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HomeMy WebLinkAbout2014.02.13_OEDA Agenda PUBLIC NOTICE OF THE MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY TYPE OF MEETING:Regular DATE:February 13, 2014 TIME:10:00 a.m. PLACE:Owasso City Hall, Lower Level Conference Room 111 N. Main Owasso, Oklahoma Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 PMon Tuesday,February 11, 2014. _______________________________________________________ Chelsea M.E. Levo,Economic Development Director _________________________________________________________________________________________ AGENDA 1.Call to Order Dr. Spriggs,Chairman 2.Consideration and appropriate action relating to a request for Trustee approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. Approval of minutes of the January 9, 2014regular meeting A. Attachment Approval of claims B. Attachment . Acceptance of the monthly financial reports C Attachment 3.Consideration and appropriate action relating to items removed from the Consent Agenda 4.Report from OEDA Director Ms. Levo Attachment * Monthly Building Report * Public Works Project Status Report *Business Development Report * Monthly Sales Tax Report 5.Report from OEDA Manager Mr. Lehr OEDA February 13, 2014 Page 2 6.Report from OEDA Trustees 7.New Business (New Business is any item ofbusiness which could not have been foreseen at thetime of posting of the agenda.) 8.Consideration and appropriate action relating to a request for an executive session for the purpose of discussing an economic development proposal to entice a business or businesses to locate in the Owasso area; such request pursuant to title 25 O.S. § 307(C)(10) Ms. Levo 9. Adjournment MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY MINUTES OF MEETING Thursday, January 9, 2014 The Owasso Economic Development Authoritymet in regularsession on Thursday, January 9, 2014in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PMon Tuesday, January 7, 2014. ITEM 1:CALL TO ORDER& ROLL CALL Dr. Spriggscalled the meeting to order at 10:00AM. PRESENT Bryan Spriggs, Chairman Dirk Thomas, Vice chairman Gary Akin, Secretary David Charney, Trustee Jeri Moberly, Trustee Dee Sokolosky, Trustee Frank Enzbrenner, Trustee A quorum was declared present. ABSENT ITEM 2:CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE OEDA CONSENTAGENDA A.Approval of minutes of the December 12, 2013Regular Meeting B.Approval of claims C.Acceptance of the monthly financial report Mr. Enzbrennermoved to approve the consent agenda,seconded by Ms. Moberly AYE:Spriggs,Sokolosky,Enzbrenner, Moberly,Akin,Thomas, Charney NAY:None Motion carried 7-0. ITEM 3:CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROJECT FOR PRECISION ITEM 4: AEROSPACE, INC. AND CERTAIN OF ITS AFFILIATES AND DETERMINING THE OFFICIAL INTENT OF THE AUTHORITY TO ISSUE ITS INDUSTRIAL DEVELOPMENT REVENUE BONDS IN A PRINCIPAL AMOUNT NOT TO EXCEED $2,000,000 TO FINANCE THE COSTS OF SUCH PROJECT; AND CONTAINING OTHER PROVISIONS THERETO. Ms. Levo presented the item and introduced OEDA Resolution No. 2014-01. Discussion was held. Mr. Sokolosky suggested a revision to Section 1. Finding and Determinations, by striking “that in order to increase the economy, welfare, and prosperity of the citizens of the City of Owasso, Oklahoma”. Allan Brooks with the Public Finance Law Group, PLLC was present to answer additional questions. January 9, 2014 Mr. Sokolosky moved to adopt OEDA Resolution No. 2014-01withthe revision in Section 1, seconded by Mr. Charney. AYE:Spriggs, Sokolosky, Enzbrenner, Moberly, Akin, Thomas, Charney NAY:None Motion carried 7-0. ITEM 5:REPORT FROM OEDA DIRECTOR Ms. Levo introduced Bronce Stephenson who presented the Monthly Building Report for December; Roger Stevens presented the Public Works project status update; and Sherry Bishop provided a sales tax report. Ms. Levo discussed business developments and economic development activities. ITEM 5:REPORT FROM OEDA MANAGER No Report. ITEM 6:REPORT FROM OEDA TRUSTEES No Report NEW BUSINESS ITEM 7: None ITEM 8:ADJOURNMENT Dr.Thomas moved to adjourn the meeting, seconded by Ms. Moberly. AYE:Moberly, Sokolosky, Thomas, Spriggs, Akin, Enzbrenner, Charney NAY:None Motion carried 7-0. At 10:50AM, the meeting adjourned. ____________________________________________ Juliann M. Stevens, Minute Clerk -2- TO:THE HONORABLE CHAIRMAN AND TRUSTEES OWASSO ECONOMIC DEVELOPMENTAUTHORITY FROM:CHELSEA M.E. LEVO ECONOMIC DEVELOPMENT DIRECTOR SUBJECT:CLAIMS, OEDA February 13, 2014 DATE: No Claims for January 2014. PROJECT STATUS REPORT City of Owasso Public Works Department February 4, 2014 E. 106Street North and Garnett Road Intersection Improvement Project th Funding for the construction of this project is a result of a “matching grant”; 80% - ODOT funding and 20% City funding. ODOT awardedconstruction contract to Paragon Contractors in the amount of - $1,952,952. A Public Meeting was held on June 27, 2013, with representatives from PSA - Dewberry, ODOT and Paragon to review the intersection improvements and provide apreview of the construction schedule. Construction beganonJuly 8, 2013. Relocation of City of Owasso and Rural Water District water lineswas completed - in October 2013. In early January 2014, the temporary asphalt lanes were installed on E 106 St N - and Garnett which allowed the contractor to begin preparing the south bound and east bound lanes for concrete pavement.Staff anticipates the installation of concrete commencing on the south and east bound lanes by the end of this month. As a result of utility conflicts and weather delays, the project is approximately 90- - days behind schedule. Thus, intersection improvements are now scheduled to be complete in April 2014. E. 76th Street North Widening (from U.S. Hwy169 to N. 129th East Avenue) In October 2010, the City received notice that INCOG selected the project to - receive federal funding in the amount of $2,090,000 for engineering, right-of-way and utility relocation costs. A 20% required match will be funded through the City of Owasso’s Capital Improvement Fund. In October 2011, the City received notice that INCOG selected the project to - receive federal funding in the amount of $3,470,000 for construction and administration costs. A 20% required match will be funded through the City of Owasso’s Capital Improvement Fund. In February 2012, ODOT officials informed City staff of funds available in the - Federal Surface Transportation Fund for the planning phase of E. 76Street North th Widening Project. In March,INCOG presentedthis project to itsmembers for consideration to - receive funding in2012 for the engineering design.Project was approvedby the Technical Advisory,Transportation Policy Committee, and INCOG Board of Directors Engineering agreement for Poe & Associates, Inc. of Tulsa, Oklahoma and - funding agreement wasapproved at the May 7, 2013, Council Meeting. The engineering design is scheduled to be complete by late spring 2014. - Preliminary plans (30% Design) have been delivered to the City of Owassofor - review. In addition, utility companies are working on their utility relocation plans for the project. On February 6, 2014, City staff will meet with ODOTto further discuss the - environmental phase of thisproject. OnFebruary13, 2014, City staff and Poe & Associates will conduct a public - meeting. The purpose of this meeting will be to present tothe citizens a conceptual layout of the street improvements and receive feedback from the residents. Ranch Creek Sanitary Sewer Improvements May 2012, City Council awarded an engineering agreement in the amount of - $175,000 to KelloggEngineeringIncorporated . As part of an OWRB requirement, aPublic Hearing over the environmental - document washeld June 13, 2013. Kellogg Engineering presented the engineering drafts of the proposed interceptor alignment for review by meeting attendees. In September 2013, Kellogg Engineering completed the engineering design. - In October 2013, ODEQ approved engineering design and plans. - On December 3, 2013, OPWA Trustees awarded a bid to Rosetta Construction, - LLC, in the amount of $2,864,543. Utility easement negotiations arestill ongoing. Currently, 4of the 5 parcels have - been obtained. On January 28, 2014,pre-constructionmeeting was held with the contractor and - project engineer. Weather permitting, staff anticipates construction to begin in mid-Februarywith final completion scheduled to occur by December 2014. Garnett Widening (from E. 96Street North to E. 106Street North) thth In November 2012, Council approved an engineering agreement with Dewberry - in the amount of $345,600. A Public Meeting for the Garnett Wideningprojectwas held June 27, 2013with - City staff and representatives from PSA Dewberryto receive citizen comments regarding the design.In October 2013, INCOG presented this project to its members for consideration to receive federal funding in FY 2017 for the construction phase. Project was approved by the Technical Advisory and Transportation Policy Committees. On November 12,2013, the INCOG Board of Directors approvedfederal funds to - be allocated to this specific project in the year 2017 or sooner,if funding is available. The City of Owasso will receive $3.2 million in federal funds. The Conceptual Design is complete with final designscheduled for completion in - spring2014. Preliminary plans (30% Design) have been delivered to the City of Owassofor - review. Environmental study being performed by ODOT is still ongoing. - Hale Acres/Original Town Sanitary Sewer Line Improvements Sanitary sewer project is funded in the Wastewater Collection Operating Budget. - As a result of inadequate slope, the offsite Hale Acres gravity sewer line is need of replacement. The estimated cost for such improvements is $270,000. The Permit to Construct has been received from ODEQ. - On January 30, 2014, the project was re-advertisedwith bid opening scheduled - to occuron March 4, 2014. FY 2013-2014 Street Rehabilitation Program In August 2013, City Council approved the project priority list. - Funding in the amount of $1 million is included in the FY 2013-2014 Capital - Improvements Fund for this project. 80% of the crack sealing portion of this project is complete. The Contractor will - finish remaining areas,as weather permits. Council awarded a construction contractto Tri-Star constructionin the amount - of $827,296. Construction is scheduled to commence in early March with completion - expected by August 2014. TO:THE HONORABLE CHAIR AND TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: CHELSEA M.E. LEVO DIRECTOR OF ECONOMIC DEVELOPMENT SUBJECT:DIRECTOR’S REPORT DATE: February 13, 2014 RETAIL & SERVICE DEVELOPMENT UPDATE Raising Cain’s Chicken Fingers has opened for businesson the Sam’s Development site. Hideaway Pizza will begin construction soon on the Sam’s Development site. Street Renovations are taking place in the former Freckles Frozen Custard location on 86 th to open late spring as a Baskin Robbins. Arvest Bank will begin construction soon on a pad site east of CVS Pharmacy on the Street east of the 129E Avenue intersection. south side of 96 thth MassageEnvy, a national massage therapy chainopened a location in Tyann Plaza. Discount Tires constructioncontinueson their site at 116and HWY 169. th HEALTH CARE UPDATE A memory center is planned for development on the Bailey Medical Center campus. CORPORATE UPDATE Discussions have startedregarding the distribution of incentive funds to Macy’s. A contract is beingdrafted and will be presentedbefore the Trustees for review at the Marchmeeting.