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HomeMy WebLinkAbout2010.08.03_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHOIZITY TYPE OF MEETING: Regular DATE: August 3, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, July 30, 2010. Sherry Bishop ity Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the July 20, 2010 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for Trustee approval of a carryover budget in the OPGA Fund, increasing estimated revenues and the appropriation for expenditures by $55,000. Mr. Lehr Attachment # 5 Staff recommends Trustee approval of a carryover budget in the OPGA Fund, increasing estimated revenues and the appropriation for expenditures by $55,000 for the propose of completing bunker renovations, purchasing a rough mowing unit, and purchasing a Yamaha beverage cart. 6. Report from OPGA Manager. Owasso Public Golf Authority August 3, 2010 Page 2 Report from OPGA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. 0: MANAGERIAL. ACCndnvOPGAB010'0301 I OAncc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 20, 2010 The Owasso Public Golf Authority met in regular session on Tuesday, July 20, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, July 16, 2010. ITEM 1. CALL TO ORDER Vice Chairman Sinex called the meeting to order at 7:31 p.m. ITEM 2. ROLL CALL PRESENT Jon Sinex, Vice Chair Steve Cataudella, Trustee Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Sherry Bishop, Authority Secretary Judie Lombardi, Authority Attorney Rodney Ray, Authority Manager ABSENT Doug Bonebrake, Chair ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the July 6, 2010 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Mr. Cataudella moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims totaling $24,597.71, The payroll payment report for pay period ending 07/03/10 was included for review. YEA: Guevara, Stovall, Sinex, Cataudella NAY: None Motion carried 4-0. Owasso Public Golf Auuthority Judy 20, 2010 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. No report. ITEM 6. REPORT FROM OPGA ATTORNEY No report. None. ITEM 8. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Stovall, to adjourn. YEA: Sinex, Guevara, Cataudella, Stovall NAY: None Motion carried 4-0 and the meeting was adjourned at 7:32 p.m. Kian Kamas, Minute Clerk Jon Sinex, Vice Chairman 2 Claims List 08/03/2010 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 98.31 JPMORGAN CHASE BANK KOOLIT COOLERS-MERCHANDIS 308.27 JPMORGAN CHASE BANK REASORS-FOOD 8,95 JPMORGAN CHASE BANK REASORS-FOOD 9.05 JPMORGAN CHASE BANK REASORS-FOOD 36.63 BGR DAILY ACCT. REIMB PETTY CASH 1,538.20 JPMORGAN CHASE BANK REASORS-FOOD 16.29 BEN E. KEITH CO. FOOD 566.45 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 87.09 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 428,18 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 30.54 JPMORGAN CHASE BANK TAYLOR MADE -MERCHANDISE 66.58 JPMORGAN CHASE BANK COBRA PUMA -MERCHANDISE 356.66 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 101.09 JPMORGAN CHASE BANK COKE PRODUCTS 1,282,27 JPMORGAN CHASE BANK COKE PRODUCTS 55.64 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 182.00 JPMORGAN CHASE BANK NIKE-MERCHANDISE 388.45 TOTAL OPGA r --- -- GAN CHASE BANK .Y AUTOMOTIVE INC AL CART OPERATIONS MAINT JPMORGAN CHASE BANK HERCULES-TIRE JPMORGAN CHASE BANK HOME DEPOT -CREDIT AT&T CONSOLIDATED PHONE BILL AT&T LONG DISTANCE LONG DISTANCE PHONE BILL JPMORGAN CHASE BANK P & K EQUIPMENT -CABLE AEP/PSO ELECTRIC USE JPMORGAN CHASE BANK PROFESSIONAL TURF -PULLEY JPMORGAN CHASE BANK LUBER BROS-THERMOSTAT JPMORGAN CHASE BANK LOWES-PAPER CUPS JPMORGAN CHASE BANK LOWES-TRIMMER LINE JPMORGAN CHASE BANK LAHMEYER-CARBURETOR JPMORGAN CHASE BANK TATE BOYS -TIRE REPAIR JPMORGAN CHASE BANK CLASSIC GOLF -BRAKES JPMORGAN CHASE BANK LUBER BROS-FILTERS JPMORGAN CHASE BANK OREILLYS-SUPPLIES JPMORGAN CHASE BANK BROWN FARMS -SOD JPMORGAN CHASE BANK LOWES-EXTENSION CORD JPMORGAN CHASE BANK LOWES-SUPPLIES JPMORGAN CHASE BANK R&R PRODUCTS -GAUGE JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES JPMORGAN CHASE BANK HOME DEPOT -PVC FITTINGS Page 1 w 31 1,168,53 51.98 57.08 47.76 32.96 60.00 27.95 65.19 88.94 80.98 195.00 36.15 16.48 119.53 13.48 37.45 Claims List 08/03/2010 Budget Unit Title Vendor Name Payable Description Payment Amounl COURSE MAINT... JPMORGAN CHASE BANK OREILLYS-SPARK TESTER 14.99 JPMORGAN CHASE BANK OREILLYS-SPARK PLUGS 15.92 ESTES, INCORPORATED HERBICIDES 320.89 ESTES, INCORPORATED GREEN SAND 39.24 ESTES, INCORPORATED MARKING PAINT 135.00 JOHN DEERE LANDSCAPES, INC/LESCO SUPPLIES 59.00 JOHN DEERE LANDSCAPES, INC/LESCO FERTILIZER 2,529.00 ESTES, INCORPORATED GREENS FERTILIZER 642.50 ESTES, INCORPORATED FERTILIZER 456.63 ESTES, INCORPORATED FUNGICIDE 1,151.53 TIMMONS OIL COMPANY IFUEL 1,855.98 TOTAL COURSE MAINT 9,438.86 FOOD & BEV JPMORGAN CHASE BANK COKE -CUPS 87.78 JPMORGAN CHASE BANK WALMART-SUPPLIES 13.96 BEN E. KEITH CO. SUPPLIES 44.55 BEN E. KEITH CO. SUPPLIES 34.65 TOTAL FOOD & BEV 180.94 GOLF ADMIN WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 285.87 EQUIPMENT ONE RENTAL & SALES, INC. LIFT RENTAL 120.00 YELLOW PAGES, INC YELLOW PAGES 167.00 AT&T LONG DISTANCE LONG DISTANCE PHONE BILL 26.93 JPMORGAN CHASE BANK GOLFSWITCH-TEE TIMES 150.00 AT&T CONSOLIDATED PHONE BILL 168.57 AEP/PSO ELECTRIC USE 1,974.52 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 41.55 AT&T ADVERTISING & PUBLISHING YELLOW PAGE AD 173.10 SAW ON PRINTING & SIGNS LLC RAINCHECKSBUSINESS CARDS 117.00 JPMORGAN CHASE BANK COX -CABLE 1 43.68 TOTAL GOLF ADMIN 3,268.22 FUND GRAND TOTAL 18,515.7 OPGA GRAND TOTAL $18,515.75 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/17/10 Department Payroll Expenses Total Expenses Golf Shop Operations 2,263.60 3,422.52 Cart Operations 2,044.70 2,334.06 Golf Course Operations 11,362.71 15,866.21 Food & Beverage 3,446.79 4,318.68 General & Administration 3,184.22 4,602.13 FUND TOTAL 22,302.02 30,543.60 HONORABLED TRUSTEES OWASSO PUBLIC GOLF AUTHOTZITY t rCOREYBURD GOLF DIRE, •, DATE: July 30, 2010 s PEJL911 1, On June 1, 2010, the Owasso Public Golf Authority approved a supplemental appropriation in the amount of $50,000 for revenue and expenditures as a result of a donation received from the Larkin Bailey Foundation. The donation was given to assist in the completion of the sand bunker renovations and the purchase of a rough mowing unit. Due to the timing of the donation, neither the renovation work nor the purchase of the rough mower was able to be accomplished prior to the end of fiscal year 2010. Additionally, the Authority approved a second supplemental appropriation increasing revenues and expenditures in the amount of $5000 received as a result of an incentive payment that was negotiated for signing a new contract with Great Plains Coca Cola Company. These funds were designated to be used for the purchase of a Yamaha beverage cart priced at $5000. The Yamaha beverage cart was unable to be delivered prior to the end of the FYI budget year. In order for these transactions to now be completed, the appropriations would have to be carried over to the FY 2011 budget year through a budget amendment. RECOMMENDATION: Staff recommends Trustee approval of a budget amendment increasing the estimated beginning fund balance of the OPGA by $55,000 and increasing the appropriation for expenditures by $55,000 in order to complete the bunker renovations and purchase a rough mowing unit and Yamaha beverage cart.