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HomeMy WebLinkAbout2004.07.12_Planning Commission MinutesOWASSO PLANNING COMMISSION MINUTES OF REGULAR MEETING Monday, July 12, 2004 Owasso City Hall Annex 109 North Birch, Owasso, Oklahoma MEMBERS PRESENT Ray Haynes Dale Prevett Duane Coppick Kevin Vanover Marilyn Hinkle MEMBERS ABSENT STAFF PRESENT Duane Cuthbertson Marsha Hensley Dan Salts Eric Wiles The agenda for the regular meeting was posted at the north entrance to City Hall on July 1, 2004 at 12:00 PM. 1. CALL TO ORDER - Chairperson Ray Haynes called the meeting to order at 7:00 PM and declared a quorum present. 2. ROLL CALL 3. CONSIDER APPROVAL OF THE MINUTES OF JUNE 7, 2004 REGULAR MEETING - The Commission reviewed the minutes of June 7, 2004 Regular Meeting, Marilyn Hinkle moved, seconded by Ray Haynes to approve the minutes. A vote on the motion was recorded as follows: Ray Haynes - Yes Kevin Vanover - Yes Dale Prevett — Yes Marilyn Hinkle — Yes Duane Coppick - Yes The motion carried 5 -0. 4. CONSIDER APPROVAL OF THE MINUTES OF JUNE 21, 2004 SPECIAL MEETING - The Commission reviewed the minutes of June 21, 2004 Special Meeting, Dale Prevett moved, seconded by Marilyn Hinkle to approve the minutes. A vote on the motion was recorded as follows: Ray Haynes - Yes Kevin Vanover - Yes Dale Prevett — Yes Marilyn Hinkle — Yes Duane Coppick - Yes The motion carried 5 -0. 5. OA 04 -05 — A request to approve annexation of 160 acres located in the southeast corner of N. Sheridan Rd. and E. 86 " St N. OWASSO PLANNING COMMISSION July 12, 2004 Page No. 2 Chairperson Haynes stated that the applicant has requested this application be tabled. Ray Haynes moved to table the annexation request until the August 9, 2004 Planning Commission meeting, seconded by Dale Prevett. A vote on the motion was recorded as follows: Ray Haynes - Yes Dale Prevett — Yes Kevin Vanover - Yes Marilyn Hinkle - Yes Duane Coppick — Yes The motion carried 5 -0. 6. OZ 04 -08 — A request to rezone 42 acres located in the northwest corner of E. 106th St. N. and U. S. Highway 169 from AG to RM -2 and OM. The Chair introduced the item and Duane Cuthbertson gave staff report. Staff understands that the applicant is requesting this rezoning as part of a process that will result in additions to the existing church, school and day care and the development of senior housing and recreational fields. If approved, seven acres of property located in the southwest corner of the subject area will be designated as RM -2 (Residential Multi - Family) for the senior care multi - family facility, the remaining 35 acres will be rezoned to OM (Office Medium Intensity) to accommodate church and school expansion. Letters were mailed to surrounding property owners and legal advertisement was published in the Owasso Reporter. Staff recommends approval of OZ- 04 -08. The following are comments made by surrounding property owners: Mike Loffer — 13109 E 106 St No — Owns adjoining property and did not receive rezoning notification. Rezoning sign was placed on the property too late. The existing lagoon system is not - adequate. Objects - to the rezoning until sewer is established, deceleration/acceleration lanes are required and water runoff problem is resolved. Wants the same consideration that the church is receiving, when he starts the platting process. Bill Jacobs — 11039 N 129 E Ave — Owns adjoining property. Water runs from the church property onto his property. Lagoon system does not work properly. Opposes rezoning until surface water problem is addressed and corrected. Larry Loffer — 13227 E 106 St No — Had questions regarding the existing construction of class rooms. Concerns regarding the drainage problem should be required to retain the water. Mr. Mike Culbreath with Freewill Baptist Church was present to answer questions. He stated that the church is looking into the drainage concerns. He also explained that they are proposing forty -five, one bedroom, one story units, with the required parking spaces. OWASSO PLANNING COMMISSION July 12, 2004 Page No. 3 Chairperson Haynes had questions regarding the existing lagoon system. Duane stated that they will have to convert to the city sewer system. Ray Haynes moved to approve to rezone 42 acres with the following conditions: 1. Analyze the drainage on the buildings that are under construction at this time. 2. During plat review assure that the design for water retention is for the entire site. 3. Notification of plat review to surrounding property owners. The motion was seconded by Kevin Vanover. A vote on the motion was recorded as follows: Ray Haynes - Yes Dale Prevett — Yes Kevin Vanover - Yes Marilyn Hinkle — Yes Duane Coppick - Yes The motion carried 5 -0. 7. Final Plat — A request from Owasso Land Trust for the review and approval of Preston Lakes III final plat consisting of 66 lots on 5 blocks contained in 19.97 acres located in the E/2 of Section 22, T -21 -N, R -14 -E and east - northeast of Preston Lakes II. The Chair introduced the case and Duane presented the item. This request was submitted to Staff in May however; due to delays related to flood plain permitting around the Elm Creek flood basin the plat was pulled. The current submittal proposes less than half of the original platting area so as to leave off the section of the originally platted area affected by the flood plain. Staff recommends approval subject to the below TAC comments. The Technical Advisory Committee reviewed the final plat at their May 26, 2004 meeting. The following comments -were provided:- - - - - -- ._ - -- - --- - - -- 1. Provide a dedicated R -O -W for N. 153rd E. Ave. through the reserve area on the western edge of the plat. 2. Ensure that sidewalks are provided along all public roadways included in the plat. Sidewalks along the reserve areas should be constructed during the initial development phases. 3. Pay the Elm Creek Sanitary Sewer fee of $1580.00 per acre. 4. Pay the Owasso Storm Siren fee of $16 per acre. 5. Identify the flood plain, to include the affected lots on the plat. 6. Provide livability square footage for Lots 1 — 7 of Block 2. 7. Coordinate Fire Hydrant location(s) with the Owasso Fire Marshall. 8. Extend the utility easement on the west side of Lot 1 in Block 6 south through the reserve area to connect with Preston Lakes U. 9. Name streets and address lots per Community Development. Ray Haynes moved to approve the final plat subject to Staff and TAC comments being met. Dale Prevett seconded the motion. A vote on the motion was recorded as follows: OWASSO PLANNING COMMISSION July 12, 2004 Page No. 4 Ray Haynes - Yes Dale Prevett - Yes Kevin Vanover - Yes Duane Coppick - Yes Marilyn Hinkle - Yes The motion carried 5 -0. 8. Final Plat - A request from RECO Enterprises for the review and approval of the Owasso Medical Park final plat consisting of 7 lots on 1 block contained in 5.00 acres located at 10020 N 1291h E Avenue. Duane presented the item and described the property location. The developers are proposing to plat the property in order to create and provide space for medical/dental office development. The applicant has chosen to provide access via a private street which allows the applicant to end the street in a cul -de -sac. The applicant will be responsible for all improvements and maintenance of this street. Staff recommends approval contingent on the successful execution of the Technical Advisory Committee comments. The Technical Advisory Committee reviewed the Owasso Medical Park Final Plat at their June 30th regular meeting. The following comments were provided: 1. Community Development: Provide details outlining the ownership and maintenance of the reserve area in the deeds of dedication. 2. Fire Marshall: Provide the name East 101st Place North for the private driveway. 3. Community Development: Address the lots according to the Owasso Community Development Department. 4. Fire Marshall: Coordinate Fire Hydrant location with the Owasso Fire Marshall. 5. ONG /AEP: Provide standard language in the Deeds of Dedication for Oklahoma National Gas and American Electric Power Company. - 6. - -- Rural - Water District - #3, - Washington County:- Establish -- a - 20' -Utility Easement along the west boundary line of Lot 3. 7. Rural Water District #3, Washington County: Make the MANE also a U /e. 8. Public Works /Community Development: Provide plans guaranteeing sewer service to the site. Discussion was held regarding the radius of the cul -de -sac. Mr. Dennis Blind with Reco Enterprises was present to address concerns. Marilyn Hinkle moved to approve the final plat subject to the above Staff and TAC recommendations. Also subject to East 101St Place North be labeled as a "private street ". Ray Haynes seconded the motion. A vote on the motion was recorded as follows: Ray Haynes - Yes Dale Prevett - Yes OWASSO PLANNING COMMISSION July 12, 2004 Page No. 5 Kevin Vanover - Yes Duane Coppick — Yes Marilyn Hinkle - Yes The motion carried 5 -0. 9. Site Plan— A request from RECO Enterprises for the review and approval of a site plan proposing the development of two offices within the Owasso Medial Park on 1.07 acres, more or less. The Chair introduced the case and Duane gave staff review. The developer is proposing to construct two office buildings, each approximately 3,800 sq.ft. in size on parcels containing approximately 0.53 acres each. The structures will front the private street off of N. 129th E. Ave. and will not present direct access to the arterial although sidewalks will be required along N. 129th E. Avenue. The site consists of seven lots on one block with one private drive providing access. Staff recommends approval of the site plan contingent on the successful execution of the TAC conditions and acceptance of the Owasso Medical Park Final Plat. The Technical Advisory Committee reviewed the site plan at their June 30, 2004 regular meeting. The following comments were provided: 1. Public Works: Provide finished floor elevations on the Site Plan drawings. 2. Cox Communications: Provide a 2" conduit for service connection from the nearest utility pole. 3. Oklahoma Natural Gas: Coordinate establishment of gas services to proposed development and to future lots in the development. 4. Public Works: Provide plans guaranteeing sewer extension and service. Architectural guidelines for the development were discussed. Also discussed was stormwater drainage. Ray Haynes moved to approve the site plan subject to the Staff and TAC comments being met. Also - contingent upon a- sanitary - sewer easement be granted to access -the property. Kevin Vanover seconded the motion. A vote on the motion was recorded as follows: Ray Haynes - Yes Dale Prevett - Yes Kevin Vanover - Yes Duane Coppick — Yes Marilyn Hinkle - Yes The motion carried 5 -0. 10. Election of Planning Commission officers. Chairman Vice - Chairperson Secretary The Chair opened the floor for nominations for Chairperson. Ray Haynes was nominated OWASSO PLANNING COMMISSION July 12, 2004 Page No. 6 by Dale Prevett, with the nomination being seconded by Marilyn Hinkle. The nominations were declared closed and Ray Haynes was elected Chairperson by acclamation. The Chair opened the floor for nominations for Vice Chairperson. Dale Prevett was nominated by Ray Haynes, with the nomination being seconded by Marilyn Hinkle. The nominations were declared closed and Dale Prevett was elected Vice Chairperson by acclamation. The Chair opened the floor for nominations for Secretary. Marilyn Hinkle was nominated by Ray Haynes, with the nomination being seconded by Dale Prevett. The nominations were declared closed and Marilyn Hinkle was elected Secretary by acclamation. 11. Report on Monthly Building Permit Activity. 12. Report on Planning Items Previously Forwarded to City Council. 13. Discussion of Development In and Near Owasso. 14. Adjournment — Ray Haynes moved, Dale Prevett seconded, to adjourn the meeting. A vote on the motion was recorded as follows: Ray Haynes - Yes Dale Prevett - Yes Kevin Vanover - Yes Duane Coppick — Yes Marilyn Hinkle - Yes The motion carried and the eting was adjourned at 8:20 PM. C�air s n - - i Date