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Home My WebLink About2014.02.04_OPWA AgendaA Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hal at 6:00 pm on Friday, January 31, 2014. 9,tlian, M. Stevens, Deputy City Clerk Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the January 21, 2014 Regular Meeting Minutes Attachment #3A B. Approval of Claims Attachment #313 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. PUBLIC HEARING related to the Owasso Recycle Master Plan Roger Stevens Attachment #5 The Trustees will conduct a public hearing in order to receive citizen comments regarding the Owasso Recycle Master Plan. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment RECEIVED PUBLIC NOTICE OF THE MEETING OF THE JAN 8 1 Zug OWASSO PUBLIC WORKS AUTHORITY City Clerk's Office TYPE OF MEETING: Regular DATE: February 4, 2014 TIME: 6:30 pm PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hal at 6:00 pm on Friday, January 31, 2014. 9,tlian, M. Stevens, Deputy City Clerk Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the January 21, 2014 Regular Meeting Minutes Attachment #3A B. Approval of Claims Attachment #313 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. PUBLIC HEARING related to the Owasso Recycle Master Plan Roger Stevens Attachment #5 The Trustees will conduct a public hearing in order to receive citizen comments regarding the Owasso Recycle Master Plan. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 21, 2014 The Owasso Public Works Authority met in regular session on Tuesday, January 21, 2014 in the Council Chamber at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, January 17, 2014. Call to Order Chairman Doug Bonebrake called the meeting to order at 7:26 pm. 2. Roll Call Present Absent Chairman - Doug Bonebrake Trustee - Patrick Ross Vice- Chairman - Chris Kelley Trustee - Charlie Brown Trustee - Jeri Moberly A quorum was declared present. Staff: Interim Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the January 7 Regular Meeting and Minutes of the January 14, 2014 Work Session B. Approval of Claims C. Acknowledge Receipt of Monthly Budget Status Report Mr. Brown moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $289,807.76. Also, included was the payroll report for 1/11/14. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda No action required Owasso Public Works Authority January 21, 2013 Page 2 5. Consideration and appropriate action relating to bids received for the Sewer Rehabilitation Project in Hale Acres and Original Town Dwayne Henderson presented the item recommending rejection of the single bid received. Mr. Henderson advised that staff intends to revise the project scope and re- advertise for bids at a later date. After discussion, Dr. Kelley moved, seconded by Mr. Brown to reject the single bid, as recommended. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried: 4 -0 6. Report from OPWA Manager No report 7. Report from OPWA Attorney No report 8. New Business None 9. Adjournment Mr. Brown moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 4 -0 and the meeting adjourned at 7:33 pm. Doug Bonebrake, Chairman Lisa Wilson, Minute Clerk Claims List 2/04/2014 Budget Unit Title Vendor Name I Payable Description iPaymentAmounti OPWA JAMERICAN MUNICIPAL SERVICES CORP. COLLECTION FEES 486.38 TOTAL OPWA 486.38 OPWA ADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 32.15 AT &T LONG DISTANCE LONG DISTANCE SERVICE 68.48 JPMORGAN CHASE BANK HOME DEPOT -SPRAY PAINT 7.52 JPMORGAN CHASE BANK CHARACTER TRAINING 95.41 JPMORGAN CHASE BANK CHARACTER TRAINING 148.06 JPMORGAN CHASE BANK INTERSTATE - BATTERY 23.30 JPMORGAN CHASE BANK MILL CREEK -DOOR TRIM 81.12 JPMORGAN CHASE BANK LOWES -DOOR KNOB 24.97 JPMORGAN CHASE BANK LOWES -DOOR PAINT 28.97 JPMORGAN CHASE BANK LOWES- HARDWARE 19.22 JPMORGAN CHASE BANK LOWES- RETURN -3.52 JPMORGAN CHASE BANK LOWES- VACUUM 129.00 AEP /PSO ELECTRIC USE 1,249.41 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL 46.91 STANDLEY SYSTEMS, LLC COPIER MAINTENENACE AGREE 132.97 JPMORGAN CHASE BANK LOCKE SUPPLY -LIGHT FIXTUR 233.15 TREASURER PETTY CASH INOTARY RENEWALFFERRY 20.00 TOTAL OPWA ADMINISTRATION 2,384.13 UTILITY BILLING TYRONE EUGENE DINKINS METER READER 558.30 KATHLEEN A BALSIGER METER READER 466.65 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,438.45 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,455.94 TYRONE EUGENE DINKINS METER READER 223.65 TRACY HARLIN METER READER 213.30 TODD C. KIMBALL METER READER 679.20 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,258.77 TOTAL UTILITY BILLING 7,294.26 WATER JPMORGAN CHASE BANK LOWES -18 VOLT BATTERIES 238.00 JPMORGAN CHASE BANK HD SUPPLY- ANTENNAS 120.00 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 545.28 JPMORGAN CHASE BANK HD SUPPLY - LOCKS /REGISTERS 857.43 JPMORGAN CHASE BANK EQUIPMENT ONE -PULL ROPE 36.96 JPMORGAN CHASE BANK EQUIPMENT ONE - PROPANE 40.78 JPMORGAN CHASE BANK UTILITY SUPPLY - SADDLE 614.44 JPMORGAN CHASE BANK LOWES- HEATERS 46.40 JPMORGAN CHASE BANK LOCKE SUPPLY -HAND PUMP 46.44 UNIFIRST HOLDINGS LP JUNIFORM RENTAL 55.02 Page 1 Claims List 2/04/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount WATER... JPMORGAN CHASE BANK HD SUPPLY -SUMP PUMP 850.00 JPMORGAN CHASE BANK GELLCO -MUCK BOOTS 125.99 JPMORGAN CHASE BANK HD SUPPLY - FLANGE 613.35 JPMORGAN CHASE BANK BUMPER2BUMPER- SOCKETS 9.96 JPMORGAN CHASE BANK LOWES -TOOLS 7.94 JPMORGAN CHASE BANK BROWN FARMS -SOD 80.00', SPRINT SOLUTIONS, INC. SPRINT CARDS 39.99 AEP /PSO ELECTRIC USE 569.62 UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.02 USA MOBILITY WIRELESS, INC PAGER USE 89.20 CITY OF TULSA DEPT OF FINANCE WATER SAMPLE ANALYSIS 540.00 TREASURER PETTY CASH CDL LICENSE /BARGAS 51.50 TREASURER PETTY CASH FUEL 18.96 [ORGAN CHASE BANK (ORGAN CHASE BANK MOBILITY WIRELESS, INC 'ENT CARE OF GREEN COUNTRY, P.L.L FIRST HOLDINGS LP (ORGAN CHASE BANK IORGAN CHASE BANK FIRST HOLDINGS LP (ORGAN CHASE BANK (ORGAN CHASE BANK IORGAN CHASE BANK IORGAN CHASE BANK IORGAN CHASE BANK IORGAN CHASE BANK ,T LONG DISTANCE IORGAN CHASE BANK (ORGAN CHASE BANK (ORGAN CHASE BANK CHASE BANK CHASE BANK CHASE BANK CHASE BANK CHASE BANK CHASE BANK CHASE BANK CHASE BANK GUARD PLATE /SPRINGS /PINS REXEL- COMPUTER PROCESSOR WASTE MGMT- SLUDGE REMOVAL PAGER USE Page 2 FORM RENTAL 'ICE DEPOT- SUPPLIES :ICE DEPOT - SUPPLIES FORM RENTAL EILLYS- SUPPLIES 2T BEND- POLYMER BEND - POLYMER HD SUPPLY -PUMP PARTS LONG DISTANCE SERVICE HOME DEPOT -PUMP PARTS HACH CO -LAB SUPPLIES HACH CO -LAB SUPPLIES ELECTRIC USE LINE /FILTER DEPOT -PVC CAP DEPOT -TOOLS DEPOT - SUPPLIES NIX -BUG SPRAY 6,443.1 17.7 27TC 697 14.711 19. 703. 7.71 Claims List 2104(2014 Budget Unit Title I Vendor Name Payable Description jPaymentAmount TOTAL WASTEWATER TREATMENT 43,822.97 WASTEWATER COLLECTION! JPMORGAN CHASE BANK LOWES -TAPE MEASURE 14.98 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 62.88 JPMORGAN CHASE BANK HD SUPPLY -PIPE 46.20 JPMORGAN CHASE BANK SCHNEIDER -SCDA SUPPORT 1,647.65 JPMORGAN CHASE BANK GRAINGER -PARTS 25.72 JPMORGAN CHASE BANK WALMART- MICROWAVE 65.00 JPMORGAN CHASE BANK DOEQ- RECERTIFICATION FEES 488.00 JPMORGAN CHASE BANK LOWES -PARTS 37.50 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 56.00 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 161.71 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.20 SPRINT SOLUTIONS, INC. SPRINT CARDS 39.99 AEP IPSO ELECTRIC USE 4,561.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 66.02 JPMORGAN CHASE BANK ATWOODS -SHOP RAGS 9.99 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 17.97 USA MOBILITY WIRELESS, INC IPAGER USE 57.22 TOTAL WASTEWATER COLLECTIONS 7,398.98 REFUSE COLLECTIONS USA MOBILITY WIRELESS, INC PAGER USE 66.59 JPMORGAN CHASE BANK B & M CUSTOM - REPAIR SVCS 370.46 JPMORGAN CHASE BANK CRANE CARRIER -VEH PARTS 159.88 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,871.37 L & M DUMPTRUCK & BACKHOE SERVICE DEBRIS PUSH OFF 3,800.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.31 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.31 JPMORGAN CHASE BANK BUMPER2BUMPER -0I1_ DRY 274.50 JPMORGAN CHASE BANK CUMMINS- ENGINE REPAIR 4,180.31 JPMORGAN CHASE BANK CUMMINS -FUEL PUMP REPAIRS 1,986.97 JPMORGAN CHASE BANK FLEET DIST- SAFETY JACKET 49.95 JPMORGAN CHASE BANK BUMPER2BUMPER -TIRE TOOL 41.99 JPMORGAN CHASE BANK LOWES -FLOOR SCRAPER 18.96 JPMORGAN CHASE BANK AMERIFLEX HOSE -HOSE 6215 JPMORGAN CHASE BANK ALSUMA -TRUCK REPAIRS 1,424.83 JPMORGAN CHASE BANK ALSUMA -TRUCK REPAIRS 979.72 TOTAL REFUSE COLLECTIONS 18,378.30 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 JPMORGAN CHASE BANK FLEET DIST - SAFETY JACKET 49.95 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,738.29 AEP /PSO ELECTRIC USE 67.28 Page 3 Claims List 2/04/2014 Budget Unit Title Vendor Name Payable Description �PaymentAmount� RECYCLE CENTER... UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 TOTAL RECYCLE CENTER 1,877.48 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 618719/ORF990008 -L/99B 3,582.71 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -U04 21,181.80 THE BANK OF NEW YORK TRUST CO 212423/FAP100002 -L /10 7,159.14 THE BANK OF NEW YORK TRUST CO 618710/0RF010002 -L /01B 11,827.10 THE BANK OF NEW YORK TRUST CO 799420/ORF090007CW/09C 23,361.34 THE BANK OF NEW YORK TRUST CO 799413/FAP120011 -1-112 -0213 10,440.00 THE BANK OF NEW YORK TRUST CO 875013/ORF -09- 0003- CW /09B 55,960.39 THE BANK OF NEW YORK TRUST CO 693844/13 -06DW 35,000.00 OKLAHOMA WATER RESOURCES BOARD ORF- 99- 0008- CW /1999A 24,497.89 OKLAHOMA WATER RESOURCES BOARD ORF -01- 0002- CW /2001A 26,725.01 OKLAHOMA WATER RESOURCES BOARD ORF -02- 0017- CW /2002A 23,179.82 THE BANK OF NEW YORK TRUST CO 618733106 NOTE 36,269.17 THE BANK OF NEW YORK TRUST CO 618713/FAP010003 -L /01C 6.414.34 TOTAL OPWA DEBT SERVICE 285,598.71 372,893.4 FUND GRAND TOTAL OPWA STF DEBT SERVICE HAWKINS DELAFIELD & WOOD LLP 08 NOTE 5YR ARBITRAGE CAL 4,047.20 ROB TRUST SERVICES SERIES 2008 NOTE 100,316.67 THE BANK OF NEW YORK TRUST CO 628924/07 NOTE 137,972.39 TOTAL OPWA STF DEBT SERVICE 242.336.26 GRAND TOTAL ST SUB - DEBT SERV ISF SH OPWA ST SUB - DEBT SERV UND GRAND TOTAL GRAND TOTAL Page 4 AGREEMENT $694,167. Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Santa Fe Lift Station Ranch Creek Interceptor Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/25/14 Payroll Expenses Total Expenses 8,014.33 4,548.00 12,350.58 10,137.87 7.559.25 100.00 10,132.46 958.40 11,523.92 7,772.32 20,542.59 17,255.70 12,497.82 16,402.85 1,856.45 FUND TOTAL 53,800.89 87,951.65 O-T City Wit out limits. TO: Honorable Chair and Trustees Owasso Public Works Authority FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Public Hearing Recycle Master Plan DATE: January 31, 2014 PUBLIC HEARING: During their February 4, 2014 meeting, the Owasso Public Works Authority will conduct a public hearing for the purpose of receiving citizen comment regarding the proposed Recycle Master Planning document for Owasso. Representatives of the consulting firm will make a presentation prior to the public hearing. c' :• "k* The City of Owasso constructed the original recycle center in 1988, providing a valuable service to the citizens of Owasso. The recycle center accepts aluminum, paper, glass, plastics, and several other materials and items. As Owasso has increased in population, the usage of the recycle center has increased, but the facilities remain as they were constructed in the late 80's. The center has exceeded capacity on the 0.50 acre site and staff anticipates relocating the facility to a site immediately south of the existing location. In FY 2012, the OPWA approved funding for the creation of a Recycle Master Plan to meet the current and future recycling needs for Owasso. In December 2011, SAIC was hired to develop a master plan based on 20 year growth and provide recommendations for phased expansion to increase the capacity of the recycling facilities. The project, as a minimum, includes a site assessment of the current and future designated site, determination of the ultimate capacity based on the Owasso Comprehensive Plan; discusses regionalization of the center for adding neighboring communities as customers, the possible addition of curb -side recycling services, and the incorporation of a materials recovery facility "MRF" or a dirty materials recovery facility "dirty MRF" to the center. It also reviews the potential for a composting facility. In November 2013, a draft of the Master Plan was presented to Trustees and discussions were held. Staff recommended the plan be presented to the public in order for public comments to be incorporated into the document. Following the public hearing, the final plan will be presented to the Trustees for consideration and appropriate action. MASTER PLAN DOCUMENT: The Draft Recycle Master Plan is available for viewing on the city's website at www.cityofowasso.com. In addition, a copy of the draft plan is available at City Hall in the reception area.