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HomeMy WebLinkAbout2014.03.11_Worksession AgendaPUBLIC NOTICE OF THE JOINT MEETING OF THE OWASSO CITY COUNCIL, OPWA, AND OPGA TYPE OF MEETING: DATE: TIME: PLACE: Regular March 11, 2014 6:00 pm Old Central Building 109 N. Birch RECEJVED MAR 0 7 701 Cif Clerk's oft Notice and agenda filed in the office of the City Clerk and posted on the H°pllll,bulletin board at 6:00 pm on Friday, March 7, 2014. Sherry BisholY, City Clerk AGENDA Call to Order Mayor Doug Bonebrake 2. Discussion Relating to Community Development Items Bronce Stephenson Attachment #2 A. Community Development Block Grant 2014 Proposed Projects B. Annexation - McCarty Park 3. Discussion Relating to City Manager Items Warren Lehr • Legislative Update • City Manager Report 4. Discussion Relating to a Financial Disclosure Policy Councilor Charlie Brown 5. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters related to the City Manager, such executive session provided for in O.S. 25, Section 307 (B)(1) Mayor Bonebrake 6. Report from City Councilors 7. Adjournment The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Community Development Block Grant (CDBG 14/15) DATE: March 7. 2014 BACKGROUND: The primary national objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following national objectives: Y Provide benefit to low and moderate income persons Aid in the prevention or elimination of slums or blight Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community To qualify for CDBG funding under the national objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living conditions in a definable geographic target area where at least 51 %, of the occupied households are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). HUD defines this as a family of three having a total household income of $43,500 or less or a family of four having a household income of $48,300. PAST CDBG PROJECTS: As a member of the Tulsa Urban County CDBG program, the City of Owasso is eligible to apply for CDBG funds for 2014/15. Owasso was awarded $121,207 for the 2013 CDBG allocation. The application is made through the Indian Nation Council of Governments (INCOG), the local agency responsible for approval of projects and distribution of funds. In the past, Owasso has utilized CDBG monies for making sidewalk, sanitary sewer, and park improvements. In 2011/12, the project selected was a major upgrade to the skate park, a project that has provided recreational opportunities for Owasso's youth. For 2012/13, the project selected was repair and rehabilitation to sidewalks, curb, and gutter in the qualifying area. The 2013/14 funds were used to upgrade playground equipment at Royola Park. PUBLIC INPUT: A public hearing was held by the Council on Tuesday, March 4, 2014 with no citizens present to speak on the CDBG project selection. A public meeting was held on Thursday, February 6 at the Owasso Community Center. Residents were given an opportunity to learn about the CDBG process, review past projects, and discuss possible future projects. The discussion covered a number of topics, and centered around Quality of Life improvements that would impact the citizens living in the low to moderate income qualifying areas. The CDBG project that provided the most utilized product would be the preferable choice to a project that may only directly affect a few people. Potential CDBG projects discussed included: • Splash pad expansion at Rayola Park • Constructing a dog park in the qualifying area • A downtown festival marketplace • Providing free Wi -Fi in the qualifying area • Retrofitting existing Main Street lights to allow for electrical connections for events and holiday lights • Continued sidewalk installation, upgrade and repair in the qualifying area • Creating a sidewalk /trail along the service road from the Rayola Park /YMCA area up to the intersection of E 861h St N and N Garnet Rd • Housing rehabilitation and removal of blighted properties • Continued Three Lakes drainage improvements • Continued Main Street Improvements to the Original Town and Main St areas to attract new development and reinvestment into the area RECOMMENDED PROJECT: Staff has developed a recommended project for the utilization of the 2014/15 CDBG funds. Staff has determined that there is a need for pedestrian and bicycle connection to the YMCA, Friendship Park and Rayola Park along the US -169 Service Road from E 86th St N to the subject area. There are currently no sidewalks or trails that provide adequate and safe access to these areas. Based on input from the Quality of Life Initiative, the GrOwasso 2030 Land Use Master Plan, and public input, it is believed that investment into trails, mobility and access improvements will have a high impact on the residents living within the qualifying area. Staff believes that installation of a multi -use sidewalk /trail will provide quality of life improvements and provide more equitable access to citizens in the qualifying area. If funds remain from the installation of this improvement, staff recommends using the additional funds to continue installing and upgrading sidewalk in the qualifying area. Staff would utilize City of Owasso Engineers for the design of the project, providing a major cost savings. PROPOSED TIMELINE: • March 1 1 - Council work session to review /further discuss • March 18 - Council action to identify a project ATTACHMENTS: A. Map showing CDBG Qualifying Areas B. Map of past projects C. Potential Project List City of Ov CDBG Qua Area Legend Census Qu.Ihfmd N W +E S 0 0.25 Ps ,d by Owasso Communl D.ps y;0 D— a, 2oaa Somca; INC00, MUD City of Ov CDBG Qua Area and Projec Legend CDBG Area Type C.ws Wet Surveyed QualiRed (_ 1 D 025 �e+M Ore:w cm.m� syewesxs,xwx sa.m ixcac, xuo FY 2014/15 CDBG Program Past Proiects Year Project 2000 Sidewalks 2001 Sidewalks 2002 Sidewalks 2003 Sidewalks 2004 Handicapped - accessible restroom at the Owasso Skate Park, sidewalks down Main Street to the Skate Park from 76th Street 2005 Three Lakes Village street repairs 2006 Rayola Park splash pad 2007 Rayola Park restroom 2008 2009 2010 Rayola Park drainage channel, sidewalk, and lights 2011 New Skate Park 2012 Sidewalks 2013 New Playground Equipment at Rayola Park Timeline • February 11 - Council work session to discuss public comments received at public workshop • March 4 - Council public hearing • March 11 - Council work session to review /further discuss • March 18 - Council action to identify a project Potential Projects & Past Projects Discussed a. Continue with sidewalk rehabilitation in qualifying area b. Sun shelters at Rayola Park and Skate Park c. Street rehab in qualifying area The annual budget allocates approximately I million dollars each year for street rehabilitation, so a funding source currently exists for these types of projects. d. Sidewalk connecting YMCA to E 76th Street N. along service road e. Sidewalk connecting YMCA to E 86th Street N. along service road f. Expansion of the splash pad at Rayolo Park For the allocation amount of nearly $120,000, the current splash pad could be close to doubled in size. g. Continue with Main Street improvements h. Sewer line improvement and replacement in Original Town area i. Continued improvements to the Three Lakes channel j. Remove dilapidated and blighted homes in the qualifying area k. Develop a dog park in the qualifying area I. Run electrical service to street lights along Main St to provide electric connection points for events (ex. Gathering on Main) and holiday lights M. Stormwater drainage improvements along Atlanta St n. Free Wi -Fj provided to residents in the qualifying areas o. Develop pocket park area in neighborhoods west of Main Street p. Drainage channel improvements near skate park Will relieve upstream drainage impacts to homes in the Original Town area 0 .r City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Annexation of McCarty Park DATE: March 7, 2014 BACKGROUND: The McCarty Park land was donated to the City of Owasso for use as a park and has developed accordingly. McCarty Park contains a rodeo arena, baseball fields and football fields. At the time of the development of the park, an agreement was reached with Tulsa County for the maintenance of the park. The City of Owasso owned the park, but it was maintained by the County. About 10 years ago, the City of Owasso took over maintenance of the park from Tulsa County and has worked with the various user groups to invest into the further development and continued maintenance of the park. Because the park is not currently within City limits, Police and other emergency services cannot be provided. This annexation request would bring the City -owned and maintained property into the corporate limits of Owasso. ANNEXATION REQUEST: This annexation request is to bring the park land and a small strip of land running along the east side of the park road and along the south side of E 86th St North into City Limits. The small strip of land would connect the park to the nearest City Limits near E 861h St North and Mingo Road. PLANNING COMMISSION: The Planning Commission heard the annexation request at their regular meeting on December 9, 2013. Due to State law, no annexations can take place after an election is called so the process was halted. Now that the recent Council elections have concluded, the City can continue with the annexation process. ATTACHMENT: A. Map of McCarty Park w I ll - 1 McCarty Park Annexation 7) — " !■ �,s....l� q ' i_ t a y: '�°'` � i .. 1• }{ !f SY. Alow,. 1" = 752 ft OA -13 -03 1112512013 This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy. ease contact Owasso staff for the most up- to-date Information.