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HomeMy WebLinkAbout1989.02.07_City Council MinutesOWASSO CITY COUNCIL PAGE ONE FEBRUARY 7, 1989 On Tuesday, February 7, 1989 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 3, 1989. ITEM 1: CALL TO ORDER. The meeting was called to order at 7:10 p.m. with Mayor Lamb presiding. ITEM 2: FLAG SALUTE. The flag salute was led by Mayor Lamb. ITEM 3: ROLL CALL. PRESENT: Stacy P. Lamb, Mayor Patricia Marlar, Vice Mayor Mark Thompson, Councilman Rodney J. Ray, City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: John P. Phillips, Councilman Von E. Stockier, Councilman A quorum was declared present. ITEM 4: REQUEST FOR APPROVAL OF THE MINUTES OF JANUARY 17. 1989. A motion was made by M. Thompson, seconded by P. Marlar, to approve the minutes, as written, by reference made a part hereto. AYE: Thompson, Marlar, Lamb NAY: None MOTION: Carried 3-0 ITEM 5: REQUEST FOR APPROVAL OF THE WARRANTS. A motion was made by P. Marlar, seconded by M. Thompson, to approve the warrants as follows: (1) General Fund $21,135.22 (2) Ambulance Service Fund $1,087.73 (3) Capital Improvements $19,082.90 and (4) Revenue Sharing $1,119.00 (5) Revenue Band Project Fund $2,000.00 and (6) General Fund Payroll $55,876.30 and$56,728.86. ~~~_ OWASSO CITY COUNCIL PAGE TWO FEBRUARY 7, 1989 AYE: Marlar, Thompson, Lamb NAY: None MOTION: Carried 3-0 ITEM 6: REQUEST FOR COUNCIL APPROVAL OF ORDINANCE N0. 401. AN ORDINANCE CLOSING A UTILITY EASEMENT LOCATED IN LOT 1 BLOCK 1 CLARK PLAZA FOURTH. TULSA COUNTY. STATE OF OKLAHOMA. LOCATION IS 11815 EAST 86TH STREET NORTH. Mr. Richard Hall, City Planner, presented this item to Council stating Scrivner Inc. Grocery chain has made arrangements to open a new "Price Rite" discount grocery in the vacant building. They are requesting than an easement east of the building be closed to allow the construction of a loading dock. The Owasso Technical Advisory Committee and the Owasso Planning Commission have heard this request. The Planning Commission recommends that a new 10 foot wide public easement be dedicated within the exclusive Public Service Company easement and that the existing 15 foot wide public easement be closed as requested. Mr. Hall stated he concurs with the Planning Commission recommendment and asked Council to approve Ordinance No. 401. He further stated the new easement will be on the next Council agenda per the request. A motion was made by M. Thompson, seconded by P. Marlar, to approve Ordinance No. 401. AYE: Thompson, Marlar, Lamb NAY: None MOTION: Carried 3-0 ITEM 7: REQUEST FOR COUNCIL APPROVAL AND AUTHORIZATION OF THE EXECUTION OF A CONTRACT IN THE AMOUNT OF 58.800.00 BETWEEN THE CITY OF OWASSO AND INCOG FOR THE PURPOSE OF EMPLOYING PROFESSIONAL SERVICES TO CONDUCT A DRAINAGE STUDY IN THE NORTH OWASSO AREA. T Mr. Ray presented this item to Council stating this is one of the voter approved capital projects. This first phase of the study is as follows: (1) Inventory of existing structures, (2).Mapping of problem areas, (3) Hydrology calculations, (4) Mapping of 100 year runoff areas and (5) Report that identifies the existing problem areas. This first phase would cost $8,800.00. This project is a study and is not a design project. If construction is funded then design engineering will be required and should be a private sector engineer, but he stated he feels comfortable using INCOG for this project and projects the report will be completed within 80 days. He recommended Council approve a contract for $8,800.00 with INCOG for the purpose of employing professional services to conduct a drainage study in North Owasso as outlined. OWASSO CITY COUNCIL PAGE THREE FEBRUARY 7, 1989 A motion was made by M. Thompson, seconded by P. Marlar, to approve the contract with INCOG in the amount of $8,800.00 as recommended. AYE: Thompson, Marlar, Lamb NAY: None MOTION: Carried 3-0 ITEM 8: REQUEST COUNCIL APPROVAL AND AUTHORIZATION FOR THE SOLICITATION OF BIDS FOR THE REPAIR OF THREE ROOM DIVIDERS LOCATED AT THE OWASSO COMMUNITY CENTER. Mr. Ray stated the room dividers at the Community Center have been in need of repair so some time. These dividers have never been re-aligned in the ten years they have been in place and due to use and some structure settling, they need some new automatic drop seals and alignment. Mr. Ray recommended the solicitation of bids for the repair on these dividers by installing 10 new automatic drop seals and align and level all panels. A motion was made by M. Thompson, seconded by P. Marlar, to approve the solicitation of bids as requested. AYE: Thompson, Marlar, Lamb NAY: None MOTION: Carried 3-0 ITEM 9: REQUEST COUNCIL APPROVAL AND AUTHORIZATION FOR THE SOLICITATION OF BIDS FOR THE PURCHASE AND INSTALLATION OF ONE STORM WARNING DEVICE (SIREN) FOR PLACEMENT IN THE NORTHWEST AREA OF OWASSO (HILLSIDE AREA . Mr. Ray presented this item to Council stating the Owasso Civil Defense requested this siren during budget preparation this year. The Hillside area is covered by a device located over a mile away from the addition and can not be heard. Due to budget limitations, we were prevented from fully funding the request, but we did budget $8,000.00 for the project. The total cost will be approximately $11,000.00. At the time the bids are received, a request will be made to fund the difference from the "short term capital fund" which has unappropriated funds of $85,706.00. A motion was made by M. Thompson, seconded by P. Marlar, to approve the solicitation of bids for the purchase and installation of one siren as requested. OWASSO CITY COUNCIL PAGE FOUR FEBRUARY 7, 1989 AYE: Thompson, Marlar, Lamb NAY: None MOTION: Carried 3-0 ITEM 10: REQUEST FOR COUNCIL AUTHORIZATION ALLOWING THE FURTHER PARTICIPATION BY THE CITY OF OWASSO.WITH OTHER AREA CITIES IN A JOINT LEGISLATIVE PROGRAM. Mr. Ray presented this item to Council stating a group of cities have been working for several months to form this joint venture to create a legislative consortium designed with the intent of employing a legislative lobbyist on behalf of the consortium members. The funding of this project will eventually be shared by all members with the City of Tulsa paying 2/3 of the total cost and all other members paying on a per capita basis. This "pilot project" is being jointly funded by the City of Tulsa and Tulsa County. Membership is limited to nine members. They are City of Tulsa, Tulsa County, Broken Arrow, Bixby, Jenks, Glenpool, Sapulpa, Sand Springs and Owasso. Mr. Ray concluded by recommending the Council officially join and then evaluate the program prior to the next fiscal year in order to provide information for continued participation and first time funding. A motion was made by M. Thompson, seconded by P. Marlar, to join the legislative "pilot program" as recommended. AYE: Thompson, Marlar, Lamb NAY: None MOTION: Carried 3-0 ITEM 11: REQUEST FOR COUNCIL ACTION_TO SELECT A REPRESENTATIVE TO SERVE ON THE JOINT LEGISLATIVE CONSORTIUM POLICY COMMITTEE. Mr. Ray stated this is a Councilmember position with meetings being held once a week on Wednesdays at 11:00 a.m. A motion was made by M. Thompson, seconded by Mayor Lamb, to appoint Vice Mayor Marlar, to represent the City on the committee. AYE: Thompson, Lamb, Marlar NAY: None MOTION: Carried 3-0 ITEM 12: REQUEST FOR COUNCIL ACTION ON STAFF REQUEST REGARDING THE ANNEXATION OF STREET RIGHT-OF WAY NEAR THE INTERSECTION OF 86TH STREET NORTH AND 129TH EAST AVE. Mr. Richard Hall, the City Planner, addressed Council requesting Council action in initiating the annexation procedure as outlined in the Annexation OWASSO CITY COUNCIL PAGE FIVE FEBRUARY 7, 1989 Policy set forth in previous Council action. He requested the Council to direct the staff to begin the procedure to annex Tulsa County right-of-way near the intersection so the construction may proceed at the intersection. A motion was made by P. Marlar, seconded by M. Thompson, to direct the staff to have the annexation committee begin study of this request. AYE: Marlar, Thompson, Lamb NAY: None MOTION: Carried 3-0 ITEM 13: REQUEST FOR COUNCIL APPROVAL AND AUTHORIZATION OF THE EXECUTION OF A CONTRACT AMENDMENT IN THE AMOUNT OF $46.000.00 BETWEEN THE CITY OF OWASSO AND FHC INC FOR THE PURPOSE OF RESIDENT INSPECTION SERVICES FOR THE 86TH STREET NORTH PROJECT. Mr. Crowe presented this item to Council stating at a previous meeting he had reported having approached FHC to further review the inspection service proposal to see if they can provide the service for the $46,000 budgeted. A contract amendment has been submitted for $46,000.00 with Mr. David Rankin as the Resident Inspector. Mr. Crowe recommended approval of the contract amendment for Resident Inspection services in the amount of $46,000.00. A motion was made by M. Thompson, seconded by P. Mariar, to approve the contract amendment as requested. AYE: Thompson, Marlar, Lamb NAY: None MOTION: Carried 3-0 ITEM 14: REQUEST FOR COUNCIL APPROVAL AND AUTHORIZATION OF THE EXECUTION OF A CONTRACT AMENDMENT IN THE AMOUNT NOT TO EXCEED $18.200.00 BETWEEN THE CITY OF OWASSO AND FHC INC. FOR THE PURPOSE OF DESIGN MODIFICATIONS FOR THE 86TH STREET NORTH PROJECT. Mr. Crowe presented this to Council stated he had requested FHC, Inc. to prepare a proposal of fees for engineering required to complete the scope of the project to improve the intersection of 86th street North & Dogwood The proposed fee for this work is $12,100.00. The second request for engineering is to redesign the south quarter of the intersection of 117th East Ave. and 86th Street North. The estimated fee far this work is $3,100.00. OWASSO CITY COUNCIL PAGE SIX FEBRUARY 7, 1989 The third request from engineering is to provide the "site specific" design of the tapers and modifications required to complete the proposed extensions from the "Base Bid" at the 129th East Ave and 86th Street area. The estimated fee for this work is $3,000.00. Mr. Crowe stated these are preliminary quoted amounts and he asked Council to approve these contract amendments not to exceed $18, 200.00. After discussion of estimated fees rather than exact dollar figures, a motion was made by P. Marlar, seconded by M. Thompson, to approve the contract amendment on the intersection of 86th Street North and Dogwood in the amount of $12,100.00 for site design and table the other two amendments until exact fees can be presented. AYE: Marlar, Thompson, lamb NAY: None CARRIED: 3-0 ITEM 15: REPORT FROM CITY MANAGER. A written report was given to Councilmembers. ITEM 16: REPORT FROM CITY ATTORNEY. None ITEM 17: UNFINISHED BUSINESS FROM PREVIOUS MEETING. None ITEM 18: NEW BUSINESS. None. ITEM 19: REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATIVE TO FY 1989-1990 IAFF AND FOP CONTRACT NEGOTIATIONS WITH THE CITY OF OWASSO. A motion was made by M. Thompson, seconded by P. Marlar, to approve the request for an executive session. AYE: Thompson, Marlar, Lamb NAY: None MOTION: Carried 3-0 ~... ,~;..~ Meeting was recessed at 8:00 p.m. and reconvened at 8:40 p.m. OWASSO CITY COUNCIL PAGE SEVEN FEBRUARY 7, 1989 ITEM 20: ADJOURN. With there being no further business to be brought before the Council, Mayor Lamb asked for a motion to adjourn. A motion was made by M. Thompson, seconded by P. Marlar, to adjourn. AYE: Thompson, Marlar, Lamb NAY: None MOTION: Carried 3-0 Meeting was adjourned at 8:41 m J e Buchanan, City Clerk