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HomeMy WebLinkAbout2014 02_CDBG 2014 Tulsa County Urban County_2014.03.18ATTACHMENT E CITY OF OWASSO, OKLAHOMA RESOLUTION 2014-02 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2014 TULSA COUNTY URBAN COUNTY WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93- 383 et seq.), (the "Act"), provides that Community Development Block Grant, ("CDBG"), funds may be used for the support of activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low- and moderate-income; and, WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined population of 200,000 or more from the unincorporated areas and participating incorporated areas to qualify as an urban county; and, WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93-383, as amended, authorized the Secretary of Housing and Urban Development, as a representative of the United States of America, to grant to Tulsa County funds and administrative responsibility for the Tulsa County CDBG Urban County program; and WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for the purpose of participation in the Tulsa County Urban County Community Development Block Grant Program for Federal Fiscal Years 2014-2016; and, NOW THEREFORE, BE IT RESOLVED by the Council that the City of Owasso desires to obtain assistance in addressing community development needs and hereby requests the Tulsa County CDBG Urban County program to provide assistance. NOW THEREFORE, BE IT FURTHER RESOLVED by the Council that the City of Owasso affirms its commitment to take all action within its power to facilitate the receipt of the assistance of community development funds, and upon receipt to administer said grant by the rules and regulations established by the United States of America, the State of Oklahoma, Tulsa County and all empowered agencies thereof. ADOPTED this 181h day of March, 2014 at a regularly scheduled meeting of the governing body, in compliance with the Open Meeting Act, 25 O.S. 301-314 (2001). /_~Dug,Bonebra'We-, Mayor Attest: Sherry Bis p, City Clerk \ti ( OF nr S _E.~' Ii S`JAL The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Community Development Block Grant (CDBG 14/15) DATE: March 14, 2014 49 r. #44 r & 411r BACKGROUND: The primary national objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following national objectives: Y Provide benefit to low and moderate income persons 'r' Aid in the prevention or elimination of slums or blight ➢ Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community To qualify for CDBG funding under the national objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living conditions in a definable geographic target area where at least 51% of the occupied households are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). HUD defines this as a family of three having a total household income of $43,500 or less or a family of four having a household income of $48,300. PAST CDBG PROJECTS: As a member of the Tulsa Urban County CDBG program, the City of Owasso is eligible to apply for CDBG funds for 2014/15. Owasso was awarded $121,207 for the 2013 CDBG allocation. The application is made through the Indian Nation Council of Governments (INCOG), the local agency responsible for approval of projects and distribution of funds. In the past, Owasso has utilized CDBG monies for making sidewalk, sanitary sewer, and park improvements. In 2011/12, the project selected was a major upgrade to the skate park, a project that has provided recreational opportunities for Owasso's youth. For 2012/13, the project selected was repair and rehabilitation to sidewalks, curbs, and gutter in the qualifying area. The 2013/14 funds were used to upgrade playground equipment at Rayola Park. PUBLIC INPUT: w ~tf~ A public hearing was held by the Council on Tuesday, March 4, 2014 with no citizen comments regarding the CDBG project selection. A public meeting was held on Thursday, February 6 at the Owasso Community Center. Residents were given an opportunity to learn about the CDBG process, review past projects, and discuss possible future projects. The discussion covered a number of topics, and centered around Quality of Life improvements that would impact the citizens living in the low to moderate income qualifying areas. The CDBG project that provided the most utilized product would be the preferable choice to a project that may only directly affect a few people. Potential CDBG projects discussed included: • Splash pad expansion at Rayola Park • Constructing a dog park in the qualifying area + A downtown festival marketplace • Providing free Wi-Fi in the qualifying area • Retrofitting existing Main Street lights to allow for electrical connections for events and holiday lights • Continued sidewalk installation, upgrade and repair in the qualifying area • Creating a sidewalk/trail along the service road from the Rayola Park/YMCA area up to the intersection of E 86th St North and N Garnet Road • Housing rehabilitation and removal of blighted properties • Continued Three Lakes drainage improvements • Continued Main Street Improvements to the Original Town and Main Street areas to attract new development and reinvestment into the area RECOMMENDED PROJECT: Staff has developed a recommended project for the utilization of the 2014/15 CDBG funds. Staff has determined that there is a need for pedestrian and bicycle connection to the YMCA, Friendship Park and Rayola Park along the US-169 Service Road from E 86th St North to the subject area. There are currently no sidewalks or trails that provide adequate and safe access to these areas. Based on input from the Quality of Life Initiative, the GrOwasso 2030 Land Use Master Plan, and public input, it is believed that investment into trails, mobility and access improvements will have a high impact on the residents living within the qualifying area. Staff believes that installation of a multi-use sidewalk/trail will provide quality of life improvements and provide more equitable access to citizens in the qualifying area. If funds remain from the installation of this improvement, staff recommends using the additional funds to continue installing and upgrading sidewalk in the qualifying area. Staff would utilize City of Owasso Engineers for the design of the project, providing a major cost savings. Staff recommends Council approval of Resolution 2014-02, requesting assistance from the Tulsa County CDBG Urban County Program, and approval of the application identifying a multi-use sidewalk along the west US-169 Service Road from E 41h St North to E 861h St North as the City's CDBG project for the 2014/15 CDBG cycle and authorize the Mayor to execute the necessary documents. ATTACHMENTS: A. CDBG Application with Resolution B. Map showing CDBG Qualifying Areas C. Map of past projects D. Potential Project List o' 3 ~ m fi y- e► a` ~ ! ~ ~ u $ D V ~ w ~ ; x ci #1 m 'C m ~ ~ o v D ; z Ui 9~^_ v ~ ;a~~ Q 6 O ~ N d ~ Q p o ~ p ,Y w v N a ~ ~ ~ a C d Q C~ o r'n ~ N ~ U Z °~E J U ~ m~3 p s V 0 N C FY 2014/15 CDBG Program Past Projects Year Project 2000 Sidewalks 2001 Sidewalks 2002 Sidewalks 2003 Sidewalks 2004 Handicapped-accessible restroom at the Owasso Skate Park, sidewalks down Main Street to the Skate Park from 761h Street 2005 Three Lakes Village street repairs 2006 Rayola Park splash pad 2007 Rayola Park restroom 2008 2009 2010 Rayola Park drainage channel, sidewalk, and lights 2011 New Skate Park 2012 Sidewalks 2013 New Playground Equipment at Rayola Park Timeline February 11 - Council work session to discuss public comments received at public workshop • March 4 - Council public hearing March 11 - Council work session to review/further discuss March 18 - Council action to identify a project Potential Proiects & Past Projects Discussed a. Continue with sidewalk rehabilitation in qualifying area b. Sun shelters at Rayola Park and Skate Park c. Street rehab in qualifying area The annual budget allocates approximately 1 million dollars each year for street rehabilitation, so a funding source currently exists for these types of projects. d. Sidewalk connecting YMCA to E 76th Street North along service road e. Sidewalk connecting YMCA to E 86th Street North along service road f. Expansion of the splash pad at Rayola Park For the allocation amount of nearly $120,000, the current splash pad could be close to doubled in size. g. Continue with Main Street improvements h. Sewer line improvement and replacement in Original Town area 1. Continued improvements to the Three takes channel j. Remove dilapidated and blighted homes in the qualifying area k. Develop a dog park in the qualifying area Run electrical service to street lights along Main St to provide electric connection points for events (ex. The Gathering on Main) and holiday lights m. Stormwater drainage improvements along Atlanta Street n. Free Wi-Fi provided to residents in the qualifying areas o. Develop pocket park area in neighborhoods west of Main Street p. Drainage channel improvements near skate park Will relieve upstream drainage impacts to homes in the Original Town area FY2014 METRO CITY APPLICATION GUIDANCE Due date for this Application is March 20, 2014 The CDBG program is authorized under Title I of the Housing and Community Development Act of 1974, as amended. The purpose of this Application Guidance is to provide assistance in preparing Community Development Block Grant- Metro City application for the FY2014 Tulsa County CDBG Urban County Program. Eligible Entities Cities included in the Tulsa County CDBG Urban County Metro City designation, the funding allocation to the city, and the percentage of low and moderate income population for each is listed below: Percentage Allocation Low/Mod Amount Population Broken Arrow $441,849 24.0 Bixby $66,209 26.9 Jenks $43,482 25.9 Owasso $121,207 30.2 Sand Springs $71,681 38.4 Sapulpa $139,270 49.0 Applications should be submitted to: INCOG Claudia Brierre 2 West 2nd Street, Suite 800 Tulsa, OK 74103 cbrierre .incog.orq Threshold RteMiinarnents for FY2014 Metro City Applications Cue i0 HUD 'S desire 'Or all Emit;ernents to dranlaticaliy increase heir expenditure rates, the follovving new expenditure criteria have been established and vtiil be iinpie.mented for the FY2014 Appll aticn cycle, o subint an _application for FY2014, cemrnuinkies with open Metro Cite contracts must comply with the follo~ivinp Threshold Requirements: 100`<n of 2010 grant expended; 100% of 2011 grant expended, S09/,i of 2012 grant expended, lithe above icx eencMuie rr^q.1iii efiler its have net been net by March 1, 2014 , the cofni -ii-inity lAvill P'e'eve t to submit an application , and their alto- alion wil he ie-af ocatad to g i ible UIdoan U-ounl fnen".befs Guidance Community Development Block Grant (CDBG) 2014 Tulsa County Urban County Page 1 of 7 National Objective The primary National Objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following National objectives: • Provide benefit to low and moderate income persons. • Aid in the prevention or elimination of slums or blight. • Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community. Most CDBG applicants qualify their project activities under the National Objective of benefit to low and moderate income persons. Applicants are cautioned that qualifying a project under slum or blight or urgent need is a difficult process that has very limited application and can only be used under special conditions and circumstances. Therefore, you are urged to qualify your proposal under benefit to low and moderate income persons. Applicants who qualify a proposal using slum and blight or urgent need must receive guidance and approval from INCOG. To qualify for CDBG funding under the National Objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living condition in a definable geographic target area where at least 51% of the occupied households/homes are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). Each activity proposed for funding with Community Development Block Grant(CDBG) dollars claiming the National Objective of benefit to low and moderate income persons, must provide data indicating the percentage of low and moderate income beneficiaries. Application Criteria 1. No matching funds are required. 2. No administration expenses will be funded with CDBG funds. 3. Engineering is a permissible use of CDBG funds. 4. Income surveys of the project target area must be conducted. The use of Census Tract or Block Group data to document the percentage of low and Guidance Community Development Block Grant (CDBG) 2014 Tulsa County Urban County Page 2 of 7 moderate income beneficiaries for any CDBG funded activity should receive prior INCOG review and approval. 5. Applicants must hold an application phase Public Hearing informing citizens of the proposed project and submit documentation of the Public Hearing with this application. Notice must be given at least 7 days prior to the public hearing by publication in jurisdiction newspapers; or by posting at city halls. Acceptable documentation consists of the affidavit of publication or a copy of the newspaper article announcing the public hearing, or copy of certified posted notice. Tulsa County has prepared a Citizen Participation Plan on behalf of the Urban County communities; therefore, the individual community does not need to prepare a full Citizen Participation plan. 6. Specific projects identified in the application must have cost estimates derived from professional sources. Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to work in Oklahoma. For other types of projects, professional cost estimates may be derived from architects, engineers, vendors, construction companies, or appropriate personnel qualified to make such estimates. Use of Funds The CDBG Program funds a broad array of projects and activities including but not limited to the following: • Water and wastewater system improvements • Solid waste • Fire protection • Streets • Neighborhood Parks • Housing activities including construction, emergency repair, rehabilitation • Acquisition of real property for eligible public purposes • Clearance, demolition and removal of buildings and improvements • Senior citizen centers • Gas and electrical system improvements • Removal of architectural barriers associated with handicapped areas • Storm water drainage improvements • Economic Development • Social services- (City of Broken Arrow only) Guidance regarding eligibility requirements can be found in 24CFR 570.201 of the Federal Housing and Community Development Act of 1974, as amended. Guidance Community Development Block Grant (CDBG) 2014 Tulsa County Urban County Page 3 of 7 Proposal Guidance Applicants are encouraged to contact the staff persons listed below with questions regarding program requirements, project conceptualization, or any portion of the Application Packet and/or Guidelines. Claudia Brierre 579-9431 Barbara Albritton 579-9420 Steve Boettcher 579-9453 Guidance Community Development Block Grant (CDBG) 2014 Tulsa County Urban County Page 4 of 7 Required Application Documents 1. Application Summary This form contains information about the specific project and includes a certification from the local government attesting to the accuracy and completeness of the application. The certification form must be completed and signed by the chief elected official of the local government. 2. Line Item Budget (Application Form Attachment A) The description of project activities along with a budget (form provided as Attachment A) should be as specific as possible as they will form the basis of your contract. This Budget should match Professional Cost Estimates submitted with the application. 3. Direct Project Beneficiary Income Survey (Survey Summary Form Attachment B) Income surveys for each proposed CDBG funded activity are a requirement unless using census tract or block group data. Determination of project beneficiaries: City-wide- An activity which will serve the entire city (such as wastewater treatment), provided that the city has a low and moderate income percentage at or above 51 If the LMI percentage is below 51%, an income survey with a 75% response rate must be provided. Area benefit- An activity which benefits all the residents in a particular area where at least 51 percent of the residents are low and moderate income persons. Examples would include resurfacing of a collector street or construction of a fire department substation. Direct benefit- An activity which requires information on household size and income so that it is evident that at least 51 percent of the clientele are persons whose household income does not exceed the low and moderate income limit; or an activity which has income eligibility requirements which limit the activity exclusively to low and moderate income persons. Presumed benefit- Benefit a clientele that is generally presumed to be principally low and moderate income persons. Activities that exclusively serve a group of persons in any one or a combination of the following categories may be presumed to benefit 51 percent low- and moderate-income persons: abused children, battered spouses, elderly persons, adults meeting the Bureau of the Census' Current Population Reports definition of "severely disabled," homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers. Guidance Community Development Block Grant (CDBG) 2014 Tulsa County Urban County Page 5 of 7 Guidelines to identify specific beneficiaries for various activities: • Water or Wastewater Line Replacement or Rehabilitation. Those households directly tapped to or receiving improved service from the lines. Generally, beneficiaries are considered those persons residing in houses who receive their water through new, replaced or upgraded lines, or houses that discharge sewage into or through an improved collection line or main en route to the treatment plant. • New Wastewater or Water Extensions to Previously Un-served Areas. The households/homes that will actually be connected to the wastewater or water line extensions. Service to newly-constructed subdivisions will not be funded due to environmental review requirements. • Flood and Drainage Improvements. Households/homes within the recognized drainage basin. • Fire Protection. Households/homes (buildings, vehicles and equipment) residing within the response area of the fire station; or using actual residential calls made by a fire station over the prior 12 month period, conduct a survey of those residences obtaining no less than 75% response rate. • Senior Citizen Centers and Community Centers. Households/homes within the designated service area of the proposed center. If there is only one center in the community, the service area can be considered to be the entire community. If there is more than one center, then the Applicant must delineate the service area of each center. Senior Citizen Centers are presumed to benefit low and moderate income persons. • Demolition/Clearance/Removal of Junk and Debris and/or Abandoned Inoperative Vehicles. Households/homes within the geographic area designated to receive the focus of the demolition, clearance and/or removal activities. Typically, the properties located within the geographic area designated to receive the demolition/removal activities are considered to be beneficiaries. • Provision of Accessibility for the Handicapped to Public Buildings. The households/homes within the geographic area that receive services from the assisted public building(s). Providing handicapped access to a city hall would provide benefit to the households/homes in the entire city. Proposed handicapped access activities in connection with limited clientele facilities are presumed to benefit low and moderate income persons. • Street Improvements/Sidewalk Improvements. The households/homes that have at least one property line abutting the improvement. Guidance Community Development Block Grant (CDBG) 2014 Tulsa County Urban County Page 6 of 7 4. Identification of Other Project Funding Sources (Application Form Attachment C) Match and leverage are not required for the grant, but should be identified if applicable to the project. 5. Certified Engineering Reports and Professional Cost Estimates (Application Form Attachment D) Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to work in Oklahoma. For projects not requiring DEQ permits, professional cost estimates must be derived from architects, engineers, vendors, construction companies, or appropriate personnel to make such estimates, and submitted with the application. 6. Applicant Resolution (Application Form Attachment E) Applications must include a Resolution passed by the governing body requesting CDBG assistance from the Tulsa County Urban County program. A sample Resolution is provided as Attachment E of the application. Guidance Community Development Block Grant (CDBG) 2014 Tulsa County Urban County Page 7 of 7 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 1. Name of Unit of Local Government City of Owasso Mailing Address P.O. Box 180 Physical Address 11 Owasso, OK Zip Code +4 74055-0180 _ _ Phone Number 918.376.1515 Fax # 918 .376.1597 FEW 73-6069613 DUNS 736069613 Chief Elected Official Mayor Doug Bonebrake Clerk Ms. Sherry Bishop 2. Name of Staff Contact Karl Fritschen, AICP Phone Number 918.376.1545 E-mail kfritschen@cityofowasso.com 3. Project Title, Detailed Description of Project (Attach additional detail as needed. Provide Map) 4. Number of population served: ❑ Census Tract/Block Group # ❑ Household Income Survey 5 Project Budget Summary: 1.821 58.01/2 58.01/2,3,4 58.01/2,3,4 58.01/3 CDBG Funds Other Sources Total $ 121,207 $ $ 121,207 Application Community Development Block Grant (CDBG) 2014 Tulsa County Urban County Page 1 of 2 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION CERTIFICATION The Applicant hereby certifies that all of the information contained in this application for community development assistance through the Tulsa County CDBG Urban County Program is true and accurate to the best of my knowledge and that all documentation supporting the information in this application is on file in the official offices of this unit of local government, available for review by Tulsa County/HUD during normal business hours. The Applicant also affirms that none of the activities set forth in this application have been initiated, nor shall they be initiated unless a grant has been awarded, a contract fully executed, and notice has been issued by Tulsa County that release of funds requirements have been met. Doug Bonebrake, Mayor (Type) Name and Title of Chief Elected Official x S' fiat r f ief Elected Official State of Oklahom County of -Tx~sct Attest: 11 1`I Date •i ter- ti~~ j; OF OCTAL Subscribed and swor to fore me Marc-h ~ $ 20 14 Clerk Application Community Development Block Grant (CDBG) 2014 Tulsa County Urban County Page 2 of 2 Q IZ W S Q H Q m 0 U H ~ Z Z Q = W0 O U Y Z 0 m m = F- } W W Z d S 0 m 00 U > cn W 0 e4 ZN G 0 U 4.. 0 V 7_ 0 0 ~ u r 0 ~ N G ~ H W i, 0 0 r 0 N N 44 , i .III i l 0 0 0 0 o 0 ~ ~ 0 i o 0 r g C7 N . 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C ~f H1 CL y 7 O Ef} E d N O a L a V C a 2 cu 0 U c ~ m m EC9~ ~ U 3 O O ¢ppU N O] y 7 0 > U0 aam_ L ~ ~ Ol OU°a ATTACHMENT D COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2014 TULSA COUNTY URBAN COUNTY Attach Certified Professional Cost Estimates/Engineering Report (where applicable) The estimated cost for the project has been prepared by the Engineering Division of the Owasso Public Works Department. The estimated cost for the project is $117,000; therefore no supplemental funds from the City will be required.