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HomeMy WebLinkAbout2006.04.10_Planning Commission MinutesOWASSO PLANNING COMMISSION MINUTES OF REGULAR MEETING Monday, April 10, 2006 Owasso Old Central 109 North Birch, Owasso, Oklahoma MEMBERS PRESENT Ray Haynes Kevin Vanover Dan Draper Duane Coppick MEMBERS ABSENT Marilyn Hinkle STAFF PRESENT Eric Wiles Marsha Hensley Chip McCulley Joe Nurre Julie Lombardi J B Alexander Dan Salts Rickey Hayes The agenda for the regular meeting was posted at the north entrance to City Hall on March 31, 2006 at 9:00 AM. 1. CALL TO ORDER - Chairperson Duane Coppick called the meeting to order at 7:00 PM and declared a quorum present. 2. ROLL CALL 3. CONSIDER APPROVAL OF THE MINUTES OF MARCH 13, 2006 REGULAR MEETING - The Commission reviewed the minutes of March 13, 2006 Regular Meeting. Ray Haynes moved and Duane Coppick seconded the minutes for approval. A vote on the motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion was approved 4 -0. 4. Annexation OA -06 -03 - A request to review and approve the annexation of approximately 25 acres, located at the northwest corner E. 106"' St N. and N. 16151 E. Ave. The request also includes the annexation of the right of way of E. 106' St. N. between N. 145' E. Ave. and N. 1615` E. Ave. Chairperson Duane Coppick presented the item and the staff report was reviewed. The development process and annexation process was described. The staff received the request from Mr. Denny Woolman and Joseph McGraw. It is staffs understanding that the owner' s intent is to begin a process that will result in residential development. The property would be made contiguous to the city limits by including the right -of -way of East 106'' Street North with the annexation. Staff has published legal notice in the Owasso Reporter and letters of notification were mailed to property owners within a 300' radius. The Annexation Committee unanimously voted to recommend approval at their February 29, 2006 meeting. The staff recommends approval of annexation #OA 06- OWASSO PLANNING COMMISSION April 10, 2006 Page No. 2 03. The following are concerns expressed by attendees: Chuck Tabor - Wants the annexation request to be denied. Had concerns with drainage problems in the area. If annexed would like to see flood plain study prepared. Rogers County denied the request because of small lot sizes. He presented a letter from Gene Haynes, Rogers County District Attorney. Also presented was a copy of the minutes from the Board of County Commissioners meeting held on December 12, 2005 regarding this issue. (attached) Bill Fritts - Expressed existing drainage problems at this location and is concerned that development would create more problems. Mike Helm - District #2 Rogers County Commissioner - If annexed the roads, drainage problems and the bridges will be maintained by the City of Owasso. Glen McGuire - Against annexation because of the small lot sizes and the drainage issue. Jerry Fowler - He feels that the City of Owasso would do a better job in correcting the drainage problems than Rogers County has. The property owner, Mr. Denny Woolman stated that he has owned the property for a year and has never seen the property flood. Mr. Woolman explained that he would like \V& to offer the homeowners police and fire protection from the City of Owasso. �-airbVdper -- 'A 0 ',o_(' ,stated that he feels that annexation cvould -he n mood thing It would allow us to control c development. Owasso City Engineer Joe Nurre assured the Commissioners that he feels comfortable dealing with drainage issues. Dan Draper moved to approve annexation #OA 06 -03; the motion was seconded by Duane Coppick. A vote on the motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 5. Annexation 06 -04 - A request to review and approve the annexation of three properties containing a total of approximately ten acres and four addresses: located at 11008 E. 126'h St. N., 11102 E. 126` St. N., 12526 N. Garnett Road and 12506 N. 113' E. Ave. Chairperson Duane Coppick presented the item and the staff report was reviewed. The development process and annexation process was described. The staff received the request from Mr. Thomas Peevy, the owner of two lots, and Mr. Vince Lee, owner of the third lot. At this time, there does not appear to be future development plans for the property. Staff has published legal notice in the Owasso Reporter and letters of notification were mailed to property owners within a 300' radius. The Annexation OWASSO PLANNING COMMISSION April 10, 2006 Page No. 3 Committee unanimously voted to recommend approval at their February 29, 2006 meeting. Staff recommends approval of annexation #06 -04. Duane Coppick moved to approve annexation #OA 06 -04; the motion was seconded by Dan Draper. A vote on the motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 6. Rezoning OZ -06 -03 - A request to review and approve a rezoning for approximately 3.9 acres from OM Office and RS -3 Residential to CG Commercial, located approximately '/a mile south of E. 96' St. N. and east of the Owasso Expressway. Chairperson Duane Coppick presented the item and the staff report was reviewed. The development process was described. The requested zoning designation, CG Commercial General, is allowed within the master plan' s designation for the property. The Owasso 2015 Land Use Master Plan designates the property for commercial use. Notices were mailed to property owners within 300' and legal ad was posted in the Owasso Reporter. The staff recommends approval. The City received one call which was from the Central Park Homeowner Association President. He expressed no objection to the rezoning. Staff recommends approval of rezoning #OZ 06 -03. Duane Coppick moved to approve rezoning #OZ 06 -03; the motion was seconded by Kevin Vanover. A vote on the motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 7. Lot Split 06 -01 - A request to review and approve a lot split located on a 241.74 acre tract (the Morrow Place PUD), approximately ' /mile east of N. 129` E. Ave. on the south side of E. 126' St. N. Two tracts are proposed: one that is 4.05 acres and one that is 237.69 acres. Chairperson Duane Coppick presented the item and the report was reviewed. The development process and lot split process was explained. The request has been made in order to facilitate the development of the proposed 4.05 acre tract as a museum. The Technical Advisory Committee approved the request at the March 22, 2006 with the following one condition. That 50' of right -of -way south of the centerline of East 126' Street North be OWASSO PLANNING COMMISSION April 10, 2006 Page No. 4 dedicated to the City of Owasso. Staff recommends approval of lot split #OLS- 06 -01. Ray Haynes moved to approve the lot split subject to the above condition; the motion was seconded by Duane Coppick. The motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 8. Final Plat - BOK - A request to review and approve a final plat proposing one lot on 1.42 acres located at the southwest corner of E. 96`'' St. N. and N. Garnett Road. Chairperson Duane Coppick presented the item and the report was reviewed. The development process was explained. The applicant is requesting this review in order to facilitate a commercial development. The Owasso Technical Advisory Committee reviewed the final plat on March 22, 2006. No concerns were expressed. Discussion was held regarding the 40' access limits on North Garnett Road and East 96' Street North possibly being reduced to 20' . Staff recommends approval of the final plat for BOK. Kevin Vanover moved to approve the final plat subject to the reduction of the 40' access limit to 20' on North Garnett Road and East 96t' Street North; the motion was seconded by Ray Haynes. The motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 9. Site Plan - BOK - A request to review and approve a site plan proposing a 4,500 square feet banking facility on 1.42 acres located at the southwest corner of E. 96"' St. N. and N. Garnett Road. Chairperson Duane Coppick presented the item and the report was reviewed. The development process and site plan process was explained. The applicant is requesting this review in order to facilitate 1 4,500 sq. ft. banking facility on property that is zoned CS (Commercial Shopping). The Owasso Technical Advisory Committee reviewed the site plan; all of the following concerns have been met: 1. Detention and drainage must be approved by Public Works. 2. Change 20' radii to 25' 3. Move sanitary sewer out from under the trash enclosure OWASSO PLANNING COMMISSION April 10, 2006 Page No. 5 4. Match stated scale with bar scale 5. Show natural gas lines, if natural gas is proposed 6. Provide and show a 4" sleeve under asphalt 7. State that all wall packs must be cut -off fixtures and show cut sheets for the lighting fixtures 8. Label sidewalks 9. State on the site plan "Signage requires separate permit". 10. Consider placing a sidewalk from E. 96"' St. No. side or Garnett Rd. path of travel to building 11. Show correct elevation on the southwest corner Staff recommends approval of the site plan for BOK. Dan Draper moved to approve the site plan subject to the above conditions and subject to adding a sidewalk path to the building; the motion was seconded by Duane Coppick. The motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 10. Final Plat - Belmont Place - A request to review and approve a final plat proposing 89 residential lots on 20.263 acres zoned RS -3 Residential, located on the east side of North Mingo Road, 1 /zmile north of E. 116'h St. N. Chairperson Duane Coppick presented the item and the report was reviewed. The development process was explained. The Owasso Technical Advisory Committee reviewed the final plat at the March 22, 2006 meeting. The following concerns were addressed: 1. Sidewalk along 97' E. Ave. is required 2. Detention and drainage must be approved by Public Works 3. Entrance radius must be 40' 4. Include the engineer and surveying stamps on covenants. 5. 20' Rural Water District easement required 6. Plat is subject to $324.20 storm siren fee. 7. The access easement should be changed to a reserve between Lots 26 & 27 and Lots 20 & 21, Block 1, or it should be made a part of the covenants that the easements shall not be fenced or blocked. Staff recommends approval of the final plat for Belmont Place. A brief discussion was held regarding the need of a stub out the street at Lot 27, Block 1 in order to accommodate any future development to the north or east of the subject property. Dan Draper moved to approve the final plat subject to the above conditions and the recommendation of a stub out street at Lot 27, Block 1. The motion was seconded by OWASSO PLANNING COMMISSION April 10, 2006 Page No. 6 Duane Coppick. The motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 11. Final Plat - Best Buy - A request to review and approve a final plat proposing one commercial lot on 4.08 acres located at 9055 N. 121 E. Ave. Chairperson Duane Coppick presented the item and the staff report was reviewed. The development process was explained. The applicant is requesting this review in order to facilitate a commercial development on 4.08 acres. There is no preliminary plat required since this is a one lot development. The Owasso Technical Advisory Committee reviewed the plat on March 22, 2006. The following concerns were addressed: 1. Send a closure report to Public Works. 2. In Section II, Item C - A period should be placed after "Tulsa County, Oklahoma" eliminating anything after that. 3. Right -of -way is appropriate 4. Detention and drainage plans must be approved by Public Works. 5. Plat is subject to $65.28 storm siren fee. 6. Floodplain boundaries; if none, state that there is no special flood hazard area on the property. Staff recommends approval of the final plat for Best Buy. Duane Coppick moved to approve the final plat subject to the above conditions; the motion was seconded by Ray Haynes. The motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 12. Site Plan - Best Buy - A request to review and approve a site plan proposing a 30,038 square feet retail facility on 4.08 acres located at 9055 N. 121 E. Ave. Chairperson Duane Coppick presented the item and the staff report was reviewed. The development process and site plan process was explained. The applicant is requesting this review in order to facilitate a 30,038 sq. ft. commercial facility on 4.08 acres. The property is zoned CS (Commercial Shopping). The Owasso Technical Advisory Committee reviewed the plat on March 22, 2006. The following concerns were addressed: OWASSO PLANNING COMMISSION April 10, 2006 Page No. 7 1. Show detail for concrete block wall. 2. Detention must be approved by Public Works 3. Hydrants must be approved by Fire Marshal 4. Provide and show a 4" sleeve under asphalt 5. Relocate gas meter 3' from any door, window or ignition source 6. Show landscaping 7. Provide a trash enclosure screening that matches the building. 8. Provide "Limits of No Access" between curb cuts. Staff recommends approval of the site plan for Best Buy. Discussion was held regarding screening being placed around the trash compactor area. Malek Elkoury, the engineer for the project, stated that he would relay the message to the developers regarding the screen wall suggestion. Also discussed was creating a walkway from Smith Farm Marketplace to the west connecting to the parking lot of Best Buy. Duane Coppick moved to approve the site plan subject to the above conditions and subject to the recommendation to screen the trash compactor. The motion was seconded by Kevin Vanover. The motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 13. Final Plat - 76' Street Professional Plaza - A request to review and approve a final plat proposing one commercial lot on 1.53 acres zoned CS Commercial, located at the northwest corner of E. 76"' St. N. and N. 129' E. Ave. Chairperson Duane Coppick presented the item and the staff report was reviewed. The development process was explained. The applicant is requesting this review in order to facilitate a commercial development on 1.53 acres. The Owasso Technical Advisory Committee reviewed the plat at their March 22, 2006 meeting. The following conditions were addressed: 1. Legal description needs to show Point of Beginning 2. Detention and drainage plans must be approved by Public Works 3. Measure 150' Limits of No Access from property line, not from center of the road. Staff recommends approval of the V' Street Professional Plaza final plat. Duane Coppick moved to approve the final plat subject to the above conditions along with the addition of the following conditions: ■ The requirements on the building line will be set by the Owasso Board of Adjustment. OWASSO PLANNING COMMISSION April 10, 2006 Page No. 8 ■ The " Limits of Access" be defined by the south drive. ■ Show the 20' building line easement along the north and west side. ■ The east side " Limits of No Access" be reduced based on the drive location. The motion was seconded by Kevin Vanover. The motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 14. Site Plan - 76' Street Professional Plaza - A request to review and approve a site plan proposing a 21,280 square feet office and retail facility on 1.53 acres located at the northwest corner of E. 76th St. N. and N. 129"' E. Ave. Chairperson Duane Coppick presented the item and the staff report was reviewed. The development process was explained. The subject property is zoned CS (Commercial Shopping). This proposed addition is in conformance with the Land Use Master Plan. The Owasso Technical Advisory Committee reviewed the site plan March 22, 2006. The following concerns were addressed: 1. Note location of floodplain boundaries or notation of FEMA Flood Insurance Rate Map with which site is associated. 2. Show location of existing water, sanitary sewer, storm water, franchised utilities. 3. Show zoning and land uses of this property and adjacent properties. 4. 22' behind parking space is too small, show 25' -26' for quick turnaround parking. 5. Are south spaces separated by curbing from coffee kiosk aisle? 6. Show curb details 7. Show drive dimensions 8. Show drive return radii (minimum is 40' on arterial) 9. Show existing curbs and returns within 150' of project. 10. Show existing and proposed storm water conveyance and structures. 11. Show proposed storm water detention 12. Show parking lot and building lights 13. Show photometric plan for nearby neighborhood 14. Show sidewalks 15. Show curb and gutter details 16. Show drive sizes, radii of returns 17. Show dimensions and square footage for all existing and proposed buildings. 18. Show building heights and elevations 19. Show proposed use, zoning and existing use. 20. Plan Data Table needs to show: OWASSO PLANNING COMMISSION April 10, 2006 Page No. 9 • Site area - gross /net • Gross building area • Impervious area • % of lot coverage • Parking required & parking provided • Handicapped parking provided. 21. Show trash enclosure and detail 22. Show fences with location, height, material 23. Show all utilities 24. Calculate and show impervious area per square footage 25. Handicapped parking must be corrected 26. Change southeast curb cut from 87.5' west of corner to 150' west of corner 27. Show outdoor lighting. Show that lighting elements will not be seen from any residential property or from the road. State that wall packs will be cut -off fixtures. 28. Show sidewalks and ramps 29. Show screening fence adjacent to residential 30. State that signage requires separate permit 31. Detention and drainage must be approved by Public Works 32. Drive aisles' width must be 24' 33. Show handicapped parking space dimensions 34. Rear access for building may be required, depending on use. 35. Hydrants must be coordinated with Fire Marshal 36. Show ramps at handicapped parking 37. Show 5' sidewalks on 129`' E. Ave. and 76`'' St. No. 38. Show sidewalk in rear of building for a fire route. Staff recommends approval of the 76' Street Professional Plaza site plan. Discussion was held regarding the creation of an escrow account for the sidewalk. Parking lot detention was also discussed. There were concerns expressed regarding the condition of the pavement after a heavy rain. Dan Draper encouraged the developer to review the detention with the Public Works Department. Mr. John Herbert with Wallace Engineering was present to address concerns. Dan Draper moved to approve the site plan subject to the above conditions along with the addition of the following conditions: • Show drive return radii • Show outdoor lighting locations • Fire hydrants must be coordinated with the Fire Marshal • Coordinate with City Staff in creating an escrow account for the entire sidewalk. • Review parking lot detention with Public Works. The motion was seconded by Duane Coppick. The motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes OWASSO PLANNING COMMISSION April 10, 2006 Page No. 10 Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 15. Site Plan -1s` Christian Church - A request to review and approve a site plan proposing a 40,000 square feet church facility located at E. 103`d St. N. and N. Garnett Rd. Chairperson Duane Coppick presented the item and the staff report was reviewed. The development process was explained. The subject property is zoned CS (Commercial Shopping). The Owasso Technical Advisory Committee reviewed the site plan March 22, 2006. The following concerns were addressed: 1. Hydrants must be approved by Fire Marshal 2. Drainage and detention must be approved by Public Works 3. Call out radii 4. Show note for compaction requirements 5. Move ONG service line away from future development 6. Outdoor lighting - State that all wall packs must be cut -off fixtures and cut sheets for outdoor lighting. 7. Show sidewalk on E. 101'` St. No., east of southern entrance 8. Note that signage is approved by separate permit. 9. Show location and types of trees within landscape buffer, or state number of trees. 10. Show signage and ramps for handicapped parking 11. Clarify whether the parking islands are raised. 12. Consider path of pedestrian access from Bailey Road. 13. Northeastern entrance needs a sidewalk ramp to the road 14. Provide cut sheets for outdoor lighting. 15. Sidewalk along E. 101 St. No. should be placed within the easement of the landscape buffer. Staff recommends approval. Concerns were expressed regarding the access onto East 101s` Street North and the possibility of barricading the access until further plans are addressed or until East 101" Street North is improved. Mr. Joe Kelly with Wallace Engineering was present to address these concerns. Duane Coppick moved to approve the site plan subject to the above conditions; the motion was seconded by Ray Haynes. The motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0. 16. Report on Monthly Building Permit Activity. OWASSO PLANNING COMMISSION April 10, 2006 Page No. 11 17. Report on Planning Items Previously Forwarded to City Council. 18. Discussion of Development In and Near Owasso 18. Adjournment - Duane Coppick moved, Ray Haynes seconded, to adjourn the meeting. A vote on the motion was recorded as follows: Duane Coppick - Yes Ray Haynes - Yes Kevin Vanover - Yes Dan Draper - Yes The motion carried 4 -0 and the meeting was adjourned at 9:15 PM. Chairperson Vic hairp son Date