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Home My WebLink About2014.02.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: February 18, 2014 TIME: 6:30 pm PLACE: Council Chambers, Old Central Building 109 N. Birch City A Notice of the meeting and agenda filed pJhe office of the City Clerk and posted at City Hall at 6:00 pm on Friday, February 14, 2014. / If M. Stevens, City AGENDA 1. Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the February 4, 2014 Regular Meeting and Minutes of the February 11, 2014 Work Session Attachment #3A B. Approval of Claims Attachment #313 C. Acknowledge Receipt of Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 4, 2014 The Owasso Public Golf Authority met in regular session on Tuesday, February 4, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, January 31, 2014. 1. Cali to Order Chairman Doug Bonebrake called the meeting to order at 8:09 pm. 2. Roll Call Present Chairman - Doug Bonebrake Vice-Chairman - Chris Kelley Trustee - Charlie Brown Trustee - Jeri Moberly Trustee - Patrick Ross A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the January 21, 2014 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Mr. Ross to approve the Consent Agenda with claims totaling $18,531.03. Also, included for review was the payroll report for 1/25/14. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda No action required 5. Report from OPGA Manager No report Owasso Public Golf Authority February 4, 2014 Page 2 6. Report from OPGA Attorney No report 7. New Business None 8. Adjournment Dr. Kelley moved, seconded by Mr. Brown to adjourn the meeting. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5-0 and the meeting adjourned at 8:10 pm. Doug Bonebrake, Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, February 11, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, February 11, 2014 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, February 7, 2014. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 pm. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman None Chris Kelley Vice Mayor/Vice Chairman Charlie Brown Councilor/Trustee Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee A quorum was declared present ITEM 2: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING AN ECONOMIC DEVELOPMENT PROPOSAL TO ENTICE A BUSINESS OR BUSINESSES TO LOCATE IN THE OWASSO AREA; SUCH REQUEST PURSUANT TO TITLE 25 O.S. § 307(C)(10) Councilor Moberly moved, seconded by Councilor Brown to enter into executive session. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5-0. At 6:04pm, the Council along with Chelsea Levo, Economic Development Director, Julie Lombardi, City Attorney, Warren Lehr, City Manager, and Rickey Hayes, Retail Attractions entered into executive session. At 6:47pm, the Council exited Executive Session and returned to open session. ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY COUNCIL AND THE CITY ATTORNEY CONCERNING THE LITIGATION MATTER STYLED LARISSA DARNABY V. CITY OF OWASSO; SUCH REQUEST PURSUANT TO TITLE 25 O.S. § 307(8)(4) Councilor Ross moved, seconded by Councilor Moberly to enter into executive session. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5-0. At 6:48pm, the Council along with Julie Lombardi, City Attorney, Warren Lehr, City Manager, and Keith Wilkes, Attorney entered into executive session. At 7:47pm, the Council exited Executive Session and returned to open session. ITEM 4: PRESENTATION RELATING TO GOVERNMENTAL ACCOUNTING STANDARDS Linda Jones presented information comparing budgetary basis of accounting and accrual basis of accounting. Discussion was held. February 11, 2014 Page 2 ITEM 5: DISCUSSION RELATING TO ADMINISTRATIVE AND OPERATIONAL ITEMS A. Storage Area Network Project B. Private Stormwater Detention Pond Inspection Review C. Rezoning Request - First Baptist Church D. Final Plat Request - Owasso Memory Care E. Community Development Block Grant 2014 - Community Meeting Review Andrew Neyman presented item A and discussion was held. Dwayne Henderson presented Item B and discussion was held. Bronce Stephenson presented Items C, D, and E and discussion was held. Mr. Stephenson advised that Item C and D would be placed on the February 181h Council agenda for consideration and appropriate action and that a public hearing would be held during the March 4th Council meeting for Item E. ITEM b: DISCUSSION RELATING TO CITY MANAGER ITEMS A. OPGA Financial Reporting B. Sales Tax Report C. Legislative Update D. SAM'S Transportation Infrastructure E. City Manager Report Linda Jones presented Item A and discussion was held regarding the financial reporting of the OPGA and recent questions raised by Trustee Ross. Linda Jones provided the monthly sales tax report and discussion was held. John Feary presented Item B and discussion was held. Roger Stevens presented Item D and discussion was held. Mr. Stevens explained that an item will be placed on the February 18th Council meeting for consideration and appropriate action to accept the transportation infrastructure. Under the City Manager Report, Mr. Lehr advised that the Police Department video policy is under review and Councilors are invited to attend the Planning Commission Training Session on February 201h for members of the Planning Commission hosted by the Community Development Department. ITEM 7: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY Councilor Brown presented a draft resolution. Councilor Moberly presented a proposed financial disclosure form. Discussion was held regarding each document. An item will be placed on the March worksession for additional discussion. ITEM 8: DISCUSSION RELATING TO THE CODE OF ETHICS AND CONDUCT FOR ELECTED AND APPOINTED CITY COUNCIL MEMBERS Mayor Bonebrake presented this item and reviewed the Council Code of Ethics document previously approved by the Council. Discussion was held. ITEM 7: REPORT FROM CITY COUNCILORS Councilor Brown reported on his recent participation in a youth debate event and the positive economic impact the event had on Owasso. ITEM 8: ADJOURNMENT Councilor Moberly moved for adjournment, seconded by Councilor Kelley. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None February 11, 2014 Page 3 Motion carried 5-0 Meeting adjourned at 10:30 pm. Doug Bonebrake, Mayor/Chairman Juliann Stevens, Minute Clerk Claims List 2/18/2014 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK REASORS-FOOD 44.15 JPMORGAN CHASE BANK WALMART-FOOD 11.78 JPMORGAN CHASE BANK REASORS-FOOD 82.40 JPMORGAN CHASE BANK COBRA PUMA-MERCHANDISE 954.77 BGR DAILY ACCT. REIMS PETTY CASH 483.30 JPMORGAN CHASE BANK ST HENRY'S-FOOD 30.00 TOTAL OPGA 1,606.40 GOLF SHOP JPMORGAN CHASE BANK UPS STORE-SHIPPING 35.58 TOTAL GOLF SHOP 35.58 COURSE MAINT JPMORGAN CHASE BANK PROF TURF-PEDAL SHAFT 117.14 JPMORGAN CHASE BANK LOCKE SUPPLY-SHRINK TUBE 5.36 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.16 JPMORGAN CHASE BANK TRAVEL EXPENSE 45.00 JPMORGAN CHASE BANK PROF TURF-RETURN -180.03 JPMORGAN CHASE BANK LUBER BROS-RETURN -42.55 JPMORGAN CHASE BANK LOWES-SUPPLIES 61.75 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.11 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.58 JPMORGAN CHASE BANK TRAVEL EXPENSE 16.26 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.59 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.74 JPMORGAN CHASE BANK WINFIELD-PREEMERGENT 105.50 JPMORGAN CHASE BANK UNITEDAIR-BAGGAGE FEE 25.00 JPMORGAN CHASE BANK WINFIELD-HERBICIDE 223.10 JPMORGAN CHASE BANK TRAVELEXPENSE 24.77 JPMORGAN CHASE BANK R & R PROD-BEARING 34.37 VERIZON WIRELESS WIRELESS CONNECTION 40.01 AT&T CONSOLIDATED PHONE BILL 8515 JPMORGAN CHASE BANK FASTENAL-HARDWARE 8.42 JPMORGAN CHASE BANK P & K EQUIP-CHAINSAW PART 13.90 JPMORGAN CHASE BANK UNITED AIR-BAGGAGE FEE 25.00 JPMORGAN CHASE BANK TRAVELEXPENSE 50.80 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.14 JPMORGAN CHASE BANK FASTENAL-TAP & DIE SET 33.16 JPMORGAN CHASE BANK LOWES-SUPPLIES 54.43 JPMORGAN CHASE BANK FASTENAL-HARDWARE 23.74 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.61 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.85 JPMORGAN CHASE BANK LODGING EXPENSE 334.11 JPMORGAN CHASE BANK LULU PRESS-TEXTBOOK 103.99 JPMORGAN CHASE BANK VICTOR WELDING-TORCH KIT 204,97 JPMORGAN CHASE BANK R & R PROD-MOWER PARTS 3,073.70 Page 1 Claims List 2/18/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT.. ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 172.96 UNIFIRST HOLDINGS LP PAPER TOWELS 28.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOILET PAPER 43.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 HOLLIDAY SAND & GRAVEL CO SAND 264.23 JESCO PRODUCTS, INC ROPE STAKES 93.00 SIP CORPORATION SUPPORT POSTASSEMBLY 536.27 TOTAL COURSE MAINT 5,772.47 FOOD & BEV JPMORGAN CHASE BANK RT-SUPPLIES 28.9 3 JPMORGAN CHASE BANK -SUPPLIES 7 122.35 JPMORGAN CHASE BANK RIS-LINEN RENTAL SADD 422.21 JPMORGAN CHASE BANK RT-SUPPLIES 6.21 TOTAL FOOD & BEV 579.70 GOLFADMIN JPMORGAN CHASE BANK WASTE MGMT-REFUSE SERVICE 405.32 AT&T CONSOLIDATED PHONE BILL 306.02 JPMORGAN CHASE BANK COX-WIFI 89.95 JPMORGAN CHASE BANK LOWES-PAINT SUPPLIES 46.76 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 446.69 JPMORGAN CHASE BANK COURSETRENDS-MARKETING 300.00 TOTAL GOLF ADMIN 1,594.74 9,588.8 FUND GRAND TOTAL OPGA GRAND TOTAL $9,588.89 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/08/14 Department Payroll Expenses Total Expenses Golf Shop Operations 1,753.80 2,966.08 Cart Operations 396.12 444.76 Golf Course Operations 6,214.91 9,751.77 Food & Beverage 1,314.81 1,930.85 General & Administration 3,865.82 5,512.19 FUND TOTAL 13,545.46 20,605.65 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of January 2014 and 2013 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS - food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES January 31, 2014 Month Year Percent To -Date To -Date Budget of Budget 23,807 329,670 609,000 54.13% 3,897 62,684 170,000 36.87% (733) (46,478) (124,100) 37.45% 5,371 92,651 187,000 49.55% (2,371) (48,626) (95,000) 51.18% 176 10,097 18,700 53.99% 30,147 399,998 765,600 52.25% January 31, 2013 Month Year Percent To -Date To -Date Budget of Budget 20,353 291,547 510,000 57.17% 3,728 80,755 165,000 48.94% (3,009) (62,163) (124,000) 50.13% 4,682 96,004 178,000 53.93% (1,336) (50,743) (87,000) 58.33% 1,578 15,157 18,700 81.05% 25,995 370,557 660,700 56.09% 50,000 150,000 250,000 60.00% 50,000 100,000 250,000 40.00% 80,147 549,998 1,015,600 54.15% 75,995 470,557 910,700 51.67% 44,184 372,131 700,500 53.12% 43,433 394,247 668,600 58.97% 8,415 71,061 124,000 57.31% 2,438 73,959 110,200 67.11% 11,350 108,822 191,100 56.95% 8,289 100,229 131,900 75.99% - 9,180 - 63,949 552,014 1,015,600 54.35% 54,160 577,615 910,700 63,43% NET INCOME (LOSS) 16,198 (2,016) 21,836 (107,058)