HomeMy WebLinkAbout2007.02.20_OPGA AgendaPUBLIC NOTICE OF THE. MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY
TYPE OF MEETING: Regular
DATE: February 20, 2007
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City C rk and posted at CitHall at 5:00 p.m. on
Thursday, February 15, 2007. _ AA "T% _
AGENDA
1. Call to Order
Chairman Stephen Cataudella
2. Flag Salute
3. Roll Call
y Rooney, 4sistant City
4. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.
A. Approval of the Minutes of the February 6, 2007 Regular Meeting.
Attachment # 4-A
B. Approval of Claims.
Attachment # 4-13
C. Acknowledgement of receiving the monthly FY 2006-2007 budget status report.
Attachment # 4-C
D. Acknowledgement of receiving the FY 2005-2006 Annual Financial Statements and
Audit Report.
Attachment # 4-D
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Owasso Public Golf Authority
February 20, 2007
Page 2
Report from OPGA Manager.
6. Report from OPGA Attorney.
7. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
S. Adjournment.
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OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, February 6, 2007
The Owasso Public Golf Authority met in regular session on Tuesday, February 6, 2007 in the
Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the
City Hall bulletin board at 10:00 a.m. on Friday, January 2, 2007.
ITEM 1. CALL TO ORDER
The meeting was called to order at 7:06 p.m.
ITEM 2. FLAG SALUTE
The flag salute was held during the City Council meeting preceding this meeting.
ITEM 3. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Chair
Brent Colgan, Vice Chair
D. J. Gall, Trustee
Wayne Guevara, Trustee
Susan Kimball, Trustee
A quorum was declared present.
STAFF
Rodney J. Ray, Authority Manager
Julie Lombardi, Authority Attorney
ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the January 16, 2007 Regular Meeting.
B. Approval of Claims.
Mr. Gall moved, seconded by Mr. Colgan, to approve the OPGA Consent Agenda with claims
totaling $151,117.32 and payroll claims totaling $20.071.95.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0.
Owasso Public Golf Authority
February 6, 2007
ITEM 5. REPORT FROM OPGA MANAGER
None
ITEM 6. REPORT FROM OPGA ATTORNEY
None
ITEM 7. NEW BUSINESS
None
ITEM S. ADJOURNMENT
Mr. Guevara moved, seconded by Mr. Gall, to adjourn.
YEA: Cataudella, Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 5-0 and the meeting was adjourned at 7:07 pm.
Pat Fry, Minute Clerk
Steve Cataudella, Chairman
2
OPGA
CLAIMS TO BE PAID 02/20/07
VENDOR
DESCRIPTION
AMOUNT
RUSSELL CARLSON BOCAIRE COUNTRY CLUB SHORTS 455.00
GEAR FOR SPORTS, INC MERCHANDISE 749.13
FOREFRONT GROUP, INC MERCHANDISE 44.11
TEXOMA GOLF INC GRIPS 932.49
TITLEIST MERCHANDISE 282.53
GOLF SHOP MERCHANDISE DEPT TOTAL 2,463.26
ACE INDUSTRIAL SUPPLY, INC
YALE CLEANERS, INC
ESTES, INC
LESCO CREDIT SERVICES
AEP/PSO
OKLAHOMA NATURAL GAS
R & R PRODUCTS INC
O'REILLY AUTOMOTIVE INC
JUSTICE GOLF CAR CO INC
KC GOLF MANAGEMENT
WASTE MANAGEMENT QUARRY LANDFILL
AEP/PSO
OKLAHOMA NATURAL GAS
LOCKE SUPPLY
COURSE TRENDS, INC
GOLFSWITCH, INC
GLOVES/SAFETY GLASSES/INVERTER
479.10
SHOP TOWELS
8.27
SPRAYER PARTS/FERTILIZER
1,967.70
FERTILIZER
82.02
01/07 USE
256.72
01/07 USE
611.33
PARTS -BEARING
141.18
PARTS
14.62
CART BATTERY
78.95
COURSE MAINT DEPT TOTAL
3,639.89
MANAGEMENT SERVICES
3,333.33
TRASH SERVICE
191.07
01/07 USE
765.85
01/07 USE
576.76
PARTS
54.38
WEB HOSTING
345.00
WEB MONTHLY FEE
99.00
ADMINISTRATION DEPT TOTAL
5,365.39
OPGA FUND TOTAL 11,468.54
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 2/3/2007
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
Golf Shop Operations
$
- $
2,701.10
Cart Operations
$
27.00 $
932.68
Golf Course Operations
$
- $
10,279.02
Food & Beverage
$
- $
2,763.74
General & Administration
$
- $
5,249.81
FUNDTOTAL $ 27.00 $ 21,926.35
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2006-2007
Statement of Revenues & Expenses
As of January 2007 and 2006
OPERATING REVENUES:
Golf shop fees
Merchandise sales
COS -- merchandise
Food & beverage
COS -- food & beverage
Interest & other
Transfer from General Fund
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Personal services
Materials & supplies
Other services
Capital outlay
Debt service
TOTAL OPERATING EXPENSES
January 31,2007
January 31, 2006
Month
Year
Percent
Month
Year
Percent
To -Date
To -Date
Budget
of Budget
To -Date
To -Date
Budget
of Budget
18,494
410,335
849,000
48.33%
24,619
435,051
843,950
51.55%
2,506
86,372
200,000
43.19%
4,456
84,479
160,000
52.80%
(1,867)
(74,505)
(149,000)
50.00%
(3,431)
(65,049)
(123,200)
52.80%
1,347
109,312
234,500
46.61 %
2,704
117,557
275,000
42.75%
(781)
(34,524)
(73,515)
46.96%
(892)
(38,794)
(90,750)
42.75%
76
2,675
45,000
5.94%
6,323
7,806
48,000
16.26%
33,333
233,333
400,000
58.33%
33,333
233,333
400,000
58.33%
53,107
732,998
1,505,985
48.67%
67,113
774,383
1,513,000
51.18%
46,087
363,813
662,105
54.95%
41,502
325,079
670,270
48.50%
2,412
40,640
90,950
44.68%
2,773
32,384
87,500
37.01 %
7,910
91,480
173,218
52.81%
9,171
90,533
166,530
54.36%
-
27,816
41,185
67.54%
-
56,028
76,000
73.72%
70,184
250,265
538,527
46.47%
42,141
304,503
527,700
57.70%
126,593
774,014
1,505,985
51.40%
95,586
808,527
1,528,000
52.91 %
NET INCOME (LOSS) (73,486) (41,016) - (28,474) (34,144) (15,000)
MEMORANDUM
TO: HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC GOLF AUTHORITY
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: FISCAL YEAR 2005-2006 AUDIT REPORT
DATE: February 16, 2007
BACKGROUND:
The firm of Cole & Reed, P.C. provided audit services to the city and its trust authorities
for the first time. Mike Gibson from Cole & Reed, P.C. met with members of the City of
Owasso's Audit Committee on January 24. Members of the Audit Committee are
Dorothy Carson, Susan Kimball, John Manning, Guy Nightingale, and Dennis Phillips.
Mr. Gibson presented the audit report and responded to questions from the Committee.
On February 13, the Audit Committee members presented the audit report and the
Committee statement to the City Council.
In order to create a record in the minutes, the OPGA Trustees are asked to vote to
acknowledge receipt of the audit report.
RECOMMENDATION:
Staff recommends OPGA Trustee vote to acknowledge receipt of the Fiscal Year 2005-
2006 audit report.