HomeMy WebLinkAbout2014.03.18_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL RFCFi�
TYPE OF MEETING: Regular M4A1 a Fp
DATE: March 18, 2014 Citilclerk 1474
TIME: 6:30 pm
PLACE: Council Chambers, Old Central Building �@
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at CitylHall at 6:00 pm on
Friday, March 14, 2014. r
Sherry Bishop,,City Clerk
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Invocation
Pastor Scott Carlson of Central Baptist Church
3. Flag Salute
4. Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of Minutes of the March 4, 2014 Regular Meeting and Minutes of the March 11,
2014 Joint Regular Meeting
Attachment #5A
B. Approval of Claims
Attachment #5B
C. Acknowledge Receipt of Monthly Budget Status Report
Attachment #5C
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to the acceptance of the Police Firing Range
and Training Facility Phase II and authorization for final payment
Scott Chambless
Attachment #7
Staff recommends acceptance of this project and authorization for final payment to
Cherokee Pride Construction in the amount of $6,281.50, bringing the total contract amount
to $56,660.00.
Owasso City Council
March 18, 2014
Page 2
8. Consideration and appropriate action relating to the Stormwater Fund Bridge Cleaning
Project
Dwayne Henderson
Attachment #8
Staff recommends approval to award a contract to Barnes Construction of Tulsa, Oklahoma
to include the base project, plus add alternates 1 through 4 for a total contract amount of
$99,420.00 and authorization for the Mayor to execute the contract.
9. Consideration and appropriate action relating to the acceptance of the 2013 Community
Development Block Grant (CDBG) Sidewalk Project and authorization of final payment
Earl Farris
Attachment #9
Staff recommends acceptance of the 2013 CDBG Sidewalk Project and authorization for
final payment to Mac Construction in the amount of $9,179.80, resulting in a final contract
amount of $120,668.00.
10. Consideration and appropriate action relating to Resolution No. 2014 -02, requesting
assistance from the Tulsa County CDBG Urban County Program, and approval of the
application identifying the City's CDBG project for the 2014/15 CDBG cycle, and authorize
the Mayor to execute the necessary documents
Bronce Stephenson
Attachment #10
Staff recommends adoption of Resolution No. 2014 -02 and approval of the application
identifying a multi -use sidewalk along the west US -169 Service Road from E 4th St North to E
86th St North as the project.
11. Consideration and appropriate action relating to a one -time salary adjustment for Warren
Lehr in the amount of $7,200 for services rendered as Interim City Manager
Mayor Bonebrake
Attachment #11
12. Consideration and appropriate action relating to a Financial Disclosure Policy
Councilor Charlie Brown
13. Report from City Manager
• Youth Sports Report
14. Report from City Attorney
15. Report from City Councilors
16. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
17. Adjournment
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, March 4, 2014
The Owasso City Council met in regular session on Tuesday, March 4, 2014 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the
City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 28, 2014.
1. Call to Order
Mayor Doug Bonebrake called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Associate Pastor Mike Frantz of Discovery Bible Fellowship,
3. Flag Salute
Councilor Ross led the flag salute.
4. Roll Cali
Present
Mayor - Doug Bonebrake
Vice -Mayor - Chris Kelley
Councilor - Jeri Moberly
Councilor - Patrick Ross
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
S. Presentation of the Character Trait of Tolerance
Absent
Councilor- Charlie Brown
Dr. Clark Ogilvie, Character Council Member, presented "Tolerance," the Character Trait of
the Month for March 2014.
6. Recognition of Owasso C.A.R.E.S. volunteers, recipients of the Keep Oklahoma Beautiful
Award
Mayor Bonebrake and Jerry Fowler recognized Owasso C.A.R.E.S. volunteers for their
community beautification efforts, resulting in the 2013 Keep Oklahoma Beautiful OG &E
Innovative Award.
7. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the February 18, 2014 Regular Meeting Minutes
B. Approval of Claims
Owasso City Council
March 4, 2014
Page 2
C. Adoption of Ordinance No. 1029, rezoning a portion of the First Baptist Church of Owasso
property from an RS -2 (Single - family residential medium - density) to OL (Office Light). This
item is listed in the consent section of the agenda based on Council action taken
February 18, 2014 to approve the rezoning request.
D. Approval of settlement and authorization of payment in the amount of $80,000 for
litigation titled Larissa Darnaby v City of Owasso, 12- CV- 59- GKF -TLW
E. Authorization for the Mayor to execute Agreements for Urban Engineering Services with
AAB Engineering, LLC, for site improvements to QuikTrip Store #62 Amended and
Sisemore Weisz & Associates, Inc., for site improvements to Rejoice Church and School.
Mr. Ross moved, seconded by Ms. Moberly to approve the Consent Agenda with claims
totaling $292.451.16. Also, included for review were the self- insurance claims report and the
payroll report for 2/22/14.
YEA: Kelley, Moberly, Ross, Bonebrake
NAY: None
Motion carried: 4 -0
8. Consideration and appropriate action relating to items removed from the Consent Agenda
No action required
9. PUBLIC HEARING related to the Community Development Block Grant (CDBG) 2014
Bronce Stephenson presented the item. At 6:42 pm, the Mayor opened the public hearing in
order to receive citizen comments regarding proposed projects for CDBG'2014. At 6:43 pm,
the Mayor closed the public hearing. No citizen comments were made.
10. Consideration and appropriate action relating to the acceptance of a Department of Justice
Grant and approval of a budget amendment
Scott Chombless presented the item recommending acceptance of the grant and approval
of a budget amendment increasing revenue in the General Fund by $10,371 and increasing
the appropriation for expenditures in the Police Services budget by $10,371.
After discussion, Dr. Kelley moved, seconded by Ms. Moberly to accept the grant and
approve the budget amendment, as recommended.
YEA: Kelley, Moberly, Ross, Bonebrake
NAY: None
Motion carried: 4 -0
11. Report from City Manager
Jerry Fowler presented the Owasso Strong Neighborhood Initiative (OSNI) Annual Report.
Owasso City Council
March 4, 2014
Page 3
12. Report from City Attorney
No report
13. Report from City Councilors
Mayor Bonebrake acknowledged the efforts of the Public Works staff in preparation for the
winter storm event, and the Refuse Department for their diligence as they continued to work
in inclement weather conditions. The Mayor expressed his appreciation to the Police
Department for their professional handling of a sensitive issue involving the public schools.
Councilor Moberly also expressed appreciation to Public Works for their timeliness of treating
the streets during the latest winter weather.
14. New Business
None
15. Adjournment
Ms. Moberly moved, seconded by Dr. Kelley to adjourn the meeting.
YEA: Kelley, Moberly, Ross, Bonebrake
NAY: None
Motion carried 4 -0 and the meeting adjourned at 7:11 pm.
Doug Bonebrake, Mayor
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, March 11, 2014
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, March 11, 2014 in the Council Chambers at Old Central,
109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin
board at 6:00 pm on Friday, March 7, 2014.
ITEM 1: CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:00 pm
PRESENT ABSENT
Doug Bonebrake, Mayor /Chairman Patrick Ross, Councilor /Trustee
Chris Kelley Vice Mayor /Vice Chairman
Charlie Brown Councilor /Trustee
Jeri Moberly, Councilor /Trustee
A quorum was declared present
ITEM 2: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS
A. Community Development Block Grant 2014 Proposed Projects
B. Annexation - McCarty Park
Bronce Stephenson presented items A and B. Discussion was held. Mr. Stephenson advised that
Item A would be placed on the March 18 City Council agenda for consideration and
appropriate action and that a public hearing would be held during April for Item B.
ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS
A. Legislative Update
B. City Manager Report
John Feary presented Item A and discussion was held regarding proposed Senate Bills 1924 and
1816; as well as proposed legislation regarding the fee structure of the Oklahoma Tax
Commission for sales tax collection services. Under the City Manager Report, Mr. Lehr provided
the monthly sales tax report and discussion was held. Mr. Lehr advised of the INCOG community
meeting to be held on March 13 to discuss a regional bicycle and pedestrian plans and receive
citizen input; and, introduced Chelsea Levo, Economic Development Director, to discuss the
agenda for the 2014 Economic Summit to be held March 14.
ITEM 4: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY
Councilor Brown presented the item and discussion was held regarding the draft document and
incorporated suggestions and revisions received from other Councilors. Councilor Brown
requested additional comments or revisions be sent to Julie Lombardi, City Attorney. It was
requested that an item will be placed on the March 18 City Council agenda for consideration
and possible action related to the adoption of a financial disclosure policy.
March 11, 2014
Page 2
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE
SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATED TO THE CITY
MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307 (8)(1)
Councilor Brown moved, seconded by Councilor Kelley, to enter into executive session.
YEA: Brown, Kelley, Moberly, Bonebrake
NAY: None
Motion carried 4 -0. At 7:11 pm, the Council along with Julie Lombardi, City Attorney, and
Michelle Dempster, HR Director entered into executive session. At 7:50pm, the Council exited
Executive Session and returned to open session.
ITEM 6: REPORT FROM CITY COUNCILORS
Mayor Bonebroke reminded of upcoming events: Rejoice Christian School Groundbreaking to
occur on March 13 at 1:30pm; and a brief introduction of Warren Lehr as the new City Manager
will take place March 14 at 9:OOam to a group of regional elected officials and city managers
just prior to the Economic Summit. He further expressed appreciation to the city staff for the
additional information contained in the utility bills regarding sewer averaging and the M.E.T.
pollutions collection events. Councilor Brown suggested street striping west of E 861h Street North
and Garnett Road intersection, in front of the auto parts store and the restaurant, in order to
clearly define each lane.
ITEM 7: ADJOURNMENT
Councilor Kelley moved for adjournment, seconded by Councilor Moberly.
YEA: Brown, Kelley, Moberly, Bonebrake
NAY: None
Motion carried 4 -0
Meeting adjourned at 7:56 pm.
Doug Bonebrake, Mayor /Chairman
Juliann Stevens, Minute Clerk
Claims List
3/18/2014
Budget Unit Title
Vendor Name
Payable Description IPaymentAmountl
GENERAL JAEPIPSO
ISTREET
LIGHTS
15.06
TOTAL GENERAL
15.06
MUNICIPAL COURT
JPMORGAN CHASE BANK
TRAINING EXPENSE
14.85
ICHARLES
N. ROMANS
BAILIFF SERVICES
350.00
TOTAL MUNICIPAL COURT
364.85
MANAGERIAL
OKLAHOMA ASSOCIATION OF MUNICIPAL
OAMA MEMBERSHIP DUES
350.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
77.72
JPMORGAN CHASE BANK
MEETING EXPENSE
86.60
JPMORGAN CHASE BANK
MEETING EXPENSE
4.31
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE - LEGISL
150.00
SAV -ON PRINTING & SIGNS LLC
VOTE TUESDAY BANNERS
1,320.00
OKLAHOMA MUNICIPAL LEAGUE
2014 DUES, MUN CLERK DUES
50.00
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE- LEGISLAT
50.00
JPMORGAN CHASE BANK
SAV ON PRINT - SUPPLIES
35.00
JPMORGAN CHASE BANK
MEETING EXPENSE
46.09
JPMORGAN CHASE BANK
HOBBY LOBBY - FRAMES
48.00
CITY GARAGE
LABOR/OVERHEAD - FEB, 201
58.33
JPMORGAN CHASE BANK
MEETING EXPENSE
24.56
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
5.59
JPMORGAN CHASE BANK
MEETING EXPENSE
24.67
JPMORGAN CHASE BANK
JEMPLOYEE APPRECIATION
54.22
TOTAL MANAGERIAL
2,385.09
FINANCE
CITY GARAGE
LABORIOVERHEAD - FEB, 201
33.33
JPMORGAN CHASE BANK
AMAZON - STRENGTH FINDERS
14.92
JPMORGAN CHASE BANK
SAV ON- BUSINESS CARDS
30.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
23.56
TOTAL FINANCE
101.81
HUMAN RESOURCES
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
11.60
JPMORGAN CHASE BANK
OKLAHOMA MUN - ADVERTISING
20.00
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS- PRE -EM
167.95
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE - EMPLOYMENT DRUG SCREE
50.00
URGENT CARE OF GREEN COUNTRY, P.L.L
RANDOM DRUG SCREENING
215.00
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
TOTAL HUMAN RESOURCES
691.55
GENERAL GOVERNMENT
CHASE BANK
OFFICE DEPOT - SUPPUES
115.96
JJPMORGAN
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
1,627.47
AT &T
CONSOLIDATED PHONE BILL
727.64
Page 1
Claims List
3/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL GOVERNMENT...
DAVID L. WEATHERFORD
LEGAL, GENERAL, FEB 2014
36.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL - GENERAL, JAN 2014
1,896.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, GENERAL FEB 2014
1,944.00
CINTAS CORPORATION
CARPET /MAT CLEANING
51.70
CINTAS CORPORATION
CARPET /MAT CLEANING
52.31
TULSA COUNTY CLERK
FILING FEES
90.00
RICOH USA, INC.
COPIER SERVICE & SUPPLIES
758.99
RICOH USA, INC.
COPIER SERVICE & SUPPLIES
209.46
RICOH USA, INC.
COPIER SERVICE & SUPPLIES
408.95
JPMORGAN CHASE BANK
AMER WASTE- REFUSE SERVICE
140.42
JPMORGAN CHASE BANK 1OFFICE
DEPOT - SUPPLIES
28.99
TOTAL GENERAL GOVERNMENT
8,087.83
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
31.14
JPMORGAN CHASE BANK
ELI RESEARCH -BOOK
99.00
JPMORGAN CHASE BANK
LAND USE MEETING EXPENSE
40.00
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS
60.00
JPMORGAN CHASE BANK
ATWOODS - PULLON
179.99
VERIZON WIRELESS
WIRELESS CONNECTION
88.95
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
299.64
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
12.40
JPMORGAN CHASE BANK
KUM & GO -FUEL
51.94
CITY GARAGE
LABOR /OVERHEAD - FEB, 201
166.66
CITY GARAGE
VEH PARTS PURCH -FEB, 20
76.07
TOTAL COMMUNITY DEVELOPMENT
1,105.79
ENGINEERING
CITY GARAGE
VEH PARTS PURCH -FEB, 20
474.86
CITY GARAGE
LABOR/OVERHEAD - FEB, 201
208.33
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
19.96
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
19.96
JPMORGAN CHASE BANK
GRAPHIC RESOURCE - SUPPLIES
1,639.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
215.61
JPMORGAN CHASE BANK
JAMAR- TRAFFIC COUNTER
1,452.17
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
QUALITY TIRE -TIRES
538.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - FEB,
63.73
JPMORGAN CHASE BANK
MAXWELL -HAND TOOLS
53.22
JPMORGAN CHASE BANK
LOWES-TOOLS
59.98
TOTAL ENGINEERING 4,774.47
INFORMATION TECHNOLOGY JPMORGAN CHASE BANK COX -CITY INTERNET JAN 1,352.63
-7
JPMORGAN CHASE BANK GODADDY.COM- RENEWAL 21.41
JPMORGAN CHASE BANK COX -CITY INTERNET FEB 1,309.00
Page 2
Claims List
01R7PdIyG!
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
INFORMATION TECHNOLOGY
OWASSO CHAMBER OF COMMERCE
REGISTRATION - LEGISLATIV
50.00
JPMORGAN CHASE BANK
AMAZON -WALL MOUNT
15.99
JPMORGAN CHASE BANK
AMAZON- TABLET
279.99
VERIZON WIRELESS
WIRELESS CONNECTION
109.67
JPMORGAN CHASE BANK
GODADDYCOM- REGISTRATION
4.99
JPMORGAN CHASE BANK
EXPERTS EXCHG - KNOWLDGE
99.50
CITY GARAGE
LABOR /OVERHEAD - FEB, 201
58.33
TOTAL INFORMATION TECHNOLOGY
3,301.51
SUPPORT SERVICES
CITY GARAGE
LABOR /OVERHEAD - FEB, 201
291.66
CITY GARAGE
VEH PARTS PURCH -FEB, 20
3.75
JPMORGAN CHASE BANK
LOCKE- WATERLINE MATERIAL
31.46
JPMORGAN CHASE BANK
LOCKE -WATER LINE MATERIAL
264.40
JPMORGAN CHASE BANK
LOWES- MONITOR STAND
8.44
JPMORGAN CHASE BANK
LOWES- HARDWARE
12.97
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
2.41
JPMORGAN CHASE BANK
BEST BUY - MONITORS
909.93
JPMORGAN CHASE BANK
RED - BUD -AIR FILTERS
258.52
JPMORGAN CHASE BANK
RED BUD -AIR FILTERS
1107
JPMORGAN CHASE BANK
RED BUD -AIR FILTERS
242.48
JPMORGAN CHASE BANK
LOT A- PARKING FEE
5.00
JPMORGAN CHASE BANK
TARGET - HANGERS FOR CH
35.47
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
1815
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
102.12
AT &T
CONSOLIDATED PHONE BILL
94.15
JPMORGAN CHASE BANK
ROBINSON GLASS -FRONT DOOR
236.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
6.99
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - FEB,
55.12
JPMORGAN CHASE BANK
LOCKE- PLUMBING PARTS
24.45
JPMORGAN CHASE BANK
SAMSCLUB - SUPPLIES
331.40
FALCON AUDIO VIDEO, INC
WIRELESS MICROPHONE SYSTE
785.00
FLEETCOR TECHNOLOGIES, INC.
FUEL PURCHASED FEB, 2014
122.63
JPMORGAN CHASE BANK
LOWES- EXTENTION CORDS
3.34
JPMORGAN CHASE BANK
LOWES - MONITOR STAND
9.54
JPMORGAN CHASE BANK
LOWES-EPDXY
5.78
TOTAL SUPPORT SERVICES 3,922.03
CEMETERY JPMORGAN CHASE BANK HOME DEPOT -PAINT 17.22
JPMORGAN CHASE BANK LOWES- SCREWS 5.88
JPMORGAN CHASE BANK HOME DEPOT -PAINT 25.84
VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 30.41
BENCHMARK SURVEYING & LAND SERVICES FAIRVIEW CEMETERY BOUNDAR 1,800.00
Page 3
Claims List
3/18/2014
Budget Unit Title
Vendor Name
Payable Description
jPaymentAmount
TOTAL CEMETERY
1,879.35,
POLICE SERVICES
CITY GARAGE
VEH PARTS PURCH - FEB, 20
1,553.07
JPMORGAN CHASE BANK
WALMART- OFFICE SUPPLIES
23.22
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
65.97
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
26.68
JPMORGAN CHASE BANK
NAT'L TACTICAL -NTOA FEES
150.00
JPMORGAN CHASE BANK
DRY CLEANING ST- CLEANING
9.76
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM ITEM
277.98
JPMORGAN CHASE BANK
BROWNELLS- FIREARM SUPPLIE
74.08
JPMORGAN CHASE BANK
DICKS - RETURN ELLIPTICAL
- 866.78
JPMORGAN CHASE BANK
OWASSO FITNESS -GYM FEE
30.00
JPMORGAN CHASE BANK
SAV ON- BUSINESS CARDS
30.00
JPMORGAN CHASE BANK
USPS- SHIPPING COSTS
19.99
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
452.34
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - FEB,
35.37
JPMORGAN CHASE BANK
AMAZON- EXERCISE EQUIP
179.00
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE- LEGISLAT
50.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
9,203.25
CITY GARAGE
LABORIOVERHEAD - FEB, 201
5,166.66
JPMORGAN CHASE BANK
MTM- UNIFORM ITEM
24.90
AT &T
CONSOLIDATED PHONE BILL
490.58
JPMORGAN CHASE BANK
THOMSON -CLEAR ACCESS
180.08
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
28.70
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
25.98
JPMORGAN CHASE BANK
PRESIDENTS SVC - VOLAWARD
50.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
38,97
JPMORGAN CHASE BANK
PERFORMANCE K- 9- TRAINING
1,250.00
JPMORGAN CHASE BANK
WALMART- UNIFORM ITEM
119.94
JPMORGAN CHASE BANK
GALLS - REPLACEMENT UNIFORM
432.97
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM ITEM
10.50
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY14
157.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
8.99
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
73.08
VERIZON WIRELESS
WIRELESS CONNECTION
303.61
JPMORGAN CHASE BANK
BEST BUY -VOICE RECORDER
59.99
JPMORGAN CHASE BANK
SHREDDERS- SHREDDING SVC
135.00
JPMORGAN CHASE BANK
OFFICE DEPOT -TONER
93.99
JPMORGAN CHASE BANK
RADIOSHACK- CONNECTOR
22.99
JPMORGAN CHASE BANK
FAMILY ANIMAL - VACCINATION
44.00
JPMORGAN CHASE BANK
RADIOSHACK- CONNECTOR
22.99
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
1,221.85
TOTAL POLICE SERVICES
21,277.70
Page 4
Claims List
3/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
48.95
JPMORGAN CHASE BANK
AMAZON - TRAINING BOOK
21.59
JPMORGAN CHASE BANK
OFFICE DEPOT -TONER
96.99
RICH & CARTMILL
NOTARY BONDINED
30.00
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
4.64
JPMORGAN CHASE BANK
WALMART- SUPPLIES
3.64
JPMORGAN CHASE BANK
SOUTHER RUBBER - NOTARY
45.75
JPMORGAN CHASE BANK
LOCKE- BULBSIBALLASTS
57.15
TOTAL POLICE COMMUNICATIONS
308.71
ANIMAL CONTROL
JPMORGAN CHASE BANK
COMPANIONS FOREVER -CREM
160.00
CITY GARAGE
VEH PARTS PURCH - FEB, 20
16.85
CITY GARAGE
LABOR/OVERHEAD - FEB, 201
166.66
JPMORGAN CHASE BANK
FULLERTON- CYLINDER LEASE
120.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
9.00
JPMORGAN CHASE BANK
PETSMART- SUPPLIES
15.49
JPMORGAN CHASE BANK
HSUS - SUPPLIES
111.79
JPMORGAN CHASE BANK
LOWES- SUPPLIES
61.94
JPMORGAN CHASE BANK
RED BUD -AIR FILTERS
3.60
AT &T
CONSOLIDATED PHONE BILL
87.39
VERIZON WIRELESS
WIRELESS CONNECTION
80.04
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
57.39
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - FEB,
59.85
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEANING
68.55
JPMORGAN CHASE BANK
DELL - SUPPLIES
87.99
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
83.95
JPMORGAN CHASE BANK
WESTERN ENGRAVER - SUPPLIES
141.64
JPMORGAN CHASE BANK
LOWES - SUPPLIES
152.01
TOTAL ANIMAL CONTROL
1,484.14
FIRE SERVICES
JPMORGAN CHASE BANK
LODGING EXPENSE
166.00
JPMORGAN CHASE BANK
LODGING EXPENSE
166.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
10.87
JPMORGAN CHASE BANK
TRAVELEXPENSE
12.29
JPMORGAN CHASE BANK
OVERHEAD DOOR -DOOR REPAIR
135.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
13.98
JPMORGAN CHASE BANK
AUTOPARTS -FUEL CAP
27.99
JPMORGAN CHASE BANK
TRAVELEXPENSE
22.50
JPMORGAN CHASE BANK
TRAVELEXPENSE
19.49
JPMORGAN CHASE BANK
FIRE SVC TRN- TRAINING EXP
920.00
JPMORGAN CHASE BANK
IMAGENET- COPIER CONTRACT
360.72
JPMORGAN CHASE BANK
LOWES- SUPPLIES
13.75
JPMORGAN CHASE BANK
LOWES- SUPPLIES
21.48
JPMORGAN CHASE BANK
I LOWES -LIGHT FIXTURE
32.75
Page 5
Claims List
3/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
FIRE SERVICES...
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - FEB,
275.40
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
2,384.31
JPMORGAN CHASE BANK
CONRAD FIRE - RETURNS
- 336.15
OWASSO CHAMBER OF COMMERCE
REGISTRATION - LEGISLATIV
50.00
NORTH AMERICA FIRE EQUIPMENT CO.
UNIFORM AND PROTECTIVE CL
1,162.40
NORTH AMERICA FIRE EQUIPMENT CO.
UNIFORM AND PROTECTIVE CL
757.98
NORTHERN SAFETY COMPANY, INC.
REPAIR AND MAINTENANCE
119.06
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
2,148.58
VERIZON WIRELESS
WIRELESS CONNECTION
188.30
AT &T
CONSOLIDATED PHONE BILL
457.21
JPMORGAN CHASE BANK
LOWES -PATIO LIGHT BULB
21.48
JPMORGAN CHASE BANK
RED BUD -AIR FILTERS
3431
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
19.97
JPMORGAN CHASE BANK
SAMS - SUPPLIES
131.53
JPMORGAN CHASE BANK
TRAVELEXPENSE
10.98
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.98
JPMORGAN CHASE BANK
CONRAD FIRE -REEL PART
43.04
JPMORGAN CHASE BANK
TRAVEL EXPENSE
11.56
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.61
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.65
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.65
JPMORGAN CHASE BANK
LIGHTING - EMERGENCY LIGHTS
354.00
JPMORGAN CHASE BANK
AMER OVERHEAD DOOR - SENSOR
105.00
CITY GARAGE
LABORIOVERHEAD - FEB, 201
1,250.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
26.14
JPMORGAN CHASE BANK
DALE & LEE'S- HEATER REPAI
1,296.95
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
23.97
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
2.49
JPMORGAN CHASE BANK
LIGHTHSE ELEC- RECEPTACLES
3,145.00
JPMORGAN CHASE BANK
LOCKE -LIGHT BULBS
45.28
JPMORGAN CHASE BANK
MAIL THIS - SHIPPING
19.53
TOTAL FIRE SERVICES 15,710.43
EMERGENCY PREPAREDNES VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL-STORM SIREN 11.23
VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL -STORM SIREN 21.50
VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL -STORM SIREN 21.31
JPMORGAN CHASE BANK TARGET -EOC COFFEE POT 39.00
AT &T CONSOLIDATED PHONE BILL 45.08
VERIZON WIRELESS WIRELESS CONNECTION 29.65
JPMORGAN CHASE BANK SAMSCLUB - SUPPLIES 23.75
TOTAL EMERGENCY PREPAREDNESS 191.62
STREETS JPMORGAN CHASE BANK EQUIPMENT ONE - PROPANE 34.12
BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED -FEB, 100.68
Page 6
Claims List
3/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STREETS...
JPMORGAN CHASE BANK
ATWOODS- SPRAYER
48.97
JPMORGAN CHASE BANK
ATWOODS- SPRAYER
33.98
JPMORGAN CHASE BANK
HOME DEPOT- TAMPER
29.97
JPMORGAN CHASE BANK
STD SUPPLY - SPREADER MOTOR
479.00
JPMORGAN CHASE BANK
FASTENAL- GRINDING WHEEL
81.80
JPMORGAN CHASE BANK
FABERSURPLUS- SUPPLIES
76.56
JPMORGAN CHASE BANK
BLACK & DECKER -SAW REPAIR
81.99
JPMORGAN CHASE BANK
P &K EQUIP - STARTER
94.79
AEP /PSO
STREET LIGHTS
5,419.05
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
38.55
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
2,101.39
JPMORGAN CHASE BANK
ATWOODS -HITCH PINS
36.88
JPMORGAN CHASE BANK
ATWOODS -TIE WRAPS
44.97
JPMORGAN CHASE BANK
OREILLY- HARDWARE
4.98
JPMORGAN CHASE BANK
PMSI - SEMINAR
70.00
JPMORGAN CHASE BANK
BUMPER TO BUMPER -OIL
13.50
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
FASTENAL- ANCHORS
5.76
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
5.58
CITY GARAGE
LABOR/OVERHEAD - FEB, 201
1,500.00
CITY GARAGE
VEH PARTS PURCH - FEB, 20
1,437.38
JPMORGAN CHASE BANK
PMSI -FIBER PATCH
234.50
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
24.24
SIGNALTEK INC
REPAIR SIGNAL LIGHTS
242.92
SIGNALTEK INC
FEB MAINT /MARCH RETAINER
2,130.87
O'REILLY AUTOMOTIVE INC
VEHICLE SUPPLIES
69.34
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
36.60
JPMORGAN CHASE BANK
LOWES -PLOW MATERIALS
111.06
JPMORGAN CHASE BANK
IHOME DEPOT -PLOW MATERIAL
102.07
TOTAL STREETS
16,284.52
STORMWATER
JPMORGAN CHASE BANK
NEW HOLLAND -SKID SHOES
559.70
JPMORGAN CHASE BANK
HD SUPPLY -PIPE COUPLINGS
144.00
JPMORGAN CHASE BANK
P &K EQUIP -SPARK PLUGS
46.80
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
42.17
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
35.07
CITY GARAGE
VEH PARTS PURCH - FEB, 20
701.00
CITY GARAGE
LABOR/OVERHEAD - FEB, 201
1,166.66
JPMORGAN CHASE BANK
LOWES- REPAIR MATERIALS
44.48
JPMORGAN CHASE BANK
OREILLY- HEADLAMPS
11.98
JPMORGAN CHASE BANK
KUM & GO -FUEL
50.00
FLEETCOR TECHNOLOGIES
IFUELMAN EXPENSES - FEB
1,080.28
Page 7
Claims List
3/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STORMWATER...
VERIZON WIRELESS
WIRELESS CONNECTION
109.67
JPMORGAN CHASE BANK
UTILITY SUPPLY - GRATES
190.00
JPMORGAN CHASE BANK
ATWOODS- SAFETY CHAIN
139.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - FEB,
121.78
JPMORGAN CHASE BANK
LOWES- STRAPS
22.98
TOTAL STORMWATER
4,465.57
PARKS
UNIFIRST HOLDINGS LP
UNIFORMS
8.95
UNIFIRST HOLDINGS LP
UNIFORMS
8.95
UNIFIRST HOLDINGS LP
UNIFORMS
8.95
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE MCCARTY
212.30
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
661.44
JPMORGAN CHASE BANK
ATWOODS- REPAIR PARTS
3.99
AT &T
CONSOLIDATED PHONE BILL
311.93
CITY GARAGE
LABORIOVERHEAD - FEB, 201
500.00
CITY GARAGE
VEH PARTS PURCH - FEB, 20
82.37
JPMORGAN CHASE BANK
JP&K EQUIP- CHAINSAW /CHAINS
756.03
TOTAL PARKS
2,584.56
COMMUNITY CENTER
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
33.62
CITY GARAGE
VEH PARTS PURCH - FEB, 20
15.08
CITY GARAGE
LABOR /OVERHEAD - FEB, 201
83.33
JPMORGAN CHASE BANK
CUBICLE KEYS.COM -KEY
7.00
JPMORGAN CHASE BANK
TUCKER JANTL- SUPPLIES
130.30
JPMORGAN CHASE BANK
TUCKER JANTL- SUPPLIES
81.80
JPMORGAN CHASE BANK
WOODWORKERS -DESK PART
7.91
JPMORGAN CHASE BANK
RED BUD -AIR FILTERS
92.16
AT &T
CONSOLIDATED PHONE BILL
192.46
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
76.97
ONEOK, INC OKLAHOMA NATURAL GAS
INATURAL GAS USAGE
1 68775
TOTAL COMMUNITY CENTER 1,408.38
HISTORICAL MUSEUM ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 229.24
AT &T CONSOLIDATED PHONE BILL 29.07
TOTAL HISTORICAL MUSEUM 258.31
ECONOMIC DEV VERIZON WIRELESS WIRELESS CONNECTION 29.65
JPMORGAN CHASE BANK WEBSCRIBBLE- HOSTING 1999 .
CITY GARAGE LABORlOVERHEAD - FEB, 201 58.33
JPMORGAN CHASE BANK WEBSCRIBBLE- HOSTING 19.99
Page 8
Claims List
3/18/2014
7ON WIRELESS
WIRELESS CONNECTION
158.67
)ROAN CHASE BANK
TRAVEL EXPENSE
23.79
)RGAN CHASE BANK
UNITED- BAGGAGE FEE
25.00
TCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB
2,330.77
GARAGE
LABOR/OVERHEAD - FEB, 201
1,416.66
GARAGE
VEH PARTS PURCH -FEB, 20
1,108.40
)RGAN CHASE BANK
MAIL THIS- SHIPPING
37.62
)RGAN CHASE BANK
NATL REG EMT - RECERT FEE
20.00
)RGAN CHASE BANK
NATL REG EMT - RECERT FEE
20.00
)RGAN CHASE BANK
PLANET HEADSET- HEADSET
102.00
)RGAN CHASE BANK
PSI - SUPPLIES
270.48
)RGAN CHASE BANK
TRAVEL EXPENSE
7.34
)RGAN CHASE BANK
MYERS -TIRE PRESSURE SYSTE
150.22
)RGAN CHASE BANK
LODGING EXPENSE
83.00
)RGAN CHASE BANK
EXCELLANCE -AMB PARTS
264.73
)RGAN CHASE BANK
EXCELLANCE -AMB PARTS
67.50
)RGAN CHASE BANK
FULLERTON- SUPPLIES
25.50
)RGAN CHASE BANK
FLEET DIST -PARTS
95.35
)RGAN CHASE BANK
NAT'L REG EMT -EMT LICENSE
20.00
)RGAN CHASE BANK
BOUND TREE-SUPPLIES
41.84
)RGAN CHASE BANK
BOUND TREE-SUPPLIES
1,337.03
)RGAN CHASE BANK
TRAVEL EXPENSE
10.92'..
)RGAN CHASE BANK
LODGING EXPENSE
97.32',
)RGAN CHASE BANK
UNITED - AIRFARE
539.50''.
AMBULANCE $
FUND GRAND TOTAL
Page 9
Claims List
3/18/2014
CITY GARAGE LABOR/OVERHEAD - FEB, 201
JPMORGAN CHASE BANK OFFICE DEPOT - COVERS
STRONG NEIGHBORHOODS
! GRAND TOTAL
2
STORMWATER- STORMWATE
MESHEK &ASSOCIATES, P.L.C.
ENGINEERING SERVICES
1,507.50
JPMORGAN CHASE BANK
MILL CREEK -CURB HOODS
13.59
TWIN CITIES READY MIX, INC
CURB HOOD REPLACEMENT
95.00
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES
6,512.50
TOTAL STORMWATER- STORMWATER
8,128.59
8,128.5
FUND GRAND TOTAL
PUBLIC SAFETY - FIRE
JPMORGAN CHASE BANK
INS - WIRELESS DEVICES
2,100.52
NORTHERN SAFETY COMPANY, INC.
GAS MONITORS
942.00
TOTAL PUBLIC SAFETY -FIRE
3,042.52'
3,042.5
FUND GRAND TOTAL
CI - FBO BUILDING
BKL INCORPORATED
ARCHITECTURAL/ENGINEERING
28,000.00
TOTAL CI - FBO BUILDING
28,000.00
CI -VEH MAINT FAC BLDG I MATRIX ARCHITECTS, ENGINEERS,
ARCHIT DESIGN NEW VEH MAI
6,950.00''.
TOTAL CI - VEH MAINT FAC BLDG
6,950.00
34,950.00
FUND GRAND TOTAL
CITY GARAGE
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
869.70
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
AT &T
CONSOLIDATED PHONE BILL
87.40
JPMORGAN CHASE BANK
ENLOW TRACTOR -WHEEL NUTS
46.03
JPMORGAN CHASE BANK
YELLOWHOUSE- BACKHOE REPAI
1,475.42
Page 10
Claims List
19T(I[TPME11
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
CITY GARAGE...
JPMORGAN CHASE BANK
MYERS TIRE- CROSSFIRES
260.00
JPMORGAN CHASE BANK
MYERS TIRE - CROSSFIRES
263.00
JPMORGAN CHASE BANK
MYERS TIRE - BRACKETS
6.50
JPMORGAN CHASE BANK
MYERS TIRE - BRACKETS
19.68
JPMORGAN CHASE BANK
GOODYEAR- RECAPPED TIRES
631.97
JPMORGAN CHASE BANK
WINGFOOT- TIRESlTUBES
547.00
JPMORGAN CHASE BANK
WINGFOOT- SERVICE CALL
140.00
JPMORGAN CHASE BANK
UNITED FORD -PARTS
659.41
JPMORGAN CHASE BANK
UNITED FORD -PARTS
45.56
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
11.48
JPMORGAN CHASE BANK
DITCH WITCH -DOOR PARTS
64.65
JPMORGAN CHASE BANK
CLASSIC CHEV -WIPER ARM
80.51
JPMORGAN CHASE BANK
JEAST TX MACK -TARP FRAME
167.79
TOTAL CITY GARAGE
5,440.18
5,440.1
FUND GRAND TOTAL
WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
323.00
CITY OF OWASSO IMPRESTACCOUNT
WORKERS COMP CLAIMS PAYME
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
359.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
359.00
TOTAL WORKERS' COMP SELF -INS
1,942.00
WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
1,758.40
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
1,672.50
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYI
4,504.85
TOTAL WORKERS' COMP SELF -INS
7,935.75
9,877.
FUND GRAND TOTAL
GEN UAB -PROP SELF INS JEFFREY A. BAXTER
TORT CLAIM
1,200.00
HJP MASONRY
TORT CLAIM
900.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, DARNABY FEB 2014
12,213.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, DARNABY, JAN 2014
976.50
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, MAZZANTI, JAN 2014
2,697.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, MAZZANTI, FEB 2014
70100
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, DAVIDSON, FEB 2014
5,638.60
TOTAL GEN LIAB -PROP SELF INS
24,328.10
Page 11
Claims List
Page 12
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3118114
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
20,311.85
37,354.51
47,351.41
46,165.47
151,183.24
4,548.20
5,609.50
2,919.14
2,310.92
15,387.76
2,060.32
1,931-41
3,991.73
170,562.73
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/22114
Department Payroll Expenses Total Expenses
Municipal Court
4,648.80
6,684.16
Managerial
16,979.71
24,134.68
Finance
14,009.94
21,630.04
Human Resources
7,254.03
11,928.20
Community Development
12,240.03
18,590.39
Engineering
15,678.65
23,448.27
Information Systems
13,485.91
20,281.90
Support Services
6,736.35
10,319.41
Police
116,866.63
176,592.56
Central Dispatch
11,187.62
19,222.54
Animal Control
2,372.00
3,832.04
Fire
108,196.84
162,759.81
Emergency Preparedness
1,467.23
2,112.63
Streets
8,543.55
14,030.13
Stormwater /ROW Maint.
5,957.18
9,789.86
Park Maintenance
9,702.35
14,126.69
Community- Senior Center
2,694.70
4,27927
Historical Museum
554.40
622.47
Economic Development
3,076.92
4,053.61
General Fund Total
361,652.84
548,438.66
Garage Fund Total 4,223.59 7,228.59
Ambulance Fund Total 29,659.50 44,723.59
Emergency 911 Fund Total 6,657.96 11,072.49
Stormwater Fund 27 Total
Worker's Compensation Total 912.24 1,075.69
Strong Neighborhoods 2,797.91 4,245.16
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2013 -2014
Statement of Revenues & Expenditures
As of February 28, 2014
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTALREVENUES
MONTH
YEAR
TO -DATE
TO -DATE
BUDGET
Personal services
$ 2,244,479
$ 15,496,774
$ 22,700,000
15,997
131,991
273,500
53,993
536,343
840,814
37,044
334,361
564,560
59,635
402,380
724,000
2,476
136,342
156,200
$ 2,413,622
$ 17,038,192
$ 25,259,074
PERCENT
OF BUDGET
68.27%
48.26%
63.79%
59.23%
55.58%
87.29%
67.45%
EXPENDITURES:
Personal services
$
1,093,007
$
9,659,093
$
14,686,521
65.77%
Materials & supplies
76,317
516,990
798,156
64.77%
Other services
75,919
1,076,424
1,687,648
63.78%
Capital outlay
4,184
236,147
894,605
26.40%
TOTAL EXPENDITURES
$
1,249,426
18,066,930
63.59%
$
$
11,488,655
REVENUES OVER EXPENDITURES
$
1,164,196
$
5,549,537
7,192,144
77.16%
$
TRANSFERS IN (OUT):
Transfers in
$
1,241,031
$
9,009,693
$
13,575,000
66.37%
Transfers out
(2,040,104)
(14,303,561)
(21,250,000)
67.31%
TOTAL TRANSFERS
$
(799,072)
$
(5,293,868)
$
(7,675,000)
68.98%
NET CHANGE IN FUND BALANCE
$
365,124
$
255,669
(482,856)
$
FUND BALANCE (Budgetary Basis)
Beginning Balance 2,156,268 1,945,564
Ending Balance $ 2,411,937 $ 1,462,708
The Gity Wif out Limits.
TO:
Honorable Mayor and City Council
City Of Owasso
FROM:
Scott Chambless
Chief of Police
SUBJECT:
Police Firing Range and Training Facility Phase II
Authorization for Acceptance and Final Payment
DATE:
March 14, 2014
BACKGROUND:
The FY 2013 -2014 Public Safety Fund allowed for the expenditure of funds for construction of
Phase II of the multi -use training facility for the Owasso Police Department. In October of 2013,
City Council awarded the contract to Cherokee Pride Construction in the amount of $56,480.00.
Phase II improvements included a concrete shoot house pad, a concrete pad, and sidewalks
within the pistol range as well as dirt work associated with both areas.
In January 2013, City Council approved Change Order #1 for the overrun of an existing pay item
and instructed the contractor to construct a 6 inch concrete shoot house pad instead of a 4
inch pad. The additional cost for this change was $180.00, amending the total contract amount
to $56,660.
Recently, City staff performed a final inspection of the project. All items identified on the punch
list have been completed and meet City standards. In addition, the maintenance bond has
been reviewed and approved by staff.
FUNDING:
Funding for this project is included in the FY 2013 -2014 Public Safety Fund Budget.
RECOMMENDATION:
Staff recommends acceptance of this project and authorization for final payment to Cherokee
Pride Construction in the amount of $6,281.50, bringing the total contract amount to $56,660.00.
ATTACHMENT:
A. Final Pay Application
APPLICATION AND CERTIFICATE FOR PAYMENT Page One of
TO: (Owner) Contract Date:
Application Date: w� i N
FROM: (Contractor)
C�Q;,wlc ('('4r (0:"t
PROJECT: FIRING RANGE IMPROVEMENTS, PH II
CONTRACT FOR: CO^h }lrw,44,—
Period To: ;: / 20 / / �
Distribution To: �
Architect
Contractor
Engineer
CONTRACTOR'S APPLICATION FOR PAYMENT I
Application is made for payment, as shown below, in connection with the .Contract.
Continuation sheet is attached.
1. Original Contract Sum
2. Net Change by Change Orders
0
9
5.
9
VA
Contract Sum to Date (Line 1 & 2) -
Total Completed & Stored to Date
(Column G on Continuation Sheet)
$ Sta.l�%0
` w
Retainage: a. 0 % of Completed Work $ 6
(Column D & E on Continuation Sheet) - FINAL
b. % of Stored Material
(Column F on Continuation Sheet)
Total Retainage (Line 5a & 5b)
Total Earned Less Retainage
(Line 4 less Line 5 Total)
Less Previous Certificates for Payment
R
,"o, 3r7g, so
AGREEMENT
0813 00300 - Page 8 of 15
CURRENT PAYMENT DUE
Balance to Finish, Plus Retainage
(Line 3 less Line 6)
Change Orders approved in previous
months by OWNER
TOTALS
Approved this month
Number
Date Approved
TOTALS
Net Change by Change Orders
ADDITIONS
$ 1 U
f% r
0.
DEDUCTIONS
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
CONTRACTOR: Cj%eeo kA c pr. L Curse lwc-
By: e c Date: Alf" /1 Y
STATE OF OKLAHOMA )
) SS
COUNTY OF Creek. )
Subscribed and sworn to before me this .t 1 day of Ae. 10 .o..,3 d o t
(SEAL) .`�� �yoSy..QGy Par
Notary Public �!
a 00006sas =:
EXP. 05119116
My Commission
OF
AGREEMENT
0813 00300 - Page 9 of 15
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Architect/Engineer certifies to the Owner that to the best
of the Architects/ Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $ l ag � � S J
(Attach explanation if amount certified differs from the amount applied for.)
ARCHITECT/ ENGINEER'.
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
AGREEMENT
0813 00300 -Page 10 of 15
STATE OF OKLAHOMA
COUNTY OF
Crr,t k
CLAIM OR INVOICE AFFIDAVIT
}
)SS
}
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affrant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Contractor or Supplier
Subscribed and sworn to before me this 1 day of F� `� _,•
Notary Public
Commission #
My Commission Expires:
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this _ day of
Notary Public
Commission # _
My Commission Expires:
:` a 00008348 _
S EXP. W19)16
Fy (P
Atmi
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
AGREEMENT
Q813 " — 00300 - Page 12 of 15
T Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: Bridge Cleaning Project
Bid Award
DATE: March 14, 2014
BACKGROUND:
Similar to other communities and counties throughout the state, the City of Owasso participates
in the Oklahoma Department of Transportation (ODOT) Bridge Inspection Program. Under this
program, ODOT considers any drainage structure wider than 20' a bridge. In Owasso, there are
20 such structures that qualify under these criteria.
In the past, Public Works has selected an engineer with a National Bridge Inspection Standard
(NBIS) certification to perform inspections. For each inspection, the bridges are scored 0 -100 (100
being the best) and rated based on siltation, erosion, structural condition, loading factors, age,
etc. The Owasso bridges averaged 76.5 in 2013. Recommended improvements to each bridge
are given to increase the scores. The last few years have yielded various maintenance issues
that each bridge needs to undergo to improve structure integrity and stormwater flow. The
bridges scored low on sediments and erosion issues due to siltation building up in the box cells
and water eroding the walls on the downstream side of the bridge aprons.
The Stormwater Fund includes funding in the amount of $100,000 to remove the siltation and
work on the erosion. The Engineer's estimate for this base bid is $75,700.
As you may recall, the original bids exceeded the budgeted amount and were rejected by
Council in January 2014.
BID ADVERISEMENT /BID ANAYALIS:
The project was re- advertised on January 29 and February 6, 2014. Bids were opened on March
4, 2014 with two (2) bidders participating.
The results of the bids are as follows:
Bidder
Base Bid
Alt #1
Bridge
Alt #2
Bridge
Alt #3
Bridge
Alt #4
Bridge
Alt #5
Bridge
Barnes Construction
$63,180
$10,730
$17,230
$6,130
$2,105
$3,980
Earth Smart
$82,860
$12,220
$19,370
$7,160
$3,310
$3,530
Engineer's Estimate
$43,020
$10,370
$17,230
$8,460
$5,485
$5,655
PROJECT:
The structures that are considered bridges by ODOT are shown on Attachment "A ". A majority
of the bridges are in the Elm Creek area along 86th Street North. A map depicting the location
of the proposed priority sites is attached for review. Based on the bids received and the
available funding, this project will remove siltation from 12 of the city's 20 identified bridges,
allowing for more effective flow of stormwater and decreasing the erosion of the drainage
structures.
FUNDING:
Funding is included in the FY 2013 -2014 Stormwater Fund for the Bridge Cleaning Project, which
allows the base bid, plus alternates 1 through 4.
RECOMMENDATION:
Staff recommends approval to award a contract to Barnes Construction of TUlsa, Oklahoma to
include the base project, plus alternates 1 through 4 for a total contract amount of $99,420 and
authorization for the Mayor to execute the contract.
ATTACHMENTS:
A. location Map
B. Contract
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Locations 918.376.1500
719
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17/312013
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 18`h day of March 1 2014 ,
by and between City of Owasso (hereinafter called OWNER)
and Barnes Construction Solutions Inc (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
201.3 -14 BRIDGE CLEANING PROJECT - REBID
CITY Or OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows: Removal of Silt from Various Bridge Boxes in Owasso, Oklahoma.
ARTICLE 2. DEPARTMENT
The PROJECT has been assigned by the OWNER to the DEPARTMENT (City of Owasso
Public Works). The DEPARTMENT Director, Project Administrator and City Engineer are the
duly authorized representatives of the OWNER who will assume the duties and responsibilities
and will have the rights and authority assigned to DEPARTMENT in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents,
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within Sixty (60) calendar days from the
date of Notice to Proceed; and completed and ready for final payment in accordance with the
General Conditions within Ninety (90) calendar days from the date of Notice to Proceed, which
will be on or before ,
0309 00300 - Page 1 of 13
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete,
After Substantial Completion, if CONTRACTOR. shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT price is Ninety -nine Thousand. Four - Hundred Twenty dollars
($99,420.00).
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the WORK completed, less such amounts as OWNER shall determine in accordance with the
AGREENSENT
0309 00300 - Page 2 of 13
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the remainder of the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contactor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Consultants do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and famishing of the.Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
_ AGREEMENT
0309 00300 - Page 3 of 13
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents,
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion. of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210),
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
AGREEMENT
0309 00300 - Page 4 of 13
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7,14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to _ inclusive, and Standard Drawings.
7.21 Addendum Numbers 1 to 1 , inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to
inclusive),
7.23 Any Modification, including Change Orders, duty delivered after execution of
Agreement,
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shalt have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself /herself, his/her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
0309 00300 - Page 5 of 13
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on March 18 , 2014 .
OWNER: City of Owasso
By
Doug Bonebrake, Mayor
(SEAL)
ATTEST:
Title
Address for giving notices:
CONTRACTOR: Barnes Construction
Solutions, Inc.
I
President
(SEAL)
0309 00300 - Page 6 of 13
Thu f Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of 2013 CDBG Sidewalk Project and Authorization for Final Payment
DATE: March 14, 2014
BACKGROUND:
Each year, the City of Owasso is eligible for funds through the Community Development Block
Grant (CDBG). Funds are to be spent on infrastructure improvements in areas of low -to-
moderate incomes. These areas are determined by U.S. census data (see location map).
In June of 2013, City Council approved a construction contract with Mac Construction in the
amount of $141,420.00. Work included in the project was new construction or replacement of
sidewalks and handicap ramps bringing infrastructure in compliance with Americans with
Disabilities Act (ADA).
In February 2014, Mac Construction completed all work. City staff has inspected the
improvements and finds that all city standards have been met.
FUNDING:
Funds are available in the Community Development Block Grant in the amount of $113,845.00
and remaining funds are included in the Streets Division Operating Budget,
RECOMMENDATION:
Staff recommends acceptance of the project and authorization for final payment to Mac
Construction in the amount of $9,179.80, resulting in a final contract amount of $120,668.00.
ATTACHMENTS:
A. Location Map
B. Final Pay Request
fill u
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1111: 111111
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FY 2012 CDBG ADA SIDEWALK
REHABILITATION PROJECT
- REPAIR EXISTING SIDEWALK Legend
- INSTALL NEW SIDEWALK
ALTERNATE SIDEWALK REPAIR
6 nai
I'I II?: p9A l` Iti PK}R IN Pt IIt NI:.T)t }N f•l �I:I•� �':I �'.n \>JI) �:: nn I rra I I'L:I �'
R b'I•It> =SJ: N'1't\N Af_:C IJRA'1't ANU'1'al'F. fir' ^. i_F. I. Si- r �I+ I't -1s: ]�CV° IS v� I' J lir -n
•. \: \1:1L \N 1': t_)1L 1LL-14L1;3L- 'fJ 1P.11ULI l:'.. �_II'. r_m <� \1: \.. <_.L i.:5 :'�. i_'r l.l:: ir.
CITY OF OWASSO
1l l N. Main STUL
P.O. Box 180
Owasso, OK 74055
918.376.1500
EXHIBIT "A"
FY 2012 CDBG ADA SIDEWALK REHABILITATION PROJECT
— CITY OF OWASSO —
PAY ESTIMATE NO, F IMri -L-
PERIOD:
CONTRACTOR
BID AMOUNT OF ORIGINAL CONTRACT: $ I yl , Yxo. clo
CONTRACT ADJUSTMENTS: $_ rg, a
ADJUSTED BID AMOUNT: S 4/40, rl0
TOTAL COMPLETE WORK:
S
/ 20 r 6 61?. oa
MATERIALS STORED (per attached tabulation):
S
0, ao
(V 6 "cal
LESS 5% RETAINAGE:
$
O • cro
TOTAL EARNED LESS 5 °5 RETAINAGE:
$
l 2 tai G69 .rf0
PERCENTAGE OP PROJECT COMPLETION:
LESS PREVIOUS PAYMENTS:
AMOUNT DUE THIS ESTIMATE: $ 4 t 7q, EO
1 he undasignad Contractor eerti rich that to the best ofllie Contractor's knool dge, information and belief the Wcrl, emend by this Pa ? merit
Lstimale tins been completed in accordance pith contract documents, tlat all nmounts bare been paid by the Contractor for Work rthich prey ions
1%ment I.stinale> were usucd and payments retched Iran the Omer, and that torrent payment shmw herein is non due.
NAME:
rrcge�mnanager P NOTARY
ff V PUBLIC
State of �%� (AItak,c._ °6y
County of. '?Lr.__..___ i O�SSIONe;R
Subscribed & swrn h) before me this X do) of _A,"
1111M
Recommended for Payment by
City of Owasso
Approved for Payment by:
of Owasso
05?9
Date
Date
Z -2L"(
My Commission C\pires: 11_,Z.'.}q__.
_ AGREEMENT
00300 - Pale 7 of 13
'Wit4�'�tR.tt i +_iacc __ CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the _____ 6qy¢f,��� _ certifies to the Owner
that to the best of the Cgh Ir orA-y n c knowledge, information and belief,
the Work has progressed as indicated, the quality of the Work is in accordance with the Contract
Documents, and the Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $ _ It 17 9. TO _
%� (Attach explanation if amount certified differs from the amount applied for.)
W KIt -
AY..._..r+tRw �Itsstsk_t �tianl �Vlkpg�er Date.
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment is without prejudice to any rights
of the Owner or Contractor under this Contract.
AGREEMENT
0529 00300 - Pa.-e 8 of 13
Accompanying Documentation
CONTRACTOR'S Certification.
The undersigned CONTRACTOR certifies that (1) all previous progress payments received from OWNER on account
of Work done under the Contract referred to above have been applied on account to discharge CONTRACTOR's
legitimate obligations Incurred In connection with Work covered by prior Applications for Payment numbered 1
through _ inclusive; (2) title of all Work, materials and equipment incorporated in said Work or otherwise listed in
or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all Liens, security
Interests and encumbrances (except such as are covered by a Bond acceptable to OWNER Indemnifying OWNER
against any such Lien, security Interest or encumbrance); and (3) all Work covered by this Application for Payment is
In accordance with the Contract Documents and not detective.
Dated: 02.26 -14
State of Oklahoma
Cc my of Tulsa C�.,�rr,oF oh'L9,y 9
Su sort e d orn to before me thisz ,>•r
d ( _, 2014 y NOTARY .
PUBLIC
7 No
My Commission expires: ,���t��AHOt'l'P`�����
p !lt,....:...n1N
Payment of the above AMOUNT DUE THIS APPLICATION Is recommended
Dated -( _ City of Owasso
ENeINEE Paldch Iroap
By: , i
.6teva Eato nspector • Owasso
EJCDC No. 19109 -E (1996 Edition)
Prepared by the Enanaan: Jaw Coneaci Document CommNea and endorsed by The Associated center CaMwctom of Amodca and the ConsImctlon specification
tnatiluto.
APPLICATION FOR PAYMENT NO. Final
To:
CITY OFOWASSo
From:
MAC CONSTRUCTION, INC.
Contract: FY 2412 CDB6 ADA SIDEWALK REHABILITATION PROJECT
Project:
Engineer's
Project No.
For Work accomplished through the date of: February 26, 2014
1.
Original Contract Price:
$
141,420.00
2.
Net change by Change Orders and Written Amendments (+ or
$
3.
Current Contract Price (1 plus 2):
$
141,420.00
4.
Total completed and stored to date:
$
120,668.00
5.
Retainage (per Agreement):
516 of completed Work:
$0_00
10% of stored material: $
Total Retainage:
$
6.
Total completed and stored to date less retainage (4 minus 6):
$
120,668.00
7.
Less previous Application for Payments:
$
111,468.20
a,
DUE THIS APPLICATION (6 MINUS 7);
$
9,179.80
Accompanying Documentation
CONTRACTOR'S Certification.
The undersigned CONTRACTOR certifies that (1) all previous progress payments received from OWNER on account
of Work done under the Contract referred to above have been applied on account to discharge CONTRACTOR's
legitimate obligations Incurred In connection with Work covered by prior Applications for Payment numbered 1
through _ inclusive; (2) title of all Work, materials and equipment incorporated in said Work or otherwise listed in
or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all Liens, security
Interests and encumbrances (except such as are covered by a Bond acceptable to OWNER Indemnifying OWNER
against any such Lien, security Interest or encumbrance); and (3) all Work covered by this Application for Payment is
In accordance with the Contract Documents and not detective.
Dated: 02.26 -14
State of Oklahoma
Cc my of Tulsa C�.,�rr,oF oh'L9,y 9
Su sort e d orn to before me thisz ,>•r
d ( _, 2014 y NOTARY .
PUBLIC
7 No
My Commission expires: ,���t��AHOt'l'P`�����
p !lt,....:...n1N
Payment of the above AMOUNT DUE THIS APPLICATION Is recommended
Dated -( _ City of Owasso
ENeINEE Paldch Iroap
By: , i
.6teva Eato nspector • Owasso
EJCDC No. 19109 -E (1996 Edition)
Prepared by the Enanaan: Jaw Coneaci Document CommNea and endorsed by The Associated center CaMwctom of Amodca and the ConsImctlon specification
tnatiluto.
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA }
)SS
COUNTY OF.
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
tractor o' Supplier
Su scrib f and sworn to before me this 26 fi^day offirLrrr
kUtktiUR!!
.?,I I IN o 4f 0�yfl��
I rj Public -.
�g
Commission #l�.flL.i. NOTARY
PUBLIC m;
My Commission Expires: -.�� —�1�
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day
Notary Public
Commission #
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
AGREEMENT
0529 00300 - Page 10 of 13
0-� City Wit out Li mifs.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Bronce L. Stephenson
Director of Community Development
SUBJECT:
Community Development Block Grant (CDBG 14/15)
DATE:
March 14, 2014
BACKGROUND
The primary national objective of the Community Development Block Grant (CDBG) Program is the
"development of viable urban communities by providing decent housing and a suitable living
environment, particularly for persons of low and moderate incomes." All project proposals
submitted for funding through the CDBG Program must document the achievement of at least one
of the following national objectives:
Y Provide benefit to low and moderate income persons
➢ Aid in the prevention or elimination of slums or blight
➢ Meet other community development needs having particular urgency, posing a serious or
immediate threat to the health or welfare of a community
To qualify for CDBG funding under the national objective of benefit to low and moderate income
persons, the proposed project activities must show a positive or general improvement of living
conditions in a definable geographic target area where at least 51% of the occupied households
are of low and moderate income families. Low and moderate income families have an income
equal to or less than the current Section 8 low income limits established by the United States
Department of Housing and Urban Development (HUD). HUD defines this as a family of three
having a total household income of $43,500 or less or a family of four having a household income of
$48,300.
PAST CDBG PROJECTS:
As a member of the Tulsa Urban County CDBG program, the City of Owasso is eligible to apply for
CDBG funds for 2014/15. Owasso was awarded $121,207 for the 2013 CDBG allocation. The
application is made through the Indian Nation Council of Governments (INCOG), the local agency
responsible for approval of projects and distribution of funds. In the past, Owasso has utilized CDBG
monies for making sidewalk, sanitary sewer, and park improvements. In 2011/12, the project
selected was a major upgrade to the skate park, a project that has provided recreational
opportunities for Owasso's youth. For 2012/13, the project selected was repair and rehabilitation to
sidewalks, curbs, and gutter in the qualifying area. The 2013/14 funds were used to upgrade
playground equipment at Rayola Park.
PUBLIC INPUT:
A public hearing was held by the Council on Tuesday, March 4, 2014 with no citizen comments
regarding the CDBG project selection. A public meeting was held on Thursday, February 6 at
the Owasso Community Center. Residents were given an opportunity to learn about the CDBG
process, review past projects, and discuss possible future projects. The discussion covered a
number of topics, and centered around Quality of Life improvements that would impact the
citizens living in the low to moderate income qualifying areas. The CDBG project that provided
the most utilized product would be the preferable choice to a project that may only directly
affect a few people.
Potential CDBG projects discussed included:
• Splash pad expansion at Rayola Park
• Constructing a dog park in the qualifying area
• A downtown festival marketplace
• Providing free Wi -Fi in the qualifying area
• Retrofitting existing Main Street lights to allow for electrical connections for events and
holiday lights
• Continued sidewalk installation, upgrade and repair in the qualifying area
• Creating a sidewalk /trail along the service road from the Rayola Park /YMCA area up to
the intersection of E 861h St North and N Garnet Road
• Housing rehabilitation and removal of blighted properties
• Continued Three Lakes drainage improvements
• Continued Main Street Improvements to the Original Town and Main Street areas to
attract new development and reinvestment into the area
RECOMMENDED PROJECT:
Staff has developed a recommended project for the utilization of the 2014/15 CDBG funds. Staff
has determined that there is a need for pedestrian and bicycle connection to the YMCA,
Friendship Park and Rayola Park along the US -169 Service Road from E 86th St North to the subject
area. There are currently no sidewalks or trails that provide adequate and safe access to these
areas. Based on input from the Quality of Life Initiative, the GrOwasso 2030 Land Use Master
Plan, and public input, it is believed that investment into trails, mobility and access
improvements will have a high impact on the residents living within the qualifying area.
Staff believes that installation of a multi -use sidewalk /trail will provide quality of life improvements
and provide more equitable access to citizens in the qualifying area. If funds remain from the
installation of this improvement, staff recommends using the additional funds to continue
installing and upgrading sidewalk in the qualifying area. Staff would utilize City of Owasso
Engineers for the design of the project, providing a major cost savings.
Staff recommends Council approval of Resolution 2014 -02, requesting assistance from the Tulsa
County CDBG Urban County Program, and approval of the application identifying a multi -use
sidewalk along the west US -169 Service Road from E 4th St North to E 86th St North as the City's
CDBG project for the 2014/15 CDBG cycle and authorize the Mayor to execute the necessary
documents.
ATTACHMENTS:
A. CDBG Application with Resolution
B. Map showing CDBG Qualifying Areas
C. Map of past projects
D. Potential Project List
FY2014 METRO CITY APPLICATION GUIDANCE
The CDBG program is authorized under Title I of the Housing and Community
Development Act of 1974, as amended.
The purpose of this Application Guidance is to provide assistance in preparing a
Community Development Block Grant- Metro City application for the FY2014
Tulsa County CDBG Urban County Program.
Eligible Entities
Cities included in the Tulsa County CDBG Urban County Metro City designation,
the funding allocation to the city, and the percentage of low and moderate
income population for each is listed below:
Percentage
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierre @incoq org
Threshold Requi,orriLiAs for FY2014 € lfitra City Applications
Due io Hi desire for all Entitlements, to dramatically increase their expenditure rate, the
falio�,ving net.' exnendi:Ure, criteria have: been estab' sned add Will be ;niplen1en ed for the FY2014
i ppficat(on, cycle. To sudnnit an application for FY2014, cornmunibas with open Metro City
contracts must comply with the following Threshold Requirements.
100% of 2010 grant expended;
100% of 201 ? grant expended:
501/c of 2012 grant expended
if the above x p endiwie requirements have not been met by March 1, 2014, the community will
of be sHowe (i to suornt= at') app licatw;7, and their ailocation will t)0 re afocated to elioible (khan
COUMV rnerrib-, S.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 1 of 7
Allocation
Low /Mod
Amount
Population
Broken Arrow
$441,849
24.0
Bixby
$66,209
26.9
Jenks
$43,482
25.9
Owasso
$121,207
30.2
Sand Springs
$71,681
38.4
Sapulpa
$139,270
49.0
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierre @incoq org
Threshold Requi,orriLiAs for FY2014 € lfitra City Applications
Due io Hi desire for all Entitlements, to dramatically increase their expenditure rate, the
falio�,ving net.' exnendi:Ure, criteria have: been estab' sned add Will be ;niplen1en ed for the FY2014
i ppficat(on, cycle. To sudnnit an application for FY2014, cornmunibas with open Metro City
contracts must comply with the following Threshold Requirements.
100% of 2010 grant expended;
100% of 201 ? grant expended:
501/c of 2012 grant expended
if the above x p endiwie requirements have not been met by March 1, 2014, the community will
of be sHowe (i to suornt= at') app licatw;7, and their ailocation will t)0 re afocated to elioible (khan
COUMV rnerrib-, S.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 1 of 7
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National objectives:
• Provide benefit to low and moderate income persons.
• Aid in the prevention or elimination of slums or blight.
• Meet other community development needs having particular urgency,
posing a serious or immediate threat to the health or welfare of a
community.
Most CDBG applicants qualify their project activities under the National Objective
of benefit to low and moderate income persons. Applicants are cautioned that
qualifying a project under slum or blight or urgent need is a difficult process that
has very limited application and can only be used under special conditions and
circumstances. Therefore, you are urged to qualify your proposal under benefit to
low and moderate income persons. Applicants who qualify a proposal using slum
and blight or urgent need must receive guidance and approval from INCOG.
To qualify for CDBG funding under the National Objective of benefit to low and
moderate income persons, the proposed project activities must show a positive
or general improvement of living condition in a definable geographic target area
where at least 51 % of the occupied households /homes are of low and moderate
income families. Low and moderate income families have an income equal to or
less than the current Section 8 low income limits established by the United
States Department of Housing and Urban Development (HUD). Each activity
proposed for funding with Community Development Block Grant(CDBG) dollars
claiming the National Objective of benefit to low and moderate income persons,
must provide data indicating the percentage of low and moderate income
beneficiaries.
Application Criteria
1. No matching funds are required.
2. No administration expenses will be funded with CDBG funds.
3. Engineering is a permissible use of CDBG funds.
4. Income surveys of the project target area must be conducted. The use of
Census Tract or Block Group data to document the percentage of low and
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 2 of 7
moderate income beneficiaries for any CDBG funded activity should receive prior
INCOG review and approval.
5. Applicants must hold an application phase Public Hearing informing citizens of
the proposed project and submit documentation of the Public Hearing with this
application. Notice must be given at least 7 days prior to the public hearing by
publication in jurisdiction newspapers; or by posting at city halls. Acceptable
documentation consists of the affidavit of publication or a copy of the newspaper
article announcing the public hearing, or copy of certified posted notice. Tulsa
County has prepared a Citizen Participation Plan on behalf of the Urban County
communities; therefore, the individual community does not need to prepare a full
Citizen Participation plan.
6. Specific projects identified in the application must have cost estimates derived
from professional sources. Water and wastewater projects that require
Oklahoma Department of Environmental Quality construction permitting must
have certified cost estimates from a professional engineer licensed to work in
Oklahoma. For other types of projects, professional cost estimates may be
derived from architects, engineers, vendors, construction companies, or
appropriate personnel qualified to make such estimates.
Use of Funds
The CDBG Program funds a broad array of projects and activities including but
not limited to the following:
• Water and wastewater system improvements
• Solid waste
• Fire protection
• Streets
• Neighborhood Parks
• Housing activities including construction, emergency repair, rehabilitation
• Acquisition of real property for eligible public purposes
• Clearance, demolition and removal of buildings and improvements
• Senior citizen centers
• Gas and electrical system improvements
• Removal of architectural barriers associated with handicapped areas
• Storm water drainage improvements
• Economic Development
• Social services- (City of Broken Arrow only)
Guidance regarding eligibility requirements can be found in 24CFR 570.201 of
the Federal Housing and Community Development Act of 1974, as amended.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 3 of 7
Proposal Guidance
Applicants are encouraged to contact the staff persons listed below with
questions regarding program requirements, project conceptualization, or any
portion of the Application Packet and /or Guidelines.
Claudia Brierre
579 -9431
Barbara Albritton
579 -9420
Steve Boettcher
579 -9453
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 4 of 7
Required Application Documents
1. Application Summary
This form contains information about the specific project and includes a
certification from the local government attesting to the accuracy and
completeness of the application. The certification form must be completed and
signed by the chief elected official of the local government.
2. Line Item Budget (Application Form Attachment A)
The description of project activities along with a budget (form provided as
Attachment A) should be as specific as possible as they will form the basis of
your contract. This Budget should match Professional Cost Estimates submitted
with the application.
3. Direct Project Beneficiary Income Survey (Survey Summary
Form Attachment B)
Income surveys for each proposed CDBG funded activity are a requirement
unless using census tract or block group data.
Determination of project beneficiaries:
City -wide- An activity which will serve the entire city (such as wastewater
treatment), provided that the city has a low and moderate income percentage at
or above 51 %. If the EMI percentage is below 51%, an income survey with a
75% response rate must be provided.
Area benefit- An activity which benefits all the residents in a particular area
where at least 51 percent of the residents are low and moderate income
persons. Examples would include resurfacing of a collector street or
construction of a fire department substation.
Direct benefit- An activity which requires information on household size and
income so that it is evident that at least 51 percent of the clientele are persons
whose household income does not exceed the low and moderate income limit; or
an activity which has income eligibility requirements which limit the activity
exclusively to low and moderate income persons.
Presumed benefit- Benefit a clientele that is generally presumed to be
principally low and moderate income persons. Activities that exclusively serve a
group of persons in any one or a combination of the following categories may be
presumed to benefit 51 percent low- and moderate - income persons: abused
children, battered spouses, elderly persons, adults meeting the Bureau of the
Census' Current Population Reports definition of "severely disabled," homeless
persons, illiterate adults, persons living with AIDS, and migrant farm workers.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 5 of 7
Guidelines to identify specific beneficiaries for various activities:
• Water or Wastewater Line Replacement or Rehabilitation. Those
households directly tapped to or receiving improved service from the lines.
Generally, beneficiaries are considered those persons residing in houses who
receive their water through new, replaced or upgraded lines, or houses that
discharge sewage into or through an improved collection line or main en route to
the treatment plant.
• New Wastewater or Water Extensions to Previously Un- served Areas. The
households /homes that will actually be connected to the wastewater or water line
extensions. Service to newly- constructed subdivisions will not be funded due to
environmental review requirements.
• Flood and Drainage Improvements. Households /homes within the recognized
drainage basin.
• Fire Protection. Households /homes (buildings, vehicles and equipment)
residing within the response area of the fire station; or using actual residential
calls made by a fire station over the prior 12 month period, conduct a survey of
those residences obtaining no less than 75% response rate.
• Senior Citizen Centers and Community Centers. Households /homes within
the designated service area of the proposed center. If there is only one center in
the community, the service area can be considered to be the entire community. If
there is more than one center, then the Applicant must delineate the service area
of each center. Senior Citizen Centers are presumed to benefit low and
moderate income persons.
• Demolition /Clearance /Removal of Junk and Debris and /or Abandoned
Inoperative Vehicles. Households /homes within the geographic area
designated to receive the focus of the demolition, clearance and /or removal
activities. Typically, the properties located within the geographic area designated
to receive the demolition /removal activities are considered to be beneficiaries.
• Provision of Accessibility for the Handicapped to Public Buildings.
The households /homes within the geographic area that receive services from the
assisted public building(s). Providing handicapped access to a city hall would
provide benefit to the households /homes in the entire city. Proposed
handicapped access activities in connection with limited clientele facilities are
presumed to benefit low and moderate income persons.
• Street Improvements /Sidewalk Improvements. The households /homes that
have at least one property line abutting the improvement.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 6 of 7
4. Identification of Other Project Funding Sources (Application
Form Attachment C)
Match and leverage are not required for the grant, but should be identified if
applicable to the project.
5. Certified Engineering Reports and Professional Cost
Estimates (Application Form Attachment D)
Water and wastewater projects that require Oklahoma Department of
Environmental Quality construction permitting must have certified cost estimates
from a professional engineer licensed to work in Oklahoma. For projects not
requiring DEQ permits, professional cost estimates must be derived from
architects, engineers, vendors, construction companies, or appropriate personnel
to make such estimates, and submitted with the application.
6. Applicant Resolution (Application Form Attachment E)
Applications must include a Resolution passed by the governing body requesting
CDBG assistance from the Tulsa County Urban County program. A sample
Resolution is provided as Attachment E of the application.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 7 of 7
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
1. Name of Unit of Local Government City of Owasso
Mailing Address P.O. Box 180
Physical Address 111 N. Main
Owasso, OK Zip Code +4 74055 -0180
Phone Number 918.376.1515 Fax # 918.376.1597
FEW 73- 6069613
DUNS 736069613
Chief Elected Official Mayor Doug Bonebrake
Clerk Ms. Sherry Bishop
2. Name of Staff Contact Karl Fritschen, AICP
Phone Number 918.376.1545 E -mail kfritschen@cityofowasso.com
3. Project Title, Detailed Description of Project
(Attach additional detail as needed, Provide Map)
4. Number of population served
• Census Tract/Block Group#
• Household Income Survey
5 Project Budget Summary:
CDBG Funds
Other Sources
Total
Application
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 1 of 2
1,821
58.01/2,3,4
58.01/8,3,4
58.01/8,3,4
58.01/3
$ 121,207
$ 121,207
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION CERTIFICATION
The Applicant hereby certifies that all of the information contained in this application for
community development assistance through the Tulsa County CDBG Urban County
Program is true and accurate to the best of my knowledge and that all documentation
supporting the information in this application is on file in the official offices of this unit of
local government, available for review by Tulsa County /HUD during normal business
hours. The Applicant also affirms that none of the activities set forth in this application
have been initiated, nor shall they be initiated unless a grant has been awarded, a
contract fully executed, and notice has been issued by Tulsa County that release of
funds requirements have been met.
Doug Bonebrake Mayor
(Type) Name and Title of Chief Elected Official
E A
Signature of Chief Elected Official [S L]
State of Oklahoma
County of
Attest:
Subscribed and sworn to before me , 20_
Clerk
Application
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 2 of 2
Date
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2014 TULSA COUNTY URBAN COUNTY
BUDGET
Name of Applicant: City of Owasso
Itemized Description of
Funding Source Funding Source
Construction Activity
CDBG Grant City
Install 8' sidewalk from N. 4th St.
to 86th St. N. along the west
$121,207.00
US -l69 service road to link
Rayola Park to 86th and points east,
west, and north. This will allow
connection to recreation, shopping,
schools and fitness.
Total Construction Activity
$ 121,207.00
Professional pie Non Construction
Engineering /Architect Funds
Inspection Funds
Other: Survey
Other: Publishing
Total Professional & Non Contt.
$
Administrative Costs
Public Administrative Funds
$ - - - - - --
Direct Administrative Funds
$ - - - - - --
Total Administrative Costs
$ -
Total Project Costs $121,207.00
Funding Source
Other
$
ATTACHMENT A
Total Project
Expenditures
$121,207.00
$121,207.00
2014 Tulsa County CDBG Urban County If additional is space needed, attach additional sheet(s)
Budget
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM
Activity Name:
ATTACHMENT B
COMPI FTF THIS SFCTION BY PI. ACING THE TOTAL NUMBER OF HOUSEHOLDS OBTAINED FROM THE HOUSEHOLD SURVEY IN EACH APPROPRIATE COLUMN.
Insert County Income Levels
$33,450
$38,200
$43,000
$47,750
$51,600
$55,400
$59,250
$63,050
Number of People in Each Household
1
2
3
4
5
6
7
8
Below or Above the County
Income Levels
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Total Number Of Households
0
i
0
Total Number of Occupied Households /Homes in Activity Target Area =
Total Number of Persons in Activity Target Area =
Total Number of Occupied Households /Homes Surveyed in Activity Target Area =
Total Number of Persons Accounted for by the Survey in the Activity Target Area =
Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area =
Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area = %
I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate:
City -wide Low and Moderate Income Level
(For use only when projects are of City -wide benefit.)
Signature of Chief Executive Official
[Seal]
Subscribed and sworn to before me
Commission
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Beneficiary Income Survey Summary — Attachment B
Date
20 _ My commission expires
Clerk /Notary Signature
HUD Census Data for Low and Moderate Income
Level for Block Groups, Enumeration Districts
or Census Tracts as Provided by HUD (For use
only when a project's target area boundaries are
identical to BG, ED or Tracts) %
20
Attachment C
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
INDENTIFICATION OF OTHER PROJECT FUNDING SOURCES
Federal /State participation, if any (loans, grants, etc.) provide commitment letters.
Agency Purpose Amount Present Status Comment
Other sources and amount of project financing including applicant's local contribution, if any.
Agency
Purpose
Amount
Present Status Comment
E
Chief Elected Signature
Other Funding Sources — Attachment C
Community Development Block Grant
2014 Tulsa County Urban County
Page 1 of 1
Date
ATTACHMENT D
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2014 TULSA COUNTY URBAN COUNTY
Attach Certified Professional Cost Estimates /Engineering Report (where
applicable)
The estimated cost for the project has been prepared by the Engineering Division of the Owasso
Public Works Department. The estimated cost for the project is $117,000; therefore no supplemental
funds from the City will be required.
ATTACHMENT E
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2014 -02
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2014 TULSA COUNTY URBAN COUNTY
WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93-
383 et seq.), (the "Act "). provides that Community Development Block Grant, ( "CDBG'), funds may
be used for the support of activities that provide decent housing and suitable living environments
and expanded economic opportunities principally for persons of low- and moderate - income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined
population of 200,000 or more from the unincorporated areas and participating incorporated areas
to qualify as an urban county; and,
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93 -383, as
amended, authorized the Secretary of Housing and Urban Development, as a representative of the
United States of America, to grant to Tulsa County funds and administrative responsibility for the
Tulsa County CDBG Urban County program; and
WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for the
purpose of participation in the Tulsa County Urban County Community Development Block Grant
Program for Federal Fiscal Years 2014 -2016; and,
NOW THEREFORE, BE IT RESOLVED by the Council that the City of Owasso desires to obtain
assistance in addressing community development needs and hereby requests the Tulsa County
CDBG Urban County program to provide assistance.
NOW THEREFORE, BE IT FURTHER RESOLVED by the Council that the City of Owasso affirms its
commitment to take all action within its power to facilitate the receipt of the assistance of community
development funds, and upon receipt to administer said grant by the rules and regulations
established by the United States of America, the State of Oklahoma, Tulsa County and all
empowered agencies thereof.
ADOPTED this 18`h day of March, 2014 at a regularly scheduled meeting of the governing body, in
compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001).
Doug Bonebrake, Mayor
Attest:
Sherry Bishop, City Clerk (S E A L)
City of Ov
CDBG Qua
Area
Legend
Ceis ouaiirted
N
W + E
s
D 0.25
Prepamd by Owasso com—F
OppYtmenl
M >cN t. N
Soutca:INCO 000. HVO
City of Ov
CDBG Qua
Area and
Projec
Legend
CDBG Area Type
Census Qualified
Surveyed Qualified
N
W +E
S
1 0.25
Pmpantl Oy Owacso Communl
o5pxfm5m
sepcomeer 25, 2012
sous.: INLOG, x120
Potential Projects & Past Projects Discussed
a. Continue with sidewalk rehabilitation in qualifying area
b. Sun shelters at Rayola Park and Skate Park
c. Street rehab in qualifying area
The annual budget allocates approximately I million dollars each year for street
rehabilitation, so a funding source currently exists for these types of projects.
d. Sidewalk connecting YMCA to E 76th Street North along service road
e. Sidewalk connecting YMCA to E 86th Street North along service road
f. Expansion of the splash pad at Rayola Park
For the allocation amount of nearly $120,000, the current splash pad could be
close to doubled in size.
g. Continue with Main Street improvements
h. Sewer line improvement and replacement in Original Town area
j. Continued improvements to the Three Lakes channel
J. Remove dilapidated and blighted homes in the qualifying area
k. Develop a dog park in the qualifying area
Run electrical service to street lights along Main St to provide electric connection
points for events (ex. The Gathering on Main) and holiday lights
m. Stormwoter drainage improvements along Atlanta Street
n. Free WI-Fl provided to residents in the qualifying areas
o. Develop pocket park area in neighborhoods west of Main Street
p. Drainage channel improvements near skate park
Will relieve upstream drainage impacts to homes in the Original Town area
FY 2014/15 CDBG Program
Past Projects
Year
Project
2000
Sidewalks
2001
Sidewalks
2002
Sidewalks
2003
Sidewalks
2004
Handicapped - accessible restroom at the Owasso Skate Park,
sidewalks down Main Street to the Skate Park from 761h Street
2005
Three Lakes Village street repairs
2006
Rayola Park splash pad
2007
Rayola Park restroom
2008
2004
2010
Rayola Park drainage channel, sidewalk, and lights
201 1
New Skate Park
2012
Sidewalks
2013
New Playground Equipment at Rayola Park
Timeline
• February 11 —Council work session to discuss public comments received at
public workshop
• March 4 — Council public hearing
• March 11 — Council work session to review /further discuss
• March 18 — Council action to identify a project
OT City Wit out Limits.
TO:
City Council
FROM:
Doug Bonebrake
Mayor
SUBJECT:
Interim City Manager Pay for Warren Lehr
DATE:
March 14, 2014
BACKGROUND:
On May 24, 2013, Warren Lehr was appointed by the City Council as acting City Manager. On
June 25, 2013, Mr. Lehr was appointed as Interim City Manager, and served as Interim City
Manager for seven months, until appointed as City Manager on February 5, 2014. During the
seven months Mr. Lehr served as Interim City Manager, Mr. Lehr performed the full functions and
assumed the full responsibilities of the position of City Manager. The purpose of Interim pay is to
recognize the additional responsibilities assumed by an individual, typically while fulfilling a role in
a vacant position. Additional pay for assuming responsibilities in an interim position is a normal
business practice.
PROPOSED ACTION:
Consideration and appropriate action relating to a one -time salary adjustment for Warren Lehr
in the amount of $7,200 for services rendered as Interim City Manager.