HomeMy WebLinkAbout2004.10.11_Planning Commission MinutesOWASSO PLANNING COMMISSION
MINUTES OF REGULAR MEETING
Monday, October 11, 2004
Owasso Old Central
109 North Birch, Owasso, Oklahoma
MEMBERS PRESENT
Ray Haynes
Marilyn Hinkle
Kevin Vanover
MEMBERS ABSENT
Duane Coppick
Dale Prevett
STAFF PRESENT
Duane Cuthbertson
Marsha Hensley
Dan Salts
Eric Wiles
Rickey Hayes
The agenda for the regular meeting was posted at the north entrance to City Hall on October 5,
2004 at 12:00 PM.
1. CALL TO ORDER - Chairperson Ray Haynes called the meeting to order at 7:00 PM and
declared a quorum present.
2. ROLL CALL
3. CONSIDER APPROVAL OF THE MINUTES OF SEPTEMBER 13, 2004 REGULAR
MEETING - The Commission reviewed the minutes of September 13, 2004 Regular
Meeting, Marilyn Hinkle moved, seconded by Ray Haynes to approve the minutes. A vote
on the motion was recorded as follows:
Ray Haynes - Yes
Kevin Vanover - Yes
Marilyn Hinkle — Yes
The motion carried 3 -0.
4. OA 04 -07 — Request to annex approximately 9.274 acres of property located at the SE
corner of E. 76th St. N. and N. 1291" E. Ave.
Duane presented the request and described the property location. The applicant is
requesting this annexation petition in order to begin a process that will result in the
commercial development of the property. Staff published legal notice in the Owasso
Reporter and letters of notification were mailed to property owners within a 300' radius.
Staff has received no calls and recommends approval. The Owasso Annexation Committee
recommended approval of OA 04 -07 on September 29, 2004. Staff recommends approval.
Ray Haynes moved to approve the annexation of approximately 9.274 acres of property
located at the SE corner of E. 76th St. N. and N. 129th E. Ave., seconded by Marilyn Hinkle.
A vote on the motion was recorded as follows:
Ray Haynes - Yes
Kevin Vanover - Yes
Marilyn Hinkle - Yes
OWASSO PLANNING COMMISSION
October 11, 2004
Page No. 2
The motion carried 3 -0.
5. OA 04 -08 — A request to annex approximately 30 acres of property located on the east side
of the 11000 block of N. Garnett Rd; % mile south of E. 116th St. N.
Duane presented the item and described the property location. The applicant is requesting
this petition in order to begin a process that will result in the development of a single family
subdivision. At the Owasso Annexation Committee meeting on September 29, 2004 the
Committee unanimously recommended approval. Legal notice was sent to surrounding
property owners and advertised in the Owasso Reporter. Mr. Sam Orr, a surrounding
property owner stated that he had concerns with the storm water run off. Mr. David
Charney explained that he had spoken with the Orr family prior to this meeting an if aware
of their concerns. (S
Ray Haynes moved to approve the annexation of approximately 30 acres of property located
on the east side of the 11000 block of N. Garnett Rd; %2 mile south of E. 116th St. N. The
motion was seconded by Kevin Vanover. A vote on the motion was recorded as follows:
Ray Haynes - Yes
Kevin Vanover - Yes
Marilyn Hinkle - Yes
The motion carried 3 -0.
6. Preliminary Plat: The Reserve on Elm Creek — A request to review and approve a
Preliminary Plat proposing 74 lots on two (2) blocks on approximately 20.00 acres located
at the NW corner of E. 66th St. N. and N. 129th E. Ave.
Duane stated that the applicant has requested this preliminary plat review be tabled.
Ray Haynes moved to table the Preliminary Plat for The Reserve on Elm Creek. The motion
was seconded by Marilyn Hinkle. A vote on the motion was recorded as follows:
Ray Haynes - Yes
Kevin Vanover - Yes
Marilyn Hinkle — Yes
The motion carried 3-0.
7. Preliminary Plat: Belmont Place — A request to review and approve a preliminary plat
proposing 93 lots on two (2) blocks on approximately 20.263 acres of property located at
the intersection of E. 121St St. N. and N. 97th E. Ave.
The Chair introduced the case and Duane presented the item. The applicant is requesting
approval of the plat so that they may eventually develop the property with single family
houses. The developer proposes to divide the property into 93 lots on two blocks. Water
service will be City of Owasso and Washington County Rural Water district 93 water
service zones split this property roughly in half (east /west). The property will be subject to
OWASSO PLANNING COMMISSION
October 11, 2004
Page No. 3
any payback fees, including Storm Siren fees of $16.00 per acre. The Technical Advisory
Committee reviewed the plat at their September 29, 2004 meeting. The following
comments were provided:
1. Community Development 0 Show lot addresses as provided by the City
Planner;
2. Community Development — Rename E. 120th St. N. to E. 121 St. N.
3. Community Development — Ensure that sidewalks are established along all
public roadways within and along the perimeter of the development;
4. Community Development — Pay the Storm Siren fee of $16.00 per acre upon
approval of the Final Plat;
5. Community Development — With the final plat provide a detailed Landscape
Plan for the property adjacent to the arterial and the entrance of the
development outlining the placement, type and maintenance of materials;
6. Public Works — Increase front yard Utility Easements to 15';
7. Public Works — Show contour lines on the plat;
8. Fire Marshal — Coordinate Fire Hydrant locations with the Fire Marshal;
9. AEP /Cox — Insert additional utility easements as requested by the utility
companies;
10. Washington County Rural Water — Coordinate water supply between City of
Owasso and Washington County Rural Water district #3.
Letters were mailed to surrounding property owners and legal advertisement was published.
Staff recommends approval. Discussion was held regarding the need for the access
easement leading into Reserve "A" remaining clear of any obstruction.
Ray Haynes moved to approve the Belmont Place Preliminary Plat subject to the above
Staff and TAC recommendations. Also subject to the access easement between Lot 61 and
Lot 62, Block 1, remain clear of any obstruction. Marilyn Hinkle seconded the motion. A
vote on the motion was recorded as follows:
Ray Haynes - Yes
Kevin Vanover - Yes
Marilyn Hinkle — Yes
The motion carried 3 -0.
8. Final Plat: Owasso Medical Campus — A request to review and approve a final plat
proposing 9 lots on six (6) blocks on approximately 66.4231 acres of property located 0.3
miles NW of the intersection of E. 96' St. N. and N. 129th E. Ave.
Duane presented the item and described the property location. The property is zoned
OPUD 04 -03 with an underlying zoning designation of OM (Office Medium District). The
applicant plans to eventually develop the property with a full service hospital and medical
center, medical offices and senior living residential development.
The Technical Advisory Committee reviewed at their September 29, 2004 meeting. The
OWASSO PLANNING COMMISSION
October 11, 2004
Page No. 4
following comments were provided:
1. Community Development — Terminate the R -O -W on the entry road, E. 100th St.
N., at the return at the intersection with E. 991h St. N.;
2. Community Development — Pay the Storm Siren fee of $16.00 per acre before
final plat is released from the City;
3. Community Development — Show water infrastructure for connections with the
City of Owasso water;
4. Community Development — Ensure that sidewalks are provided on either side of
all public roadways developed within the subdivision, not including the north
side of E. 101 St No.;
5. Community Development — Create reserve areas within R -O -W for any
proposed landscaped islands on the entryway road, E. 100th St. N. and provide
maintenance details in the deeds of dedications:
6. ONG — Provide standard language in the deeds of dedication.
Staff recommends approval of the final plat for the Owasso Medical Campus subject to the
above TAC and staff recommendations. The following are concerns expressed by a few
surrounding property owners present at the meeting:
Sara Price — 9925 N 120 E Ave — Has concerns with N. 117th E. Ave. opening to through
traffic. She also questioned the time frame of the crash gate & the landscaped berms.
Requested that the trees be planted prior to construction to give them more time to grow.
Sandra Casler — 10109 N 129 E Ave — Would like to see the landscape in place prior to
construction to help block the development.
James Prock — 11802 E 99 St No — Had questions regarding lighting and concerns with
trash blowing on his property.
Mr. Joe Nurre with Owasso Public Works Department explained the City's policy on
erosion and dust control. Discussion was held regarding a traffic count performed at N.
117th E. Ave. Mr. Jerry Ledford with Tulsa Engineering and Planning agreed to a traffic
analysis being conducted prior to the development of Lot 1, Block 2. Mr. Ledford also
explained that the required 5' landscaped berms along the west and north sides, will be built
at Phase 1 along with all the streets and the crash gate.
Ray Haynes moved to approve the final plat subject to the above Staff and TAC conditions
with condition 45 being stricken. Also, subject to a traffic analysis being performed on N.
117th E. Ave. prior to a site plan review of Lot 1, Block 2, Owasso Medical Campus. Kevin
Vanover seconded the motion. A vote on the motion was recorded as follows:
Ray Haynes - Yes
Kevin Vanover - Yes
Marilyn Hinkle — Yes
The motion carried 3 -0.
OWASSO PLANNING COMMISSION
October 11, 2004
Page No. 5
9. Final Plat: Renaissance Center— A request to review and approve a final plat proposing
one (1) lot on one (1) block on approximately 3.264 acres of property located at the SE c.
of E. 86th St. N. and N. 137th E. Ave.
The Chair introduced the case and Duane gave staff review. The development process was
described. Ed Long is requesting the review and approval so that he may eventually
develop a commercial shopping center on the northern section of the property and a mini -
storage facility on the southern section of the property. The applicant will be responsible
for paying all fees associated with developing the property including the Storm Siren fee of
$16.00 per acre and the Elm Creek Sanitary Sewer fee of $1580.00 per acre. The
Renaissance Center Final Plat was reviewed at the regularly scheduled Technical Advisory
Committee on September 29, 2004. The following commends were provided.
1. Community Development — Show the ownership of the property on the plat
drawing;
2. Community Development — Ensure that sidewalks are established along all
public roadways within and adjacent to the development;
3. Community Development — Pay the Storm Siren fee of $16 per acre upon
approval of the Final Plat;
4. Community Development — Pay the Elm Creek Sanitary Sewer fee of $1580
per acre upon approval of the Final Plat;
5. Oklahoma Natural Gas — Provide standard language in the deeds of
dedications.
Ray Haynes moved to approve the Final Plat for Renaissance Center subject to the above
TAC and Staff conditions, Marilyn Hinkle seconded the motion. A vote on the motion was
recorded as follows:
Ray Haynes - Yes
Kevin Vanover - Yes
Marilyn Hinkle — Yes
The motion carried 3 -0.
10. Site Plan: Owasso Medical Center — A request to review and approve a site plan
proposing a 110,000 sq ft hospital facility on 12.4249 acres of property located 0.3 Miles
NW of the intersection of E. 96' St. N. and N. 129" E. Ave.
Chairperson Haynes presented the item and Duane described the property location. The
Owasso Medical Campus is part of an approved Planned Unit Development consisting of
the hospital as well as associative medical office buildings and assisted living residential
integrated into a campus style setting. The grading and landscaping plan shows the creation
of the required 5' berm along the borders shared with the residential development to the
north and west of the site. The applicant has provided a photometric plan. The Technical
Advisory Committee reviewed the site plan at their September 29, 2004 regular meeting
and had the following comments:
OWASSO PLANNING COMMISSION
October 11, 2004
Page No. 6
1. Community Development — Ensure that a 14' masonry wall is constructed
around the utility yard;
2. Community Development — Provide a crosswalk across N. 123 E. Ave. at the
intersection with E. 99 St. N;
3. Community Development — Provide Finish Floor Elevations for the proposed
building;
4. Community Development — Provide a landscaped island in the middle of the
longest (25/28) strip of parking spaces in the southern parking lot;
5. Community Development — Ensure that the required (as part of the PUD
approval) 5' landscaped bean is constructed along the entire perimeter of the
subdivision obstructing the view from adjacent residential developments;
6. Community Development — Provide additional landscaping along sidewalks
proposed with the hospital development; at time of planting specimens should
be 2" caliper large evergreen or deciduous shade trees planted at 50' on center.
7. Community Development — Provide the required landscaping on top of the
required berms placed along the northern and western boundaries of the
Owasso Medical Campus plat area;
8. Public Works — Provide water plans to Public Works showing a connection to
City of Owasso water supply;
9. Fire Marshal — Locate Fire Hydrants per Fire Marshal.
Staff recommends approval of the Owasso Medical Campus site plan. Discussion was held
regarding Item #6 of the Staff and TAC comments. Commissioner Vanover expressed
concern with evergreens next to sidewalks. Also discussed was landscape at the entrance of
the project. Mary Huff questioned the distance from the helicopter pad to the berm. She
also requested the fence that surrounds the cooling tower, be 5' taller than originally
planned.
Ray Haynes moved to approve the site plan subject to the above Staff and TAC conditions
with a correction on condition #6. It should read "all public right -of- ways ". Also, subject
to a fence being constructed on the west and north side of the development, at the time of
construction of the hospital, in order to control trash.
Kevin Vanover requested a slight change on condition #6. To withdraw 2" caliper large
evergreens adjacent to a sidewalk and replace with the planting and maintenance of 6'
canopy trees adjacent to sidewalks.
Kevin Vanover seconded the motion. A vote on the motion was recorded as follows:
Ray Haynes - Yes
Kevin Vanover - Yes
Marilyn Hinkle — Yes
The motion carried 3 -0.
11. Site Plan: Bailey Medical Center — A request to review and approve a site plan proposing
a 75,141 sq ft hospital and an 18,213 sq ft medical office building on 26.32 acres of
OWASSO PLANNING COMMISSION
October 11, 2004
Page No. 7
property located at and south of 11010 E. 106 St. N.
Chairperson Haynes presented the item and Duane described the property location. This
review is in anticipation of the development of a hospital and medical office building just
south of E. 106th St. N. and west of N. Garnett Rd. The proposed development consists of a
3 story — 75,141 sq ft hospital and a 5 story — 18,213 sq ft medical office building on 26.32
acres. The Technical Advisory Committee reviewed the site plan at the September 29, 2004
regular meeting. The following comments were provided:
1. Community Development — Ensure that standard (4' wide) sidewalks are placed
on either side of all public roadways associated with the proposed development;
2. Community Development — Reconfigure the emergency room access loop so
that the exit intersection is at a hard right angle;
3. Community Development — Ensure that all drive lands in the proposed parking
lots not connecting to a street or driveway are properly terminated with a curb or
barricade;
4. Fire Marshal — Coordinate Fire Hydrant locations with the Fire Marshal.
Staff recommends approval of the site plan. Acceleration/deceleration lanes were discussed
along with the phases of the landscape plan.
Ray Haynes moved to approve the site plan .subject to the above Staff and TAC
recommendations and subject to the redesign of the emergency room access loop. Marilyn
Hinkle seconded the motion. A vote on the motion was recorded as follows:
Ray Haynes - Yes
Kevin Vanover - Yes
Marilyn Hinkle — Yes
The motion carried 3 -0.
12. Report on Monthly Building Permit Activity.
13. Report on Planning Items Previously Forwarded to City Council.
14. Discussion of Development In and Near Owasso.
15. Adjournment — Marilyn Hinkle moved, Ray Haynes seconded, to adjourn the meeting.
A vote on the motion was recorded as follows:
Ray Haynes - Yes
Kevin Vanover - Yes
Marilyn Hinkle - Yes
The motion carried 3 -0 and the meeting was adjourned at 9:05 PM.
OWASSO PLANNING COMMISSION
October 11, 2004
Page No. 8
1/0.11i