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HomeMy WebLinkAbout1990.01.02_City Council MinutesOWASSO CITY COUNCIL JANUARY 2, 1990 On Tuesday, January 2, 1990 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 29, 1989. ITEM 1: CALL TO ORDER. The meeting was called to order at 7:00 p.m. with Mayor Marlar presiding. ITEM 2: FLAG SALUTE. The flag salute was led by Mayor Marlar. ITEM 3: ROLL CALL. PRESENT: Patricia K. Marlar, Mayor Mark Thompson, Vice Mayor John P. Phillips, Councilman Von E. Stockler, Councilman Stacy P. Lamb, Councilman Rodney J. Ray, City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: None A quorum was declared present. ITEM 4: REQUEST FOR APPROVAL OF THE MINUTES OF DECEMBER 19 1989. A motion was made by J. Phillips, seconded by V. Stockler, to approve the minutes, as written, by reference made a part hereto. AYE: Phillips, Stockler, Lamb, Thompson, Marlar NAY: None MOTION: Carried 5-0 1 OWASSO CITY COUNCIL JANUARY 2, 1990 ITEM 5: REQUEST FOR APPROVAL OF THE WARRANTS. A motion was made by J. Phillips, seconded by M. Thompson, to approve the warrants as follows: (1j General Fund $27,198.61 (2) City Garage $4,666.61 (.3) Revenue Bond Project Fund $374,951.70 (4) General Fund Payroll $70,707.37 and City Garage Payroll $2,674.07. AYE: Phillips, Thompson, Lamb, Stockler, Marlar NAY: None MOTION: Carried 5-0 ITEM 6: REQUEST BY CITIZEN TO ADDRESS COUNCIL CONCERNING (1) THE UPCOMING PSO FRANCHISE ELECTION AND REQUESTING COUNCIL TO POSTPONE SUCH ELECTION AND (2) THE ISSUE OF SALES TAX BEING CHARGED ON ELECTRIC BILLS. Mr. John Groth addressed Council with his concerns on the above item. Mr. Jay Galt, attorney with PSO, commented on Mr. Groth's remarks. ITEM 7: REQUEST COUNCIL APPROVAL OF RESOLUTION NO. 90-01. A RESOLUTION GIVING NOTICE OF ELECTIONS AND CERTIFICATION FOR THE PURPOSE OF ELECTING COUNCILMEMBERS IN WARD THREE AND WARD FOUR. Mr. Ray presented this item to Council stating the upcoming Council election dates are set forth in this Resolution. Filing dates will be February 5th, 6th and 7th. The primary election will be March 6, 1990 and a general election, if needed, will be held on April 3, 1990. A motion was made by M. Thompson, seconded by J. Phillips, to approve Resolution No. 90-01. AYE: Thompson, Phillips, Lamb, Stockler, Marlar NAY: None MOTION: Carried 5-0 2 OWASSO CITY COUNCIL JANUARY 2, 1990 ITEM 8: REQUEST FOR COUNCIL APPROVAL OF THE EXPENDITURE OF $41,720.00 FOR THE PURCHASE OF A COMPUTER SYSTEM FROM "GPS BUSINESS SYSTEMS INC." AND FOR APPROVAL OF A "SOLE SOURCE" DETERMINATION RELATING TO THIS PURCHASE. Mr. Ray reviewed this item with Council stating the history of Owasso's computer applications and the various options we have explored were outlined at the previous meeting by Mr. Mike Knebel and written materials has been distributed to all Council members. Based on the research we have undertaken, this system, the Unix, will have the best cost ratio in both the short and the long term when considering ongoing maintenance and initial costs. After discussion by Council, a motion was made by M. Thompson, seconded by V. Stockier, to approve the expenditure of $41,720.00 for the purchase of a computer system from "CPS Business Systems, Inc" and approve a "sole source" purchase. AYE: Thompson, Stockier, Lamb, Phi hips, Marlar NAY: None MOTION: Carried 5-0 ITEM 9: REQUEST FOR COUNCIL CONSIDERATION OF "CHANGE ORDER NO. 3" RELATING TO AN INCREASE IN THE AMOUNT OF A CONTRACT BETWEEN CUMMINS CONSTRUCTION AND THE CITY OF OWASSO AND PERTAINING TO CONSTRUCTION IMPROVEMENTS ON 86TH STREET NORTH. Mr. Crowe stated this contract was awarded as a standard "quantity bid" unit price contract. This type contract is utilized by almost all street projects. This allows for changes in the contract based on the actual amount of material used in the job. This change order requests a increase in quantities that will amount to approximately $193,000.00 in unanticipated cost. The major change order items are an increase of over 6,000 tons of asphalt and 3,400 square yards of concrete. After lengthy review, it has been determined the substantial increases in quantities is the direct result of an error on the part of the engineer. It has been determined the design engineer failed to include the increase in quantities in the estimates at the time of Change Order No. 1. Mr. Ray stated he feels Council should consider action that would validate the quantities used in the project and testing of the 3 OWASSO CITY COUNCIL JANUARY 2, 1990 actual material used. Such action would be prudent business policy and would help to provide proof that there are no improper activities associated with this request. Mr. Bob Hudspeth, with FHC, Inc., addressed Council stating the error was in the calculations made by his engineering firm. He stated he had visited with Mr. Ray and Mr. Crowe and has very willing to pay for the two tests recommended by Mr. Ray. Mr. Ray further recommended the Council authorize the City Attorney to contract with the firm of Sisemore-Sack-Sisemore to conduct the independent verification of quantities. After discussion by Council, a motion was made by S. Lamb, seconded by M. Thompson, (1) to authorize the City Attorney to contract with Sisemore-Sack-Sisemore for the purpose of reviewing design specifications, calculating the quantities required to meet these specifications and comparing their estimates to the quantities estimated by our engineer and those used by the contractor and (2) to test the actual material used after all the pavement is complete by a firm other than Sisemore-Sack-Sisemore, with both tests being paid for by FHC, Inc. AYE: Lamb, Thompson, Stockler, Phillips, Marlar NAY: None MOTION: Carried 5-0 ITEM 10: REQUEST FOR COUNCIL APPROVAL FOR THE EXPENDITURE OF $1,079.00 FOR THE PURCHASE OF ONE "FERNO ROLL-IN-COT" FOR USE BY THE AMBULANCE SERVICE. Mr. Ray presented this item to Council stating one of these cots has been ordered within the contract approved to purchase the new ambulance in May, 1988. He stated both he and Chief Allen believe we should also equip our standby ambulance with such a cot to properly address the issue of employee safety. He recommended Council approve the purchase with funding from the Ambulance Capital Fund. A motion was made by M. Thompson, seconded by V. Stockler, to approve the expenditure of $1,079.00 for the purchase of one "Ferno Roll-in-Cot with funding from the Ambulance Capital Fund. AYE: Thompson, Stockler, Phillips, Lamb, Marlar NAY: None MOTION: Carried 5-0 4 OWASSO CITY COUNCIL JANUARY 2, 1990 ITEM 11: REQUEST FOR COUNCIL APPROVAL OF A CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION TO DELETE TWO ITEMS FROM "SHORT-TERM CAPITAL PROJECTS LIST PREVIOUSLY PLACED ON THE FUNDED LIST BY THE COUNCIL. Mr. Ray stated the staff recommended to the Capital Improvements Committee to delete the last two remaining funded projects and reallocate the monies. The Committee voted to send a recommend- ation to the Council that the following projects be deleted: (1) Water Treatment Feasibility Study $20,000.00 and (2) 86th Street Relief Sewer $98,000.00. After discussion, a motion was made by S. Lamb, seconded by J. Phillips, to approve the deletion of the above mentioned projects from the Short Term Capital Projects List. AYE: Lamb, Phillips, Thompson, Stockier, Marlar NAY: None MOTION: Carried 5-0 ITEM 12: REPORT FROM CITY MANAGER. A written report was given to Councilmembers. ITEM 13: REPORT FROM CITY ATTORNEY. None ITEM 14: UNFINISHED BUSINESS FROM PREVIOUS MEETING. None ITEM 15: NEW BUSINESS. None ITEM 16: REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION IN THE MATTERS OF "CITY OF OWASSO VS. WHITE" AND "CITY OF OWASSO VS. WALTERS". Mr. Ray asked for this item to be removed from the agenda. OWASSO CITY COUNCIL JANUARY 2, 1990 5 OWASSO CITY COUNCIL JANUARY 2, 1990 ITEM 17: REQUEST FOR COUNCIL ACTION RELATING TO THE PURCHASE OF PROPERTY WHEREIN THE CITY OF OWASSO INITIATED CONDEMNATION PROCEEDINGS (THIS ITEM WILL INCLUDE A REPORT FROM THE CITY ATTORNEY AND THE CITY MANAGER ) Mayor Marlar deferred this item to the January 16, 1990 Council meeting. ITEM 18: ADJOURN. With there being no further business to be brought before the Council, Mayor Marlar asked for a motion to adjourn. A motion was made by J. Phillips, seconded by V. Stockler, to adjourn. AYE: Phillips, Stockler, Thompson, Lamb, Marlar NAY: None MOTION: Carried 5-0 Meeting was adjourned at 8:35 p.m. atricia Maklar, Mayor ~L~ ne Buchanan, City Clerk 6