HomeMy WebLinkAbout2014.01.14_Worksession MinutesOWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, January 14, 2014
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, January 14, 2014 in the Council Chambers at Old Central,
109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin
board at 6:00 pm on Friday, January 10, 2014.
ITEM 1: CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:00 pm.
PRESENT
Doug Bonebrake, Mayor/Chairman
Charlie Brown Councilor/Trustee
Jeri Moberly, Councilor/Trustee
Patrick Ross, Councilor/Trustee
ABSENT
Chris Kelley Vice Mayor/Vice Chairman
A quorum was declared present
ITEM 2: PRESENTATION AND DISCUSSION OF THE FY 2013 AUDIT
Linda Jones presented the item and introduced John Manning, Chairman of the Citizen Audit
Committee and Mike Gibson with Cole and Reed. Mr. Manning provided a report from the
Audit Committee. Mr. Gibson presented the audit findings and discussion was held. Ms. Jones
explained that an item will be included on the January 21 meeting agenda for Council to
acknowledge receipt of the FY 2013 audit findings.
ITEM 3: DISCUSSION RELATING TO ADMINISTRATION ITEMS
A. Vehicle Maintenance Facility- Engineering Contract Amendment
B. FOP Contract
Larry White presented item A and discussion was held. Michele Dempster presented Item B and
discussion was held. It was further explained that both items will be placed on the January 21,
2014 agenda for consideration and appropriate action.
ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS
A. QT Commercial Center- Plat Amendment, Utility Easement Closure
Bronce Stephenson presented the item and discussion was held. Mr. Lehr provided an update
on recent discussions regarding the installation of a traffic signal at this location, to include the
anticipation of the City providing matching funds towards this project. It was further explained
that staff anticipates placing the planning items on the January 21, 2014 agenda for Council
consideration and appropriate action.
ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS
• Sales Tax Report
• City Manager Report
Warren Lehr introduced Linda Jones who provided the monthly sales tax report and discussion
was held. Under the City Manager Report, Mr. Lehr announced the following: HWY 169 bridge
January 14, 2014
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construction is anticipated in FY 2015; the Bailey Trust has agreed to donate land for use by the
railroad companies to relocate their switching operations; curbside collection of tree debris from
the last winter weather event has been completed; the Refuse Division experienced hydraulic
equipment malfunctions due to the extremely cold temperatures causing delays in regular route
pick-ups. The Refuse crews worked overtime and Saturdays to ensure all routes were collected;
and the City achieved the designation of a Certified Healthy Community. In addition, the
Council received a draft copy of the Bidding Reference Guide and a memorandum related to
the activities of the Charter Review Committee.
ITEM 6: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY
Councilor Brown presented this item. Discussion was held regarding revisions to the draft
financial disclosure statement. Councilor Brown requested Council comments and suggestions
to be forwarded to him or Julie Lombardi. He advised that he will make additional revisions and
bring it back before the Council for additional consideration.
ITEM 7: REPORT FROM CITY COUNCILORS
Mayor Bonebrake reviewed the schedule of events for the City Manager hiring process. Michele
Dempster provided the Council with copies of the public notice and meeting agenda related to
the hiring process. Mayor Bonebrake provided information on the Tulsa County Jail and Juvenile
Justice Initiative. He further explained that the Sheriff's office will be holding public education
forums throughout Tulsa County, to include Owasso on January 26th at 6:00pm at the Owasso
Community Center.
Councilor Brown commented on the unsightliness of the donation acceptance and commercial
recycling containers located in business and school parking lots. Mr. Lehr advised that staff was
reviewing the issue for code violations and potential policies regarding the placement or use of
such containers.
ITEM 8: ADJOURNMENT
Councilor Brown moved for adjournment, seconded by Councilor Moberly.
YEA: Brown, Moberly, Ross, Bonebrake
NAY: None
Motion carried 4-0
Meeting adjourned at 8:02 pm.
D¢Gg Bfafiebr&e, Mayor/Chairman
Jul11evens, Minute Clerk