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Home My WebLink About2014.03.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular MAX DATE: March 18, 2014f1'~~'~'IKS TIME: 6:30 pm U~rrC, PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 pm on Friday, March 14, 2014. Sherry Bishop, City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the March 4, 2014 Regular Meeting and Minutes of the March 11, 2014 Joint Regular Meeting Attachment #3A B. Approval of Claims Attachment #3B C. Acknowledge Receipt of Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) B. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 4, 2014 The Owasso Public Golf Authority met in regular session on Tuesday, March 4, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 28, 2014. 1. Call to Order Chairman Doug Bonebrake called the meeting to order at 7:20 pm. 2. Roil Call Present Chairman - Doug Bonebrake Vice-Chairman - Chris Kelley Trustee - Jeri Moberly Trustee - Patrick Ross Absent Trustee - Charlie Brown A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the February 18, 2014 Regular Meeting B. Approval of Claims Dr. Kelley moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $22,171.16. Also, included for review was the payroll report for 2/22/14. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda No action required 5. Report from OPGA Manager No report 6. Report from OPGA Attorney No report Owasso Public Golf Authority March 4, 2014 Page 2 7. New Business None 8. Adjournment Ms. Moberly moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 4-0 and the meeting adjourned at 7:20 pm. Doug Bonebrake, Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 11, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, March 11, 2014 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, March 7, 2014. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 pm PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Patrick Ross, Councilor/Trustee Chris Kelley Vice Mayor/Vice Chairman Charlie Brown Councilor/Trustee Jeri Moberly, Councilor/Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Community Development Block Grant 2014 Proposed Projects B. Annexation - McCarty Park Bronce Stephenson presented items A and B. Discussion was held. Mr. Stephenson advised that Item A would be placed on the March 18 City Council agenda for consideration and appropriate action and that a public hearing would be held during April for Item B. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Legislative Update B. City Manager Report John Feary presented Item A and discussion was held regarding proposed Senate Bills 1924 and 1816; as well as proposed legislation regarding the fee structure of the Oklahoma Tax Commission for sales tax collection services. Under the City Manager Report, Mr. Lehr provided the monthly sales tax report and discussion was held. Mr. Lehr advised of the INCOG community meeting to be held on March 13 to discuss a regional bicycle and pedestrian plans and receive citizen input; and, introduced Chelsea Levo, Economic Development Director, to discuss the agenda for the 2014 Economic Summit to be held March 14. ITEM 4: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY Councilor Brown presented the item and discussion was held regarding the draft document and incorporated suggestions and revisions received from other Councilors. Councilor Brown requested additional comments or revisions be sent to Julie Lombardi, City Attorney. It was requested that an item will be placed on the March 18 City Council agenda for consideration and possible action related to the adoption of a financial disclosure policy. March 11, 2014 Page 2 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATED TO THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307 (8)(1) Councilor Brown moved, seconded by Councilor Kelley, to enter into executive session. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 4-0. At 7:11 pm, the Council along with Julie Lombardi, City Attorney, and Michelle Dempster, HR Director entered into executive session. At 7:50pm, the Council exited Executive Session and returned to open session. ITEM 6: REPORT FROM CITY COUNCILORS Mayor Bonebrake reminded of upcoming events: Rejoice Christian School Groundbreaking to occur on March 13 at 1:30pm; and a brief introduction of Warren Lehr as the new City Manager will take place March 14 at 9:00am to a group of regional elected officials and city managers just prior to the Economic Summit. He further expressed appreciation to the city staff for the additional information contained in the utility bills regarding sewer averaging and the M.E.T. pollutions collection events. Councilor Brown suggested street striping west of E 86th Street North and Garnett Road intersection, in front of the auto parts store and the restaurant, in order to clearly define each lane. ITEM 7: ADJOURNMENT Councilor Kelley moved for adjournment, seconded by Councilor Moberly. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 4-0 Meeting adjourned at 7:56 pm. Doug Bonebrake, Mayor/Chairman Juliann Stevens, Minute Clerk Claims List 3/18/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA JPMORGAN CHASE BANK NIKE-MERCHANDISE 224.68 JPMORGAN CHASE BANK NIKE-MERCHANDISE 518.68 JPMORGAN CHASE BANK REASORS-FOOD 44.97 BGR DAILY ACCT. REIMS GOLF PETTY CASH 45734 JPMORGAN CHASE BANK EXECUTIVE COFFEE-BEVERAGE 69.90 JPMORGAN CHASE BANK GRT PLAINS-BEVERAGE 33.82 JPMORGAN CHASE BANK SYSCO-FOOD 440.77 JPMORGAN CHASE BANK REASORS-FOOD 39.98 JPMORGAN CHASE BANK REASORS-BEER 11.97 JPMORGAN CHASE BANK PING-MERCHANDISE 138.68 JPMORGAN CHASE BANK PING-MERCHANDISE 1,567.47 JPMORGAN CHASE BANK REASORS-FOOD 46.75 JPMORGAN CHASE BANK SYSCO-FOOD 447.30 JPMORGAN CHASE BANK WALMART-FOOD 21.53 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 11.11 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 89.32 TOTAL OPGA 4,164.67 GOLF SHOP OGA, INC MEMBER HANDICAP SERVICE 2,140.00 TOTAL GOLF SHOP 2,140.00 COURSE MAINT SYDNEY SOLUTIONS, LLC ANNUAL LICENSE FEE 185.00 JPMORGAN CHASE BANK OREILLYS-HOSE REPAIR 54.98 JPMORGAN CHASE BANK OREILLYS-HOSE REPAIR 33.26 JPMORGAN CHASE BANK OREILLYS-HOSE REPAIR 136.24 JPMORGAN CHASE BANK R & R PROD-ROLLER BRACKET 46.32 JPMORGAN CHASE BANK R & R PROD-BEDKNIVES 235.49 JPMORGAN CHASE BANK LOWES-BUSHING 1.43 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 PRECISION SMALL ENGINE CO INC WETTING AGENT FOR GREENS 281.24 BWI COMPANIES, INC WETTING AGENT SPRAY 1,247.23 JESCO PRODUCTS, INC ROPE STAKES 179.42 JPMORGAN CHASE BANK P&K EQUIP-CHAINSAW REPAIR 209.15 JPMORGAN CHASE BANK LOWES-STRIPING PAINT 15.81 JPMORGAN CHASE BANK PROF TURF-BEARINGS 54.65 JPMORGAN CHASE BANK FASTENAL-NYLON NUTS 7,26 JPMORGAN CHASE BANK R & R PROD-MOWER PARTS 2,435.40 JPMORGAN CHASE BANK LOWES-SHOP SUPPLIES 3414 VERIZON WIRELESS WIRELESS CONNECTION 40.03 Page 1 Claims List 3/1812014 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT.. AT&T CONSOLIDATED PHONE BILL 89.32 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 85.45 JPMORGAN CHASE BANK OREILLY-BELT 4.82 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 52.28 JPMORGAN CHASE BANK RICHARDS LAWN-NUTS/BOLTS 13.75 JPMORGAN CHASE BANK R & R PROD-HEX JAM NUTS 46.09 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 54.07 JPMORGAN CHASE BANK PROF TURF-LUG NUTS 37.96 JPMORGAN CHASE BANK WINFIELD-MARKING PAINT 60.00 JPMORGAN CHASE BANK WINFIELD-PRE-EMERGENT 1,027.40 JPMORGAN CHASE BANK WINFIELD-SOIL AMENDMENT 235.62 JPMORGAN CHASE BANK OWASSO TOPSOIL-TOPSOIL 250.00 ONEOK. INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 156.34 TOTAL COURSE MAINT 7.368.23 FOOD & BEV JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK REASORS-SUPPLIES SYSCO-SUPPLIES SADDORIS-LINEN RENTALS SYSCO-SUPPLIES 5.58 420.59 316.81 69.89 TOTAL FOOD & BEV 816,87 GOLF ADMIN AT&T CONSOLIDATED PHONE BILL 338.58 JPMORGAN CHASE BANK WASTE MGMT-REFUSE SVC 408.10 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 JPMORGAN CHASE BANK COX-WIFI 89.95 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 448.07 JPMORGAN CHASE BANK LOWES-LUMBER 8.44 TOTAL GOLF ADMIN 1,593.14 FUND GRAND TOTAL 16,082.91 OPGA GRAND TOTAL $16,082.91 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03108114 Department Payroll Expenses Total Expenses Golf Shop Operations 1,626.54 2,823.21 Cart Operations 486.14 545.83 Golf Course Operations 7,184.04 10,868.76 Food & Beverage 1,375.13 1,965.74 General & Administration 3,289.82 4,817.65 FUND TOTAL 13,961.67 21,021.19 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of February 2014 and 2013 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL February 28, 2014 Month Year Percent To -Date To -Date Budget of Budget 22,676 352,346 609,000 57.86% 5,236 67,920 170,000 39.95% (4,143) (52,958) (124,100) 42.67% 7,055 99,706 187,000 53.32% (3,419) (52,045) (95,000) 54.78% 1,774 11,871 18,700 63.48% 29,180 426,840 765,600 55.75% February 28, 2013 Month Year Percent To -Date To -Date Budget of Budget 23,852 315,400 510,000 61.84% 8,043 88,798 165,000 53.82% (6,682) (68,755) (124,000) 55.45% 8,022 104,027 178,000 58.44% (2,280) (52,718) (87,000) 60.60% 1,954 17,111 18,700 91.50% 32,911 403,863 660,700 61.13% Transfer from General 50,000 200,000 250,000 80.00% 50,000 150,000 250,000 60.00% TOTAL OPERATING REVENUES 79,180 626,840 1,015,600 61.72% 82,911 553,863 910,700 60.82% OPERATING EXPENSES Personal services 42,920 415,052 700,500 59.25% 43,242 437,489 668,600 65.43% Materials & supplies 3,031 74,092 124,000 59.75% 14,268 89,976 110,200 81.65% Other services 15,666 125,416 191,100 65.63% 8,616 109,700 131,900 83.17% Capital outlay - 9,180 - Debt service - - - TOTAL OPERATING EXPENSES 61,618 614,560 1,015,600 60.51% 66,126 646,344 910,700 70.97% NET INCOME (LOSS) 16,785 (92,481) 17,562 12,280