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Home My WebLink About2014.03.04_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: March 4, 2014 TIME: 6:30 pm PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the Cif lerk /and posted at Friday, February 28, 2014. ( ,Y I A. JUlI)gnn M. Stevens, Deputy AGENDA 1. Call to Order Mayor Doug Bonebroke 2. Invocation Associate Pastor Mike Frantz of Discovery Bible Fellowship 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Tolerance Dr. Clark Ogilvie, Character Council Member RECEIVED GitY C18S 0`111 at 6:00 pm on Clerk 6. Recognition of Owasso C.A.R.E.S. volunteers, recipients of the Keep Oklahoma Beautiful Award Jerry Fowler 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the February 18, 2014 Regular Meeting Minutes Attachment #7A B. Approval of Claims Attachment #7B C. Adoption of Ordinance No. 1029, rezoning a portion of the First Baptist Church of Owasso property from an RS -2 (Single- family residential medium - density) to OL (Office Light). This item is listed in the consent section of the agenda based on Council action taken February 18, 2014 to approve the rezoning request. Attachment #7C D. Approval of settlement and authorization of payment in the amount of $80,000 for litigation titled Larissa Domaby v City of Owasso, 12- CV- 59- GKF -TLW Attachment #7D Owasso City Council March 4, 2014 Page 2 E. Authorization for the Mayor to execute Agreements for Urban Engineering Services with AAB Engineering, PLC, for site improvements to QuikTrip Store #62 Amended and Sisemore Weisz & Associates, Inc., for site improvements to Rejoice Church and School. Attachment #7E 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. PUBLIC HEARING related to the Community Development Block Grant (CDBG) 2014 Bronce Stephenson Attachment #9 A public hearing will be held in order to receive citizen comments regarding proposed projects for CDBG'2014. 10. Consideration and appropriate action relating to the acceptance of a Department of Justice Grant and approval of a budget amendment Scott Chambless Attachment #10 Staff recommends acceptance of the DOJ grant and approval of a budget amendment increasing revenue in the General Fund by $10,370.51 and increasing the appropriation for expenditures in the Police Services budget by $10,370.51. 11. Report from City Manager Owasso Strong Neighborhood Initiative (OSNI) Annual Report 12. Report from City Attorney 13. Report from City Councilors 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 15. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 18, 2014 The Owasso City Council met in regular session on Tuesday, February 18, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 14, 2014. 1. Call to Order Mayor Doug Bonebrake called the meeting to order at 6:31 pm. 2. Invocation The invocation was offered by Pastor Andrew Rankin of Freedom Church. 1 Flag Salute Councilor Brown led the flag salute. 4. Roll Call Present Mayor - Doug Bonebrake Vice -Mayor - Chris Kelley Councilor - Charlie Brown Councilor- Jeri Moberly Councilor - Patrick Ross A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the February 4, 2014 Regular Meeting and Minutes of the February 11, 2014 Work Session B. Approval of Claims C. Acknowledge Receipt of Monthly Budget Status Report D. Acceptance of infrastructure improvements including a concrete approach, sidewalks, asphalt and adjustment of one sanitary sewer manhole located at 13502 E 116'h St North (Taco Bueno) E. Acceptance of infrastructure improvements including concrete streets, stormwater drainage system, sidewalks, irrigation systems, and traffic control signals located at E 96 St North and N 129 E Avenue and HWY 169 East Service Road Owasso City Council February 18, 2014 Page 2 Mr. Brown moved, seconded by Mr. Ross to approve the Consent Agenda with claims totaling $266,150.03. Also, included for review were the self - insurance claims report and the payroll report for 2/08/14. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda No action required 7. Consideration and appropriate action relating to rezoning application OZ -14 -01 First Baptist of Owasso Bronce Stephenson presented the item recommending approval of OZ- 14 -01, rezoning approximately 1.58 acres of the subject property located approximately '/< mile east of the intersection N 129th E Avenue and E 96th St North from RS -2 (Single Family Residential Medium Density) to OL (Office Light). After discussion, Mr. Ross moved, seconded by Dr. Kelley to approve OZ- 14 -01, as recommended. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to the final plat for Oxford Glen of Owasso Bronce Stephenson presented the item recommending approval of the final plat for Oxford Glen of Owasso, located on the Bailey Medical Center campus approximately 'A mile south of E 106th St North and west of N Garnett Road. After discussion, Dr. Kelley moved, seconded by Mr. Brown to approve the final plat for Oxford Glen of Owasso, as recommended. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5 -0 Owasso City Council February 18, 2014 Page 3 9. Report from City Manager Warren Lehr recognized Wellness Coordinator Ashley Hickman and Community Development Director Bronce Stephenson who attended the statewide awards ceremony in Norman for Certified Healthy Communities and Businesses in Oklahoma. 10. Report from City Attorney No report 11. Report from City Councilors Mayor Bonebrake acknowledged members of the Owasso Chamber of Commerce and their efforts to secure Governor Mary Fallin as the guest speaker for the Chamber Annual Luncheon Awards, Dr. Kelley also shared his appreciation of the Owasso Chamber of Commerce presence at the meeting. Ms. Moberly and Mayor Bonebrake recognized Boy Scout Cason Kemp of Troop 93. 12. New Business None 13. Adjournment Mr. Brown moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5 -0 and the meeting adjourned at 6:49 pm. Doug Bonebrake, Mayor Lisa Wilson, Minute Clerk Claims List 3/04/2014 Budget Unit Title Payable Description Vendor Name Payment Amount GENERAL ND /CHAMBLESS RER PETTY CASH 50.00 LCREF ND /JOHNSON RER PETTY CASH L 50.00 NDfrURLEY RER PETTY CASH 50.00 NDIPATTON RER PETTY CASH 50.00 TOTAL GENERAL 200.00 MANAGERIAL AMERICAN - AIRFARE FEAR JPMORGAN CHASE BANK 416.00 PASTOR MEETING EXPENSE TREASURER PETTY CASH 12.00 PARKING EXPENSE TREASURER PETTY CASH 13.00 BARNES &NOBLE -EMP DEVELOP JPMORGAN CHASE BANK 89.68 BARNES &NOBLE -EMP DEVELOP JPMORGAN CHASE BANK 33.63 AMERICAN- AIRFARE/KELLY JPMORGAN CHASE BANK 416.00 AMERICAN - AIRFARE /BONEBRAK JPMORGAN CHASE BANK 416.00 AMERICAN - TRAVEL EXPENSE JJPMORGAN CHASE BANK 34.64 TOTAL MANAGERIAL 1,430.95 FINANCE OFFICE DEPOT - SUPPLIES JPMORGAN CHASE BANK 9.28 TOTAL FINANCE 9.28 HUMAN RESOURCES OFFICE DEPOT- SUPPLIES JPMORGAN CHASE BANK 2.58 OFFICE DEPOT - SUPPLIES JPMORGAN CHASE BANK 9.36 NEIGHBOR NEWS - ADVERTISING JPMORGAN CHASE BANK 201.65 CHARACTER FIRST - BULLETINS JPMORGAN CHASE BANK 675.00 EMPLOYEE WELLNESS JPMORGAN CHASE BANK 41.96 TULSA WORLD- ADVERTISING JPMORGAN CHASE BANK 1,248.70 OFFICE DEPOT- RETURN JPMORGAN CHASE BANK -25.99 MEETING EXPENSE JJPMORGAN CHASE BANK 19.57 TOTAL HUMAN RESOURCES 2,172.83 GENERAL GOVERNMENT ELECTRIC USE AEP /PSO 2,988.96 COFFEE SUPPLIES TULSA COFFEE SERVICE INC 115.72 COFFEE SUPPLIES TULSA COFFEE SERVICE INC 49.90 CARPET /MAT CLEANING CINTAS CORPORATION 51.70 COPIER DRAKE SYSTEMS INC 363.65 PUBLICATIONS COMMUNITY PUBLISHERS INC 33.60 COPIER SERVICE & SUPPLIES RICOH USA, INC. 94.82 PELIVAN TRANSIT SERVICES GRAND GATEWAY ECO. DEV. ASSC. 5,100.00 OFFICE DEPOT - SUPPLIES JPMORGAN CHASE BANK 57.98 POSTAGE MACHINE LEASE JPMORGAN CHASE BANK 1,140.00 APPLIANCE PARTS -ICE MAKER JPMORGAN CHASE BANK 124.66 LONG DISTANCE PHONE BILL AT &T LONG DISTANCE 273.00 TOTAL GENERAL GOVERNMENT 10,393.99 Page 1 Claims List 3/04/2014 Budget Unit Title Vendor Name Payable Description Payment Amount COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK PLANNING MEETING EXPENSE 55.96 JPMORGAN CHASE BANK NEIGHBOR NEWS - ADVERTISING 28.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 1136 TREASURER PETTY CASH PARKING EXPENSE 3.00 JPMORGAN CHASE BANK HOBBY LOBBY - FRAMES 29.96 JPMORGAN CHASE BANK APA- CONFERENCE REGISTRATI 730.00 JPMORGAN CHASE BANK JCDBG MEETING EXPENSE 19.89 TOTAL COMMUNITY DEVELOPMENT 880A7 ENGINEERING UNITED STATES CELLULAR CORPORATION CELL BILL 62.78 UNIFIRST HOLDINGS LP UNIFORM RENTAL 19.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL 19.96 JPMORGAN CHASE BANK MAXWELL- MARKING PAINT 149.28 JPMORGAN CHASE BANK AASHTO- ENGINEERING BOOKS 516.00 TOTAL ENGINEERING 767.98 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK BARRACUDA -EMAIL FILTER 1,148.00 JPMORGAN CHASE BANK AMAZON - BATTERIES 465.99 JPMORGAN CHASE BANK AMAZON - BATTERIES 465.99 USA MOBILITY WIRELESS, INC PAGER USE 8.87 TOTAL INFORMATION TECHNOLOGY 2,088.85 SUPPORT SERVICES UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 JPMORGAN CHASE BANK ZEP SALES- SUPPLIES 28.00 SPRINT SOLUTIONS, INC. SPRINT CARDS 79.98 JPMORGAN CHASE BANK INTERSTATE ALL - SUPPLIES 11.95 JPMORGAN CHASE BANK LOWES -WOOD 15.44 JPMORGAN CHASE BANK LOWES -PARTS 4.64 JPMORGAN CHASE BANK LOWES -ICE MELT 17.96 JPMORGAN CHASE BANK LOWES -PARTS 30.10 JPMORGAN CHASE BANK SAV ON- RELETTER NAMEPLATE 5.00 JPMORGAN CHASE BANK LOT A- PARKING FEE 5.00 JPMORGAN CHASE BANK COX - INTERNET 69.95 JPMORGAN CHASE BANK LOWES -PARTS 26.40 JPMORGAN CHASE BANK LOWES -LIGHT BULBS 43.96 JPMORGAN CHASE BANK LOWES- SUPPLIES 7,98 TOTAL SUPPORT SERVICES 382.66 CEMETERY JPMORGAN CHASE BANK LOWES -PARTS 6.68 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 75.00 AEP /PSO ELECTRIC USE 36.88 JPMORGAN CHASE BANK HOME DEPOT -PARTS 11.45 Page 2 Claims List 3/04/2014 Budget Unit Title Vendor Name Payable Description IPaymentAmouni TOTAL CEMETERY 130.01 POLICE SERVICES JPMORGAN CHASE BANK BEST BUY -VOICE RECORDER 159.98 AEP IPSO ELECTRIC USE 1,580.56 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,300.05 JPMORGAN CHASE BANK WALMART- VACUUM 122.97 JPMORGAN CHASE BANK SAV ON -ONOR GUARD SIGNS 30.00 JPMORGAN CHASE BANK VERIZON- WIRELESS SERVICE 785.89 JPMORGAN CHASE BANK MEETING EXPENSE 45.80 JPMORGAN CHASE BANK SE AUTO TRIM -PD VEHICLE 300.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 115.96 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 48.98 JPMORGAN CHASE BANK SHELL -CAR WASH 7.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES 43.24 JPMORGAN CHASE BANK HENDON -FLEET TRAINING 149.00 JPMORGAN CHASE BANK FEDEX- SHIPPING 45.83 DAVIEL DEPAZ CAR PAINTINGICROWN VIC 650.00 JA CAPITAL, LLC COPIER LEASE 100.00 JA CAPITAL, LLC COPIER LEASE 100.00 JPMORGAN CHASE BANK ORBRING -GYM MATS 300.00 JPMORGAN CHASE BANK WALMART -LAB SUPPLIES 30.99 JPMORGAN CHASE BANK WALMART- SUPPLIES 2187 JPMORGAN CHASE BANK AMAZON- VACUUM 49.92 JPMORGAN CHASE BANK OWASSO TAILOR - TAILORING 20.00 JPMORGAN CHASE BANK AWARDS LUNCHEON 120.95 JPMORGAN CHASE BANK ULTRAMAX- FIREARM SUPPLIES 1,685.00 JPMORGAN CHASE BANK MELODYS TAILOR - TAILORING 20.00 JPMORGAN CHASE BANK RAY ALLEN MFG -K9 UNIFORM 139.97 JA CAPITAL, LLC COPIER LEASE 100.00 JA CAPITAL, LLC COPIER LEASE 100.00 AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 273.001, JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 72.86. USA MOBILITY WIRELESS, INC PAGER USE - CREDIT - 33.52.. TREASURER PETTY CASH WATER 8.65'. JPMORGAN CHASE BANK RAY ALLEN MFG -K9 SUPPLIES 163.97 TOTAL POLICE SERVICES 8,660.92 POLICE COMMUNICATIONS JPMORGAN CHASE BANK SAMSCLUB- PRISONER BRD 22.98 TREASURER PETTY CASH NOTARY FEE /NED 25.00 TREASURER PETTY CASH TRAVEL EXPENSE 44.50 JPMORGAN CHASE BANK WALMART - SUPPLIES 28.64 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 96.26 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 67.95 AEP /PSO ELECTRIC USE 147.02 JPMORGAN CHASE BANK BEST BUY -VOICE RECORDER 49.99 Page 3 Claims List 3/04/2014 Budget Unit Title I Vendor Name Payable Description jPayment Amount TOTAL POLICE COMMUNICATIONS 482.34 ANIMALCONTROL AEPIPSO ELECTRIC USE 553.65 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 25.65 JPMORGAN CHASE BANK SAMSCLUB - SUPPLIES 64.26 JPMORGAN CHASE BANK CAMPBELL PET - SUPPLIES 325.45 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 115.43 AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 14.21 JPMORGAN CHASE BANK MEDVET- SUPPLIES 178.66 JPMORGAN CHASE BANK WALMART- SUPPLIES 66.64 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 1 7.49 TOTAL ANIMAL CONTROL 1,351.44 FIRE SERVICES JPMORGAN CHASE BANK TRAVEL EXPENSE 15.88 JPMORGAN CHASE BANK LOWES- SUPPLIES 328.00 JPMORGAN CHASE BANK AMERICAN AIR- AIRFARE 402.00 JPMORGAN CHASE BANK ROBERTSON - ALIGNMENT /PARTS 455.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.82 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.38 AT &T MOBILITY WIRELESS SERVICE 47.98 JPMORGAN CHASE BANK LOWES -LIGHT BULB 29.98 JPMORGAN CHASE BANK LOWES- SUPPLIES 6.98 JPMORGAN CHASE BANK LOWES- RETURN -59.00 JPMORGAN CHASE BANK SAV ON- BUSINESS CARDS 30.00 JPMORGAN CHASE BANK FIRE STORE - UNIFORMS 409.48 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 71.90 JPMORGAN CHASE BANK LOWES -LIGHT BULBS 6.98 JPMORGAN CHASE BANK LODGING EXPENSE 620.25 JPMORGAN CHASE BANK LOWES- LIGHTS 103.90 JPMORGAN CHASE BANK TRAVELEXPENSE 33.85 AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 119.18 AEP /PSO ELECTRIC USE 2,032.31 JPMORGAN CHASE BANK HOME DEPOT - OUTLET 2.19 TOTAL FIRE SERVICES 4,678.56 EMERGENCY PREPAREDNES AEP /PSO ELECTRIC USE 110.42 TOTAL EMERGENCY PREPAREDNESS 110.42 STREETS AEP /PSO ELECTRIC USE 1,419.04 JPMORGAN CHASE BANK CRC EVANS PIPELINE -TOOLS 160.00 JPMORGAN CHASE BANK HOME DEPOT - ANCHORS /POSTS 51.18 JPMORGAN CHASE BANK HD SUPPLY - SHOVEL 23.73 JPMORGAN CHASE BANK HOME DEPOT - INSULATION 188.11 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 964.12 Claims List 3/04/2014 Budget Unit Title Vendor Name Payable Description Payment Amount STREETS... JPMORGAN CHASE BANK BROWN FARMS -SOD 80.00 40.i JPMORGAN CHASE BANK HOME DEPOT -WOOD 292.46 UNIFIRST HOLDINGS LP HOLLIDAY SAND & GRAVEL CO SAND 515.71 BUMPER2BUMPER -BELTS UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.90 77.f TWIN CITIES READY MIX, INC CONCRETE 285.00 JPMORGAN CHASE BANK TWIN CITIES READY MIX, INC CONCRETE 190.00 TULSA NEW HOLLAND -PARTS SIGNALTEK INC JAN MAINT /FEB RETAINER 1,958.65 25 < JPMORGAN CHASE BANK STD SUPPLY- CARBURETOR 144.55 TWIN CITIES READY MIX, INC CONCRETE 190.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.55 JPMORGAN CHASE BANK TRANSCO -PPE 40.78 JPMORGAN CHASE BANK TRANSCO -PPE 11.14 JPMORGAN CHASE BANK EQUIPMENT ONE - PROPANE 57.84 JPMORGAN CHASE BANK PMSI -FIBER PATCH 237.39 HANCOCK RACING STABLES, INC. SAND HAULING 180.00 USA MOBILITY WIRELESS, INC PAGER USE 65.42 JPMORGAN CHASE BANK AARON FENCE - MATERIALS 78.00 JPMORGAN CHASE BANK AARON FENCE - MATERIALS 39.00 JPMORGAN CHASE BANK PMSI -FIBER PATCH 201.69 JPMORGAN CHASE BANK OREILLY -DUST MASK/PAINT 13.47 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 33.96 AL STREETS 7,507 USA MOBILITY WIRELESS, INC PAGER USE 44.2 JPMORGAN CHASE BANK TRANSCO -PPE 11.1 JPMORGAN CHASE BANK TRANSCO -PPE 40.i UNIFIRST HOLDINGS LP UNIFORM RENTAL 34.: UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.( JPMORGAN CHASE BANK BUMPER2BUMPER -BELTS 14.e JPMORGAN CHASE BANK ATWOODS -TRASH BAGS 77.f JPMORGAN CHASE BANK BUMPER2BUMPER -BELT 10.( JPMORGAN CHASE BANK HOME DEPOT -PUSH BROOM 26..< JPMORGAN CHASE BANK TULSA NEW HOLLAND -PARTS 775? JPMORGAN CHASE BANK P & K EQUIPMENT -OIL 25 < STORMWATER 1,096. 'MORGAN CHASE BANK P &K EQUIP -SAW PARTS 19 �MORGAN CHASE BANK WILDFLWR -TRASH GRABBERS 47 �MORGAN CHASE BANK HOME DEPOT - SUPPLIES 20 T &T LONG DISTANCE LONG DISTANCE PHONE BILL 13 EP /PSO ELECTRIC USE 1,081 NIFIRST HOLDINGS LP UNIFORMS a PMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6 PMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 41 JASHINGTON CO RURAL WATER DISTRICT WATER SERVIE MCCARTY PARK 33 Page 5 Claims List 3/04/2014 Budget Unit Title Vendor Name Payable Description Payment Amount PARKS... JPMORGAN CHASE BANK MURRAY WOMBLE -LOCK 153.00 JPMORGAN CHASE BANK LOWES -PARTS 4.35 JPMORGAN CHASE BANK ATWOODS -CHAIN SAW 309.99 JPMORGAN CHASE BANK LOCKE SUPPLY - SUPPLIES 13.77 JPMORGAN CHASE BANK LOWES- PORTABLE GENERATOR 440.49 TOTAL PARKS 2,195.10 COMMUNITY CENTER AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 15.51 JPMORGAN CHASE BANK LOWES -ICE MELT 8.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 3.43 AEP IPSO ELECTRIC USE 73013 JPMORGAN CHASE BANK CHARACTER FIRST - BULLETINS 29.25 TOTAL COMMUNITY CENTER 787.40 HISTORICAL MUSEUM AEP /PSO ELECTRIC USE 93.77 TOTAL HISTORICAL MUSEUM 93.77 ECONOMIC DEV JP 0RRGAN CHASE BANK TULSA UNITED WAY- CONFER 30.00 JPMORGAN CHASE BANK OEDA MEETING EXPENSE 7.00 TOTAL ECONOMIC DEV 37.00 FUND GRAND TOTAL 45,457.5 AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION FEES WAS TREASURER PETTY CASH AMBULANCE OVERPMTIWANDER 8212 TOTAL AMBULANCE SERVICE 172.37 AMBULANCE MEDICLAIMS INC BILLING SERVICES 8,585.17 JPMORGAN CHASE BANK J & B MEDICAL - SUPPLIES 74.54 JPMORGAN CHASE BANK NATL REG EMT - RECERT FEE 20.00 JPMORGAN CHASE BANK MAIL THIS - SHIPPING 29.67 JPMORGAN CHASE BANK PHARM SYSTEMS - SUPPLIES 62.04 JPMORGAN CHASE BANK BOUND TREE - CREDIT - 299.30 JPMORGAN CHASE BANK USPS - SHIPPING 179 JPMORGAN CHASE BANK SAFE KIDS - RECERTIFICATION 50.00 JPMORGAN CHASE BANK NATL REG EMT - RECERT FEE 20.00 JPMORGAN CHASE BANK PLANET HEADSET - HEADSET 281.60 JPMORGAN CHASE BANK FULLERTON- SUPPLIES 4150 JPMORGAN CHASE BANK PHARM SYSTEMS- SUPPLIES 125.35 JPMORGAN CHASE BANK PHARM SYSTEMS - SUPPLIES 107.55 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 76.90 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 831.78 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 31.38 Page 6 Claims List 3/04/2014 Budget Unit Title Vendor Name 2.50 Payable Description Payment Amount AMBULANCE... JPMORGAN CHASE BANK PLOW & SPREADER BOUND TREE - SUPPLIES 9,415.65 1,543.60 TOTAL AMBULANCE DUMP TRUCK 11,567.57 FUND GRAND TOTAL 11,759.9 E911 COMMUNICATIONS JPMORGAN CHASE BANK 145.93 DELL - BATTERY BACKUP 1,615.90 96TH ST N DRAIN IMPROV BENCHMARK SURVEYING & LAND SERVICES AT &T E911 MAPPING FEES TOTAL 96TH ST N DRAIN IMPROV 710.70 5,800.00 INCOG -E911 E911 ADMIN SVC FEES PUBLIC SAFETY - POLICE JJPMORGAN CHASE BANK 7,358.68 TOTAL E911 COMMUNICATIONS TOTAL PUBLIC SAFETY- POLICE 9,685.28 FUND GRAND TOTAL FUND GRAND TOTAL 9,685.2 HOTEL TAX - ECON DEV RETAIL ATTRACTIONS, LLC PSA- DEWBERRY INC RETAIL DEVELOPMENT CONTRA 4,000.00 IJPMORGAN CHASE BANK TTC- REGIONAL MEETING 447.50 TOTAL HOTEL TAX - ECON DEV 4,447.50 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK V ON- DECALS -OSNI TRUCK 50.00 JPMORGAN CHASE BANK ETING EXPENSE EADSAFE-BARRICADFS 12.50 JPMORGAN CHASE BANK -60.00 TOTAL STRONG NEIGHBORHOODS 2.50 FUND GRAND TOTAL 4,450.0 STORMWATER - STORMWATI FRONTIER INTERNATIONAL TRUCKS, INC PLOW & SPREADER 9,415.65 FRONTIER INTERNATIONAL TRUCKS, INC DUMP TRUCK 143,280.15 AEP /PSO ELECTRIC USE 145.93 TOTAL STORMWATER - STORMWATER 152,841.73 96TH ST N DRAIN IMPROV BENCHMARK SURVEYING & LAND SERVICES SURVEY - 96 ST N DRAINAGE 5,800.00 TOTAL 96TH ST N DRAIN IMPROV 5,800.00 FUND GRAND TOTAL 158,641.7 PUBLIC SAFETY - POLICE JJPMORGAN CHASE BANK IMEEKS GROUP - VEHICLE STRIP 1,000.00 TOTAL PUBLIC SAFETY- POLICE 1,000.00', FUND GRAND TOTAL :::8.135000 000. CI -GARN WID 96TH -106TH PSA- DEWBERRY INC ENGINEERING SERVICES Page 7 Claims List 3/04/2014 Budget Unit Title Vendor Name Payable Description jPayment Amount TOTAL CI - GARN WID 96TH -106TH 8,135.00 8,135.0 FUND GRAND TOTAL CITY GARAGE AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 14.17 SAFETY -KLEEN SYSTEMS, INC. CAR WASH PIT CLEANING SVC 422.72 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 JPMORGAN CHASE BANK ACE HARDWARE -KEY 4.20 JPMORGAN CHASE BANK ZEP SALES - SUPPLIES 56.00 JPMORGAN CHASE BANK WINGFOOT -TIRES 5,518.14 JPMORGAN CHASE BANK WINGFOOT -TIRES 2,684.50 JPMORGAN CHASE BANK INTERSTATE ALL- SUPPLIES 7.02 JPMORGAN CHASE BANK UNITED FORD -PARTS 7124 JPMORGAN CHASE BANK OREILLYS -SHOP SUPPLIES 23.98 JPMORGAN CHASE BANK OREILLYS -PARTS RESALE 3,566.83 JPMORGAN CHASE BANK AMERIFLEX -OIL HOSE 43.00 JPMORGAN CHASE BANK WINGFOOT -TIRES 1,356.72 JPMORGAN CHASE BANK WINGFOOT -TIRES 606.39 JPMORGAN CHASE BANK WINGFOOT -TIRES 2,637.80 JPMORGAN CHASE BANK WINGFOOT -TIRES 162.88 JPMORGAN CHASE BANK WINGFOOT -TIRES 1,410.00 JPMORGAN CHASE BANK UNITED FORD -PARTS 579.51 AT &T MOBILITY WIRELESS SERVICE 55.89 AEP /PSO ELECTRIC USE 777.86 TOTAL CITY GARAGE 20,064.93 20,064.9 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 359.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 359.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 TOTAL WORKERS' COMP SELF -INS 1,942.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 2,827.34 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 1,310.98 RICH & CARTMILL, INC WORKERS COMP AUDIT 1,976.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PMNT 25,200.46 TOTAL WORKERS' COMP SELF4NS 31,314.78', Page 8 Claims List 3/04/2014 Budget Unit Title Vendor Name Payable Description IPayment Amount FUND GRAND TOTAL 33,256.7 CITY GRAND TOTAL $292,451.16 Page 9 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3/4114 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 36,416.30 HEALTHCARE MEDICAL SERVICE 42,446.68 ADMIN FEES 16,889.60 STOP LOSS FEES 25,990.72 HEALTHCARE DEPT TOTAL 121,743.30 DELTA DENTAL DENTAL MEDICAL SERVICE 3,326.72 DENTAL MEDICAL SERVICE 4,949.27 DENTAL DEPT TOTAL 8,275.99 VSP VISION MEDICAL SERVICES 948.54 VISION DEPT TOTAL 948.54 HEALTHCARE SELF INSURANCE FUND TOTAL 130,967.83 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 02122114 Department Payroll Expenses Total Expenses Municipal Court 4,648.80 6,684.16 Managerial 17,138.63 24,351.05 Finance 12,650.51 19,096.50 Human Resources 7,254.03 11,937.34 Community Development 11,951.58 18,242.55 Engineering 16,10911 23,919.49 Information Systems 12,389.35 18,988.70 Support Services 7,541.07 11,285.27 Police 111,688.91 170,39514 Central Dispatch 10,516.19 18,156.22 Animal Control 2,412.00 3,875.51 Fire 108,501.60 164,244.07 Emergency Preparedness 1,487.23 2,134.36 Streets 7,318.00 12,609.05 Stormwater /ROW Maint. 5,844.67 9,658.76 Park Maintenance 10,065.22 14,567.67 Community- Senior Center 3,082.45 4,713.66 Historical Museum 492.80 55332 Economic Development 3,126.92 4,107.93 General Fund Total 354,219.07 539,520.75 Garage Fund Total 4,223.60 7,228.59 Ambulance Fund Total 29,636.43 45,038.36 Emergency 911 Fund Total 5,959.21 9,975.59 Stormwater Fund 27 Total Worker's Compensation Total 1,303.20 1,536.30 Strong Neighborhoods 3,110.91 4,619.60 The City Wit out limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Ordinance No. 1029 DATE: February 28, 2014 BACKGROUND: On February 18, 2014, City Council considered the rezoning of a portion of the property that contains First Baptist Church of Owasso, located to the east of the Willis Farms (Sam's) development located along E 96th St N. The Council voted unanimously to approve rezoning request OZ- 14 -01, taking the subject property from an RS -2 (Single - family residential medium - density) to OL (Office Light). The attached ordinance officially rezones the property, codifying the action taken by the Council. RECOMMENDATION: Staff recommends approval of Ordinance No. 1029 ATTACHMENTS: A. Ordinance No. 1029 B. Map CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 1029 AN ORDINANCE REZONING A TRACT OF LAND IN THE SE /4 SW /4 OF SECTION 16 FROM RS -2 TO Ol, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described; and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning the property referenced in application OZ- 14 -01. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: A tract of land in the SE /4 SW /4 of Section 16, T -21 -N, R-1 4-E I.B. & M., City of Owasso, Tulsa County, Oklahoma, more particularly described as follows: The south 249.75 feet of the west 275.70 feet of Lot 1, Block 1, First Baptist Church of Owasso, Plat No. 5519, containing 1.58 acres more or less, general location 13307 East 961h Street North be, and the same is hereby rezoned from RS -2 to OL (Office Light). Section 1. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 2. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 3. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 4. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map of the territory rezoned. PASSED AND APPROVED this 4th day of March, 2014 Doug Bonebrake, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney First Baptist Rezoning 1" = 376 R 02/05/2014 This map represents a visual display of related geographic Information- Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso staff for the most up -to -date Information. 0 The City it out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie T. Lombardi City Attorney SUBJECT: Approval of Settlement and Authorization of Payment in the litigation titled Larissa Darnaby v City of Owasso, 12- CV- 59- GKF -TLW DATE: February 28, 2014 BACKGROUND: On December 22, 2011, Larissa Darnaby, filed a lawsuit against the City of Owasso alleging that her involuntary termination from employment with the City on April 20, 2011, was discriminatory and in violation of the Americans with Disabilities Act, the Family Medical Leave Act and Title VII of the Civil Rights Act of 1964. The City retained Keith Wilkes of the Newton, O'Connor, Turner & Ketchum firm to defend the litigation. The City of Owasso filed a motion for summary judgment requesting the Court grant judgment in the City's favor and dismiss each of the Plaintiff's claims and causes of action. On January 29, 2014, the Court entered an order granting summary judgment in the City's favor on several of the Plaintiff's claims and denying it on three remaining causes of action. Noting that trial was imminently scheduled to begin on February 25, 2014, the Court scheduled a second settlement conference on February 14, 2014. Keith Wilkes, Warren Lehr and Julie Lombardi attended the settlement conference on behalf of the City. After several hours of negotiation, and with valuable guidance from the Magistrate Judge conducting the settlement conference, the parties agreed to settle the case for $80,000. RECOMMENDATION: Staff recommends City Council approval of the proposed settlement agreement and authorization of payment in the amount of $80,000 to Larissa Darnaby in full settlement of this matter. ATTACHMENT: Settlement Terms dated February 14, 2014 & eo—l- LARISSA DARNABY 0 CITY OF OWASSO No. 12- CV- 59- GKF -TLW SETTLEMENT TERMS I} This settlement is not an admission of liability by either party as to an claim. 2) Defendant City of Owasso ( "Owasso ") will pay Plaintiff (Settlement Sum) in full settlement of all claims, known or unknown,I, arising from her employment with Owasso, 3) Upon payment of the settlement sum, Plaintiff will dismiss this case with prejudice as to all claims, known or unknown, and will generally release City of Owasso, its employees, representatives, affiliates, insurers, etc., from all such claims of any kind. 4) Within 20 days, Parties will prepare formal settlement documentation and mutual releases of all claims against all parties, insurers and counsel. 5) Each,�l bear its own costs and attorney fees. Plaintiff: Counsel: Defenda Counsel Dated: February 14, 2014 TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing Sr. Civil Engineer SUBJECT: Acceptance of Urban Engineering Agreements DATE: February 28, 2014 BACKGROUND: On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details for any and all developments, projects, and infrastructure improvements within the City of Owasso were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT: The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 0114.1 (B)). This agreement requires the engineer to list ail improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma, and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Project Cost Less than $500,000 $500,000 - $1,000,000 Greater than $1,000,000 DEVELOPER AGREEMENT: Professional Liability Insurance $250,000 $500,000 $1,000,000 The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 0114.1 (C)). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his /her construction contractor to assure compliance with the approved plans, and submit "as- built" drawings upon completion of the construction of improvements. The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer Agreement), and therefore Council authorization is needed. RECOMMENDATION: Staff recommends Council authorization for the Mayor to execute the following "Agreements for Urban Engineering Services" (Engineers Agreement): 1. Site Improvements for QuikTrip Store #62 Amended: Detention, storm sewer, sanitary sewer and parking lot improvements. 2. Site Improvements for Rejoice Church and School: Detention, storm sewer, sanitary sewer and paving. ATTACHMENTS: A. "Agreement for Urban Engineering Services" - AAB Engineering, LLC, for Site Improvements for the QuikTrip Store #62 Amended B. "Agreement for Urban Engineering Services " - Sisemore Weisz & Associates, Inc., for Site Improvements for Rejoice Church and School. THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and IM , L-Z -( hereinafter called "Design Engineer ". WITNESSETH; WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements G tivv IM which shall be located on the following described tract of land: r- '4 U K 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he /she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. Z The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _day of , 20_ Executed by the Design Engineer on the a1 day of (g-a _20 /c/. CITY OF OWASSO, OKLAHOMA a municipal corporation BY ___ - Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: Public Works Director DESIGN ENG�IINEEER Design Engineer BY f r' Title ATTEST: Secretary THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Sisemore Weisz & Associates, Inc. hereinafter called "Design Engineer ". WYi'NESSETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project', upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements Grading, erosion control, paving arainage,ctorm cpwpr storm water detention, water mains ( Rogers Co. RWD No. 3) 2nd sanitary sewers to serve a school campus. which shall be located on the following described tract of land: (See Exhibit A) 2. The Design Engineer shall, in conformity with the provisions of die City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he /she maintains and is covered by Professional Liability hisurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section 11 and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _day of 20_ Executed by the Design Engineer on the 26th day of 'Eeb"a r- 20L4___• CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor A`l- I'EST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: Public Works Director DESIGN EN INEER : Sisemore Weisz & Associazes, Inc. 5 ign-Qnguaecr--Gweg ry T. Weisz, PE /title : President ATTEST: Secretary Rebecca Schrader AGREEMENT FOR URBAN ENGINEERING SERVICES EXHIBIT "A" LEGAL DESCRIPTION (CONTAINED IN TITLE COMMITMENT, CASE NO. 14 -4022) (TRACTS 1 -4) TRACT 1: A TRACT OF LAND THAT IS PART OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (SE/4 (TRACT 1) SWI4) OF SECTION NINE (9), TOWNSHIP TWENTY - ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS, TO -WIT: STARTING AT THE SOUTHWEST CORNER OF THE SOUTLEAST QUARTER OF THE SOUTHWEST QUARTER (SE /4 SW /4) OF SAID SECTION NINE (9); THENCE N 88 °44'40" E ALONG THE SOUTHERLY LINE OF SECTION NINE (9) FOR 390.00 FEET; THENCE N 01 °13'58" W AND PARALLEL WITH THE WESTERLY LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (SE /4 SW /4) FOR 71.42 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND; THENCE CONTINUING N 01 °13'58" W AND PARALLEI. WITH THE WESTERLY LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (SE/4 SWA) FOR 1002.52 FEET; THENCE N 88 °44'37" E FOR 593.73 FEE1; THENCE S 11 °12'59" W, PARALLEL WITH AND 100 FEET WESTERLY OF AS MEASURED PERPENDICULAR TO THE WESTERLY RIGHT OF WAY LINE OF U.S. HIGHWAY NO. 169 FOR 372.31 FEET TO THE NORTHEAST CORNER OF LOT ONE (1) IN BLOCK ONE (1) OF OWASSO FREEWILL BAPTIST CHURCH, AN ADDITION IN TULSA COUNTY, STATE OF OKLAHOMA; THENCE S 88 °44'37" W ALONG THE NORTHERLY LINE OF SAID LOT ONE (1) FOR 453.47 FEET TO THE NORTHWEST CORNER OF LOT ONE (1); THENCE S 01 °13'58" E ALONG THE WESTERLY LINE OF LOT ONE (1) FOR 633.00 FEET TO THE SOUTHWEST CORNER OF LOT ONE (1); THENCE S 83 002'02" W ALONG TIIE NORTHERLY RIGHT OF WAY LINE OF U.S. HIGHWAY NO. 169 WEST EXIT RAMP FOR 60.30 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND. AND TRACT 2: LOT ONE (1), BLOCK ONE (1), OWASSO FREEWILL BAPTIST CHURCH, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF. AND TRACT 3: A TRACT OF LAND SITUATED IN THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (SE /4 SW /4) OF SECTION NINE (9), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO TIIE U.S. GOVERNMENT SURVEY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF THE SE/4 OF THE SW /4 OF SAID SECTION; THENCE N 88 044'40" E AND ALONG TIIE SOUTH LINE OF SAID SE /4 SWI4 A DISTANCE OF 175.93 FEET; THENCE N 1 °15'20" W A DISTANCE OF 50.00 FEET; THENCE N 83 °01'52" E A DISTANCE OF 215.16 FEET; THENCE N 1 °13'58" W A DISTANCE OF 1002.52 FEET; THENCE S 88 044'37" W A DISTANCE OF 390.02 FEET TO THE WEST LINE OF THE SE /4 SW /4; THENCE S 1 013'58" E A DISTANCE OF 1073.93 FEET" I'O THE POINT OF BEGINNING. AND TRACT 4: A TRACT OF LAND SITUATED IN THE EAST HALF OF THE SOUTHWEST QUARTER (E /2 SWA) OF SECTION NINE (9), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 1073.93 FEET NORTH OF THE SOUTHWEST CORN'E'R OF TIIE SEA OF THE SW /4 AND ON THE WEST LINE OF SAID SEA SWA; THENCE N 88 °44'37" E A DISTANCE OF 983.75 FEET TO A POINT 100 FEET WEST OF AND AT A RIGHT ANGLE TO THE WEST LINE OF U.S. HIGHWAY 169; THENCE N 11 °17'16" E A DISTANCE OF 74.14 FEET; THENCE N 3 015'37" E A DISTANCE OF 605.72 FEET; THENCE N 1 °18'03" W A DISTANCE OF 249.65 FEET; THENCE S 88 °44'37" W A DISTANCE OF 1046.98 FEET TO A POINT ON THE WEST LINE OF SAID E/2 SW /4; THENCE S 1 °13'58" E A DISTANCE OF 929.36 FEET TO THE POINT OF BEGINNING. AND (CONTAINED IN TITLE COMMITMENT, CASE NO. 13 -3341) (TRACT 5) TRACT 5: THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (N /2 SW /4 SW /4) (TRACT 5) OF SECTION NINE (9), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF TIIE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF. Im v jo M=w SIT Rh ...... ....... Ar it Mina ' mumnsymmum 021- s Fos BRFAII-sn ALTAIACSM L42d Me Survey Pad Of the SV4 of Section 9, T-21-N, R-14-E T. C., oMNUma BM2MI0 Al O—T City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso PROM: Bronce L. Stephenson City Planner SUBJECT: PUBLIC HEARING Community Development Block Grant (CDBG 14/15) DATE: February 28, 2014 BACKGROUND: The primary national objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following national objectives: Provide benefit to low and moderate income persons Aid in the prevention or elimination of slums or blight r Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community To qualify for CDBG funding under the national objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living conditions in a definable geographic target area where at least 51% of the occupied households are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). HUD defines this as a family of three having a total household income of $43,500 or less or a family of four having a household income of $48,300. As a member of the Tulsa Urban County CDBG program, the City of Owasso is eligible to apply for CDBG funds for 2014. Owasso was awarded $121,207 for the 2013 CDBG allocation. The application is made through the Indian Nation Council of Governments (INCOG), the local agency responsible for approval of projects and distribution of funds. In the past, Owasso has utilized CDBG monies for making sidewalk, sanitary sewer, and park improvements. In 2011, the project selected was a major upgrade to the skate park, a project that has provided recreational opportunities for Owasso's youth. For 2012, the project selected was repair and rehabilitation to sidewalks, curb, and gutter in the qualifying area. The 2013 funds were used to upgrade playground equipment at Rayola Park. PUBLIC INPUT: A public meeting was held on Thursday, February 6 at the Owasso Community Center. Residents were given an opportunity to learn about the CDBG process, review past projects, and discuss possible future projects. The discussion covered a number of topics, but was centered around Quality of Life improvements that would impact the citizens living in the low to moderate income qualifying areas. The CDBG project that provided the most utilized product would be the preferable choice to a project that may only directly affect a few people. Potential CDBG projects discussed included: • Splash pad expansion at Rayola Park • Constructing a dog park in the qualifying area • A downtown festival marketplace • Providing free Wi -Fi in the qualifying area • Retrofitting existing Main Street lights to allow for electrical connections for events and holiday lights • Continued sidewalk installation, upgrade and repair in the qualifying area • Creating a sidewalk /trail along the service road from the Rayolo Park/YMCA area up to the intersection of E 86th St N and N Garnet Rd • Housing rehabilitation and removal of blighted properties • Continued Three Lakes drainage improvements • Continued Main Street Improvements to the Original Town and Main St areas to attract new development and reinvestment into the area PROPOSED TIMELINE: • March 4 - Council public hearing • March 11 - Council work session to review /further discuss • March 18- Council action to identify a project ATTACHMENTS: A. Map showing CDBG Qualifying Areas B. Map of past projects C. Potential Project List City of OW. CDBG Quali Area Legend Cemus Oualifetl N W +E 5 1 0.25 Probated by Owasso community March 1, dl 3dt] Source: INLOL, HIIU FY 2001 CDBG 2008, 2009, 2010 CDBG s { I bola Park Sidewalk, Lights, and u vs EMMY"200107 7 CDBG r Rayola Park Restroom,. FY 2006 CDBG 44 Rayola Park Splash X Padr. FY 2013 CDBG Rayola Park Playground r , r _ r FY 2002 CDBG ' Sidewalks I FY 2011 CDBG AT Skatepark e FY 2004 CDBG 1 FY 2005 CDBG Three Lakes Vi 2012 FY 2000, 2003 CDBG Sidewalks Street 9 City of Ow: ? CDBG Quali M Area and I J Project Legend CDBG Area Type GMUSOedirtea SmeyM OUditd 1 0 0.25 wawa b onm orrieey i aewrarrr S�pbn 1 30. aert Seurcc INGOq MUo FY 2014/15 CDBG Program Past Protects Year Project 2000 Sidewalks 2001 Sidewalks 2002 Sidewalks 2003 Sidewalks 2004 Handicapped- accessible restroom at the Owasso Skate Park, sidewalks down Main Street to the Skate Park from 761h Street 2005 Three Lakes Village street repairs 2006 Rayola Park splash pad 2007 Rayola Park restroom 2008 2009 2010 Rayola Park drainage channel, sidewalk, and lights 201 1 New Skate Park 2012 Sidewalks 2013 New Playground Equipment at Rayola Park Timeline • February 11 -Council work session to discuss public comments received at public workshop • March 4 - Council public hearing • March 11 - Council work session to review /further discuss • March 18 - Council action to identify a project Potential Proiects & Past Projects Discussed a. Continue with sidewalk rehabilitation in qualifying area b. Sun shelters at Rayola Pork and Skate Park c. Street rehab in qualifying area The annual budget allocates approximately 1 million dollars each year for street rehabilitation, so a funding source currently exists for these types of projects. d. Sidewalk connecting YMCA to E 76th Street N. along service road e. Sidewalk connecting YMCA to E 86th Street N. along service road f. Expansion of the splash pad at Rayola Park For the allocation amount of nearly $120,000, the current splash pad could be close to doubled in size. g. Continue with Main Street improvements h. Sewer line improvement and replacement in Original Town area I. Continued improvements to the Three Lakes channel j. Remove dilapidated and blighted homes in the qualifying area k. Develop a dog park in the qualifying area 1. Run electrical service to street lights along Main St to provide electric connection points for events (ex. Gathering on Main) and holiday lights m. Stormwater drainage improvements along Atlanta St n. Free Wi -Fl provided to residents in the qualifying areas o. Develop pocket park area in neighborhoods west of Main Street p. Drainage channel improvements near skate park Will relieve upstream drainage impacts to homes in the Original Town area The City wa"i limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Acceptance of Department of Justice Grant DATE: February 28, 2014 BACKGROUND: In October 2013, the Owasso Police Department was awarded a grant by the Department of Justice (DOJ) for $10,370.52 through the Bulletproof Vest Partnership Program. The program requires that the Police Department purchase DOJ approved vests for officers and seek reimbursement from DOJ for fifty - percent of the purchase price. RECOMMENDATION: Staff recommends acceptance of the DOJ grant and approval of a budget amendment increasing estimated revenue in the General Fund by $10,371 and increasing the appropriation for expenditures in the Police Services budget by $10,371,