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Home My WebLink About2014.04.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE 4 OWASSO PUBLIC GOLF AUTHORITY EII~E TYPE OF MEETING: Regular 'Pk 117014 ~ DATE: April 15, 2014 Citiv Clerks TIME: 6:30 pm G. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 pm on Friday, April 11, 2014. t ~xw Sherry Bishop /City Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the April 1, 2014 Regular Meeting and Minutes of the April 8, 2014 Joint Regular Meeting Attachment #3A B. Approval of Claims Attachment #3B C. Acknowledge Receipt of Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager . • Golf Report 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 1, 2014 The Owasso Public Golf Authority met in regular session on Tuesday, April 1, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, March 28, 2014. 1. Call to Order Chairman Doug Bonebrake called the meeting to order at 7:56 pm. 2. Roll Call Present Absent Chairman - Doug Bonebrake Trustee - Charlie Brown Vice-Chairman - Chris Kelley Trustee - Jeri Moberly Trustee - Patrick Ross A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the March 18, 2014 Regular Meeting B. Approval of Claims Ms. Moberly moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $14,027.91. Also, included for review was the payroll report for 03/22/14. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda No action required 5. Report from OPGA Manager No report Owasso Public Golf Authority April 1, 2014 Page 2 6. Report from OPGA Attorney No report 7. New Business None 8. Adjournment Mr. Ross moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 4-0 and the meeting adjourned at 7:57 pm. Doug Bonebrake, Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, April 8, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, April 8, 2014 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, April 4, 2014. ITEM 1: CALL TO ORDER In the absence of the Mayor and Vice-Mayor, Sherry Bishop, City Clerk, called the meeting to order at 6:00pm. PRESENT Charlie Brown Councilor/Trustee Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley Vice Mayor/Vice Chairman A quorum was declared present Councilor Moberly moved to elect Charlie Brown as Temporary Chairman, seconded by Councilor Ross. YEA: Moberly, Ross, Brown NAY: None Motion carried 3-0 ITEM 2: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. McCarty Park - Annexation Ordinance Bronce Stephenson presented the item and discussion was held. Mr. Stephenson advised that a proposed Ordinance would be placed on the April 15 City Council agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. City Manager Report B. Sales Tax Monthly Report Under the City Manager Report, Mr. Lehr advised that the draft of the Land Use Masterplan Update had recently been provided to members of the Owasso Planning Commission for review and revision. Staff anticipates presenting the draft document to the City Council in the next few months. Mr. Lehr further commented that the Gathering on Main kicked off their 2014 season and continues to receive positive reviews. Sherry Bishop presented the monthly sales tax report. April 8, 2014 Page 2 ITEM 4: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY Councilor Brown presented the item and discussion was held regarding the draft document and incorporated suggestions and revisions received from other Councilors. An item will be placed on the April 15 City Council agenda for consideration and possible action related to the adoption of a financial disclosure policy. ITEM 5: REPORT FROM CITY COUNCILORS No Report. ITEM 6: ADJOURNMENT Councilor Moberly moved for adjournment, seconded by Councilor Ross. YEA: Moberly, Ross, Brown NAY: None Motion carried 3-0 Meeting adjourned at 6:50 pm. Charlie Brown, Temporary Chairman Juliann Stevens, Minute Clerk Claims List 4/15/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA JPMORGAN CHASE BANK SYSCO-CREDIT -29.80 JPMORGAN CHASE BANK WALMART-FOOD 8.98 JPMORGAN CHASE BANK REASORS-FOOD 6.50 JPMORGAN CHASE BANK REASORS-FOOD 19.81 JPMORGAN CHASE BANK SAMSCLUB-FOOD 58.90 JPMORGAN CHASE BANK REASORS-FOOD 8.48 JPMORGAN CHASE BANK REASORS-FOOD 19.81 JPMORGAN CHASE BANK SYSCO-FOOD 34.80 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 640.80 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 750.00 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 1,135.27 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 370.59 JPMORGAN CHASE BANK PUMA-MERCHANDISE 197.79 JPMORGAN CHASE BANK BUSHNELL-MERCHANDISE 1,342.90 JPMORGAN CHASE BANK FOOT JOY-MERCHANDISE 1,405.62 JPMORGAN CHASE BANK FOOT JOY-MERCHANDISE 133.55 JPMORGAN CHASE BANK FOOT JOY-MERCHANDISE 1,059.50 JPMORGAN CHASE BANK FOOT JOY-MERCHANDISE 846.94 JPMORGAN CHASE BANK GIRT PLAINS-BEVERAGES 391.42 JPMORGAN CHASE BANK GREG NORMAN-MERCHANDISE 1,205.71 JPMORGAN CHASE BANK REASORS-FOOD 3.00 JPMORGAN CHASE BANK REASORS-FOOD 15.99 JPMORGAN CHASE BANK WALMART-FOOD 42.52 JPMORGAN CHASE BANK REASORS-BEER 68.97 JPMORGAN CHASE BANK SYSCO-FOOD 1,128.47 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 1,474.07 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 235.32 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 3,23238 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 1,804.51 JPMORGAN CHASE BANK TITLE IST-MERCHANDISE 1,113,94 JPMORGAN CHASE BANK TITLEIST-MERCHANDISE 1,553.12 BGR DAILY ACCT. REIMB GOLF PETTY CASH 143.28 JPMORGAN CHASE BANK PUMA-MERCHANDISE 78.12 JPMORGAN CHASE BANK PUMA-MERCHANDISE 210.72 JPMORGAN CHASE BANK PUMA-MERCHANDISE 24184 JPMORGAN CHASE BANK PUMA-MERCHANDISE 352.36 JPMORGAN CHASE BANK SYSCO-FOOD 1,236.27 JPMORGAN CHASE BANK GIRT PLANS-BEVERAGE ORDER 259.96 JPMORGAN CHASE BANK SYSCO-FOOD 425.87 JPMORGAN CHASE BANK REASORS-FOOD 67.54 TOTAL OPGA 23,297.82 GOLF SHOP JPMORGAN CHASE BANK TITLEIST-RANGE BALLS 2,716.56 Page 1 Claims List 4/15/2014 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL GOLF SHOP 2,716.56 CARTOPERATIONS JPMORGAN CHASE BANK TIMMONS OIL-FUEL 728.68 JPMORGAN CHASE BANK LOWES-TOOLS 59.74 YAMAHA MOTOR CORPORATION, USA APRIL CART LEASE 3,595.49 TOTAL CART OPERATIONS 4,383.91 COURSE MAINT MANTEK SAFETY GLASSES 65.65 JPMORGAN CHASE BANK REASORS-TURF TIRES 23.98 JPMORGAN CHASE BANK R & R PROD-ROLLER BRACKET 4632 JPMORGAN CHASE BANK FORTILINE-WYE FITTING 17.08 JPMORGAN CHASE BANK PROF TURF-SEAL KITS 165.28 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 49.47 JPMORGAN CHASE BANK ROBERTSON TIRE-TURF TIRES 227.86 JPMORGAN CHASE BANK ATWOODS-GOPHER TRAP 16.58 JPMORGAN CHASE BANK LUBER BROS-REP SUPPLIES 226.86 JPMORGAN CHASE BANK LUBER BROS-MISC PARTS 81.78 JPMORGAN CHASE BANK WINFIELD-FOAMER/HERBICIDE 211.65 BWI COMPANIES, INC WETTINGAGENT 158.75 BWI COMPANIES, INC CERAMIC SOIL AMENDMENT 522.02 BWI COMPANIES, INC CHEMICALS 1,941.81 BWI COMPANIES, INC FERTILIZER 111.56 BWI COMPANIES, INC FERTILIZER 111.56 BWI COMPANIES, INC PRE EMERGENT 301.26 JPMORGAN CHASE BANK JOHNSTONE-CLEANER 9.50 JPMORGAN CHASE BANK R & R PROD-MOWER PART 36.77 JPMORGAN CHASE BANK IBT-BEARINGS 86.50 JPMORGAN CHASE BANK LOWES-SCOOP 8.98 JPMORGAN CHASE BANK R & R PROD-REEL COUPLING 19.34 JPMORGAN CHASE BANK EQUIP ONE-STUMP GRINDER 309.03 JPMORGAN CHASE BANK R & R PROD-ROLLER BRACKET 139.68 JPMORGAN CHASE BANK PREC SMALL ENG-WETTING AG 281.24 JPMORGAN CHASE BANK WINFIELD-FERTILIZER 181.41 JPMORGAN CHASE BANK INTERSTATE-BATTERY/CABLES 150.05 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 30.71 JPMORGAN CHASE BANK LUBER BROS-BELT 164.99 VERIZON WIRELESS WIRELESS CONNECTION 40.05 JPMORGAN CHASE BANK LOWES-SPRINKLER HEAD 10.97 HOLLIDAY SAND & GRAVEL CO SAND FOR AERIFICATION 1,495.82 HOLLIDAY SAND & GRAVEL CO SAND FOR AERIFICATION 765.20 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 AT&T CONSOLIDATED PHONE BILL 87.37 Page 2 Claims List 4/15/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT... JPMORGAN CHASE BANK WINFIELD-FUNGICIDE 214.00 JPMORGAN CHASE BANK LOWES-SUPPLIES 11.96 JPMORGAN CHASE BANK LUBER BROS-COUPLER 112.06 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 29.48 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 29.07 JPMORGAN CHASE BANK OREILLY-ZIP TIES 9.49 JPMORGAN CHASE BANK ROBERTSON TIRE-TIRES 49.98 JPMORGAN CHASE BANK R & R PROD-ROLLER SHAFTS 286.65 JPMORGAN CHASE BANK ATWOODS-GOPHER BAIT 39.98 BOARDTRONICS, INC. LINK MODEM REBUILD 167.44 BWI COMPANIES, INC PRE EMERGENT 180.84 UNIFIRST HOLDINGS LP PAPERTOWELS 42.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 TOTAL COURSE MAINT 9,328.11 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES 5.92 JPMORGAN CHASE BANK SYSCO-SUPPLIES 8156 JPMORGAN CHASE BANK REASORS-SUPPLIES 20.85 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 11.38 JPMORGAN CHASE BANK REASORS-SUPPLIES 4.38 JPMORGAN CHASE BANK REST EQUIP-SUPPLIES 49.09 JPMORGAN CHASE BANK SYSCO-SUPPLIES 69.57 JPMORGAN CHASE BANK SYSCO-SUPPLIES 82.74 TOTAL FOOD & BEV 327.49 GOLF ADMIN JPMORGAN CHASE BANK LOWES-LIGHTS 71.94 JPMORGAN CHASE BANK WASTE MGMT-REFUSE 408.33 JPMORGAN CHASE BANK LOWES-LIGHTBULBS 48.72 JPMORGAN CHASE BANK COX-WIFI 89.95 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 AT&T CONSOLIDATED PHONE BILL 322.97 SZEN CORP SOFTWARE SUPPORT 1,600.00 UNITED STATES GOLF ASSOCIATION MEMBERSHIP DUES 110.00 XEROX CORPORATION COPIER, DEC 2013 9.21 XEROX CORPORATION COPIER, JAN 2014 45.35 TOTAL GOLF ADMIN 3,006.47 FUND GRAND TOTAL 43,060.3 OPGA GRAND TOTAL $43,060.36 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/05114 Department Payroll Expenses Total Expenses Golf Shop Operations 2,148.79 3,409.57 Cart Operations 885.46 994.18 Golf Course Operations 8,608.46 12,461.13 Food & Beverage 2,172.88 2,860.45 General & Administration 3,289.82 4,791.15 FUND TOTAL 17,105.41 24,516.48 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of March 2014 and 2013 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) March 31, 2014 Month Year Percent To -Date To -Date Budget of Budget 35,947 388,293 609,000 63.76% 9,644 77,564 170,000 45.63% (7,701) (59,180) (124,100) 47.69% 11,873 111,579 187,000 59.67% (5,085) (57,130) (95,000) 60.14% 3,106 14,977 18,700 80.09% 47,784 476,104 765,600 62.19% 50,000 250,000 97,784 726,104 50,973 466,025 10,471 86,213 18,267 144,926 250,000 100.00% 1,015,600 71.50% 700,500 66.53% 124,000 69.53% 191,100 75.84% 79,712 697,165 1,015,600 68.65% 18,072 28,939 March 31, 2013 Month Year Percent To -Date To -Date Budget of Budget 40,115 355,515 510,000 69.71% 13,950 102,748 165,000 62.27% (10,941) (79,824) (124,000) 64.37% 11,722 115,748 178,000 65.03% (6,848) (59,567) (87,000) 68.47% 1,719 18,830 18,700 100.69% 49,716 453,449 660,700 68.63% 50,000 200,000 99,716 653,449 50,804 488,293 7,074 97,070 10,665 121,067 9,180 68,544 715,610 31,172 (62,160) 250,000 80.00% 910,700 71.75% 668,600 73.03% 110,200 88.09% 131,900 91.79% 910,700 78.58%