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Home My WebLink About2007.02.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: February 20, 2007 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City k and posted at all at 5:00 p.m. on Thursday, February 15, 2007. VVV xotg (11mothy Roon ssistant Cityk4anager 1W AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the February 6, 2007 Regular Meeting. Attachment # 4 -A B. Approval of Claims. Attachment # 4 -B C. Acknowledgement of receiving the monthly FY 2006 -2007 budget status report. Attachment # 4 -C D. Acknowledgement of receiving the FY 2005 -2006 Annual Financial Statements and Audit Report. Attachment # 4 -D S.'Ag- claslOPAVA '0070 "0 doc Owasso Public Works Authority February 20, 2007 Page 2 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. .S AgcndasVOPWA':2007`03]0.d- OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 6, 2007 The Owasso Public Works Authority met in regular session on Tuesday, February 6, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 10:00 a.m. on Friday, February 2, 2007. ITEM 1. CALL TO ORDER The meeting was called to order at 7:05 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT ABSENT Steve Cataudella, Chair Brent Colgan, Vice Chair D.J. Gall, Trustee Wayne Guevara, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 16, 2007 Regular Meeting. B. Approval of Claims. Mr. Gall moved, seconded by Ms. Kimball, to approve the OPWA Consent Agenda with claims totaling $553,397.34 and payroll claims totaling $71,508.34. YEA: Cataudella, Colgan, Gall, Guevara, Kimball NAY: None Motion carried 5 -0. Owasso Public Works Authority ITEM 5. REPORT FROM OPWA MANAGER None ITEM 6. REPORT FROM OPWA ATTORNEY None ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Colgan moved, seconded by Mr. Guevara, to adjourn. YEA: Cataudella, Colgan, Gall, Guevara, Kimball NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:06 p.m. Pat Fry, Minute Clerk 2 February 6, 2007 Steve Cataudella, Chairman OPWA CLAIMS TO BE PAID 02/20/07 VENDOR DESCRIPTION AMOUNT OFFICE DEPOT OFFICE SUPPLIES 19.98 OFFICE DEPOT OFFICE SUPPLIES 24.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 59.60 SAMS CLUB OPERATING SUPPLIES 312.50 AEP /PSO 01/07 USE 1,228.90 OKLAHOMA NATURAL GAS 01/07 USE 130.40 TERMINIX PEST CONTROL 46.00 THE FADLER COMPANY CHARACTER TRAINING BREAKFAST 46.01 INSTITUTE FOR COMM IMPROVEMENT, LLC GRANT WRITING WORKSHOP 597.00 NEIGHBOR NEWSPAPERS SUBSCRIPTION 36.00 OK STATE BOARD OK ENGINEERING CENTER PE LICENSE /STAGG 100.00 ADMINISTRATION DEPT TOTAL 2,601.37 OFFICE DEPOT OFFICE SUPPLIES 6.39 TRIAD PRINTING, INC. UTILITY DOOR HANGERS 171.52 TOMMY G ARRINGTON METER READER 124.65 KATHLEEN A BALSIGER METER READER 304.20 TYRONE EUGENE DINKINS METER READER 357.30 MARK MEYER METER READER 551.25 DAVID R. OLINGHOUSE METER READER 444.60 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICE 1,031.90 AMERICAN MUNICIPAL SERVICES UB COLLECTIONS 42.64 UTILITY BILLING DEPT TOTAL 3,034.45 ZEE MEDICAL, INC FIRST AID SUPPLIES 18.29 WATER PRODUCTS WATER TAPS 1,216.14 OFFICE DEPOT CHAIR 129.99 THOMPSON'S GENERAL STORE OUTERWEAR/BARGAS 132.94 T -SHIRT EXPRESS PW EMBLEM 58.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL/CLEANING 85.48 OWASSO TOP SOIL DIRT FOR DRESS UPS 50.00 UTILITY SUPPLY CO., INC METER CAN REPAIRS 1,468.10 WATER PRODUCTS REPAIR/MAINT SUPPLIES 1,149.64 LOCKE SUPPLY HARDWARE 13.15 TWIN CITIES READY MIX, INC CONCRETE 612.75 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 243.56 FUELMAN FUEL 901.60 WATER PRODUCTS REPAIR/MAINT SUPPLIES 46.84 GREELEY & HANSEN, LLC RATE REVIEW STUDY 4,031.00 TEST MY HEALTH INTERFIT HEALTH HEP B VACCINES 249.00 AEP /PSO 01/07 USE 817.78 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICE 1,226.67 WATER DEPT TOTAL 12,450.93 ZEE MEDICAL, INC FIRST AID SUPPLIES 36.04 RADIO SHACK BATTERIES 49.90 SAMS CLUB OPERATING SUPPLIES 196.48 LOWES SUPPLIES 15.91 FORT BEND SERVICES INC POLYMER FOR WWTP 2,790.00 T -SHIRT EXPRESS PW EMBLEM 58.00 VENDOR DESCRIPTION AMOUNT UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 124.78 PUMPS AND CONTROLS, INC PUMP REPAIR PARTS 47.15 CARD CENTER SWITCH NETGEAR 37.99 FISHER SCIENTIFIC COMPANY, LLC PARTS 27.40 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 716.42 FUELMAN FUEL 636.04 TEST MY HEALTH INTERFIT HEALTH HEP B VACCINES 99.00 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 4,619.56 AEP /PSO 01/07 USE 28,909.88 TERMINIX PEST CONTROL 47.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICE 230.00 RSC EQUIPMENT RENTAL GENIE LIFT RENTAL 422.00 ACCURATE ENVIRONMENTAL TRAINING BOOK 74.00 WW TREATMENT PLANT DEPT TOTAL 39,137.55 ZEE MEDICAL, INC FIRST AID SUPPLIES 18.29 HOME DEPOT INC CHEMICALS 54.98 T -SHIRT EXPRESS PW EMBLEM 58.00 UNIFIRST HOLDINGS LP UNIFORM RENTAUCLEANING 84.46 ATWOODS UNIFORM 87.00 AMERIFLEX HOSE & ACCESSORIES, LLC HOSE REPAIR 13.20 BROKEN ARROW ELECTRIC SUPPLY LIGHTING 8.04 GRAINGER MOTOR/SHEAVE 327.68 LOWES SUPPLIES 3.96 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 2,764.84 FUELMAN FUEL 885.43 ATWOODS SMALL TOOLS 172.64 HILLCREST MEDICAL GROUP HEP B /BURNS 83.00 AEP /PSO 01/07 USE 3,766.83 VVEC, INC LIFT STATION USAGE 401.38 OKLAHOMA NATURAL GAS 01/07 USE 856.02 LOT MAINTENANCE OF OKLAHOMA, INC. TV & CLEAN SEWER LINES 1,575.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICE 613.33 ACCURATE ENVIRONMENTAL EXAM- GREENWOOD /STACY 630.00 WAYEST SAFETY INC TRIPOD WINCH 2,539.59 WASTEWATER DEPT TOTAL 14,943.67 ZEE MEDICAL, INC FIRST AID SUPPLIES 18.29 T -SHIRT EXPRESS PW EMBLEM 58.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 85.82 FASTENAL SHOE GRIPS 71,78 ATWOODS UNIFORMS 224.01 GELLCO UNIFORMS & SHOES, INC WORK BOOTS 292,47 TRUCK PRO INC SNOW CHAINS 97.10 CITY GARAGE CITY OF OWASSO VEHICLE MAINT -PARTS 5,377.52 CROW BURLINGAME COMPANY PARTS 1.09 FUELMAN FUEL 3,468.61 O'REILLY AUTOMOTIVE INC SMALL TOOLS 49.89 CRAIN COMMUNICATIONS, INC. SUBSCRIPTION 34.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT- SERVICE 3,066.67 US CELLULAR CELL PHONE USAGE 38.71 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 13,493.27 REFUSE DEPT TOTAL 26,377.23 VENDOR DESCRIPTION AMOUNT UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 14.20 AEP /PSO 01/07 USE 87.18 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 2,774.38 RECYCLE DEPT TOTAL 2,875.76 OPWA OPERATING FUND TOTAL 101,420.96 THE BANK OF NEW YORK TRUST CO ADMIN FEES 1,545.00 CAPITAL IMPROVEMENTS FUND TOTAL 1,545.00 MCGUIRE BROTHERS CONSTRUCTION INC TRANSMISSION MAIN /BOOSTER PUMP 365,327.90 CAPITAL PROJECTS WATER IMPROVEMENTS 365,327.90 OPWA GRAND TOTAL 468,293.86 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 2/3/2007 FUND TOTAL $ 2,104.76 72,761.39 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES OPWA Administration $ - $ 14,677.67 Utility Billing $ 60.17 $ 5,342.90 Water $ 965.09 12,956.83 Wastewater $ - $ 15,476.33 Wastewater Collection $; 840.51 $ 10,350.39 Refuse $ 218.99 $ 12,417.78 Recycle Center $ - $ 1,539.49 FUND TOTAL $ 2,104.76 72,761.39 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2006 -2007 Statement of Revenues & Expenses As of Janaury 31, 2007 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water 220,461 2,051,404 3,200,000 64.11% Wastewater 106,238 759,049 1,260,000 60.24% Refuse & recycle 84,573 626,102 1,073,000 58.35% Other fees 29,945 245,548 545,500 45.01% Interest & other 7 15,146 25,500 59.39% TOTAL OPERATING REVENUES 441,224 3,697,249 6,104,000 60.57% OPERATING EXPENSES: Personal services 147,797 1,039,529 1,924,165 54.02% Materials & supplies 170,034 1,656,365 2,813,430 58.87% Other services 92,441 552,995 938,595 58.92% Capital outlay - - 352,672 0.00% Debt service - - - TOTAL OPERATING EXPENSES 410,272 3,248,889 6,028,862 53.89% REVENUES OVER EXPENSES 30,953 448,360 75,138 TRANSFERS OUT (27,083) (189,583) (325,000) 58.33% NET INCOME (LOSS) 3,870 258,777 (249,862) WORKING CAPITAL - Beginning Balance 991,070 1,000,000 WORKING CAPITAL - Ending Balance 1,249,847 750,138 MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: FISCAL YEAR 2005 -2006 AUDIT REPORT DATE: February 16, 2007 BACKGROUND: The firm of Cole & Reed, P.C. provided audit services to the city and its trust authorities for the first time. Mike Gibson from Cole & Reed, P.C. met with members of the City of Owasso's Audit Committee on January 24. Members of the Audit Committee are Dorothy Carson, Susan Kimball, John Manning, Guy Nightingale, and Dennis Phillips. Mr. Gibson presented the audit report and responded to questions from the Committee. On February 13, the Audit Committee members presented the audit report and the Committee statement to the City Council. In order to create a record in the minutes, the OPWA Trustees are asked to vote to acknowledge receipt of the audit report. RECOMMENDATION: Staff recommends OPWA Trustee vote to acknowledge receipt of the Fiscal Year 2005- 2006 audit report.