The URL can be used to link to this page

Home My WebLink About2014.04.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY RECEIVED TYPE OF MEETING: Regular APR 1 ! 2014 DATE: April 15, 2014 TIME: 6:30 pm City Clerks Office PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 pm on Friday, April 11, 2014. Sherry Bishovt /City Clerk i AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the April 1, 2014 Regular Meeting and Minutes of the April 8, 2014 Joint Regular Meeting Attachment #3A B. Approval of Claims Attachment #3B C. Acknowledge Receipt of Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 1, 2014 The Owasso Public Works Authority met in regular session on Tuesday, April 1, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, March 28, 2014. 1. Call to Order Chairman Doug Bonebrake called the meeting to order at 7:51 pm. 2. Roll Call Present Chairman - Doug Bonebrake Vice- Chairman - Chris Kelley Trustee - Jeri Moberly Trustee - Patrick Ross A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee - Charlie Brown 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the March 18, 2014 Regular Meeting B. Approval of Claims Ms. Moberly moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $590,890.66. Also, included for review was the payroll report for 03/22/14. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda No action required 5. Consideration and appropriate action relating to Change Order #2, Project Acceptance, and Final Payment for the Santa Fe Lift Station Improvement Project Earl Farris presented the item recommending approval of Change Order #2 reducing the contract amount by $188,916.46; acceptance of the completed project, and final payment to WN Couch Construction in the amount of $277,487.95. Owasso Public Works Authority April 1, 2014 Page 2 After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the Change Order #2, accept the project, and authorize final payment in the amount of $277,487.95, as recommended. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 4 -0 6. Report from OPWA Manager No report 7. Report from OPWA Attorney No report B. New Business None 9. Adjournment Mr. Ross moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 4 -0 and the meeting adjourned at 7:56 pm. Doug Bonebrake, Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, April 8, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, April 8, 2014 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, April 4, 2014. ITEM 1: CALL TO ORDER In the absence of the Mayor and Vice - Mayor, Sherry Bishop, City Clerk, called the meeting to order at 6:00pm. PRESENT Charlie Brown Councilor /Trustee Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee A quorum was declared present ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley Vice Mayor /Vice Chairman Councilor Moberly moved to elect Charlie Brown as Temporary Chairman, seconded by Councilor Ross. YEA: Moberly, Ross, Brown NAY: None Motion carried 3 -0 ITEM 2: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. McCarty Park - Annexation Ordinance Bronce Stephenson presented the item and discussion was held. Mr. proposed Ordinance would be placed on the April 15 City Council and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. City Manager Report B. Sales Tax Monthly Report Stephenson advised that a agenda for consideration Under the City Manager Report, Mr. Lehr advised that the draft of the Land Use Masterplan Update had recently been provided to members of the Owasso Planning Commission for review and revision. Staff anticipates presenting the draft document to the City Council in the next few months. Mr. Lehr further commented that the Gathering on Main kicked off their 2014 season and continues to receive positive reviews. Sherry Bishop presented the monthly sales tax report. April 8, 2014 Page 2 ITEM 4: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY Councilor Brown presented the item and discussion was held regarding the draft document and incorporated suggestions and revisions received from other Councilors. An item will be placed on the April 15 City Council agenda for consideration and possible action related to the adoption of a financial disclosure policy. ITEM 5: REPORT FROM CITY COUNCILORS No Report. ITEM 6: ADJOURNMENT Councilor Moberly moved for adjournment, seconded by Councilor Ross. YEA: Moberly, Ross, Brown NAY: None Motion carried 3 -0 Meeting adjourned at 6:50 pm. Charlie Brown, Temporary Chairman Juliann Stevens, Minute Clerk Claims List 4/15/2014 Budget Unit Title Vendor Name Payable Description Payment Amount OPWAADMINISTRATION JPMORGAN CHASE BANK CHARACTER TRAINING 16.58 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 24.99 AT &T CONSOLIDATED PHONE BILL 546.52 JPMORGAN CHASE BANK AMER PW- TRAINING MATERIAL 23.00 JPMORGAN CHASE BANK SAMSCLUB - SUPPLIES 124.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.16 UNIFIRST HOLDINGS LP UNIFORM RENTAL 42.16 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.16 CITY GARAGE LABOR /OVERHEAD - MARCH, 2 250.00 TOTAL OPWA ADMINISTRATION 1,116.23 UTILITY BILLING KATHLEEN A BALSIGER METER READER 563.85 TODD C. KIMBALL METER READER 480.15 TYRONE EUGENE DINKINS METER READER 540.00 JPMORGAN CHASE BANK OFFICE DEPOT -TONER 154.10 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,339.62 TOTAL UTILITY BILLING 3,077.72 WATER UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.02 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 JPMORGAN CHASE BANK ATWOODS -BOLTS 4.29 JPMORGAN CHASE BANK ATWOODS -BOLT 0.42 UNIFIRST HOLDINGS LP UNIFORM RENTAL 15.06 JPMORGAN CHASE BANK BROWN FARMS -SOD 80.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 80.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 19.98 JPMORGAN CHASE BANK HD SUPPLY -METER CANS 1,790.92 JPMORGAN CHASE BANK HD SUPPLY -PARTS 404.20 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 1,720.83 CITY GARAGE VEHICLE PARTS PURCH- MAR 30.76 OWASSO TOP SOIL LOAD YARD DIRT 40.00 OWASSO TOP SOIL LOAD YARD DIRT 280.00 TWIN CITIES READY MIX, INC CONCRETE 91.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.02 UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.02 TWIN CITIES READY MIX, INC CONCRETE 190.00 CITY OF TULSA UTILITIES WATER 84,717.79 CITY OF TULSA UTILITIES WATER 95,567.06 FLEETCOR TECHNOLOGIES IFUELMAN EXPENSES - MARCH, 1,855.07 TOTAL WATER 187,078.20 WASTEWATER TREATMENT FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MARCH, 808.94 JPMORGAN CHASE BANK HOME DEPOT - SHELVING 100.69 Page 1 Claims List 4/15/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER TREATMENT.., UNIFIRST HOLDINGS LP UNIFORM RENTAL 67.44 UNIFIRST HOLDINGS LP UNIFORM RENTAL 71.37 CITY GARAGE VEHICLE PARTS PURCH - MAR 263.22 CITY GARAGE LABOR /OVERHEAD - MARCH, 2 666.66 JPMORGAN CHASE BANK HD SUPPLY - HYDRANTS 1,825.86 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 8.89 JPMORGAN CHASE BANK OFFICE DEPOT -COPY PAPER 28.99 JPMORGAN CHASE BANK ERA -LAB SUPPLIES 889.39 JPMORGAN CHASE BANK LOWES- STRAINER 5.97 JPMORGAN CHASE BANK KOMLINE -BELT PRESS BELT 2,647.79 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 204.97 UNIFIRST HOLDINGS LP UNIFORM RENTAL 15.06 UNIFIRST HOLDINGS LP UNIFORM RENTAL 62.04 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK BUMPER TO BUMPER- OIL/TIES 105.45 JPMORGAN CHASE BANK LOWES- AIRHOSE /CONNECTION 25.97 JPMORGAN CHASE BANK LOWES- SHOVELS /HOSE 80.91 AT &T CONSOLIDATED PHONE BILL 242.24 JPMORGAN CHASE BANK GRAINGER -FACE MASKIGLOVES 209.37 JPMORGAN CHASE BANK GRAINGER- BULBNVASTE CAN 348.80 JPMORGAN CHASE BANK ATWOODS -AIR GUN 10.98 JPMORGAN CHASE BANK BUMPER TO BUMPER - FUNNEL 46.83 JPMORGAN CHASE BANK IHOLMAN SEED -WWTP SEED 75.00 TOTAL WASTEWATER TREATMENT 8,892.85 WASTEWATER COLLECTION! JPMORGAN CHASE BANK LOWES- MANHOLE REPAIR 15.00 JPMORGAN CHASE BANK HD SUPPLY- LOCATE PAINT 80.00 JPMORGAN CHASE BANK HD SUPPLY -MAIN LINE REPAI 71.68 JPMORGAN CHASE BANK OREILLY- ANTIFREEZE 65.94 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 5.59 JPMORGAN CHASE BANK LOWES -SEWER LINE REPAIRS 37.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.20 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 578.36 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 149.23 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 248.02 UNIFIRST HOLDINGS LP UNIFORM RENTAL 15.06 JPMORGAN CHASE BANK BROWN FARMS-SOD 80.00 JPMORGAN CHASE BANK AMER HOSE - STRAPPING 127.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 80.00 JPMORGAN CHASE BANK LOWES -CABLE TIES 10.86 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 77.20 JPMORGAN CHASE BANK LOWES -PUSH BROOM 15.98 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 916.66 CITY GARAGE IVEHICLE PARTS PURCH - MAR 80.51 Page 2 Claims List Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER COLLECTION! FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MARCH, 1,203.29 UNIFIRST HOLDINGS LP UNIFORM RENTAL 4020 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.20 JACQUELYN BROOKE KONONCHUK CONSULTING SERVICES 1,785.00 L & B DIRT PIT DIRT FOR DRESS UPS 45.00 L & B DIRT PIT DIRT 20.00 JERRYA. CLARK FLOWLINK SOFTWARE SERVICE 100.00 MIKE OZBUN ENTERPRISE INC ISUB PUMP INSTALLATION 3,280.00 TOTAL WASTEWATER COLLECTIONS 9,208.48 SANTA FE LIFT STATION GREELEY & HANSEN, LLC LBX 619776 JENGINEERING SERVICES 11482.00 TOTAL SANTA FE LIFT STATION 1,482.00 RANCH CREEK INTERCEPTOI ROSETTA CONSTRUCTION, LLC jCONSTR7CTION SERVICES 359,260.43 TOTAL RANCH CREEK INTERCEPTOR 359,260.43 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MARCH, 9,035.52 CITY GARAGE VEHICLE PARTS PURCH - MAR 6,036.00 L & M DUMPTRUCK & BACKHOE SERVICE PUSH OFF DUMP WITH DOZER 5,100.00 JPMORGAN CHASE BANK MINERALAB- DIGITAL COUNTER 765.67 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.31 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.31 CITY GARAGE LABOR /OVERHEAD - MARCH, 2 3,166.66 TULSA WORLD ADVERTISING FOR REF TRUCK 297.28 LENOX WRECKER SERVICE INC TOWING 185.00 COVANTA LANCASTER, INC REFUSE TIPPING FEES 3,750.54 LENOX WRECKER SERVICE INC TOWING 322.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 15.06 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.31 JPMORGAN CHASE BANK AMERIFLEX -HOSE 47.30 JPMORGAN CHASE BANK GELLCO - SAFETY SHOES 107.99 JPMORGAN CHASE BANK GELLCO- SAFETY SHOES 107.99 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 3.99 VERIZON WIRELESS WIRELESS CONNECTION 29.65 AT &T CONSOLIDATED PHONE BILL 40.37 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - MARC 211.30 JPMORGAN CHASE BANK ALSUMA- SERVICE 1,562.55 JPMORGAN CHASE BANK CUMMINS - ENGINE REPAIR 3,272.45 JPMORGAN CHASE BANK FRONTIER INT'L- SENSOR 177.54 JPMORGAN CHASE BANK JUNITED ENGINES -ARM REPAIR 1,623.28 TOTAL REFUSE COLLECTIONS 35,994.07 RECYCLE CENTER IJPMORGAN CHASE BANK IWASTE MGMT- TIPPING FEES 1,381.08 Page 3 Claims List 4/15/2014 Budget Unit Title Vendor Name Payable Description Payment Amount RECYCLE CENTER... AT &T CONSOLIDATED PHONE BILL 40.37 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE RIO'S 495.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 15.05 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLL OFFS 200.00 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 166.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 JPMORGAN CHASE BANK ICRIMSON STEEL- REBAR/TIES 1,691.00 TOTAL RECYCLE CENTER 4,022.10 OPWA DEBT SERVICE ITHE BANK OF NEW YORK MELLON 13CWSRF /RANCH CREEK 500.00 TOTAL OPWA DEBT SERVICE 500.00 FUND GRAND TOTAL 610,632.0 OPWA GRAND TOTAL $610,632.08 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/05/14 Department Payroll Expenses Total Expenses OPWA Administration 8,014.33 11,487.39 Utility Billing 4,663.20 7,922.54 Water 12,339.10 20,448.08 Wastewater 10,509.59 17,527.03 Wastewater Collection 7,892.36 12,861.99 Santa Fe Lift Station - Ranch Creek Interceptor 1,625.00 1,808.30 Refuse 10,571.62 16,635.33 Recycle Center 958.40 1,856.45 FUND TOTAL 56,573.60 90,547.11 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of March 31, 2014 OPERATING REVENUES: Water Wastewater Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) MONTH YEAR TO -DATE TO -DATE PERCENT BUDGET OFBUDGET $ 337,752 $ 3,767,559 $ 5,440,000 69.26% 283,595 2,670,505 3,450,000 77.41% 137,430 1,346,578 1,836,000 73.34% 31,079 366,455 524,000 69.93% 1,638 215,154 221,220 97.26% $ 791,494 $ 8,366,251 $ 11,471,220 72.93% $ 177,044 $ 1,681,140 $ 2,324,840 72.31% 222,551 2,597,847 3,680,895 70.58% 91,657 1,073,526 1,434,310 74.85% 340 178,307 1,302,442 13.69% 354,961 3,215,417 3,253,101 98.84% $ 846,553 $ 8,746,236 $ 11,995,588 72.91% $ (55,059) $ (379,985) $ (524,368) Intergovernmental Revenue $ - $ 225,000 $ - Transfers in 116,550 235,101 235,101 100.00% Transfers out (100,000) (300,000) (400,000) 75.00% TOTAL TRANSFERS $ 16,550 $ 160,101 $ (164,899) OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt $ 181,111 $ 268,092 $ 4,502,096 5.95% Expenditures of OWRB Debt (33,394) (137,443) (4,441,340) 3.09% TOTAL OWRB PROCEEDS AND EXPENDITURES $ 147,717 $ 130,649 $ 60,756 NET INCOME (LOSS) $ 109,209 $ (89,235) $ (628,511) WORKING CAPITAL - Beginning Balance $ 2,029,870 $ 2,029,870 WORKING CAPITAL - Ending Balance $ 1,940,635 $ 1,401,359