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Home My WebLink About2014.01.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO CITY COUNCIL TYPE OF MEETING: Regular JAN t 7 2014 A,-) DATE: January 21, 2014 O'h Clerk's O e TIME: 6:30 pm PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the ty Clerk and posted pt C' Hall at 6:00 pm on Friday, January 17, 2014. / Ju onn M. Stevens, Dep y City Clerk _� AGENDA 1. Call to Order Mayor Doug Bonebroke 2. Roll Call 3. Invocation Reverend Bruce McCarty of Owasso First Assembly of God 4. Flag Salute 5. Presentation of Employee of the Quarter Warren Lehr 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the January 7, 2014 Regular Meeting and Minutes of the January 14, 2014 Work Session Attachment #6A B. Approval of Claims Attachment #66 C. Acknowledge Receipt of Monthly Budget Status Report Attachment #6C D. Acknowledge Receipt of the FY 2012 -2013 Audit Report 7. Consideration and appropriate action relating to items removed from the Consent Agenda Owasso City Council January 21, 2014 Page 2 8. Consideration and appropriate action relating to an amendment to the agreement for architecture and engineering services with Matrix Architects Engineers Planners, Incorporated for the Vehicle Maintenance Facility and authorization for the Mayor to execute necessary documentation Larry White Attachment #8 Staff recommends approval of a contract amendment in an amount not to exceed $26,000 for additional civil engineering and geotechnical services of the potential site located just south of the existing building, and authorization for the Mayor to execute the contract amendment. 9. Consideration and appropriate action relating to a contract between the City of Owasso and the Fraternal Order of Police (FOP) Lodge #149, and authorization for the Mayor to execute the contract Michele Dempster Attachment #9 Staff recommends approval of an contract between the City of Owasso and the Fraternal Order of Police (FOP) Lodge #149 for FY 2013 -2014, and authorization for the Mayor to execute the contract. 10. Consideration and appropriate action relating to a Change Order in the construction contract for the Police Firing Range Training Facility Phase ll and authorization for the Mayor to execute necessary documentation Scott Chambless Attachment #10 Staff recommends approval of Change Order No. 1 to the contract with Cherokee Pride Construction in the amount of $180, bringing the total contract amount to $56,660, and authorization for the Mayor to execute the Change Order document. 11. Consideration and appropriate action relating to Ordinance No. 1028, closing to the public use a portion of a utility easement located on property known as lot one (1), block one (1), QuikTrip Commercial Center #62R, located south of HWY 20 and east of HWY 169 Bronce Stephenson Attachment #11 Staff recommends approval of Ordinance No. 1028. 12. Consideration and appropriate action relating to the partial vacation of the QuikTrip Commercial Center #62R final plat Bronce Stephenson Attachment #I 1 Staff recommends approval to partially vacate the QuikTrip Commercial Center #62R final plat located south of HWY 20 and HWY 169. Owasso City Council January 21, 2014 Page 3 13. Consideration and appropriate action relating to the QuikTrip Commercial Center #6211 Amended final plat Bronce Stephenson Attachment #11 Staff recommends approval of the QuikTrip Commercial Center #62R Amended final plat located south of HWY 20 and east of HWY 169. 14. Consideration and appropriate action relating to bids received for the Stormwater Fund Bridge Cleaning Project Dwayne Henderson Attachment #14 Staff recommends rejection of all bids received. Staff intends to revise the scope of work and re- advertise for bids at a later date. 15. Consideration and appropriate action relating to bids received for the FY 2013 -2014 Street Rehabilitation Program Dwayne Henderson Attachment # 15 Staff recommends awarding the project to Tri -Star Construction of Tulsa, Oklahoma to include the base project, fog sealing of Meadowcrest subdivision roadways, and striping of the Frontage Road in the amount of $827,296. 16. Report from City Manager • Monthly Project Status Report 17. Report from City Attorney 18. Report from City Councilors 19, New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 20. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 7, 2014 The Owasso City Council met in regular session on Tuesday, January 7, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, January 3, 2014. 1. Call to Order Mayor Doug Bonebrake called the meeting to order at 631 pm. Present Mayor - Doug Bonebrake Vice - Mayor -Chris Kelley Councilor - Charlie Brown Councilor - Jeri Moberly Councilor- Patrick Ross A quorum was declared present. Staff: Interim City Manager - Warren Lehr City Attorney - Julie Lombardi 3. Invocation The invocation was offered by Pastor Bill Ascol of Bethel Baptist Church, Councilor Moberly led the flag salute. 4. Presentation of the Character Trait of Punctuality Mike Henry, Character Council Member, presented "Punctuality," the Character Trait of the Month for January 2014. 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the December 17, 2013 Regular Meeting B. Approval of Claims C. Acceptance of Infrastructure including Streets, Sanitary Sewer, Water and Stormwater Drainage Systems at Camelot Estates located at E 92nd Place N & 145th E Avenue Owasso City Council January 7, 2014 Page 2 Mr. Brown requested item B be removed for separate consideration. Mr. Brown moved, seconded by Mr. Ross to approve items A and C of the Consent Agenda. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve item B with claims totaling $220,273.31. Also, included for review were the self- insurance claims report and the payroll report for 12/14/13 and 12/28/13. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5 -0 7. Consideration and appropriate action relating to a project for Precision Aerospace, Incorporated and the issuance of Industrial Development Revenue Bonds by the Owasso Economic Development Authority Chelsea Levo presented the item recommending City Council review the OEDA Inducement Resolution and declare the City's intent to approve future OEDA action to issue the bonds of the Authority in a principal amount not to exceed $2,000,000. Allan Brooks with the Public Finance Law Firm Group, PLLC addressed the Council. After discussion, Mr. Ross moved, seconded by Dr. Kelley to declare the City's intent, as recommended. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5 -0 B. Consideration and appropriate action relating to Resolution No. 2014 -01, designating the Interim City Manager as the settlement representative for the settlement conference scheduled to be held on January 13, 2014, in the litigation styled, Alysia Mazzanff v. City of Owasso, 12CV- 022- GKF -PJC, and additionally granting full and final settlement authority in this litigation matter to the Interim City Manager Julie Lombardi presented the item recommending adoption of Resolution No. 2014 -01. After discussion, Ms. Moberly moved, seconded by Mr. Ross to approve Resolution No. 2014- 01, as recommended. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5 -0 Owasso City Council January 7, 2014 Page 3 9. Report from City Manager Roger Stevens presented the monthly Public Works project status report. Mr, Lehr advised of a letter received from the National Transportation Safety Board acknowledging the Owasso Fire and Police departments for their generous hospitality during the investigation of a fatality plane crash that occurred in Owasso November 10, 2013. Mr. Lehr recognized Robert Stacy for his initiative and efforts to coordinate a Christmas outreach with cards and gift bags for 30 local veterans using funds donated by city employees. Mr. Lehr introduced newly appointed Deputy Police Chief Jason Woodruff, 10. Report from City Attorney No report 11. Report from City Councilors Mayor Bonebrake expressed appreciation to the Public Works Department for being proactive and diligent during the recent winter weather. Mayor Bonebrake stated the City Manager search is progressing and would provide more information during the January 14 Council worksession meeting. 12. New Business None 13. Adjournment Mr. Ross moved, seconded by Dr. Kelley to adjourn the City Council Meeting, YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5 -0 and the meeting adjourned at 7:21 pm. Doug Bonebrake, Mayor Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 14, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, January 14, 2014 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, January 10, 2014. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 pm. PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley Vice Mayor /Vice Chairman Charlie Brown Councilor /Trustee Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee A quorum was declared present ITEM 2: PRESENTATION AND DISCUSSION OF THE FY 2013 AUDIT Linda Jones presented the item and introduced John Manning, Chairman of the Citizen Audit Committee and Mike Gibson with Cole and Reed. Mr. Manning provided a report from the Audit Committee. Mr. Gibson presented the audit findings and discussion was held. Ms. Jones explained that an item will be included on the January 21 meeting agenda for Council to acknowledge receipt of the FY 2013 audit findings. ITEM 3: DISCUSSION RELATING TO ADMINISTRATION ITEMS A. Vehicle Maintenance Facility - Engineering Contract Amendment B. FOP Contract Larry White presented item A and discussion was held. Michele Dempster presented Item B and discussion was held. It was further explained that both items will be placed on the January 21, 2014 agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS A. QT Commercial Center- Plat Amendment, Utility Easement Closure Bronce Stephenson presented the item and discussion was held. Mr. Lehr provided an update on recent discussions regarding the installation of a traffic signal at this location, to include the anticipation of the City providing matching funds towards this project. It was further explained that staff anticipates placing the planning items on the January 21, 2014 agenda for Council consideration and appropriate action. ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS • Sales Tax Report • City Manager Report Warren Lehr introduced Linda Jones who provided the monthly sales fax report and discussion was held. Under the City Manager Report, Mr. Lehr announced the following: HWY 169 bridge January 14, 2014 Page 2 construction is anticipated in FY 2015; the Bailey Trust has agreed to donate land for use by the railroad companies to relocate their switching operations; curbside collection of tree debris from the last winter weather event has been completed; the Refuse Division experienced hydraulic equipment malfunctions due to the extremely cold temperatures causing delays in regular route pick -ups. The Refuse crews worked overtime and Saturdays to ensure all routes were collected; and the City achieved the designation of a Certified Healthy Community. In addition, the Council received a draft copy of the Bidding Reference Guide and a memorandum related to the activities of the Charter Review Committee. ITEM 6: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY Councilor Brown presented this item. Discussion was held regarding revisions to the draft financial disclosure statement. Councilor Brown requested Council comments and suggestions to be forwarded to him or Julie Lombardi. He advised that he will make additional revisions and bring it back before the Council for additional consideration. ITEM 7: REPORT FROM CITY COUNCILORS Mayor Bonebrake reviewed the schedule of events for the City Manager hiring process. Michele Dempster provided the Council with copies of the public notice and meeting agenda related to the hiring process. Mayor Bonebrake provided information on the Tulsa County Jail and Juvenile Justice Initiative. He further explained that the Sheriff's office will be holding public education forums throughout Tulsa County, to include Owasso on January 26th at 6:OOpm at the Owasso Community Center. Councilor Brown commented on the unsightliness of the donation acceptance and commercial recycling containers located in business and school parking lots. Mr. Lehr advised that staff was reviewing the issue for code violations and potential policies regarding the placement or use of such containers. ITEM 8: ADJOURNMENT Councilor Brown moved for adjournment, seconded by Councilor Moberly. YEA: Brown, Moberly, Ross, Bonebrake NAY: None Motion carried 4 -0 Meeting adjourned at 8:02 pm. Doug Bonebrake, Mayor /Chairman Juliann Stevens, Minute Clerk Claims List 1/21/2014 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL AEP /PSO STREET LIGHTS 15.06 TREASURER PETTY CASH OC REFUNDIRAMIREZ 100.00 TREASURER PETTY CASH OC REFUNDIJAMESON 100.00 TREASURER PETTY CASH CC REFUNDIARNOLD 50.00 TREASURER PETTY CASH CC REFUND /ROBINSON 50.00 TREASURER PETTY CASH CC REFUND /OSBORN 50.00 TREASURER PETTY CASH ADOPTION REFUND /BOYD 75.00 TREASURER PETTY CASH ADOPTION REFUND /DAY 75.00 TREASURER PETTY CASH CC REFUND /GITTLEMAN 50.00 TOTAL GENERAL 565.06 MUNICIPAL COURT OKLAHOMA MUNICIPAL COURT CLERKS CE /JACKSON 50.00 _7 OKLAHOMA MUNICIPAL COURT CLERKS CE /BAILEY 50.00 7SAMSCLUE JPMORGAN CHASE BANK - SUPPLIES 4.00 T OTAL MUNICIPAL COURT 104.00 MANAGERIAL CITY GARAGE LABOR/OVERHEAD CHARGES - 58.33 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 33.67 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 500.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 1715 JPMORGAN CHASE BANK SAMS - EMPLOYEE APPREC 32.70 JPMORGAN CHASE BANK G2G MEETING EXPENSE 17.47 TREASURER PETTY CASH PASTOR MEETING EXPENSE 11.20 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 10.80 JPMORGAN CHASE BANK MEETING EXPENSE 37.38 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 1.52 JPMORGAN CHASE BANK 1EMPLOYEE APPRECIATION 200.00 TOTAL MANAGERIAL 920,22 FINANCE CITY GARAGE LABOR/OVERHEAD CHARGES - 33.33 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 4.00 TOTAL FINANCE 37.33 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.76 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.61 JPMORGAN CHASE BANK MEETING EXPENSE 13.35 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS- PRE -EM 65.45 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 EQUAL OPPORTUNITY COUNCIL, INC ADVERTISING 300.00 WORKHEALTH SOLUTIONS, LLC POSTACCIDENT 60.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 8.87 GREENWOOD PERFORMANCE SYSTEMS INC JEMPLOYEE DEVELOPMENT 500.00 Page 1 Claims List 1/21/2014 Budget Unit Title Vendor Name Payable Description IPaymentAmountl TOTAL HUMAN RESOURCES 1,188.04 HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 212.70 JPMORGAN CHASE BANK SAV -ON- CHARACTER INIT 136.00 TOTAL HR- CHARACTER INITIATIVE 348.70 GENERAL GOVERNMENT TULSA COFFEE SERVICE INC COFFEE SUPPLIES 28.93 DRAKE SYSTEMS INC COPIER 353.42 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 54.98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,901.48 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 28.99 JPMORGAN CHASE BANK USPS- POSTAGE 1.10 0 M E CORPORATION POSTAGE LABELS 58.45 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY BILLING FOR COPIER 144.00 JPMORGAN CHASE BANK AMER WASTE- REFUSE SERVICE 139.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 27.49 CINTAS CORPORATION CARPET /MAT CLEANING 51.70 TULSA COUNTY CLERK FILING FEES 125.00 RICOH USA, INC. COPIER SERVICE & SUPPLIES 199.49 TOTAL GENERAL GOVERNMENT 3,115.00 COMMUNITY DEVELOPMENT TULSA COUNTY INFORMATION TECH DEPT TULSA COUNTY LAND RECORDS 30.00 SAV -ON PRINTING & SIGNS LLC BUISNESS CARDS 60.00 JPMORGAN CHASE BANK DELL -TONER CARTRIDGES 721.02 JPMORGAN CHASE BANK SAV ON PRINT -DOOR HANGERS 45.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 97.98 CITY GARAGE LABOR/OVERHEAD CHARGES - 166.66 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 11.98 CITY GARAGE VEHICLE PARTS CITY VEHICL 16.22 VERIZON WIRELESS WIRELESS CONNECTION 88.95 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 12.98 FLEETCOR TECHNOLOGIES IFUELMAN - DEC, 2013 217.52 TOTAL COMMUNITY DEVELOPMENT 1,468.31 ENGINEERING FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 161.41 VERIZON WIRELESS WIRELESS CONNECTION 29.65 CITY GARAGE VEHICLE PARTS CITY VEHICL 3160 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - DEC, 54.34 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 45.40 CITY GARAGE LABOR/OVERHEAD CHARGES - 208.33 TRAFFIC ENGINEERING CONSULTANTSJNC TRAFFIC SIGNAL STUDY 1,600.00 UNITED STATES CELLULAR CORPORATION CELL BILL 62.78 UNIFIRST HOLDINGS LP I UNIFORM RENTAL 19.96 Page 2 Claims List Budget Unit Title Vendor Name Payable Description jPayment Amount ENGINEERING... UNIFIRST HOLDINGS LP UNIFORM RENTAL 19.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL 19.96 TOTAL ENGINEERING 2,254.39 INFORMATION TECHNOLOGY CITY GARAGE LABOR/OVERHEAD CHARGES - 58.33 ICON ENTERPRISES, INC CITY WEBSITE AND CONTENT 14,897.86 JPMORGAN CHASE BANK LOWES- SUPPLIES 32.01 JPMORGAN CHASE BANK COX -CITY INTERNET 1,550.00 VERIZON WIRELESS WIRELESS CONNECTION 172.67 JPMORGAN CHASE BANK SAV -ON- BUSINESS CARDS 100.00 JPMORGAN CHASE BANK PAYPAL- REFUND - 100.00 TOTAL INFORMATION TECHNOLOGY 16,710.87 SUPPORT SERVICES JPMORGAN CHASE BANK LOCKE SUPPLY -LIGHT BULBS 63.39 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 1135 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 337.79 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM - DEC 990.00 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK LOCKE -SINK REPAIR 11.23 JPMORGAN CHASE BANK MURPHY- HANDWASH 58.44 JPMORGAN CHASE BANK LOWES -SINK REPAIR 9.74 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - DEC, 77.23 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 362.86 JPMORGAN CHASE BANK LOWES- OUTLET COVERS 2.09 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 1.92 JPMORGAN CHASE BANK LOWES- SUPPLIES 21.96 JPMORGAN CHASE BANK LOWES- SUPPLIES 10.98 JPMORGAN CHASE BANK LOT A- PARKING FEE 5.00 JPMORGAN CHASE BANK LOWES -LIGHT BULBS 18.98 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAGS 76.50 TREASURER PETTY CASH PARKING 6.00 CITY GARAGE LABOR/OVERHEAD CHARGES - 291.66 TOTAL SUPPORT SERVICES 2,387.17 CEMETERY L & B DIRT PIT DIRT FOR CEMETERY 100.00 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 35.05 JPMORGAN CHASE BANK HOME DEPOT -DRILL BIT 5.97 TOTAL CEMETERY 141.02 POLICE SERVICES JPMORGAN CHASE BANK VIEVU- CABLES 178.00 JPMORGAN CHASE BANK CHIEF SUPPLY - SUPPLIES 119.80 JPMORGAN CHASE BANK GALLS - UNIFORM APPAREL 137.99 JPMORGAN CHASE BANK OWASSO FITNESS -GYM USE 45.00 Page 3 Claims List iFPA6#40iCl Budget Unit Title Vendor Name Payable Description PaymentAmount POLICE SERVICES... JPMORGAN CHASE BANK ULTRA MAX -AMMO 5,698.49 JPMORGAN CHASE BANK TASER INT'L- TASERS 3,100.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 2.72 JPMORGAN CHASE BANK AMAZON - SUPPLIES 23.69 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 58.66 JPMORGAN CHASE BANK SKYADD- RESTROOM RENTAL 60.32 JPMORGAN CHASE BANK INTEGRIS- PENSION PHYSICAL 1,025.00 JPMORGAN CHASE BANK FBI- SUPERVISOR TRAINING 650.00 JPMORGAN CHASE BANK FBI- SUPERVISOR TRAINING 650.00 JPMORGAN CHASE BANK FBI- SUPERVISOR TRAINING 650.00 JPMORGAN CHASE BANK FBI - SUPERVISOR TRAINING 650.00 JPMORGAN CHASE BANK FBI - SUPERVISOR TRAINING 650.00 JPMORGAN CHASE BANK FBI- SUPERVISOR TRAINING 650.00 JPMORGAN CHASE BANK FBI- SUPERVISOR TRAINING 650.00 JPMORGAN CHASE BANK FBI - SUPERVISOR TRAINING 650.00 JPMORGAN CHASE BANK FBI- SUPERVISOR TRAINING 650.00 JPMORGAN CHASE BANK FBI- SUPERVISOR TRAINING 650.00 JPMORGAN CHASE BANK FBI- SUPERVISOR TRAINING 650.00 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY BILLING FOR COPIER 576.00 JPMORGAN CHASE BANK WALMART -TAX REFUND -7.46 CITY GARAGE VEHICLE PARTS CITY VEHICL 3,602.22 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - DEC, 6.30 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 53198 VERIZON WIRELESS WIRELESS CONNECTION 280.25 JPMORGAN CHASE BANK SOUTHERN RUBBER -INK 14.25 KEVYN GRAY TUITION REIMBURSEMENT 332.70 JPMORGAN CHASE BANK LOWES- RETURN -3.88 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 8,175.47 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY14 157.50 DAVIEL DEPAZ CAR PAINTING /BROCK 400.00 DAVIEL DEPAZ CAR PAINTINGILATTA 600.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6.99 JPMORGAN CHASE BANK AMAZON - TRAINING BOOK 8.88 JPMORGAN CHASE BANK SAMS- SUPPLIES 63.43 JPMORGAN CHASE BANK TAPE- MEMBERSHIP FEE /LYNN 50.00 CORVETTE SHOP, LLC CAR PAINTING /HUDSON 700.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITEM 39.00 JPMORGAN CHASE BANK AMAZON- TRAINING BOOKS 152.31 JPMORGAN CHASE BANK WALMART- SUPPLIES 9.48 JPMORGAN CHASE BANK LOWES- NUTSIBOLTS 0.60 JPMORGAN CHASE BANK HILLS -K9 FEEDING SUPPLIES 159.28 JPMORGAN CHASE BANK OFFICE DEPOT -CHAIR 154.99 CITY GARAGE LABOR /OVERHEAD CHARGES - 5,166.66 JPMORGAN CHASE BANK 1OFFICE DEPOT -FILE CABINET 139.78 Page 4 Claims List 1/21/2014 Budget Unit Title Vendor Name Payable Description Payment Amount POLICE SERVICES... JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER CART 83.20 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 268.75 TOTAL POLICE SERVICES 39,290.35 POLICE COMMUNICATIONS JPMORGAN CHASE BANK LAMPS PLUS -TRACK LIGHTING 34212 LANGUAGE LINE SERVICES DEC - LANGUAGE LINE 20.58 JPMORGAN CHASE BANK APCO - TRAINING 798.00 JPMORGAN CHASE BANK APCO- TRAINING 359.00 JPMORGAN CHASE BANK SAMS - PRISONER BOARD 186.02 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 19.28 DEPARTMENT OF PUBLIC SAFETY JAN -OLETS USER FEE 450.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 6.00 JPMORGAN CHASE BANK TIGERDIRECT- SUPPLIES 25.77 JPMORGAN CHASE BANK LOWES - TAPE /ZIP TIES 8.25 JPMORGAN CHASE BANK APCO -DUES 92.00 JPMORGAN CHASE BANK HEADSETS DIRECT - HEADSET 542.95 JPMORGAN CHASE BANK CLUB911- AWARDS 172.00 TOTAL POLICE COMMUNICATIONS 3,022.57 ANIMAL CONTROL JPMORGAN CHASE BANK COMPANIONS- CREMATION SVCS 825.00 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES 12.98 JPMORGAN CHASE BANK HARBOR FREIGHT- SUPPLIES 39.04 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - DEC, 36.91 JPMORGAN CHASE BANK DALE & LEES - HEATER REPAIR 227.44 VERIZON WIRELESS WIRELESS CONNECTION 80.08 ANNE K. KARN SPAY & NEUTER SERVICES 430.00 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 187.16 JPMORGAN CHASE BANK HILLS -AC FEEDING SUPPLIES 127.22 CITY GARAGE LABOR /OVERHEAD CHARGES - 166.66 TOTAL ANIMAL CONTROL 2,132.49 FIRE SERVICES CITY GARAGE LABOR /OVERHEAD CHARGES - 1,250.00 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 2,576.19 MARK STUCKEY TUITION REIMBURSEMENT 817.20 NORTH AMERICA FIRE EQUIPMENT CO. SUSPENDERS 33.24 JPMORGAN CHASE BANK AMER OVERHEAD DOOR- REPAIR 765.00 JPMORGAN CHASE BANK BAILEY EDUC -ROOM RENTAL 316.00 JPMORGAN CHASE BANK WINGFOOT- TIRE /REPAIR 2,235.06 JPMORGAN CHASE BANK LIGHTHOUSE ELEC- REPAIR 150.00 JPMORGAN CHASE BANK SAMS - SUPPLIES 107.08 JPMORGAN CHASE BANK WALMART - SUPPLIES 15.01 JPMORGAN CHASE BANK TROPHY & PLAQUE- UNIFORMS 59.64 VERIZON WIRELESS WIRELESS CONNECTION 158.65 Page 5 Claims List 1/21/2014 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... JPMORGAN CHASE BANK TRAVEL EXPENSE 9.60 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.19 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 36.67 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - DEC, 281.46 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 2,559.28 CITY GARAGE VEHICLE PARTS CITY VEHICL 212.15 JPMORGAN CHASE BANK LOWES- RETURN -10.64 JPMORGAN CHASE BANK LOWES- RETURN -4.96 JPMORGAN CHASE BANK ACCURATE -VALVE REMOVAL 75.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 7.30 JPMORGAN CHASE BANK NSC -SMOKE MACH TRAINING 194.23 JPMORGAN CHASE BANK OK POLICE SUPPLY - PATCHES 6.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 10.60 JPMORGAN CHASE BANK LOWES- SUPPLIES 28.87 JPMORGAN CHASE BANK CONRAD FIRE- VEHICLE PARTS 16165 JPMORGAN CHASE BANK CONRAD FIRE - VEHICLE PARTS 43.42 JPMORGAN CHASE BANK LOWES - SUPPLIES 6.76 JPMORGAN CHASE BANK LOWES- SUPPLIES 129.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 28.99 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 23.70 JPMORGAN CHASE BANK TULSAAUTO -MAINT SERVICES 385.97 JPMORGAN CHASE BANK TRAVELEXPENSE 10.92 JPMORGAN CHASE BANK WEATHERTECH - SUPPLIES 127.95 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMS 353.80 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMS 55.63 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMS 311.16 NORTH AMERICA FIRE EQUIPMENT CO. IREPAIRS OF FIRE GEAR 452.00 TOTAL FIRE SERVICES 13,99214 FIREFIGHTERS TIRING GRANT JPMORGAN CHASE BANK NSC -SMOKE MACH TRAINING 1,74811 TOTAL FIREFIGHTERS TRNG GRANT 1,748.11 EMERGENCY PREPAREDNES JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 1.92 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 10.45 VERIZON WIRELESS WIRELESS CONNECTION 29.65 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL -STORM SIREN 21.84 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL -STORM SIREN 21.55 TOTAL EMERGENCY PREPAREDNESS 85.41 STREETS FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 2,111.85 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK PMSI -FIBER PATCH 213.27 CITY GARAGE VEHICLE PARTS CITY VEHICL 1,730.10 Page 6 Claims List 1/21/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount STREETS... BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - DEC, 125.32 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 JPMORGAN CHASE BANK INLAND TRUCK -CABLE 69.91 JPMORGAN CHASE BANK FASTENAL -TARP & BUNGEES 92.59 JPMORGAN CHASE BANK BUMPER2BUMPER- GREASE 3.09 JPMORGAN CHASE BANK AMERIFLEX HOSE - FITTINGS 69.29 JPMORGAN CHASE BANK IMSA- ANNUAL DUES 70.00 JPMORGAN CHASE BANK CLASSIC CHEVY- REPAIR SVCS 621.55 JPMORGAN CHASE BANK PMSI -FIBER PATCH 210.37 JPMORGAN CHASE BANK OREILLYS- FLUIDS 15.38 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 88.63 JPMORGAN CHASE BANK OREILLYS- FLUIDS 131.88 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 51.79 JPMORGAN CHASE BANK STD SUPPLY/LAWN -ROPE 2.21 JPMORGAN CHASE BANK FLEET DIST- SAFETY JACKET 49.95 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 10.70 JPMORGAN CHASE BANK PIKEPASS -FEES 13.85 JPMORGAN CHASE BANK FASTENAL -PARTS 68.66 JPMORGAN CHASE BANK CLASSIC CHEVY - PARTS /SVGS 2,234.62 CITY GARAGE LABOR/OVERHEAD CHARGES - 1,500.00 TULSA COUNTY BOCC MISC SIGNS 64.80 APAC- OKLAHOMA, INC. ASPHALT 285.76 HANCOCK RACING STABLES, INC. SAND 283.50 HANCOCK RACING STABLES, INC. SAND 225.00 HOLLIDAY SAND & GRAVEL CO SAND 725.00 BINGHAM SAND & GRAVEL CO., INC REPLACEMENT SALT 1,964.86 UNIFIRST HOLDINGS LP UNIFORM RENTAL 42.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.85 UNIFIRST HOLDINGS LP UNIFORM RENTAL 42.90 JPMORGAN CHASE BANK ATWOODS -CABLE TIES 29.98 AEP /PSO ISTREET LIGHTS 5,414.85 TOTAL STREETS 20,202.43 STORMWATER JPMORGAN CHASE BANK ATWOODS -TRASH BAGS 11.88 JPMORGAN CHASE BANK ATWOODS -BAR OIL 17.64 UNIFIRST HOLDINGS LP UNIFORM RENTAL 28.26 UNIFIRST HOLDINGS LP UNIFORM RENTAL 28.26 UNIFIRST HOLDINGS LP UNIFORM RENTAL 28.26 CITY GARAGE LABOR /OVERHEAD CHARGES - 1,166.66 JPMORGAN CHASE BANK LOWES -KEYS 3.74 JPMORGAN CHASE BANK LOWES -LOCK & CHAIN 19.85 JPMORGAN CHASE BANK LOWES -PARTS 22.49 JPMORGAN CHASE BANK LOWES- TRAILER PLUG 8.98 Page 7 Claims List 1/21/2014 Budget Unit Title Vendor Name Payable Description Payment Amount STORMWATER... JPMORGAN CHASE BANK LOWES - CONTINUITY TESTER 7.48 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 10.70 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 51.79 JPMORGAN CHASE BANK LOWES- RETURN -9.98 JPMORGAN CHASE BANK OREILLYS -MOTOR OIL 3.99 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES 7.45 JPMORGAN CHASE BANK HOME DEPOT -TRASH BAGS 16.84 JPMORGAN CHASE BANK HOME DEPOT -TRASH BAGS 16.84 JPMORGAN CHASE BANK AMERICAN HOSE -PARTS 9.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - DEC, 125.10 CITY GARAGE VEHICLE PARTS CITY VEHICL 712.05 JPMORGAN CHASE BANK YELLOWHOUSE MACH -PARTS 274.34 JPMORGAN CHASE BANK YELLOWHOUSE- INSPECT SVCS 318.76 VERIZON WIRELESS WIRELESS CONNECTION 109.67 FLEETCOR TECHNOLOGIES IFUELMAN - DEC, 2013 1 847.48 TOTAL STORMWATER 3,837.53 PARKS FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 1,577.99 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK ADVANCE AUTO- SUPPLIES 10.99 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 11.25 CITY GARAGE VEHICLE PARTS CITY VEHICL 986.03 CITY GARAGE LABOR/OVERHEAD CHARGES - 500.00 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE MCCARTY PAR 34.40 UNIFIRST HOLDINGS LP UNIFORMS 8.95 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE CENNTENIAL 186.45 ADT SECURITY SERVICES INC ALARM SERVICE AT PARKS 6107 MILES J. MARLAR EDUCATION COMPENSATION 1,019.16 TOTAL PARKS 4,427.94 COMMUNITY CENTER JPMORGAN CHASE BANK LOWES- BATTERIES 19.94 CITY GARAGE LABORIOVERHEAD CHARGES - 8333 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,021.68 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 41.20 JPMORGAN CHASE BANK MAGIC -ICE MAKER REPAIR 66.60 JPMORGAN CHASE BANK TUCKER JANT'L- SUPPLIES 99.00 JPMORGAN CHASE BANK TUCKER JANT'L- SUPPLIES 138.30 TOTAL COMMUNITY CENTER 1,470.05 HISTORICAL MUSEUM JPMORGAN CHASE BANK LOWES -DOOR BELL 28.97 _T JPMORGAN CHASE BANK ADMIRAL EXP- STORAGE CAB 847.44 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 261.67 Claims List 1/21/2014 Budget Unit Title I Vendor Name FULLERTON- SUPPLIES Payable Description IPayment Amount TOTAL HISTORICAL MUSEUM 105.12 1,138.08 ECONOMIC DEV CITY GARAGE 224.80 LABOR /OVERHEAD CHARGES - JPMORGAN CHASE BANK 58.33 669.50 VERIZON WIRELESS JPMORGAN CHASE BANK WIRELESS CONNECTION 20.00 29.65 JPMORGAN CHASE BANK FLEETCOR TECHNOLOGIES 20.00 FUELMAN - DEC, 2013 JPMORGAN CHASE BANK 38.42 15.00 JPMORGAN CHASE BANK JPMORGAN CHASE BANK WEBSCRIBBLE- HOSTING 304.00 19.99 FLEETCOR TECHNOLOGIES JPMORGAN CHASE BANK 2,590,58 OEDA MEETING EXPENSE VERIZON WIRELESS 11.17 TOTAL ECONOMIC DEV 157.56 PHARM SYSTEMS - SUPPLIES 13.80 120,745.3 FUND GRAND TOTAL PHARM SYSTEMS- SUPPLIES 162.19 AMBULANCE SERVICE FLORENCE KING WILD PHARM SYSTEMS - SUPPLIES AMBULANCE REFUND 10.00 SOVEREIGN MED- SUPPLIES COVENTRY HEALTH CARE AMBULANCE REFUND LABOR /OVERHEAD CHARGES - 1,172.27 COMMUNITYCARE HMO IVEHICLE PARTS CITY VEHICL AMBULANCE REFUND TOTAL AMBULANCE 7,30719 70.02 FUND GRAND TOTAL KATHRYN TUMLESON AMBULANCE REFUND 150.00 BCBS OF OKLAHOMA AMBULANCE REFUND 678.27 HOTEL TAX Page 9 JPMORGAN CHASE BANK FULLERTON- SUPPLIES 79.50 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 105.12 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 224.80 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 669.50 JPMORGAN CHASE BANK NAT'L REG OF EMTS - RECERT 20.00 JPMORGAN CHASE BANK NAT'L REG OF EMTS - RECERT 20.00 JPMORGAN CHASE BANK NAT'L REG OF EMTS - RECERT 15.00 JPMORGAN CHASE BANK PSI - SUPPLIES 304.00 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 2,590,58 VERIZON WIRELESS WIRELESS CONNECTION 158.67 JPMORGAN CHASE BANK PHARM SYSTEMS - SUPPLIES 13.80 JPMORGAN CHASE BANK PHARM SYSTEMS- SUPPLIES 162.19 JPMORGAN CHASE BANK PHARM SYSTEMS - SUPPLIES 204.00 JPMORGAN CHASE BANK SOVEREIGN MED- SUPPLIES 1,014.00 CITY GARAGE LABOR /OVERHEAD CHARGES - 1,416.66 CITY GARAGE IVEHICLE PARTS CITY VEHICL 129.40 TOTAL AMBULANCE 7,30719 9,387'7 FUND GRAND TOTAL HOTEL TAX IJPMORGAN CHASE BANK IDOC-NEIGHBORHOOD SIGNS 24.50 HOTEL TAX Page 9 Claims List 1/21/2014 Budget Unit Title Vendor Name Payable Description Payment Amount HOTEL TAX - ECON DEV AEP /PSO ELECTRIC USE 142.21 AEP IPSO ELECTRIC USE 39.96 ENGINEERING SERVICES RETAIL ATTRACTIONS, LLC RETAIL DEVELOPMENT CONTRA 4,000.00 TOTAL HOTEL TAX - ECON DEV 4,182.17 STRONG NEIGHBORHOODS CITY GARAGE LABOR /OVERHEAD CHARGES - 58.33 JPMORGAN CHASE BANK LAPZONE- LAPTOP FAN 19.95 TOTAL STORMWATER- STORMWATER JPMORGAN CHASE BANK CLASSIC- TRAILER RECEIVER 269.99 -OTAL STRONG NEIGHBORHOODS 348.27 4,554.9 FUND GRAND TOTAL 3TORMWATER- STORMWATf MESHEK &ASSOCIATES, P.L.C. ENGINEERING SERVICES 1,767.50 MESHEK &ASSOCIATES, P.L.C. ENGINEERING SERVICES 2,115.00 JPMORGAN CHASE BANK NEENAH FOUNDRY -CURB HOOD 909.45 TOTAL STORMWATER- STORMWATER 4,791.95 4,791.9 FUND GRAND TOTAL DUBLIC SAFETY - POLICE CARTER CHEVROLET AGENCY LLC CHEVY TRUCK 28,063.00 CARTER CHEVROLET AGENCY LLC CHEVYTRUCK 28,063.00 TOTAL PUBLIC SAFETY - POLICE 56,126.00 PUBLIC SAFETY -FIRE JPMORGAN CHASE BANK SPORTSMITH- EQUIPMENT 495.90 JPMORGAN CHASE BANK DICKS- EQUIPiMACHINERY 1,625.24 NORTHERN SAFETY COMPANY, INC. FIRE HOSES 5,607.50 TOTAL PUBLIC SAFETY - FIRE 7,728.64 63,854.6 FUND GRAND TOTAL CDBG GRANT - CDBG 12 MAC CONSTRUCTION INC. FY 2013 CDBG SIDEWALK PRO 10,926.90 TOTAL CDBG GRANT - CDBG 12 10,926.90 10,926.9 FUND GRAND TOTAL CI -VEH MAINT FAC BLDG IMATRiX ARCHITECTS, ENGINEERS, JARCHIT DESIGN NEW VEH MA I 20,850.00'. TOTAL Cl - VEH MAINT FAC BLDG 20,850.00 CI - GARN WID 96TH -106TH PSA- DEWBERRY INC ENGINEERING SERVICES 7,607.50 Page 10 Claims List 1/21/2014 Budget Unit Title I Vendor Name Payable Description iPaymentAmountl TOTAL CI- GARNWID96TH -106TH 7,607,50 TRANSPORTATION MSTR PLF C. H. GUERNSEY & COMPANY ENGINEERING SERVICES 7,116.05 TOTAL TRANSPORTATION MSTR PLAN 7,116.05 35,573.5 FUND GRAND TOTAL CITY GARAGE JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 458.76 JPMORGAN CHASE BANK MYERS TIRE -SHOP SUPPLIES 166.74 JPMORGAN CHASE BANK NORTHERN TOOL -PARTS 59.94 JPMORGAN CHASE BANK WINGFOOT -TIRES 1,852.63 JPMORGAN CHASE BANK WINGFOOT -TIRES 1,182.44 JPMORGAN CHASE BANK WINGFOOT -TIRES 2,684.70 TREASURER PETTY CASH LIGHT BULBS 38.94 TREASURER PETTY CASH TURNPIKE FEE 8.00 CITY GARAGE VEHICLE PARTS CITY VEHICL 22.25 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 971.94 JPMORGAN CHASE BANK RC AUTO -FUEL SYSTEM REPAI 370.33 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 61.41 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE -75.00 JPMORGAN CHASE BANK LENOX- TOWING 444.00 JPMORGAN CHASE BANK B &M OIL -PARTS RESALE 2,12195 JPMORGAN CHASE BANK WINGFOOT -TIRES 1,687.62 JPMORGAN CHASE BANK WINGFOOT -TIRES 527.12 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 520.26 JPMORGAN CHASE BANK JUNITED FORD -PARTS RESALE 595.01 TOTAL CITY GARAGE 13,701.04 13,701.0 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 TOTAL WORKERS' COMP SELF -INS 1,870.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 823.50 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 2,329.80 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 366.98 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 49.00 Page 11 Claims List 1/21/2014 Budget Unit Title I Vendor Name Payable Description jPayment Amount WORKERS' COMP SELF -INS.. CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 452.81 UNITED SAFETY & CLAIMS INC WC- TPA - ADMINISTRATION FEE 1,658.33 OK TAX COMMISSION SPECIAL TAX UNIT MITF QUARTERLY ASSESSMENT 2,398.45 TOTAL WORKERS' COMP SELF -INS 8,078.87 9,94$.8 FUND GRAND TOTAL SELF INS AT &T TO RT CLAIM 4 461.67 7LIAB-PRLOJIP�� JPMORGAN CHASE BANK STREETLAMPS -TORT CLAIM 82.47 B -PROP SELF INS 4,544.14 GRAND TOTAL GRAND TOTAL Page 12 4,544.1, $278,029.1 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 1121/14 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 1,198.59 HEALTHCARE MEDICAL SERVICE 68,402.29 HEALTHCARE MEDICAL SERVICE 76,600.33 HEALTHCARE MEDICAL SERVICE 53,962.22 ADMIN FEES 16,814.20 STOP LOSS FEES 25,874.69 HEALTHCARE DEPT TOTAL 242,852.32 DELTA DENTAL DENTAL MEDICAL SERVICE 377.00 DENTAL MEDICAL SERVICE 1,772.47 DENTAL MEDICAL SERVICE 4,751.58 ADMIN FEES 2,187.55 DENTAL DEPT TOTAL 9,088.60 VSP VISION MEDICAL SERVICES 1,578.77 VISION DEPT TOTAL 1,578.77 HEALTHCARE SELF INSURANCE FUND TOTAL 253,519.69 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/11114 Department Payroll Expenses Total Expenses Municipal Court 4,648.80 6,684.16 Managerial 17,507.08 24,440.78 Finance 11,496.11 17,760.76 Human Resources 7,326.53 12,018.76 Community Development 11,951.58 18,242.55 Engineering 17,286.38 25,255.90 Information Systems 12,389.35 18,988.70 Support Services 7,229.00 10,92627 Police 101,711.41 161,047.24 Central Dispatch 9,957.82 17,506.70 Animal Control 2,499.30 3,978.31 Fire 107,146.42 162,728.67 Emergency Preparedness 1,487.23 2,134.36 Streets 8,053.19 13,462.41 Stormwater /ROW Maint, 6,346.16 10,225.47 Park Maintenance 11,012.33 16,237.95 Community- Senior Center 3,023.70 4,648.67 Historical Museum 554.40 622.47 Economic Development 3,126.92 4,107.93 General Fund Total 344,753.71 531,018.06 Garage Fund Total 4,223.59 7,228.58 Ambulance Fund Total 29,326.42 44,681.15 Emergency 911 Fund Total 5,388.68 9,311.99 Stormwater Fund 27 Total Worker's Compensation Total Strong Neighborhoods 2,765.31 4,202.86 CITY OF OWASSO GENERALFUND FISCAL YEAR 2013 -2014 Statement of Revenues & Expenditures As of December 31. 2013 EXPENDITURES Personal services MONTH YEAR $ PERCENT $ TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: 375,782 795,656 Taxes $ 1,887,331 $ 11,076,928 $ 22,700,000 48.80% Licenses & permits 10,030 98,081 273,500 35.86% Intergovernmental 49,329 418,792 840,814 49.81% Charges for services 40,119 235,156 564,560 41.65% Fines & forfeits 44,960 287,718 724,000 39.74% Other 3,529 131,110 156,200 83.94% TOTAL REVENUES $ 2,035,298 $ 12,247,784 $ 25,259,074 48.49% EXPENDITURES Personal services $ 1,141,376 $ 7,066,184 $ 14,686,521 48.11% Materials & supplies 72,065 375,782 795,656 47.23% Other services 135,303 890,640 1,690,148 52.70% Capital outlay 49,539 206,777 894,605 23.11% TOTAL EXPENDITURES $ 1,398,283 $ 8,539,383 $ 18,066,930 47.27% REVENUES OVER EXPENDITURES $ 637,015 $ 3,708,401 7,192,144 51.56% $ TRANSFERSIN(OUT): Transfers in $ 1,192,198 $ 6,482,830 $ 13,575,000 47.76% Transfers out (1,798,989) (10,139,893) (21,250,000) 47.72% TOTALTRANSFERS $ (606,791) $ (3,657,063) $ (7,675,000) 47.65% NET CHANGE IN FUND BALANCE $ 30,224 (482,856) $ $ 51,339 FUND BALANCE (Budgetary Basis) Beginning Balance 2,156,268 1,945,564 Ending Balance $ 2,207,607 $ 1,462,708 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry D. White Support Services Director SUBJECT: New Vehicle Maintenance Facility Support Services Department DATE: January 17, 2014 BACKGROUND: The City Council approved an Agreement for Professional Services with Matrix Architects Engineers Planners, Incorporated, of Tulsa, Oklahoma for professional architecture and engineering services for a new vehicle maintenance facility for the City of Owasso. These services were deemed necessary as the first step toward providing the Vehicle Maintenance Division with a new building large enough to serve the City's growing fleet of vehicles which would include state -of- the -art technology for a new generation of vehicles. The new building would enable all City trucks and equipment to fit into a covered facility for maintenance service and repairs. Some of the city's trucks and equipment do not fit into the current maintenance center. During the latter part of 2012, the Owasso Capital Improvements Committee listed the construction of a new vehicle maintenance center as a priority on the capital improvements list. The scope of the design and engineering services under the Agreement included the obligation to conduct site assessments of the current building site and potential future sites for the new building. Matrix has determined that a location south of the current building could accommodate the new facility, but the site would have the following challenges: Civil engineering services will be needed for the conceptual utility plan, the public water main connection, the public sanitary sewer connection, the public storm sewer connection, and the off -site drainage area Geotechnical services for testing and research will be needed of a previous dirt and rock dumping accumulation area to determine if the rubble must be removed. REQUESTED AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES: The lump sum fee of $139,000 in the Agreement with Matrix was based on the original scope of work for professional services for the entire project. However, the professional services mentioned in the Agreement did not include the scope of work needed to remedy the challenges listed above. Matrix has advised Staff that an additional fee will be charged to cover this remedial architectural and design work. This fee should not exceed $26,000. This fee includes $24,000 for the civil engineering services needed for design of utilities and $2,000 for geotechnical services needed for testing and research of the dirt and rock accumulation area. FUNDING: Funding for this project is included in the Capital Improvement Fund RECOMMENDATION: Staff recommends approval to amend the Agreement for Professional Services with Matrix Architects Engineers Planners, Incorporated, of Tulsa, Oklahoma to provide for the additional architectural and design services necessary to provide a remedy for the site challenges mentioned above. This amendment would include an additional fee not to exceed $26,000. Staff also recommends authorization for the Mayor to execute all necessary documents. .iil A. Proposed Amendment to Agreement for Professional Services with Matrix Architects Engineers Planners, Inc., of Tulsa, Oklahoma. AMENDMENT 1TO AGREEMENT FOR PROFESSIONAL SERVICES FOR ARCHITECTURE AND ENGINEERING FOR THE CITY OF OWASSO, OK NEW VEHICLE MAINTENANCE FACILITY The City of Owasso, Oklahoma, hereinafter referred to as "CITY ", and MATRIX Architects Engineers Planners, Inc., hereinafter referred to as "ARCHITECT/ ENGINEER ", entered into an Agreement for Professional Services for Architecture and Engineering dated November 7, 2012, for the purpose of providing CITY with required professional services, hereinafter referred to as the "SERVICES ", in connection with the building of a new vehicle maintenance center , hereinafter referred to as the "PROJECT; and WHEREAS, the original Scope of Services set forth in Attachment B, Section B.1.a) Site analysis and discovery work, Subsection 3. to said Agreement provided that a Geotechnical Survey would be conducted for the proposed site, but that survey did not include geotechnical services for testing and research on the designated site for a previous dirt and rock accumulation area for determination whether the rubble must be removed; and WHEREAS, the original Scope of Services set forth in Attachment B, Section B.1.b) Design services, to said Agreement provided for facility design services for a vehicle maintenance facility, but those design services did not include civil engineering services for utility connections. WHEREAS, the original Compensation set forth in Attachment D, Section D.1, Total Compensation, to said Agreement provided for a lump sum fee of $139,000 to be paid to ARCHITECT /ENGINEER for the work done under this Project by ARCHITECT/ ENGINEER, including an ALTA Survey and one Geotechnical Report for one chosen site, but did not include the additional geotechnical services fees for testing and research on the designated site for dirt and rock accumulation area on the site and did not include civil engineering services fees for utility connections for a vehicle maintenance facility; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto mutually agree to amend said Agreement as follows: A new Subsection 5. shall be added to Section B.1.a of Attachment B, Scope of Services, of said Agreement which shall read, "Conduct Geotechnical services for testing and research for the proposed site for a previous dirt and rock accumulation area for determination whether the rubble must be removed." Page 1 A new Subsection 4. shall be added to Section B.1.b of Attachment B, Scope of Services, of said Agreement which shall read, "Civil engineering services for utility connection design." The current Subsections 4, 5, 6, and 7 of Section B.1.b. of Attachment B, Scope of Services of said Agreement shall be renumbered to become Subsections 5, 6, 7, and 8 respectively, Attachment D, Section DA. shall be removed in its entirety and replaced with the following new Section DA: Additional Services: These services shall include twenty -four thousand dollars ($24,000) for civil engineering services needed for design of utilities for the designated site for the new vehicle maintenance facility and two thousand dollars ($2,000) for geotechnical services needed for testing and research of the dirt and rock accumulation area for said designated site. Unless otherwise provided for in an accepted and authorized proposal for additional services, any further additional services shall be compensated for on the same basis as provided for in this Attachment D. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the respective dates herein below reflected to be effective on date executed by the Mayor of the City of Owasso. ATTEST: Sherry Bishop, City Clerk ....� • 6 MA Julie Lombardi, City Attorney Page 2 MATRIX ARCHITECTS ENGINEERS PLANNERS INC 0 Date: CITY OF OWASSO OKLAHOMA Date: Doug Bonebrake, Mayor 0—Th-mc!; Wit ouf Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director SUBJECT: Fraternal Order of Police (FOP) Fiscal Year 2013 -2014 Contract DATE: January 17, 2014 BACKGROUND: The Fraternal Order of Police (FOP) and the City have been meeting since last March to develop a contract that would meet the needs of both parties. Just prior to the holidays a tentative agreement was reached on the remaining articles. The proposed contract has been voted on and approved by the members of the FOP. The contract being presented is for two years and includes language agreeing that both parties will ratify the contract by June 30, 2014 extending the contract for fiscal year 2014 -15. The proposed agreement provides for the following: Year One • Across- the -board increase of 2.5% effective pay period ending date January 25, 2014 • Condensing of annual step increases Currently members of the FOP receive a step increase on their anniversary date for years one through five, and then again at years seven, ten, thirteen, sixteen, and twenty. The proposed contract provides for the same step increases, but occurring on the anniversary for one through ten years of service. This proposal establishes a pay plan that is consistent with that of Owasso's International Association of Firefighters (IAFF) and other communities. • Removal of language that would allow members of the FOP to receive a pay increase should the City offer an across - the -board pay increase to any other City department during the term of the contract, which exceeded the average for the FOP members over the last four years • Rolling the 4% city paid retirement into the employees' base pay • Four hours of Union leave per month for current Lodge President, with a use -it -or -lose it method of accrual • Modification of "Wellness Program" language to provide for a $15 per month reimbursement for gym membership selected by the employee, versus a facility selected by the City • Addition of shift differential pay of $0.20 per hour for officers who bid and are assigned to work night shift • Minor wording modifications /clarifications /corrections were made to the following articles: Personnel Files, Promotions, Sick Leave, Work Schedule, Uniform and Equipment, and Temporary Assignment. ➢ YearTwo • Addition of an eleven year step to the pay plan • This additional step will be effective on the fiscal year 2014 -2015 anniversary date for employees with eleven or more years of service. • Increase of difference between Lieutenant and Captain by 5 %, separating the two ranks by 10% • This increase in separation is congruent with the separation between Officer and Sergeant, and Sergeant and Lieutenant. The proposed contract provides for a continuation of existing contract language on all other issues. The increase in compensation costs for fiscal year 2013 -14 is $65,125, and $42,456 for fiscal year 2014 -15 contract. The FOP negotiating team worked diligently to come to an acceptable agreement and their commitment is greatly appreciated. RECOMMENDATION: Staff recommends approval of the contract between the City of Owasso and the Fraternal Order of Police (FOP Lodge # 149) and authorization for the Mayor to execute the contract. The CTyw t—" f limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: FY 2013 -2014 Police Firing Range Training Facility Phase II Change Order No. I DATE: January 17, 2014 BACKGROUND: The FY 2013 -2014 Public Safety Fund allows for the expenditure of funds for Phase II construction of a multi -use Firing Range training facility for the Owasso Police Department. In October of 2013 City Council awarded the contract to Cherokee Pride Construction in the amount of $56,480. CHANGE ORDER: The shoot house slab was designed to be four inches thick, however within the contract there is a line item for six inch concrete. The contractor has agreed to construct this pad with a thickness of six inches utilizing pay item 7 of the contract at a square foot unit price of $8.00 for six inch concrete as compared to line item AA which has a square foot unit price of $7.90. The proposed change order will eliminate pay item AA1 of the contract for four inch concrete and increase the square foot of line item 7 for six inch concrete from 2,250 square feet to 4,050 square feet. Total change to the contract will be a net increase of $180. FUNDING: Funding is included in the FY 2013 -2014 Public Safety Fund. NOTE: It is important to note that during a recent meeting with the contractor, a question was raised concerning the slope of a concrete shoot pad. In design, this pad was to be constructed with a level surface which could cause minor ponding of water. This would potentially cause officers to stand in water during rain events. The contractor has agreed to slope the concrete pad at no additional cost as any dirt work and concrete work will be minimal. The contractor has also agreed to move two sidewalks from their original design location at no cost. RECOMMENDATION: Staff recommends approval of Change Order No. 1 amending the contract price by $180, bringing the total contract amount to $56,660. ATTACHMENT: A. Proposed Change Order Prepared by Public Works SECTION 00600 CHANGE ORDER PROJECT: Firing Range Improvements CONTRACT DATE: October 15, 2013 CHANGE ORDER NUMBER: I DATE: 1/7/2014 TO CONTRACTOR: Cherokee Pride Construction CONTRACT FOR: Firing Range Phase II. The Contract is changed as follows: Not valid until signed by the Owner and Contractor The original Contract Sum was $ 56,480.00 Net change by previously authorized Change Orders $ 0 The Contract Sum prior to this Change Order was $ 56,480.00 The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order in the amount of $ 180.00 The new Contract Sum including this Change Order will be $ 56,660.00 The Contract Time will be (increased) (decreased) (unchanged) by () days. The date of Substantial Completion as of the date of this Change Order therefore is February 18. 2014 NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive, Cherokee Pride Construction CONTRACTOR PO Box 28 ADDRESS Sapulpa OK 74067 Igild DATE City of Owasso OWNER 111 N Main ADDRESS Owasso Ok 74055 C 111IN 1 SPECIAL PROVISIONS 0509 00900 - Page 1 of 4 The City Wit out Limits. TO: The Honorable Mayor and City Council FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Partial Vacation of Plat for QuikTrip Commercial Center #62R DATE: January 17, 2014 BACKGROUND: The City of Owasso received applications for the review and approval of a final plat, a utility easement closure, and a partial plat vacation for QuikTrip Commercial Center #62R, located directly east of US -169 on Hwy 20. A QuikTrip has operated at this location for a number of years and now has reason for expansion. The expansion will construct new gas pumps and a southern parking lot and entrance to the store. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction North AG (Agriculture) Church Commercial Tulsa County Within PUD? i CS Within Overlay +District? US -169 Overlay Water Provider! South (Commercial Undeveloped Commercial City of N/A Shopping) Owasso CS East (Commercial Commercial Commercial City of Shopping) Owasso West AG US -169 Commercial City of (Agriculture) Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 2.24 acres Current Zoning CS Commercial Shopping) ...Proposed Use Commercial lots /Blocks 1 lot, 1 block Number of Reserve Areas N/A Within PUD? i N/A Within Overlay +District? US -169 Overlay Water Provider! Washington County Rural Water District #3 -Applicable Po backs N/A Streets (public or private) N/A EASEMENT CLOSURE ANALYSIS: As a part of any commercial plat, a 17.5 foot utility easement is required along the perimeter of the lot to allow for the location of utilities to serve the subject property and other properties. City and franchise utility companies can utilize these easements for the placement of their infrastructure. QuikTrip Commercial Center #621? provided the required utility easements, but now the property owner is adding additional land to the south from the Hi -Point plat. Now, what were once perimeter utility easements are now in the middle of what will be the new plat for QuikTrip Commercial Center #62R Amended and will not allow the proposed development of the property. The applicant worked with utility companies to relocate all utility lines within the easement and is requesting approval to close and vacate the easements. The new plat for QuikTrip Commercial Center ##62R Amended provides perimeter utility easements. No utility issues appear with the proposed closure and vacation of these easements and no City of Owasso utilities will be affected. PARTIAL PLAT VACATION ANALYSIS: The applicant is requesting to vacate portions of the existing plat for the QuikTrip Commercial Center #62R and subsequently re -plat the existing lot along with a portion of another commercial lot to the south (Hi- Point). Adding this portion of the lot and re- platting the area will allow for expansion of the QuikTrip and create a larger lot. The roadway dedication to the City of Owasso (N 140th E Ave) that was a part of the original plat will not be affected by the vacation of the plat and will remain in effect. Once the original plat is vacated, the subsequent plat, QuikTrip Commercial Center #62R Amended, will be filed to take its place. Essentially, this requested action wipes the slate clean of all former easements and dedications and replaces them with new ones, plus additional land. FINAL PLAT ANALYSIS: The proposed new plat, QuikTrip Commercial Center #62R Amended, will provide the dedications, easements, and requirements for the City of Owasso, Oklahoma Department of Transportation, and all utility holders. Perimeter and interior utility easements will allow utility companies adequate access to provide and maintain service to the proposed development. One additional driveway will be added on the south portion of the lot to accommodate the expansion. Limits of Access and Limits of No Access are depicted on the plat to control ingress and egress to the site. This plat will simply replace the existing plat once the vacation process has been completed. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. TECHNICAL ADVISORY COMMITTEE: The Technical Advisory Committee reviewed these requests at their regularly scheduled meeting on December 18, 2013. All TAC comments have been addressed by the applicant. PLANNING COMMISSION: The Owasso Planning Commission reviewed these items at their regular meeting on December 9, 2013 and recommended City Council approval of the applications. RECOMMENDATION: Staff recommends approval of the partial utility easement closure for the QuikTrip Commercial Center; approval of the partial plat vacation for QuikTrip Commercial Center #62R; and, approval of the final plat for QuikTrip Commercial Center #62R Amended. ATTACHMENTS: A. Area Map 8, Aerial Map C. Easement Closure Ordinance D. Plat Vacation Document E. New Plat for QuikTrip Commercial Center #62R QuikTrip 1" = 376 ft Sub Title 01/1012014 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso staff for the most up-to -date Information. QuikTrip I rr I I ++ I I 1 I � lil I I I 1 �E- 1.16'ST.N E 116 ST N I I I I I Ir" I 1 i I I I 1 Travis Trl � III � '•, 1' I n ; i Pop I 300 ft 7 / r I; 71 r 1" = 376 ft Sub Title 01/10/2014 k,�I; >>:'% This map represents a visual display of related geographic information- Data provided hereon is not a guarantee of actual field conditions- To be sure of complete accuracy. please contact Owasso staff for the most up -to -date information. CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 1028 AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A UTILITY EASEMENT LOCATED ON PROPERTY KNOWN AS LOT ONE (1), BLOCK ONE (1), QUIKTRIP COMMERCIAL CENTER #62R, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF. THE GENERAL LOCATION IS SOUTH OF THE QUIKTRIP LOCATED AT 11590 NORTH 140TH EAST AVENUE. WHEREAS, the City of Owasso, Oklahoma has deemed it necessary and expedient to close to the public use a portion of a certain public utility easement. WHEREAS, NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: The City of Owasso deems it necessary and expedient to close to the public use a portion of the following public utility easement and retains the absolute right to reopen the same without expense to the municipality, and repealing all ordinances or parts of ordinances in conflict herewith, said portions of utility easements are described as follows: A TRACT OF LAND THAT IS PART OF LOT ONE (1), BLOCK ONE (1), HI- POINT, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 1; THENCE NORTH 89 059'24" EAST ALONG THE NORTHERLY LINE OF SAID LOT 1 FOR 17.52 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND; THENCE CONTINUING NORTH 89 059'24" EAST ALONG SAID NORTHERLY LINE FOR 279.03 FEET; THENCE SOUTHWESTERLY ALONG A CURVE TO THE RIGHT, WITH A CENTRAL ANGLE OF O1 °10'10", A RADIDS OF 895.00 FEET, A CHORD BEARING OF SOUTH 16 "39'27" WEST, A CHORD LENGTH OF 18.27 FEET, FOR AN ARC LENGTH OF 18.27 FEET; THENCE SOUTH 89 059'24" WEST FOR 274.73 FEET TO A POINT OF CURVE; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT, WITH A CENTRAL ANGLE OF 00 039'31 ", A RADIUS OF 1524.89 FEET, A CHORD BEARING OF NORTH 03 002'05" EAST, A CHORD LENGTH OF 17.52 FEET, FOR AN ARC LENGTH OF 17.52 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND. SAID TRACT OF LAND CONTAINS 0.111 ACRES OR 4,846 SQUARE FEET, MORE OR LESS; and, A TRACT OF LAND THAT IS PART OF LOT ONE (1), BLOCK ONE (1), QUIKTRIP COMMERCIAL CENTER #62R, A SUBDIVISION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1; THENCE NORTH 89 059'24" EAST ALONG THE SOUTHERLY LINE OF SAID LOT 1 FOR 20.25 FEET; THENCE NORTH 00 000'36" WEST FOR 5.00 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT, WITH A CENTRAL ANGLE OF 00 013'31 ", A RADIUS OF 1527.38 FEET, A CHORD BEARING OF NORTH 02 024'12" EAST, A CHORD LENGTH OF 6.01 FEET, FOR AN ARC LENGTH OF 6.01 FEET; THENCE NORTH 89 059'24" EAST FOR 279.15 FEET TO A POINT OF CURVE; THENCE SOUTHWESTERLY ALONG A CURVE TO THE RIGHT, WITH A CENTRAL ANGLE OF 00 023'55 ", A RADIUS OF 895.00 FEET, A CHORD BEARING OF SOUTH 15 032'26" WEST, A CHORD LENGTH OF 6.23 FEET, FOR AN ARC LENGTH OF 6.23 FEET; THENCE SOUTH 89 059'24" WEST FOR 277.73 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND. SAID TRACT OF LAND CONTAINS 0.038 ACRES OR 1,671 SQUARE FEET, MORE OR LESS. Section 1. That all ordinances or parts of ordinances in conflict with this ordinance are hereby expressly repealed. Section 2. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. PASSED AND APPROVED this 21st day of January, 2014. Doug Bonebrake, Mayor ATTEST; Sherry Bishop, City Clerk APPROVED AS TO LEGAL FORM: Julie Lombardi, City Attorney reserved for PARTIAL VACATION OF PLAT BY OWNER I 0.S.2011 §§ 42- 106,42 -108 KNOW ALL BY THESE PRESENTS: OWASSO LAND TRUST, L.L.C., an Oklahoma limited liability company, pursuant to the provisions of Section 42 -106 of the Oklahoma Municipal Code, in Title I1 of the Oklahoma Statutes 2011, at Chapter 1, Article 42, hereby partially vacates the Plat and Deed of Dedication of QuikTrip Commercial Center #62R, dated February 20, 2002, duly filed for record on March 12, 2002 in the Office of the County Clerk of Tulsa County, Oklahoma, recorded as Document No. 02033141 in Book 6709 at Page 45 and designated Plat No. 5600, with regard to the property described herein. 1. Owasso Land Trust, L.L.C. is the owner of the entire subdivision of land represented by the above described Plat and Deed of Dedication and all of the lands comprised thereby, including, without limitation the following portion thereof: A Tract of Land that is All of Lot One (1), Block One (1), QUIKTRIP COMMERCIAL CENTER #62R, City Of Owasso, Tulsa County, State of Oklahoma, according to the recorded Plat thereof, described with particularity by metes and bounds in the attachment appended hereto; Said Tract of Land contains 1.739 Acres, more or less. 2. No lots within the subdivision represented by the above described Plat and Deed of Dedication have been sold. 3. The Plat and Deed of Dedication with regard only to the property described above is hereby declared to be vacated. DATED this day of 20 OWASSO LAND TRUST, L.L.C. By: {1199420;1 Signature Please Print or Type Please Prior ar Type STATE OF OKLAHOMA COUNTY OF ss. This instrument was acknowledged before me this day of 20_, by as Name of Owasso Land Trust, L.L.C. (SEAL) Notary Public Commission No. Commission Expiration APPROVAL/CONSENT OF MUNICIPALITY: The foregoing Partial Vacation of Plat by Owner is hereby approved and consented to this day of 20 CITY COUNCIL OF THE CITY OF OWASSO By: ATTEST: Approved: 11 199420:; Mayor of the City of Owasso City Clerk City Attorney LOT 1, BLOCK 1, QUIKTRIP COMMERCIAL CENTER #62R LOT ONE (1), BLOCK ONE (1), QUIKTRIP COMMERCIAL CENTER #62R, A SUBDIVISION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, SAID LOT ONE (1) BEING DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNING AT A POINT THAT IS THE NORTHEAST CORNER OF LOT 1, BLOCK 1, QUIKTRIP COMMERCIAL CENTER #62R; THENCE SOUTHERLY AND SOUTHWESTERLY ALONG A CURVE TO THE RIGHT AND ALONG THE EASTERLY LINE OF SAID LOT 1; SAID CURVE HAVING A CENTRAL ANGLE OF 15 °22'42 ", A RADIUS OF 915.00 FEET, A CHORD BEARING OF SOUTH 08 001'58" WEST, A CHORD DISTANCE OF 244.85 FEET, FOR AN ARC LENGTH OF 245.59 FEET TO THE SOUTHEAST CORNER OF SAID LOT 1; THENCE DUE WEST ALONG THE SOUTHERLY LINE OF SAID LOT 1 FOR 317.35 FEET TO THE SOUTHWEST CORNER OF SAID LOT 1, THE SAME BEING A POINT ON THE EASTERLY RIGHT -OF -WAY LINE OF U.S. HIGHWAY 169; THENCE NORTHEASTERLY AND NORTHERLY ALONG A CURVE TO THE LEFT AND ALONG THE WESTERLY LINE OF SAID LOT 1 AND ALONG SAID EASTERLY RIGHT -OF -WAY LINE, SAID CURVE HAVING A CENTRAL ANGLE OF 04 000'14 ", A RADIUS OF 150738 FEET, A CHORD BEARING OF NORTH 00 °44'42" EAST, A CHORD DISTANCE OF 105.32 FEET, FOR AN ARC LENGTH OF 105.34 FEET; THENCE NORTH 01 °15126" WEST ALONG SAID WESTERLY LINE AND ALONG SAID EASTERLY RIGHT -OF -WAY LINE, FOR 100.00 FEET TO THE NORTHWEST CORNER OF SAID LOT 1; THENCE NORTH 83 °58'45" EAST ALONG THE NORTHERLY LINE OF SAID LOT 1, AND ALONG SAID EASTERLY RIGHT -OF -WAY LINE, FOR 354.34 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND. 0A ALL_ CCPY\CouncilMeetingDocs\2014AI January\Comtcil_Jan 21 \QnLot I -QT 62R.doc 1/16/14 agm N ¥ L §§ ,! /( ( t \ ~\\ ] c \/ . . � \(\ m ))! \| $ N ¥ L §§ /( ~\\ ] c \/ . . � $ E � !! cc ) j| N ) ) /{ \� {\ « N ¥ L §§ /( ~\\ ] \/ m; °eaA. aP xP6"WONn R 11 L Locallon MaP SWtlMwn 5Y6LY6 t�3 eanuxrav eoxaumaw�vpt MonummlYYAn: mm awanvv em�.a9eenla. ootamm� N oWeT�pcoawwmm eenwx aces arolmm Conditional Final Plat uikTrip Commercial Center #6213 Amended P.U.O. No. OPUD -21 End., Ownar)pevebpw: Survemr. AAA Engi ... ng, LLC Owasso Lend Twat, L.L.C. Sl aaaa a Waiaz & MS iama, L1a. CeCMV I.. —btheE lm x.1.1 M0MVm1k.5M 1v+Wf n aMVIWM."al[rD. ban 3l FlIS 11EM 9N Sbea1 1315CE.96u 51 N. 6111 E. a., i'um rcwmm� [uuw ♦ . Smd Syinac.OkNll:ma 19W5 LYY MJ iWN.O(91 Td 135 v ° PM1Ore'. ryf8)514d$&t O«azm. olJa�ax ]9oS5 PMm:1918) 85`r56W R 11 L Locallon MaP SWtlMwn 5Y6LY6 t�3 eanuxrav eoxaumaw�vpt MonummlYYAn: mm awanvv em�.a9eenla. ootamm� N oWeT�pcoawwmm eenwx aces arolmm Conditional Final Plat fuikTrip Commercial Center #6 213 A • •`,. NE9YSMYROU Ni {i�.lY«tt%OXE(f3NMCM pN4tIX#1FD WinMVie@P gV/590.1u45PCdwtt.SlP2Of OgNpMM1 P.U.D. No. OPUD -21 SECMN.. WNwED UNrtpCVEidW1rt RE5iRCii6xi ssclroxu cXrwr,EVVUFrm ww..rox.�rwa ?am aerEaw.{{. � .e. 4res " ", zzv G6WIPpi¢ W SuMEv �u� OWkTnO �N� +M Conb� qi]H ImoMatl O. oIA City Wit out Limirs. TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Bridge Cleaning Project Rejection of Bids DATE: January 17, 2014 BACKGROUND: Similar to other communities and counties throughout the state, the City of Owasso participates in the Oklahoma Department of Transportation (ODOT) Bridge Inspection Program. Under this program, ODOT considers any drainage structure wider than 20' a bridge. In Owasso, there are 20 such structures that qualify under these criteria. In the past, Public Works has selected an engineer with a National Bridge Inspection Standard (NBIS) certification to perform inspections. For each inspection, the bridges are scored 0 -100 (100 being the best) and rated based on siltation, erosion, structural condition, loading factors, age, etc. Recommended improvements to each bridge are given to increase the scores. The last few years have yielded various maintenance issues that each bridge needs to undergo to improve structure integrity and stormwater flow. The Owasso bridges averaged 76.5 in 2013. The bridges have scored low on sediments and erosion issues do to siltation building up in the box cells and water cutting the walls on the downstream side of the bridge aprons. The Stormwater Division budgeted funds to remove the siltation and work on the erosion. In November 2013, the Engineering Division prepared a set of plans and advertised for competitive bidding. The Engineer's estimate for this project was $75,700. 311PI7PCe The Stormwater Fund has $80,000 allocated for the Bridge Cleaning Project. PROJECT: The structures that are considered bridges by ODOT are shown on Attachment "A ". Several of which are in the Elm Creek area, found along 861h Street North. ADVERTISING FOR BIDS: Advertisements for bids were published on November 27 and December 4, 2013 in accordance with state law. A mandatory pre -bid meeting was held at City Hall on December 18, 2013 with five (5) contractors in attendance. The bid opening was held on January 8, 2014 at City HaII. Two (2) bidders submitted bids on this project. The bid results are included in the following Table: Bidder Bid Tri -Star Construction $118,071.00 Earth Smart $189,785.00 a Engineer's Estimate $75,700.00 The Engineer's estimate for this project was $75,700. The low bidder was Tri -Star Construction, Tulsa, Oklahoma in the amount of $118,071. Cleaning the bridge cells were within the available project funding, but the repair of the concrete walls exceeded engineering estimates. RECOMMENDATION: Staff recommends rejection of all bids received. After modifications are made to the plans and specifications, staff will re- advertise the project and solicit bids. ATTACHMENT: A. Location Map @ ,tNM 1WP A to NIPMSN NIPMAN - F G i �_ im tosax - X IPnu � R' - 1 Q a 4 F P tom INm 1P A N ,p t 4 'Ms. 1 1 N Y _ ° R PS _ - PSM PAN TANS - mg PS Y 9BP4 YP Sam 941119 € H A A $Q n Pn R 91A "314 y ry 9199 w P Will n a aM e � M F °T q'�_ R ® b n ' F 8 w€ MR) ^ AM �O BIA PM R 914 _ PMn 2013 BRIDGE INSPECTION O - a � ]NMA ]INI"A C I ST i4 4 OC. X K AL 1Yol U1 in Q EL CITY OF OWASSO aDNV S aim mm WK 111 N. Main Street P.O. Box 180 NF € • Owasso Bridge Owasso, OK 74055 ` = Locations 918.376.1500 rem 12/31/2013 T f Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: FY 2013 -2014 Street Rehabilitation Program Bid Award DATE: January 17, 2014 BACKGROUND: Annually, the Capital Improvements Fund allows for the expenditure of funds to repair and /or resurface residential and non - residential roadways. Street rehabilitation sites are evaluated and selected based on a comprehensive assessment of roadway conditions. The selection process is aimed at maximizing the taxpayer's return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. The priority list for the FY 13 -14 Street Rehabilitation Project was submitted for City Council consideration and approved on August 20, 2013. As in previous years, the City of Owasso desires to further maximize cost savings by partnering with Tulsa County to complete various asphalt overlay portions of the rehabilitation project. A formal request, via an Interlocal Agreement, for the use of County labor and equipment for roadway segments receiving a 2" asphalt overlay was approved by Council on September 17, 2013 and by the Tulsa County Commissioners on October 7, 2013, PROJECTS: In July 2013, the Public Works staff completed an update to the city's street inventory. The data collected for the model was adjusted to reflect changes in segment conditions and a new priority listing was generated. A map depicting the location of the Council approved priority sites are attached for review. West 7th Street, Atlanta to Main Street, Original - Base Bid West 9th Street, Atlanta to Main Street, Original Town - Base Bid West 1 1 th Street, Atlanta to Main Street, Original Town - Base Bid East 7th Street, Main Street to Birch, Original Town - Base Bid North Ash Street, East 6th Street to East 7th Street, Original Town - Base Bid East 19th Street, Birch Street to Garnett Road, Ator Heights - Base Bid Frontage Road, 99th Street North to 106th Street North (Striping was an Additive Alternate) Meadow Crest Subdivision (Additive Alternate) East 16th Street, Cedar Street to Elm Street (Additive Alternate) Dogwood Cul -de -Sac, Afar Height (Additive Alternate) West 6th Street, Atlanta to Main Street, Original Town (Additive Alternate) BID ADVERTISEMENT: Advertisements for bids were published on November 27 and December 4, 2013, in accordance with state law. A mandatory pre -bid meeting was held at City Hall on December 18, 2013 with five (5) contractors in attendance. The bid opening was held on January 8, 2014 at City Hall. ANALYSIS OF BIDS: Three (3) bidders submitted bids on this project. The bid results are included in the following Table: Bidder Base Bid Add. Alt. W. 61h Sir Add. Alt, W. 16th Street Add. Alt. Dogwood Add. Alt. Meadow Add. Alt. Striping Tri -Star Construction $789,695.00 $80,943.00 $51,510.00 $19,072.00 $21,800.00 $15,801.00 KSL Dirtworks $792,712.05 $82,273.96 $59,260.10 $30,823.14 $23,000 $9,180.80 JLT $1,041,443.10 $118,464.25 $69,475.05 $24,061.90 $30,505.0 $13,181.00 Engineer's Estimate $673,313.00 $95,605.00 $124,572.00 $20,676.00 $53,400.00 $10,526.00 The low bidder was Tri -Star Construction, Tulsa, OK. The Base Bid from Tri -Star Construction is $798,695. With all of the alternates, the bid for Tri -Star Construction is $978,821. PROJECT FUNDING: Funding in the amount of $1 million is included in the Capital Improvements Fund. In addition, the Street Division operating budget has funds allocated for the striping component contained in the bid. RECOMMENDED PROJECT: As mentioned, the project budget is $1 million which has to include the costs for the street rehabilitation bid, the cost of asphalt and tack oil for the county to use for overlaying, contract traffic control devices during the overlay and crack - sealing through the state bid to prepare the streets for the fog seal project. After reviewing the bids, the recommended base bid and alternates are as follows: Tri -Star Construction Bid Recommended Award Base Bid $789,695 $789,695 Meadowcrest $21,800 $21,800 Fronta e Road Stri in $15,801 15,801* W. 16th Street $51,510 $0 Dogwood $19,072 0 W. 6th Street $80,943 0 Total Bid $978,821 $827,296 *Use Street Budget Additional Project Cost Estimates: Asphalt /Tack Oil $ 150,000 Crack Sealing $ 35,000 Traffic Control 5,000 Total Project Estimate $1,017,296 RECOMMENDATION: Staff recommends Council award the project to Tri -Star Construction of Tulsa, Oklahoma to include the base project, fog sealing of Meadowcrest Subdivision roadways, and striping of the Frontage Road in the amount of $827,296: and authorize the Mayor to execute the contract document. ATTACHMENTS: A. Location Map BASE BID .��. ADD ALTERNATE