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HomeMy WebLinkAbout2014.01.21_OPWA AgendaTHE PUBLIC OWA NOTICE WO KSEAUTHO RI THE E �� `(Ck�o TYPE OF MEETING: Regular JAN 7 ? ? ©J4 DATE: January 21, 2014 city C/ TIME: 6:30 pm '8 PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 pm on Friday, January 17, 2014. /`) I p M. Stevens, D6puty City Clerk Call to Order Chairman 2. Roil Cali 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the January 7 14, 2014 Work Session Attachment #3A B. Approval of Claims Attachment #3B Regular Meeting and Minutes of the January C. Acknowledge Receipt of Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to bids received for the Sewer Rehabilitation Project in Hale Acres and Original Town Dwayne Henderson Attachment # 5 Staff recommends rejection of the single bid received. Staff intends to revise the project scope and re- advertise for bids at a later date. 6. Report from OPWA Manager 7. Report from OPWA Att orney B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 7, 2014 The Owasso Public Works Authority met in regular session on Tuesday, January 7, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, January 3, 2014. Call to Order Chairman Doug Bonebrake called the meeting to order at 7:21 pm. 2. Roll Call Present Chairman - Doug Bonebrake Vice- Chairman - Chris Kelley Trustee - Charlie Brown Trustee - Jeri Moberly Trustee - Patrick Ross A quorum was declared present. Staff: Interim Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the December 17, 2013 Regular Meeting B. Approval of Claims Mr. Brown requested item B be removed for separate consideration. Mr. Brown moved, seconded by Ms. Moberly to approve item A of the Consent Agenda. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to Items removed from the Consent Agenda After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve item B of the Consent Agenda with claims totaling $715,934.46. Also, included were the payroll reports for 12/14/13 and 12/28/13. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5 -0 Owasso Public Works Authority January 7, 2014 Page 2 5. Report from OPWA Manager No report b. Report from OPWA Attorney No report 7. New Business None B. Adjournment Mr. Brown moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5 -0 and the meeting adjourned at 7:25 pm. Doug Bonebrake, Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 14, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, January 14, 2014 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, January 10, 2014. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 pm. PRESENT Doug Bonebrake, Mayor /Chairman Charlie Brown Councilor /Trustee Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee A quorum was declared present ABSENT Chris Kelley Vice Mayor /Vice Chairman ITEM 2: PRESENTATION AND DISCUSSION OF THE FY 2013 AUDIT Linda Jones presented the item and introduced John Manning, Chairman of the Citizen Audit Committee and Mike Gibson with Cole and Reed. Mr. Manning provided a report from the Audit Committee. Mr. Gibson presented the audit findings and discussion was held. Ms. Jones explained that an item will be included on the January 21 meeting agenda for Council to acknowledge receipt of the FY 2013 audit findings. ITEM 3: DISCUSSION RELATING TO ADMINISTRATION ITEMS A. Vehicle Maintenance Facility- Engineering Contract Amendment B. FOP Contract Larry White presented item A and discussion was held. Michele Dempster presented Item B and discussion was held. It was further explained that both items will be placed on the January 21, 2014 agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS A. QT Commercial Center- Plat Amendment, Utility Easement Closure Branca Stephenson presented the item and discussion was held. Mr. Lehr provided an update on recent discussions regarding the installation of a traffic signal at this location, to include the anticipation of the City providing matching funds towards this project. It was further explained that staff anticipates placing the planning items on the January 21, 2014 agenda for Council consideration and appropriate action. ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS • Sales Tax Report • City Manager Report Warren Lehr introduced Linda Jones who provided the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr announced the following: HWY 169 bridge January 14, 2014 Page 2 construction is anticipated in FY 2015; the Bailey Trust has agreed to donate land for use by the railroad companies to relocate their switching operations; curbside collection of tree debris from the last winter weather event has been completed; the Refuse Division experienced hydraulic equipment malfunctions due to the extremely cold temperatures causing delays in regular route pick -ups. The Refuse crews worked overtime and Saturdays to ensure all routes were collected; and the City achieved the designation of a Certified Healthy Community. In addition, the Council received a draft copy of the Bidding Reference Guide and a memorandum related to the activities of the Charter Review Committee. ITEM 6: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY Councilor Brown presented this item. Discussion was held regarding revisions to the draft financial disclosure statement. Councilor Brown requested Council comments and suggestions to be forwarded to him or Julie Lombardi. He advised that he will make additional revisions and bring it back before the Council for additional consideration. ITEM 7: REPORT FROM CITY COUNCILORS Mayor Bonebrake reviewed the schedule of events for the City Manager hiring process. Michele Dempster provided the Council with copies of the public notice and meeting agenda related to the hiring process. Mayor Bonebrake provided information on the Tulsa County Jail and Juvenile Justice Initiative. He further explained that the Sheriff's office will be holding public education forums throughout Tulsa County, to include Owasso on January 26th at 6:OOpm at the Owasso Community Center. Councilor Brown commented on the unsightliness of the donation acceptance and commercial recycling containers located in business and school parking lots. Mr. Lehr advised that staff was reviewing the issue for code violations and potential policies regarding the placement or use of such containers. ITEM 8: ADJOURNMENT Councilor Brown moved for adjournment, seconded by Councilor Moberly. YEA: Brown, Moberly, Ross, Bonebrake NAY: None Motion carried 4 -0 Meeting adjourned at 8:02 pm. Doug Bonebrake, Mayor /Chairman Juliann Stevens, Minute Clerk Claims List 1121/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWA ADMINISTRATION UNIFIRST HOLDINGS LP UNIFORM RENTAL 46.91 ,EEN A BALSIGER UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.91 )RGAN CHASE BANK UNIFIRST HOLDINGS LP UNIFORM RENTAL 74.41', )RGAN CHASE BANK UNITED STATES CELLULAR CORPORATION CELL BILL 62.76 )RGAN CHASE BANK DONALD L. TAYLOR REPAIR DOOR LOCK 10.00 TERMINIX PEST CONTROL 69.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 25.27 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 35.92 CITY GARAGE LABOR/OVERHEAD CHARGES - 250.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,172.87 JPMORGAN CHASE BANK SAMSCLUBSUPPLIES 150.06 JPMORGAN CHASE BANK WALMARTSUPPLIES 11.88 JPMORGAN CHASE BANK LOWES -PUB WRKS DOOR 15.93 JPMORGAN CHASE BANK LOWES -LIGHT BULBS 29.4E JPMORGAN CHASE BANK CHARACTER TRAINING 16.94 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 48.6( JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.65 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 47.4( JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 57.91 DONALD L. TAYLOR RE -KEY PW DOOR LOCK 8.0( JPMORGAN CHASE BANK LOWES -DOOR KNOB 36.9'. JPMORGAN CHASE BANK AMAZON - BATTERIES 47.61 UTILITY BILLING N PRINTING & SIGNS LLC 48 HOUR NOTICES C. KIMBALL METER READER EEN A BALSIGER METER READER 4E EUGENE DINKINS METER READER ,EEN A BALSIGER METER READER RGAN CHASE BANK SAMSCLUB -SUPPL GARAGE VEHICLE PARTS CITY VEHICL )RGAN CHASE BANK BUMPER26UMPER -FLOOR DRY )RGAN CHASE BANK DITCH WITCH -MOTOR ASSEMBL )RGAN CHASE BANK DOEQ- CERTIFICATION FEES )RGAN CHASE BANK HD SUPPLY -PARTS )RGAN CHASE BANK HD SUPPLY - SUPPLIES )RGAN CHASE BANK HD SUPPLY -METER SET )RGAN CHASE BANK HD SUPPLY- SUPPLIES )RGAN CHASE BANK HD SUPPLY - TAPPING SADDLES )RGAN CHASE BANK HD SUPPLY -METER SETTER )RGAN CHASE BANK HD SUPPLY -METER REGISTERS )RGAN CHASE BANK HD SUPPLY -METER CANS Page 1 2,101 857 91 Claims List 1/21/2014 Unit Title WATER... CITY GARAGE LABOR/OVERHEAD C - HD SUPPLY -PARTS RGAN CHASE BANK SHERWOOD CONSTRUCTION CO, INC ROCK FOR STREET REPAIR 90.00 RGAN CHASE BANK UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.02 RGAN CHASE BANK UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.02 RGAN CHASE BANK UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.02 RGAN CHASE BANK CITY OF TULSA UTILITIES WATER 82,385.31 ,RGAN CHASE BANK CITY OF TULSA UTILITIES WATER 99,867.94 iRGAN CHASE BANK JPMORGAN CHASE BANK ACCURATE -METAL SAMPLING 1,200.00 )RGAN CHASE BANK JPMORGAN CHASE BANK EQUIPMENT ONE - PROPANE 78.38 '.RST HOLDINGS LP JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 10.70 OZBUN ENTERPRISE INC JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 51.79 )RGAN CHASE BANK JPMORGAN CHASE BANK HOME DEPOT - EXTENSION CORD 89.91 JPMORGAN CHASE BANK LOWES -BITS 25.38 JPMORGAN CHASE BANK HD SUPPLY -METER REGISTERS 1,150.00 JPMORGAN CHASE BANK HD SUPPLY- COUPLINGS 76.26 JPMORGAN CHASE BANK HD SUPPLY -BOOTS 105.00 JPMORGAN CHASE BANK GELLCO -BIBS 8999 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 2,096.00 WATER 'CDR TECHNOLOGIES FUELMAN - DEC, 2013 RGAN CHASE BANK HD SUPPLY -PARTS RGAN CHASE BANK FRONTIER INTL -CABLE RGAN CHASE BANK OREILLY- GREASE GUN RGAN CHASE BANK HACH- DEIONIZED WATER RGAN CHASE BANK HACH- TUSINGIPUMP RGAN CHASE BANK HACH- AMMONIA PROBE RGAN CHASE BANK FORT BEND -BELT PRESS RGAN CHASE BANK NCL- CHEMICALS RGAN CHASE BANK TRANSCO SUPPLY -PPE RGAN CHASE BANK TRANSCO SUPPLY -PPE RGAN CHASE BANK ALL WHEEL -HOIST MOTOR ,RGAN CHASE BANK OREILLYS -GEAR LURE iRGAN CHASE BANK HACH -LAB SUPPLIES iRGAN CHASE BANK LOWES- EXTENSION CORD iRGAN CHASE BANK WASTE MGMT - SLUDGE REMOVAL )RGAN CHASE BANK OFFICE DEPOT - SUPPLIES .PST HOLDINGS LP UNIFORM RENTAL '.RST HOLDINGS LP UNIFORM RENTAL IRST HOLDINGS LP UNIFORM RENTAL OZBUN ENTERPRISE INC REPAIRS - BLOWER #3 GARAGE LABOR/OVERHEAD CHARGES - )RGAN CHASE BANK OFFICE DEPOT-SUPPLIES )RGAN CHASE BANK NCL -LAB SUPPLIES Page 2 618.V 2,1 1 61 Claims List 1/21/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER TREATMENT.. JPMORGAN CHASE BANK HOME DEPOT -PARTS 53.16 JPMORGAN CHASE BANK BUMPER2BUMPER- DE -ICER 9.30 VERIZON WIRELESS WIRELESS CONNECTION 40.01 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REMOVAL 2,105.03 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 531.42 JPMORGAN CHASE BANK ACCURATE - TRAINING BOOKS 315.00 JPMORGAN CHASE BANK GRAINGER- FLASHLIGHTS 55.18 CITY GARAGE VEHICLE PARTS CITY VEHICL 13.97 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 56.74 TOTAL WASTEWATER TREATMENT 15,338.76 WASTEWATER COLLECTION! ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 190.45 CITY GARAGE VEHICLE PARTS CITY VEHICL 183.77 JPMORGAN CHASE BANK OREILLYS- ANTIFREEZE 65.94 JPMORGAN CHASE BANK OREILLYS -PARTS 3.29 CITY GARAGE LABORIOVERHEAD CHARGES - 916.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.20 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 164.15 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 6.20 JPMORGAN CHASE BANK COMMERCIAL POWER- HEATER 111.75 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 177.44 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 261.24 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 10.70 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 51.79 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 654.10 JPMORGAN CHASE BANK HD SUPPLY -PAINT 75.12 JPMORGAN CHASE BANK WALMART -TOOL 69.00 JPMORGAN CHASE BANK ALL WHEEL DRIVE- REPAIRS 202.12 JPMORGAN CHASE BANK ATWOODS -WD40 /GREASE 22.23 FLEETCOR TECHNOLOGIES IFUELMAN - DEC, 2013 896.02 TOTAL WASTEWATER COLLECTIONS 4,208.33 SANTA FE LIFT STATION IGREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 2,655.00 TOTAL SANTA FE LIFT STATION 2,655.00 RANCH CREEK INTERCEPTOI MARK WAYNE MCCARTY EASEMENT ACQUISITION 2,500.00 SEVEN C'S ENTERPRISES, INC SEWER LINE EASEMENTS ACQU 1,200.00 TOTAL RANCH CREEK INTERCEPTOR 3,700.00 REFUSE COLLECTIONS COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,109.24 Page 3 Claims List 1/21/2014 Budget Unit Title Vendor Name Payable Description Payment Amount REFUSE COLLECTIONS... VERIZON WIRELESS WIRELESS CONNECTION 29.65 CITY GARAGE VEHICLE PARTS CITY VEHICL 422.99 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - DEC, 123.70 JPMORGAN CHASE BANK CUMMINS - ENGINE SERVICES 386.53 JPMORGAN CHASE BANK BUMPER2BUMPER- DE -ICER 37.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.31 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45,31 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.31 CITY GARAGE LABOR/OVERHEAD CHARGES - 3,166.66 JPMORGAN CHASE BANK BUMPER2BUMPER -BOLT 4.59 LENOX WRECKER SERVICE INC REFUSE TRUCK TOWING 275.00 BRIDGEPORT TRUCK MFG, INC MACK VALVES 101.91 UNITED STATES CELLULAR CORPORATION CELL BILL 6278 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2013 9,10722 JPMORGAN CHASE BANK OLD DOMINION -BACK BROOMS 676.36 JPMORGAN CHASE BANK AMERIFLEX- PACKER HOSE 82.50 JPMORGAN CHASE BANK BUMPER/BUMPER- HEADLIGHTS 30.00 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 51.79 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 10.70 JPMORGAN CHASE BANK OREILLYS- FLUIDS 38.97 JPMORGAN CHASE BANK BUMPER26UMPER- ANTIFREEZE 17.4f TOTAL REFUSE COLLECTIONS 19,871.20 RECYCLE CENTER NATIONAL WASTE & DISPOSAL, INC. RECYCLE GLASS ROLLOFFS 400.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 CITY GARAGE LABOR/OVERHEAD CHARGES - 166.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 837.19 TOTAL RECYCLE CENTER 11436.79 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 693844/13 -06DW 35,000.00 TOTAL OPWA DEBT SERVICE 35,000.00 289,807.7 FUND GRAND TOTAL OPWA GRAND TOTAL $289,807.76 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Santa Fe Lift Station Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01!11114 Payroll Expenses Total Expenses 8,039.33 4,720.80 12, 389.43 10,761.18 7,541.26 200.00 12,561.45 1,030.28 11,551.09 7,992.55 20,502.13 17,835.57 12,464.36 222.56 19, 002.57 1,943.12 FUND TOTAL 57,243.73 91,513.95 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of December 31, 2013 OPERATING REVENUES: Water Wastewater .Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) MONTH YEAR 2,324,840 PERCEP TO -DATE TO -DATE BUDGET OFBUDGET $ 364,227 $ 2,706,579 $ 5,440,000 49.75% 300,729 1,797,803 3,450,000 52.11% 136,376 931,723 1,836,000 50.75% 28,058 217,083 524,000 41.43% 1,296 210,418 221,220 95.12% $ 830,686 $ 5,863,606 $ 11,471,220 51.12% $ 177,747 $ 1,080,736 $ 2,324,840 46.49% 251,607 1,841,377 3,680,895 50.03% 99,577 765,536 1,434,310 53.37% 96,190 175,386 1,302,442 13.47% 490,984 2,203,834 3,253,101 67.75% $ 1,116,105 $ 6,066,869 $ 11,995,588 50.58% $ (285,419) $ (203,263) $ (524,368) Intergovernmental Revenue $ 225,000 $ 225,000 $ - Transfers in - 118,550 235,101 50.40 /o Transfers out (100,000) (200,000) (400,000) 50.00% TOTAL TRANSFERS $ 125,000 $ 143,550 $ (164,899) OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt $ 68,363 $ 68,363 $ 4,502,096 1.52% Expenditures of OWRB Debt (45,813) (96,398) (4,441,340) 2.17% TOTAL OWRB PROCEEDS AND EXPENDITURES $ 22,549 $ (28,036) $ 60,756 NET INCOME (LOSS) $ (137,869) $ (87,748) $ (628,511) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ 2,029,870 $ 2,029,870 $ 1,942,122 $ 1,401,359 nTity Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Original Town and Hale Acres Sanitary Sewer Line Replacement Project Bid Rejection DATE: January 17, 2014 BACKGROUND: The City of Owasso has experienced sewer line issues in the Original part of Town from 3m Street to 5th Avenue. The lines were originally constructed of clay tile in the 1950 -60's and rehabilitated in the 1980's by slip - lining the clay line with High Density Polyethylene (HDPE) pipe. Slip lining was commonly used to rehabilitate sewer line when the capacity of the pipe wasn't expected to increase, but controlling inflow and infiltration (1 &1) was needed. With the reduction of I &I and divergence of flow to the frontage road, the issues in the downtown area are currently with individual lines that have an improper slope. The off -site Hale Acres sanitary sewer line was constructed in the 1970's with a clay tile material pipe. Unfortunately, the line doesn't have adequate slope resulting in a decrease in velocity. A decrease in velocity has caused several issues with this particular sanitary sewer line such as solid build -up and a decrease in capacity which increases the opportunity of dry and wet weather sanitary sewer overflows. II ►fie Funding in the amount of $470,000 is included in the Wastewater Collection Budget. BID ADVERTISEMENT: Advertisements for bids were published on December 12 and 19 2013, in accordance with state law and a mandatory pre -bid meeting was held at City Hall on January 2, 2014 with seven contractors in attendance. The bid opening occurred on January 9, 2014, at City Hall. BID ANAYALIS: Only one bidder, Triangle Construction, submitted a bid for the project in the amount of $739,540, considerably higher than the project budget. In talking with attendees of the pre -bid conference after the bid opening, two (2) potential bidders told us that they were too busy to take on this project; one (1) attendee told us the project was out of their expertise; Two (2) attendees said they didn't feel they could bid lower than others companies attending; and the final bidder waited too long to get their bid prepared and submitted. RECOMMENDATION: Staff recommends Council rejection of the single bid submitted by Triangle Construction. Staff will amend the project scope and re- advertise for bids. ATTACHMENT: A. Location Map b'- �" I �J 7, 1: ljc �t 1 it �,... it " I r r . r � 1 O c , A '�. (" C��a '� /^pl9 I "Ri' af(1✓ T M1 l: 1 7 ..._ -t t !\ r�`yla..` If 7l h E`i4E " At' 1�1.i��..tm JAI I �� r , <✓' `' �Ufj -.t c,1{ .� 44 LO: £iG `*Iv SL c�u M-012—tit 'n 1L an ..m 1 �� " t ff �.,„'... L t I f .......... 11 .r �ryrtl,�1 �',n'�a� , x,141 7t'. � t"j, F t t `r �' '1 w�r� `��' 1 �."i x ^` �''mNN-s� 'E Y 24tt '�In d t. G it TA'��54\�N..'` t I..T ' 41� / SPIT 36- a a t ; II' r 1 � 1 Cr<�7P �x�i� • � 1 a �, ' .. �.� v ��xty c �r f`C'w NF�M1 a {`> `c�4c. (1",1.7ti �+ k� i�� U. i � ., -, i �i• ` .bt��r� �� N � i r �ry ��'i li�e�R -`�y -. t �f �� ��`'V .. r +'1A` iAi [' ,`Y .uxb 61 elf {�'�f'�'>: w77r'/ t r�p t �I't —k iFE .li'r` it �._t i ,' r•('+It i {� Vii. L.. I'' t u'Jil'1_.,�' t �^+ , ' r 1 i Sanitary Sewer Replacement Locations CITY OF OWASSO Proposed Line Replacem Legend ent 111 N. Main Street 0 P.O. Box 180 Owasso, OK 74055 North 918.376.1500 1 1 1 S' A•IAP IS f: OR CN P(,IH,M.A'1 CON PULU. (ESL < NL. Y AND 15 NC >:C IN'PEht>FD TO WA2 MN,-I iii is alai 1"-:sLN fA -110N B Ci I-y <3F 0W S. W.) of 1-1S IS C UR C`Y'. 6/412012