A variance from OAC 252:656- 3 -5(e), requiring a redundant gravity belt thickener is granted. The
digesters are sized to accommodate undigested sludge. The applicant will provide spare motors
and belts.
2) A variance from OAC 252:656- 3 -5(e), requiring a redundant belt filter press is granted. There will
be 16 sludge drying beds still in service than can hold 15 days of sludge production. The
applicant will provide spare motors and belts.
3) A variance from OAC 252:656 -17 -2, requiring primary clarification ahead of a conventional
wastewater treatment process is granted.
4) A variance from OAC 252:656- 3 -5(e), requiring a redundant aeration basin is granted. The
aeration basin is equipped with retrievable air diffusers. An additional aeration basin will be added
in phase 11 of the wastewater expansion project.
PROVISIONS AND CONDITIONS
This permit is issued subject to the following provisions and conditions.
Page 1
707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA (IIY, OKLAHOMA 73101 -1677
printed on recycled paper with soy ink
0
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0 K r A H 0 ht A
oEPA MIEN I OFENYPON!AEII; 11OJlIITI BRAD HENRY
STEVEN A. T N OKLAHOMA DEPARTMENT F ENVIRONMENTAL QUALITY
Executive Direclor dor O Governor
Permit No ST000072090488
SEWAGE TREATMENT
S -21310
PERMIT TO CONSTRUCT
1) That the recipient of the permit is responsible that the project receive supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of
approval or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
5) That the issuing of this permit does not relieve the responsible parties from any damage which
may accrue as the result of the location and operation of the plant in this area.
6) That the recipient of the permit is responsible for the continued operation and maintenance of
these facilities in accordance with the rules and regulations adopted by the Environmental Quality
Board and that this Department will be notified in writing of any sale or transfer of ownership of
the facilities.
7) That the permittee is responsible for complying fully with NPDES permit provisions and submitting
a permit renewal application 180 days prior to permit expiration.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the
construction of this project.
9) That any notations or changes recorded on the official approved set of plans and specifications in
the Oklahoma Department of Environmental Quality files shall be a part of the plans as approved.
10) As -built plans of this project shall be placed on file with this Department within two months of the
completion of the work or a certification by the engineer shall be submitted certifying that no
changes have been made in the work as approved.
Page 2
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA (ITY, OKLAHOMA 73101 -1677
printed on recycled paper with soy ink
0
In - W-
O K L A H O M A
G4 ARTAIENT OE ENVIRONMENT,! QUALITY
Executive Direector ctor
STEVEN A. T N OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
PERMIT TO CONSTRUCT
BRAD HENRY
Governor
Permit No ST000072090488
SEWAGE TREATMENT
S -21310
11) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will
constitute acceptance of the permit and all conditions and provisions.
Water QLVlity Division
Page 3
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed an recycled paper with say ink
C.
6s.
MEMORANDUM
TO: THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: ROGER STEVENS
PUBLIC WORK DIRECTOR
SUBJECT: RECOMMENDATION FOR CONTRACT AWARD
EAST 76 STREET NORTH SANITARY SEWER INTERCEPTOR
DATE: November 5, 2009
BACKGROUND:
Extensive current and proposed development in the southwestern corner of Rogers County, east
of Owasso, has created the opportunity for the extension of City of Owasso sanitary sewer to this
area. In September 2007, City of Owasso engineering and operations staff began discussions
with Greeley & Hansen concerning the development of a design for a sanitary sewer interceptor
along a 70 Street North alignment to serve an area generally bounded by 76`h Street North to the
north, the Verdigris River to the east, 59`h Street to the south and 143`d East Avenue to the west.
In August of 2008, Trustees approved an engineering services agreement with Greeley and
Hanson for the design of the E. 76`h Street North Sanitary Sewer Interceptor in the amount of
$358,000. The proposed 76`h Street Interceptor would be a gravity sewer line extending east
from a connection to the Elm Creek Interceptor (west of the 76`h Street North/145`h East Avenue
intersection) a distance of 5.5 miles to approximately 193`d East Avenue. The construction cost is
estimated to be $5,500,000 which includes the 10% contingency allowance required by the
OWRB. The estimated cost for legal, administrative, and right of way acquisition is estimated to
be $467,000; for a total project cost of $6,325,000.
On October 2, 2009, Oklahoma Department of Environmental Quality approved the engineering
design and issued the required permit (Permit No. SL000072090882) for the construction of the
project to include: 11,448 linear feet of twenty four (24) inch PVC pipe, 7,396 linear feet of
eighteen (18) PVC pipe, 1,932 linear feet of fifteen (15) inch PVC pipe, 5,512 linear feet of
twelve (12) inch PVC pipe, 1,765 linear feet of ten (10) inch PVC pipe, 1,045 linear feet of eight
(8) inch PVC pipe (See Attachment A).
SOLICITATION OF BIDS:
A notice to bidders was published in the Tulsa World Newspaper on October 24, 2009 and
October 31, 2009 to solicit bids for the construction of the sanitary sewer interceptor project. A
mandatory pre -bid meeting will be held November 13, 2009 and the bids will be publically
opened on November 24, 2009.
Recommendation For Contract Award
East 76 Street North Sanitary Interceptor
Page 2 of 2
Funding for this project will be obtained from the Oklahoma Water Resources Board (OWRB)
via a loan from the Drinking Water State Revolving Fund.
RECOMMENDATION:
Upon a thorough review of all bids received on November 24, 2009, the staff will provide
Trustees with the results of the bid evaluation process via e -mail. Additionally, the staff intends
to include an item requesting Trustee action to award the construction bid on the December 1,
2009 regular meeting agenda.
ATTACHMENTS:
A. Oklahoma Department of Environmental Quality Permit to Construct
B. Service Area Map
0 K t A H 0 ,N .A
DEPAPUAPOT OF IOU AUM
Executive Director
STEVEN A. T N OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Director
October 2, 2009
Mr. Steven Albert, City Engineer
City of Owasso
301 West 2nd Avenue
Owasso, Oklahoma 74055
Re: Permit No. SL000072090882
Sanitary Sewer Interceptor, City of Owasso
Facility No. S -21310
Dear Mr. Albert:
ATTACHMENT A
BRAD HENRY
Governor
Enclosed is Permit No. SL000072090882 for the construction of 11,448 linear feet of twenty four (24) inch
PVC, 7,396 linear feet of eighteen (18) inch PVC, 1,932 linear feet of fifteen (15) inch PVC, 5,512 linear
feet of twelve (12) inch PVC, 1,765 linear feet of ten (10) inch PVC, 1,045 linear feet of eight (8) inch PVC
sanitary sewer lines and all appurtenances to serve the City of Owasso, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on October 2, 2009. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made. . '
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you and retaining one (1) set for our files.
Ve,ruly yours,
i
QusayKabariti, P.E.
Construction Permit Section
Water Quality Division
QRK/RC /ab
Enclosure
c: Rick Austin, Regional Manager, DEQ
Regional Office at Tulsa
Stephen Palac, P.E. , Greenly and Hansen
Gene Doussett, Planning & Management Division, OWRB
707 NORTH ROBINSON, P.O. BOX 1671, OKLAHOMA CITY, OKLAHOMA 73101 -1677
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0 r I A H 0 ht p
STEVEN A. THOMPSON DE?ART41Eni 0. tlI "IV WItIV IT; W ip i s
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY BRAD HENRY
Governor
Permit No SL000072090882
SEWER LINES
S -21310
PERMIT TO CONSTRUCT
October 2, 2009
Pursuant to O.S. 27A 2 -6 -401, the Owasso, City of is hereby granted this Tier I Permit to construct 11,448
linear feet of twenty four (24) inch PVC, 7,396 linear feet of eighteen (18) inch PVC, 1,932 linear feet of
fifteen (15) inch PVC, 5,512 linear feet of twelve (12) inch PVC, 1,765 linear feet of ten (10) inch PVC,
1,045 linear feet of eight (8) inch PVC sanitary sewer lines and all appurtenances to serve the City of
Owasso, located in Sections 35 and 36, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the
plans approved on 10/2/2009.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with
the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws,
Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the
requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of
approval or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the Standards for Water
Pollution Control Construction Standards.
5) That tests will be conducted as necessary to insure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
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0 A l A H 0 AI !
STEVEN A. THOMPSON DEFA2i &Ern of Err,iEO;ornr t OUAW, BRAD HENRY
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Governor
Permit No SL000072090882
SEWER LINES
S -21310
PERMIT TO CONSTRUCT
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the
construction of this project.
9) That the recipient of the permit is responsible for the continued operation and maintenance of
these facilities in accordance with rules and regulations adopted by the Environmental Quality
Board, and that this Department will be notified in writing of any sale or transfer of ownership of
these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
11) That the permittee is required to inform the developer /builder that a DEQ Storm Water
Construction Permit is required for a construction site that will disturb one (1) acre or more in
accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL
PERMIT (GP -005) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES,
Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a
Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box
1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
12) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
13) That all manholes shall be constructed in accordance with Water Pollution Control Construction
Standards (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental
Quality.
707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1677
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IF
0 K I A H O M
STEVEN A. THOMPSON UERAHMENT If Eirneuurierlr "' `Ir' BRAD HENRY
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Governor
Permit No SL000072090882
SEWER LINES
S -21310
PERMIT TO CONSTRUCT
14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in
Water Pollution Control Construction Standards OAC 252:656- 5- 4(c)(1) and OAC 252:656-5 -
4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall
be pressure tested to the highest pressure obtainable under the most severe head conditions of
the collection system prior to backfilling in accordance with Water Pollution Construction Standard
OAC 252:656- 5- 4(c)(3).
Failure to" appeal the conditions of this permit in writing within 30 days from the date of issue will
constitute acceptance of the permit and all conditions and provisions.
— „
Division
707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1611
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