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HomeMy WebLinkAbout2004.09.13_Planning Commission MinutesOWASSO PLANNING COMMISSION MINUTES OF REGULAR MEETING Monday, September 13, 2004 Owasso Old Central 109 North Birch, Owasso, Oklahoma MEMBERS PRESENT Ray Haynes Marilyn Hinkle Duane Coppick Kevin Vanover Dale Prevett MEMBERS ABSENT STAFF PRESENT Duane Cuthbertson Marsha Hensley Dan Salts Eric Wiles Rickey Hayes The agenda for the regular meeting was posted at the north entrance to City Hall on September 7, 2004 at 12:00 PM. 1. CALL TO ORDER - Chairperson Ray Haynes called the meeting to order at 7:00 PM and declared a quorum present. 2. ROLL CALL 3. CONSIDER APPROVAL OF THE MINUTES OF AUGUST 9, 2004 REGULAR MEETING - The Commission reviewed the minutes of August 9, 2004 Regular Meeting, Marilyn Hinkle moved, seconded by Duane Coppick to approve the minutes. A vote on the motion was recorded as follows: Ray Haynes - Yes Kevin Vanover - Yes Marilyn Hinkle — Yes Duane Coppick — Yes Dale Prevett - Recuse The motion carried 4 -0. 4. OZ 04 -11 — Request to rezone 2.25 acres of property located immediately south of Remington Place Addition near N. 120th E. Ave. from AG to RS -3. Duane presented the request and described the property location. The request is part of a larger development being proposed for the area. Duane explained the development and rezoning process. During the development review process for the Remington Place 11 subdivision the subject property was identified as a detention pond and determined to be located outside the corporate limits. The developer has had the proposed detention pond area annexed. Staff published legal notice in the Owasso Reporter and letters of notification were mailed to property owners within a 300' radius. Staff has received no calls and recommends approval. If the zoning request is approved the land will be required to be included in a plat. Staff recommends approval to change the zoning designation from AG to RS -3. Ray Haynes moved to approve OZ 04 -11, seconded by Duane Coppick. A vote on the motion was recorded as follows: OWASSO PLANNING COMMISSION September 13, 2004 Page No. 2 Ray Haynes - Yes Kevin Vanover - Yes Marilyn Hinkle - Yes Duane Coppick — Yes Dale Prevett - Yes The motion carried 5 -0. 5. Preliminary Plat — A request for the review of the Owasso Medical Campus Preliminary Plat, 8 lots, 1 block, 66.42 acres located NW of E. 96th St. N. and N. 129th E. Ave., N. of Owasso Market U. Duane presented the item and described the property location. The property is zoned OPUD -04 -03 with an underlying zoning designation of OM (Office Medium District). The developer would like to divide the property into eight (8) lots on one (1) block. Lot five (5) consists of 16.16 acres and is proposed as the site for the hospital. Lot two (2) consists of 25.07 and is proposed as the site for the assisted living residential units. The remainder of the lots will be developed with associative medical offices. The main access into the Medical Campus will be from N. 129th E. Ave. There will be three other points of ingress and egress provided; two (2) from the existing stub streets in Bailey Ranch Estates R and one (1) from the existing street in the Owasso Market R subdivision. The property will be subject to all payback fees including Storm Siren fees of $16.00 per acre. The PUD required that a 50' building line /landscape buffer be established adjacent to all residential district. Legal notice was sent to surrounding property owners and advertised in the Owasso Reporter. The Technical Advisory Committee reviewed the plat at their September 1, 2004 meeting. The following comments were provided: 1. Community Development — The following proposed private roads as established with mutual access easements should be converted into public right of way with widths consistent to the existing public roads with which they will connect: • The north/south segment in the extreme western portion of the property extending through Lot 1 that provides a connection between Owasso Market and N. 117th E. Ave. in Bailey Ranch Estates; • The north/south segment of roadway located near the center of the property dissecting Lot 2 and Lots 3 -5; • The entire segment of roadway starting in the eastern portion of the property between Lot 5 and Lot 7 extending north and turning due west and running along the northern side of Lots 2, 5, and 6 eventually connecting in the west to E. 100th St. N. in Bailey Ranch Estates. • The segment of roadway located in the southeast section of the property between Lot 3 and Lots 4 and 5; 2. Community Development — Establish appropriate utility easements along all public right of ways; 3. Community Development — Provide names for the streets as directed by the City Planner; OWASSO PLANNING COMMISSION September 13, 2004 Page No. 3 4. Community Development — Re- designate the lots and blocks in accordance with the new right of way lines; 5. Community Development — Create a `Reserve Area' around the existing pond in Lot 2; 6. Community Development — Provide details in the covenants outlining the ownership and maintenance of all detention and reserve areas and mutual access easements shown on the plat; 7. Community Development — Pay the Storm Siren fee of $16 per acre for the platted area; 8. ONG /AEP — Provide standard language in the covenants per ONG and AEP. Staff recommends approval of the Preliminary Plat subject to the execution of the Technical Advisory Committee conditions. The following are comments made by nearby property owners: James Prock — 11802 E 99 St No — Would like to see North 117th East Avenue remain a stubbed street. Concerns regarding the proposed barrier between his home and subject property. Mary Huff — 10109 N 124 E Ave — The wall surrounding the cooling tower needs to be taller than 20'. Would like to see a type of pine tree, rather than a Bradford Pear, to be used as a landscape buffer. Sara Price — 9925 N 120 E Ave — Has concerns regarding North 117th East Avenue being opened. A brief discussion was held regarding the connection between Owasso Market and N. 117th E. Ave in Bailey Ranch Estates. Ray Haynes moved to approve the Owasso Medical Campus Preliminary Plat subject to the execution of the Technical Advisory Committee and Staff conditions. The motion was seconded by Dale Prevett. A vote on the motion was recorded as follows: Ray Haynes - Yes Kevin Vanover - Yes Marilyn Hinkle - Yes Duane Coppick — Yes Dale Prevett - Yes The motion carried 5 -0. 6. Final Plat — A request for the review of the Bailey Medical Center Final Plat proposing 1 lot in 1 block on 26.32 acres located south of the 11010 block of E. 106th St. N. The Chair introduced the item and Duane Cuthbertson gave staff report. The property lies within an area planned by OPUD 01 -02, The Lakes at Bailey Ranch. The development process was explained. The Larkin Bailey Foundation is requesting the review and approval of the Bailey Medical Center final plat so they may eventually develop a hospital or medical center on the property. The plat shows a drainage easement to the north of the OWASSO PLANNING COMMISSION September 13, 2004 Page No. 4 site which will be filed separately and maintained by the Larkin Bailey Foundation. Letters were mailed to surrounding property owners and a legal advertisement was published in the Owasso Reporter. The Technical Advisory Committee reviewed the final plat at their September 1, 2004 and had the following comments: 1. Community Development — Change the Mutual Access Easement proposed for a private road on the eastern side of the property to a public road by establishing a 50' Right of Way in its place. The Right of Way width should expand by 13' within 100' of the intersection of East 106th Street North to accommodate an additional turn lane; 2. Community Development — Establish a 17.5' utility easement along the western side of the newly created public right of way; 3. Community Development — Name the proposed roadway on the eastern side of the plat North 110th East Avenue; 4. Community Development — Show book and page numbers with all easements or R/W established by separate instrument shown outside the proposed platted area; 5. Community Development — Pay the Storm Siren fee of $16 per acre before final plat is released from the City; 6. Community Development — Pay Washington County Rural Water District 43 $50 per water tap established in the development. There was discussion regarding utility easements and collector roads. Mr. Justin Cook with Cook & Associates stated that this project will be done in phases. In regards to the utility easements running through the site, they have experimented with building placement and there will be no problems. Also, Mr. Cook assured the Commissioners that the proposed private road will be a public roadway with a 50' right -of -way width so that the City is able to maintain. Ray Haynes moved to approve the Final Plat subject to the above Staff and TAC comments. The motion was seconded by Marilyn Hinkle. A vote on the motion was recorded as follows: Ray Haynes - Yes Kevin Vanover - Yes Marilyn Hinkle — Yes Duane Coppick — Yes Dale Prevett - Yes The motion carried 5 -0. 7. Final Plat — A request for the review of the Remington Place H Final Plat proposing 84 lots and 1 reserve area in 5 blocks on 20.98 acres located south of Remington Place on N. 120th E. Ave. The Chair introduced the case and Duane presented the item. Kellogg Engineering is requesting a review and approval of the Remington Place H final plat consisting of 84 lots and one (1) reserve area, in five (5) blocks on 20.98 acres. The property is zoned RS -3 OWASSO PLANNING COMMISSION September 13, 2004 Page No. 5 (Residential Single Family). The plat shows access coming from the north through existing Remington Place and from the east through Fox Meadows on E. 111th St. N. The improvement to E. 111 th St. N. will coincide with road construction in Remington H. The County will be inserting a traffic circle to provide traffic calming measures on E. 1111 St. N. at the intersection with N. 125th E. Ave. Letters were mailed to surrounding property owners and legal advertisement was published. Staff recommends approval. The Final Plat was reviewed at the regularly scheduled Owasso Technical Advisory Committee on September 1, 2004. The following comments were provided: 1. Fire Marshall — Ensure that temporary emergency vehicle turn- arounds are inserted at the southern terminuses E. 118th, 119th, and 120th E. Avenues; 2. Community Development — Establish 10' Utility Easement by separate instrument on the southern side of Remington Place H to create a total of 17.5 U/E along the southern boundary. 3. Community Development — Provide details in the covenants addressing the ownership and maintenance of all detention and reserve areas within the plat; 4. Community Development — Study and consider the application of traffic calming devices on E. 111th St. N. at the connection with the Fox Meadows addition and insert if deemed necessary; 5. Community Development — Pay the Storm Siren Fee, $16 per acre; 6. Community Development — Show individual lot addresses on the plat as provided by the City Planner; 7. Washington County Water #3 — Provide standard language in the covenants; 8. Cox /AEP — Provide additional easements as directed. Ms. Karen Rose, a nearby property owner, stated that she was grateful that the number of homes has been cut down. She also discussed the need for a speed bump or some type of traffic calming device on East 11 lth Street North. Joe Nurre with Public Works Department explained the process of requesting speed bumps and stated that Public Works will give the developer guidance in this process. Ray Haynes moved to approve the Remington Place 11 Final Plat subject to the above Staff and TAC comments. Also subject to the following change in Item #4: 4. Establish a speed bump design and install, within the city limits of Owasso, on E. 11 lth St. N. unless a better traffic calming device is agreed upon, in order to reduce speeding in the area. Kevin Hanover seconded the motion. A vote on the motion was recorded as follows: Ray Haynes - Yes Kevin Vanover - Yes Duane Coppick — Yes Marilyn Hinkle — Yes Dale Prevett - Yes The motion carried 5 -0. OWASSO PLANNING COMMISSION September 13, 2004 Page No. 6 8. Final Plat — A request for the review of the Honey Creek 11 at Bailey Ranch Final Plat proposing 119 lots in 5 blocks on 37.02 acres located NE of E. 96th St. N. and N. Mingo Rd. Duane presented the item and described the property location. The Chair introduced the case and Duane presented the item. He described the surrounding land use and zoning. Battle Creek Land Development is requesting the review and approval of Honey Creek 11 Final Plat so they may develop the property as a residential subdivision. The property is zoned RS- 3 /OPUD 01 -02 for residential development. The Technical Advisory Committee reviewed the final plat at their September 1, 2004 meeting. The following comments were provided: 1. Community Development — Show the book and page numbers in which the 11' utility easement located on the northern side of the north boundary of the plat were recorded; 2. Community Development — Provide a standard signature block on the final plat for the City of Owasso to provide verification; 3. Community Development — Change the rear setback requirement stated in section 2.3.C. of the covenants to 25' as required by OPUD 01 -02; 4. Community Development — Provide a 5' landscaped easement/buffer on the southern boundary of Lot 4 -11 in Block 1 to provide screening between Honey Creek H and Kelly Ann addition to the south; 5. Community Development — Establish a provision in the covenants outlining the maintenance of the 5' landscape easement in Lots 4 -11 in Block 1 by the owner of said lot(s) and clarify that the developer will be responsible for establishing the initial landscaping in the easement to provide a screening between Honey Creek H and Kelly Ann addition to the south; 6. Community Development — Pay Storm Siren fee of $16 /acre for Honey Creek R before filing the Final Plat with the county; 7. Community Development — Pay Washington County Rural Water District #3 $50.00 per water tap in Honey Creek 11; 8. Community Development — Establish lot addresses on the plat as directed by the City Planner; 9. Fire Marshal — Ensure that Fire Hydrant locations are coordinated with the Fire Marshal; 10. Public Works — Establish a 15' drainage easement along the entire eastern boundary of Honey Creek II; 11. Cox /AEP — Establish addition utility easements as instructed by the utility companies. Staff recommends approval of Honey Creek 11 final plat subject to the above recommendations. Discussion was held regarding a 5' landscaped easement/buffer on the southern boundary of Lots 4 -11 in Block 1. After brief discussion, Commission Vanover suggested the possibility of a fence being placed on this southern boundary in lieu of a 5' landscaped buffer which would require regular maintaining. Ray Haynes moved to approve the final plat subject to the above Staff and TAC recommendations. Also subject to Items #4 and #5 being stricken and replaced with the OWASSO PLANNING COMMISSION September 13, 2004 Page No. 8 Committee reviewed the plan at their September 1, 2004 meeting and had no comments. Staff recommends approval of the Smith Farm Marketplace Unified Sign Plan with the following conditions: 1. That the applicant provide the Community Development department with proof of attachment for the property on which the sign along E. 96th St. N. will reside before construction of said sign; 2. That the unified sign plan represent all stand alone signs allowed within the Smith Farm Marketplace development and no additional stand alone sign be permitted; 3. That all tenants and/or lot owners acquire sign permits for any banner or wall sign proposed in the development; 4. That before each sign is constructed the owner obtains approval from the building inspector for the electrical components of the sign. Discussion was held regarding Owasso Sign Code regulations and the possibility, if this request is approved; surrounding businesses will come forward with the same request. Commissioner Haynes explained that Staff worked with Hunt Properties developing a Sign Plan that not only worked for them but also for City Staff. Ray Haynes moved to approve the Unified Sign Plan subject to the above Staff recommendations, Duane Coppick seconded the motion. A vote on the motion was recorded as follows: Ray Haynes - Yes Kevin Vanover - Yes Duane Coppick — Yes Marilyn Hinkle — Yes Dale Prevett - No The motion carried 4 -1. 10. Site Plan — A request for the review of the Armstrong Center site plan located in the 8901 block of N. Owasso Expressway. Chairperson Haynes presented the item and Duane described the property location. John K. Davis is requesting a review of a site plan for an office development on 1.29 acres, more or less. The site plan was table at the June 7, 2004 Planning Commission meeting to allow Mr. Davis time to address the Technical Advisory Committee comments. The site plan did not provide enough detail to grading and drainage. Utilities were not specifically identified nor were curb and gutter, edge of pavement or parking stops. Parking space dimensions were not sized and required modification. The applicant resubmitted the site plan for review. Duane explained the development process. The subject property is zoned CG (Commercial General) with a thin buffer strip zoned OM (Office Medium). Staff recommends approval of the site plan. The Technical Advisory Committee reviewed the Armstrong Center site plan at their September 1, 2004 regular meeting and had the following comments: OWASSO PLANNING COMMISSION September 13, 2004 Page No. 7 following language: • Erect an 8' privacy fence on the southern boundary of Lots 4 -11 in Block 1 to provide screening between Honey Creek 11 and Kelly Ann addition. Marilyn Hinkle seconded the motion. A vote on the motion was recorded as follows: Ray Haynes - Yes Kevin Vanover - Yes Duane Coppick — Yes Marilyn Hinkle — Yes Dale Prevett - Yes The motion carried 5 -0. 9. OUSP 04 -01— A request for the review of a Unified Sign Plan proposed for the Smith Farm Marketplace shopping center located SE of N. Garnett Rd and E. 96th St. N. adjacent to U.S. Hwy 169. The Chair introduced the case and Duane gave staff review. Surrounding land use and zoning was described. The Unified Sign Plan proposes a total of 16 signs situated throughout the shopping center. The signs include the following: Three (3) double faced monument signs 35' in height and 11' wide with 385 sq ft of display area. The signs are proposed to provide the prominent tenant display along the major abutting traffic ways of E. 96th St. N., N. Garnett Rd., and U.S. Hwy 169. The signs will be constructed with steel columns, a concrete base and stone veneer matching the architectural character of the primary structures in the site. Five (5) double faced monument signs —10' in height and 15' wide with 150 sq ft of display area. The signs will be placed along N. 121s' E. Ave. at points directly correlated with the five proposed multi -tenant retail buildings within the site. The architectural quality of the sign will match that of the proposed buildings. Eight (8) double faced monument signs — 5' in height and 10' wide with 50 sq ft of display area. The signs will be placed along N. 121St E. Ave. at points correlated with restaurant and bank pad sites within the development. Again, the architectural quality of the proposed signs will match that of the theme proposed throughout the Smith Farm Marketplace. The total square footage of signage requested in the unified sign permit is 2,086 sq ft. The Smith Farm Marketplace possesses more than 3,500 ft of frontage with N. Garnett Rd and N. 121s' E. Ave. The applicant is requesting three (3) of the signs proposed to be 35' in height. The remaining 13 signs proposed in the plan are double faced monument signs with five (5) being 10 ft. in height and eight (8) being five (5) ft. in height. This sign plan addresses stand alone signs for the entire development no tenant or lot owner will be permitted for additional signs other than banners and wall signs. The Technical Advisory OWASSO PLANNING COMMISSION September 13, 2004 Page No. 9 1. Fire Marshal — Coordinate fire hydrant location and reach with the Fire Marshal before building permit is issued; 2. Community Development — Shield exterior lighting from adjacent residential districts; 3. Community Development — Ensure that two of the HC spots are van accessible, one per building; 4. Community Development — Move all HC spots adjacent to the buildings or provide striped HC accessible walkways between the HC spots located in the interior packing lot and adjacent build walkways; 5. Community Development — Delineate between curb and gutter, edge of pavement and parking stops along the eastern and western boundary lines. Mr. Gene Satterwhite, a nearby property owner, stated that he is not against the development but has concerns with traffic on the service road. He explained that it is difficult getting on the service road now and he feels that it will continue getting worse. He also suggested stop signs on the service road. Mr. Eric Wiles agreed to meet with Mr. Satterwhite and discuss the possible options. Screening requirements along the east side of the development were discussed. Ray Haynes moved to approve the site plan subject to Staff and TAC recommendations. Kevin Vanover requested the following addition to the motion: • Subject to the illustration of curb and gutter along the eastern and western boundary lines on the final copy of the site plan. Commissioner Vanover also requested clarification regarding the northern driveway to be shifted to the north, to break the straight -away access to the residential development at the back of the lot. Dale Prevett seconded the motion. A vote on the motion was recorded as follows: Ray Haynes - Yes Kevin Vanover - Yes Duane Coppick — Yes Marilyn Hinkle — Yes Dale Prevett - Yes The motion carried 5 -0. 11. Consideration and appropriate action related to approval of the Owasso Master Plan update. Eric Wiles reviewed the process of updating the master plan. Ray Haynes moved to approve the Owasso Master Plan update. Dale Prevett seconded the motion. A vote on the motion was recorded as follows: Ray Haynes - Yes Kevin Vanover - Yes OWASSO PLANNING COMMISSION September 13, 2004 Page No. 10 Duane Coppick — Yes Marilyn Hinkle — Yes Dale Prevett - Yes The motion carried 5 -0. 12. Report on Monthly Building Permit Activity. 13. Report on Planning Items Previously Forwarded to City Council. 14. Discussion of Development In and Near Owasso. 15. Adjournment — Marilyn Hinkle moved, Dale Prevett seconded, to adjourn the meeting. A vote on the motion was recorded as follows: Ray Haynes - Yes Dale Prevett - Yes Kevin Vanover - Yes Duane Coppick — Yes Marilyn Hinkle - Yes The motion carried 5 -0 and the meeting was adjourned at 10:15 PM. a (.f' o Date