Loading...
HomeMy WebLinkAbout2014.05.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY RECEDED TYPE OF MEETING: Regular MAY ? DATE: May 20, 2014 TIME: 6:30 61014 City Clerk's pm C)M PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 pm on Friday, May 16, 2014. Sherry Bishop, Wy Clerk AGENDA Call to Order Chairman Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the May 6, 2014 Joint Regular Meeting and Minutes of the May 13, 2014 Joint Regular Meeting Attachment #3A B. Approval of Claims Attachment #3B C. Acknowledge Receipt of Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a vehicle for use In the public works department Tim Doyle Attachment #5 Staff recommends awarding the purchase of one CNG refuse collection vehicle to Frontier International Trucks of Tulsa, Oklahoma for the Crane /Heil - demo unit bid proposal in the amount of $ 304,482. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 6, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, May 6, 2014 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hail bulletin board at 6:00 pm on Friday, May 2, 2014. Prior to the joint regular meeting, Ms. Lombardi performed the Oath of Office for Ward 3 City Councilor /Trustee Bill Bush and Ward 4 City Councilor /Trustee Lyndell Dunn. 1. Call to Order Mayor /Chairman Doug Bonebrake called the meeting to order at 6:33 pm. 2. Invocation The invocation was offered by Father Christopher Waters of Anglican Church of St. Paul and Fire Department Chaplain. 3. Flag Salute Mayor Bonebrake led the flag salute. 4. Roll Call Present Mayor /Chairman -Doug Bonebrake Vice - Mayor /Vice- Chairman - Chris Kelley Councilor /Trustee - Bill Bush Councilor /Trustee - Lyndell Dunn Councilor /Trustee -Jeri Moberly A quorum was declared present. Staff: City /Authority Manager- Warren Lehr City /Authority Attorney - Julie Lombardi 5. Presentation of the Character Trait of Discretion Michael Gordon, Community Affairs Manager for PSO, NE Oklahoma, presented "Discretion," the Character Trait of the Month for May 2014. 6. Election of Mayor, OPWA Chairman, and OPGA Chairman Mayor Bonebrake called for a nomination for the position of Mayor, OPWA Chair, OPGA Chair. Dr. Kelley moved, seconded by Mr. Dunn, to nominate Ms. Moberly for Mayor, OPWA Chair, OPGA Chair. YEA: Bush, Dunn, Kelley, Moberly, Bonebrake NAY: None Motion carried: 5 -0 Owasso City Council /OPWA /OPGA May 6, 2014 Page 2 7. Election of Vice Mayor, OPWA Vice Chairman, and OPGA Vice Chairman Mayor Moberly called for a nomination for the position of Vice Mayor, OPWA Vice Chair, OPGA Vice Chair. Dr. Kelley moved, seconded by Mr. Bonebrake, to nominate Mr. Dunn for Vice Mayor, OPWA Vice Chair, OPGA Vice Chair. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the April 15, 2014 Regular Meeting Minutes for Owasso City Council B. Approval of the April 15, 2014 Regular Meeting Minutes for OPWA C. Approval of the April 15, 2014 Regular Meeting Minutes for OPGA D. Approval of Claims for City of Owasso E. Approval of Claims for OPWA F. Approval of Claims for OPGA Mr. Bonebrake moved, seconded by Mr. Dunn to approve items 8A - 8F of the Consent Agenda with City Council claims totaling $258,068.03, OPWA claims totaling $665,553.11, and OPGA claims totaling $30,837.78. Also, included for review were the self- insurance claims and the payroll reports for 4/19/14. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to items removed from the Consent Agenda No action required 10. Consideration and appropriate action relating to City Council award of a construction bid for improvements to Rayola Park Larry Langford presented the item recommending City Council award the bid for the Rayola Park Improvement Project, to include base and all alternates, to RJR Enterprises of Tulsa, Oklahoma in the amount of $306,500 and authorize the Mayor to execute the contract. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to award the bid and authorize the Mayor to execute the contract with RJR Enterprises, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 11. Report from City Manager /Authority Manager Roger Stevens presented the monthly Public Works status report. Owasso City Council /OPWA /OPGA May 6, 2014 Page 3 Mr. Lehr expressed appreciation to out -going Councilors Brown and Ross welcomed Councilor -elect Bill Bush and Lyndell Dunn. He further expressed appreciation to city employee volunteers for their participation in Relay for Life, Owasso CARES, and the Gathering on Main event. He noted that 245 residents participated in the Free Landfill Day. 12. Report from City Attorney /Authority Attorney No report 13. Report from City Councilors /Trustees Mayor Moberly thanked the outgoing Councilors Charlie Brown and Patrick Ross and welcomed new Councilor -elect Bill Bush and Lyndell Dunn. Mr. Bonebrake welcomed Councilor -elect Bill Bush and Lyndell Dunn. He expressed appreciation to the staff for their assistance while in the Mayoral role. Mr. Bush shared his appreciation to family and friends for all endeavors during his campaign and asked for continued support. Mr. Dunn shared his appreciation to family and friends for all endeavors during his campaign and asked for continued support. 14. New Business None 15. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 7:20 pm. Jeri Moberly, Mayor /Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 13, 2014 The Owasso. City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in joint regular session on Tuesday, May 13, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 9, 2014. ITEM 1: Call to Order Mayor Jeri Moberly called the meeting to order at 6:00 pm. Present Absent Mayor /Chairman - Jeri Moberly None Vice - Mayor /Vice- Chairman - Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Chris Kelley A quorum was declared present. ITEM 2: Presentation relating to the City Charter and Council /City Manager form of government Julie Lombardi reviewed the City Charter as it relates to Council responsibilities. She further explained the Council /City Manager form of government and the responsibilities of the City Manager. ITEM 3: Presentation relating to municipal finance and budget Linda Jones reviewed purchasing policies and procedures. She further explained budgetary accounting practices and procedures. ITEM 4: Discussion relating to Community Development items A. Rezoning request - Rejoice School B. Final plat - Hickory Creek C. Final plat - Carrington Pointe I Extended D. Planned Unit Development (PUD) - Brighton Park E. Special Use Permit request - AT &T F. Land Use Master Plan presentation Bronce Stephenson presented the items A through E. Discussion was held on each item. It was further explained that items A, B, C, and D would appear on the May 20, 2014 agenda for consideration and appropriate action. Karl Fritschen presented item F and discussion was held. At 7:49 pm, the Mayor recessed the meeting. At 7:55 pm, the meeting reconvended. ITEM 5: Discussion relating to Economic Development items A. Proposed amendment- Hotel Tax Ordinance Owasso City Council May 13, 2014 Page 2 B. Proposed budget amendment - Hotel Tax Fund related to economic development incentive for Macy's Corporate Services, Inc. Chelsea Levo presented items A and B. Discussion was held on each item. It was further explained that the budget amendment would appear on the May 20, 2014 agenda for consideration and appropriate action ITEM 6: Discussion relating to Public Works Department items A. Change order -86th widening (Main to Memorial) B. Change order- 106th & Garnett intersection C. Water Quality Report D. Refuse vehicle purchase Roger Stevens presented items A and D. Discussion was held. It was further explained that items A, B, and D would appear on the May 20, 2014 agenda for consideration and appropriate action. ITEM 7: Discussion relating to City Manager items • FY 2015 budget presentation • Board and committee appointments • Sales tax monthly report • City Manager report Sherry Bishop presented Item A and discussion was held regarding the FY 2015 proposed budget and the budget adoption process. Mr. Lehr and Mayor Moberly presented Item B and discussion was held. Ms. Bishop presented Item C and discussion was held. Under the City Manager Report, Mr. Lehr invited the public to attend the Public Works Open House event on May 21, 2014 to learn more about municipal public works. He advised that the Capital Improvements Committee would meet on Tuesday, May 27, 2014 to consider a recommendation to amend the CIP project priority listing. ITEM 8: Consideration and appropriate action relating to a request for an executive session for the purpose of discussing an economic development proposal to entice a business to locate in the Owasso area; such request pursuant to Title 25 O.S. § 307(C)(10) Mr. Bonebrake moved, seconded by Dr. Kelley to enter into executive session to discuss an economic development proposal to entice a business to locate in the Owasso area. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0. The Council, along with Chelsea Levo, Warren Lehr, and Julie Lombardi entered into executive session at 9:30 pm and returned in open meeting at 10:15 pm. ITEM 9: Report from City Councilors Mr, Lehr recognized National Police Week. He further advised that staff revised and amended the Police Department video policy and that amendments have been provided to the Council via e -mail. He requested Council comments, if any, be forwarded to him. Owasso City Council May 13, 2014 Page 3 ITEM 10: Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 10:20 pm. Jeri Moberly, Mayor /Chairman Juliann M. Stevens, Minute Clerk Claims List 5/20/2014 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA JAMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 204.12 TOTAL OPWA 204.12 OPWAADMINISTRATION JPMORGAN CHASE BANK LOWES -LOCK SET 36.97 JPMORGAN CHASE BANK LOWES -LOCKS 36.97 UNITED STATES CELLULAR CORPORATION CELL BILL 62.79 JPMORGAN CHASE BANK SAMSCLUB - SUPPLIES 12.48 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 57.98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 236.17 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.26 AEP /PSO ELECTRIC USE 736.41 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 35.38 CITY GARAGE LABORIOVERHEAD - APRIL, 2 25 .00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE- APRIL, 64.28 UNIFIRST HOLDINGS LP UNIFORM RENTAL 71.66 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 218.40 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 9.28 TOTAL OPWA ADMINISTRATION 1,87103 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,326.91 TODD C. KIMBALL METER READER 558.45 KATHLEEN A BALSIGER METER READER 145.80 KATHLEEN A BALSIGER METER READER 518.85 TYRONE EUGENE DINKINS METER READER 287.55 TOTAL UTILITY BILLING 2,837.56 WATER JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 8.00 JPMORGAN CHASE BANK HO SUPPLY -METER SETTER 1,013.28 JPMORGAN CHASE BANK HD SUPPLY - FITTINGS 100.00 JPMORGAN CHASE BANK HD SUPPLY -METER SETTER 1,013.28 JPMORGAN CHASE BANK HD SUPPLY -PARTS 74.03 TWIN CITIES READY MIX, INC CONCRETE 273.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 54.52 JPMORGAN CHASE BANK GRAYBAR - BALLEST 59.85 JPMORGAN CHASE BANK BROWN FARMS -SOD 80.00 JPMORGAN CHASE BANK UTILITY SUPPLY - SADDLE 429.68 JPMORGAN CHASE BANK LOWES -DRILL BIT 9.18 JPMORGAN CHASE BANK LOWES -DOOR LOCKS 117.94 JPMORGAN CHASE BANK LOWES -HEX SOCKET 5.28 JPMORGAN CHASE BANK ACCURATE ENV - TESTING 1,480.00 JPMORGAN CHASE BANK GELLCO -BOOTS 116.99 JPMORGAN CHASE BANK MILL CREEK -FORM SUPPLIES 12.38 JPMORGAN CHASE BANK MILL CREEK - STAKES 16.67 Page 1 Claims List 5/20/2014 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE- APRIL, 1,540.86 UNIFIRST HOLDINGS LP UNIFORM RENTAL 54.52 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 1,720.83 CITY GARAGE VEHICLE PARTS PURCH -APR 1,052.92 COULSON ELECTRIC, INC WATER TOWER LIGHTS 13,315.00 CITY OF TULSA UTILITIES WATER 96,054.59 CITY OF TULSA UTILITIES WATER 124,276.10 GREEN COUNTRY SHIRT -N -SIGN UNIFORM T- SHIRTS 462.50 AEP /PSO ELECTRIC USE 462.12 JPMORGAN CHASE BANK CHARACTER TRAINING 250.00 JPMORGAN CHASE BANK PIKEPASS -FEES 7.60 JPMORGAN CHASE BANK HD SUPPLY- TAPPING SADDLE 31168 JPMORGAN CHASE BANK HD SUPPLY -METER LOCKS 94.80 JPMORGAN CHASE BANK HD SUPPLY -PARTS 25.76 JPMORGAN CHASE BANK HD SUPPLY -PARTS 96.00 JPMORGAN CHASE BANK HD SUPPLY -METER SETTERS 1,717.60 JPMORGAN CHASE BANK 1HD SUPPLY -6 IN VALVE 1 546.24 TOTAL WATER 246,880.96 WASTEWATER TREATMENT JPMORGAN CHASE BANK GRAINGER -OIL DRY 587.00 JPMORGAN CHASE BANK GRAINGER -OIL DRY 176.10 JPMORGAN CHASE BANK GRAINGER -OIL DRY 234.80 JPMORGAN CHASE BANK B &B INSTRUMENT- SWITCH 208.01 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 41.76 GREEN COUNTRY SHIRT -N -SIGN UNIFORM T- SHIRTS 347.50 JPMORGAN CHASE BANK ATWOODS -OIL DRY 374.25 AEP /PSO ELECTRIC USE 22,655.69 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 20.20 CITY GARAGE VEHICLE PARTS PURCH -APR 967.32 CITY GARAGE LABOR /OVERHEAD - APRIL, 2 666.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 68.24 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - APRIL, 927.45 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 399.47 JPMORGAN CHASE BANK LOWES - BUCKETS /ROPE 34.50 JPMORGAN CHASE BANK GRAINGER- GLOVES 189.90 JPMORGAN CHASE BANK GRAINGER -DRUM FUNNEL 60.35 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 69.68 JPMORGAN CHASE BANK CAVENDARS -BOOTS 135.99 JPMORGAN CHASE BANK OREILLYS -FUEL FILTER 3.99 JPMORGAN CHASE BANK SAMSCLUB -PINE SOL 199.08 JPMORGAN CHASE BANK LOWES- SOCKET SET 24.97 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,820.36 JPMORGAN CHASE BANK GREEN CO TEST -FECAL TEST 40.00 Page 2 Claims List 5/20/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER TREATMENT.., JPMORGAN CHASE BANK GRAINGER- RETURN -52.83 JPMORGAN CHASE BANK TARGET - CLOCKS 21.98 JPMORGAN CHASE BANK STOREY - TOWING FEE 196.44 UNIFIRST HOLDINGS LP UNIFORM RENTAL 115.17 JPMORGAN CHASE BANK ATWOODS- GREASE /DUST PAN 33.89 JPMORGAN CHASE BANK HD SUPPLY -BOOTS 110.00 PRO -FENCE MOTOR BOARD /SURGE PROTECT 153.40 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK I FORT BEND - POLYMER 1,422.00 TOTAL WASTEWATER TREATMENT 33,333.34 WASTEWATER COLLECTION! JPMORGAN CHASE BANK ALL WHEEL DRIVE -PARTS 810.00 JPMORGAN CHASE BANK HD SUPPLY - LOCATE PAINT 150.24 L & B DIRT PIT DIRT FOR DRESS UPS 40.00 TWIN CITIES READY MIX, INC CONCRETE 182.00 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 7.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 154.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.20 GREEN COUNTRY SHIRT -N -SIGN UNIFORM T- SHIRTS 306.25 JPMORGAN CHASE BANK LOWES -FIRE EXTINGUISHER 19.97 JPMORGAN CHASE BANK LOWES -BOLT CUTTERS 39.98 JPMORGAN CHASE BANK ADVANCE AUTO- TOWELS 13.99 JPMORGAN CHASE BANK OFFICE DEPOT - ENVELOPES 10.93 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 154.77 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 253.50 JPMORGAN CHASE BANK BROWN FARMS-SOD 160.00 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 543.21 JPMORGAN CHASE BANK FASTENAL -BOLTS 12.57 JPMORGAN CHASE BANK BUMPER2BUMPER- SILICONE 12.00 FLEETCORTECHNOLOGIES FUELMAN EXPENSE- APRIL, 707.53 UNIFIRST HOLDINGS LP UNIFORM RENTAL 64.95 CITY GARAGE LABOR /OVERHEAD - APRIL, 2 916.66 CITY GARAGE VEHICLE PARTS PURCH -APR 846.07 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 229.29 AEP /PSO ELECTRIC USE 4,429.56 JPMORGAN CHASE BANK LOWES-CAUTION TAPE 11.58 TOTAL WASTEWATER COLLECTIONS 10,117.25 RANCH CREEK INTERCEPTOI ROSETTA CONSTRUCTION, LLC CONSTRUCTION SERVICES 492,383.76 HERBERT E FINNELL EASEMENT ACQUISITION 11,500.00 TOTAL RANCH CREEK INTERCEPTOR 503,883.76 HALES ACRES SEW LINE REF COMMUNITY PUBLISHERS INC BID ADVERTISEMENT /HALE 294.30 Page 3 Claims List 611*00111yCl Budget Unit Title Vendor Name I Payable Description PaymentAmount HALES ACRES SEW LINE REF SOUTH KANSAS & OKLAHOMA RAILROAD IPERMIT APPLICATION 150.00 TOTAL HALES ACRES SEW LINE REPL 444.30 REFUSE COLLECTIONS GREEN COUNTRY SHIRT -N -SIGN UNIFORM T- SHIRTS 648.75 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 210.94 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,239.89 JPMORGAN CHASE BANK LOWESSPADE 29.98 REHRIG PACIFIC CO. 95 GAL GREEN DUMPSTERS 10,962.00 FLEETCORTECHNOLOGIES FUELMAN EXPENSE- APRIL, 10,434.71 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.31 CITY GARAGE VEHICLE PARTS PURCH -APR 3,255.09 CITY GARAGE LABORIOVERHEAD - APRIL, 2 3,166.66 TREASURER PETTY CASH CDL LICENSE RENEWAL 51.50 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK BUMPER2BUMPER- COUPLERS 5.98 JPMORGAN CHASE BANK BUMPER2BUMPER -OIL DRY 183.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.31 LENOX WRECKER SERVICE INC TOWING 275.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 17.21 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 3,674.00 JPMORGAN CHASE BANK WASTE MGMT - TIPPING FEE 79.44 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLR DRY 183.00 JPMORGAN CHASE BANK OREILLY -FLUID 59.96 UNITED STATES CELLULAR CORPORATION CELL BILL 62.80 JPMORGAN CHASE BANK CRANE CARRIER - STRAPS 443.52 JPMORGAN CHASE BANK AMERIFLEX -TAIL GATE HOSES 46.50 TOTAL REFUSE COLLECTIONS 39,150.20 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEE 1,988.07 NATIONAL WASTE & DISPOSAL, INC. RECYCLE ROLL OFF 200.00 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 166.66 CITY GARAGE VEHICLE PARTS PURCH -APR 38.52 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 TWIN CITIES READY MIX, INC RECYCLE CONTAINER PAD 1,092.00 ANCHOR STONE COMPANY RECYCLE CENTER SLAB 69.70 AEP /PSO I ELECTRIC USE 78.59 TOTAL RECYCLE CENTER 3,655.50 842,380.0 FUND GRAND TOTAL OPWA STF DEBT SERVICE RCB TRUST SERVICES 2008 NOTE 1,000.00 Page 4 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL OPWA STF DEBT SERVICE 1,000.00 FUND GRAND TOTAL 1,000.0 OPWA GRAND TOTAL $843,380.02 Page 5 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Ranch Creek Interceptor Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/03/14 Payroll Expenses Total Expenses 8,071.93 4,778.40 12,132.21 9,413.60 7,888.44 1,500.00 12,458.98 958.40 11,534.53 8,061.42 20,193.53 16,222.35 12,855.29 1,669.20 18,792.18 1.856.45 FUND TOTAL 57,201.96 91,184.95 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of April 30, 2014 OPERATING REVENUES: Water Wastewater Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) MONTH YEAR 2,324,840 PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 347,988 $ 4,115,547 $ 5,440,000 75.65% 293,707 2,964,212 3,450,000 85.92% 153,253 1,499,831 1,836,000 81.69% 42,687 409,142 524,000 78.08% 1,739 216,893 221,220 98.04% $ 839,374 $ 9,205,625 $ 11,471,220 80.25% $ 180,767 $ 1,861,906 $ 2,324,840 80.09% 244,003 2,841,850 3,680,145 77.22% 121,375 1,195,341 1,435,060 83.30% 60,948 239,256 1,302,442 18.37% 221,378 3,436,795 3,253,101 105.65% $ 828,472 $ 9,575,148 $ 11,995,588 79.82% $ 10,902 $ (369,523) $ (524,368) Intergovernmental Revenue $ $ 225,000 $ - Transfers in 235,101 235,101 100.00% Transfers out (300,000) (400,000) 75.00% TOTAL TRANSFERS $ $ 160,101 $ (164,899) OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt $ 279,045 $ 547,137 $ 4,502,096 12.15% Expenditures of OWRB Debt (641,694) (779,137) (4,441,340) 17.54% TOTAL OWRB PROCEEDS AND EXPENDITURES $ (362,649) $ (232,000) $ 60,756 NET INCOME (LOSS) $ (351,747) $ (441,422) $ (628,511) WORKING CAPITAL - Beginning Balance $ 2,721,057 $ 2,721,057 WORKING CAPITAL - Ending Balance $ 2,279,635 $ 2,092,546 sd The City Wil ouf Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Tim Doyle Public Works — General Services Superintendent SUBJECT: Purchase of a Refuse Truck DATE: May 16, 2014 BACKGROUND: Included in the FY 2014 Refuse Division budget is funding for the procurement of one new, automated, CNG refuse collection vehicle. This vehicle will be used for daily solid waste collection and will allow staff to transfer the 2005 McNeilus refuse vehicle into a back -up operation status. The McNeilus truck is nine years old, with 12,325 hours and 75,331 miles. This vehicle has reached the recommended life cycle for a full -time side - loader refuse vehicle. Staff prepared a bid specification which included a CNG engine. Many commercial and municipal refuse operations are utilizing CNG vehicles. Staff sought to explore this potential cost saving endeavor by purchasing one vehicle and determining the success of CNG vehicle use in our refuse operation. The result will provide valuable information in determining the viability of CNG use across the fleet. Benefits to CNG use include clean, quiet, reliable operations, lower emissions, lower fuel costs and less reliance on imported oil. Staff estimates the upcharge for a CNG engine to be approximately $27,000. Staff estimates an annual fuel cost savings of $13,500 at current fuel cost rates. The estimated return on investment is approximately two to two and one -half years. The bid specification also allowed for the consideration of demonstration units in the bidding, provided they had not contained any solid waste. This would allow for a significant reduction in the delivery time. The typical delivery time for a new refuse vehicle is 180 days. BID ANAYLSIS: In accordance with state law, advertisement for bids was published in the Tulsa World on March 20, 2014 and on March 27, 2014. In addition, six vendors were contacted and invited to bid. On April 17, 2014, five bids were received and publicly opened. The bids are tabulated and summarized as Attachment A. Public Works staff reviewed the bids for compliance, operational functionality and serviceability. The summary is provided as Attachment B. Staff analysis determined the Mack /McNeilus vehicle, the lowest bid, not to be the best bid, due to several concerns. The McNeilus body is six seconds slower in arm cycle time compared to a Heil body. This makes the vehicle significantly less efficient by adding an estimated 75 minutes per day, 6.25 hours per week, 325 hours per year to the collection operation. In addition, the McNeilus body does not have a remote operation for the lift mechanism as specified in the bid specification. The rail type lift system on the McNeilus is untested by staff and may require additional maintenance expenses. Lastly, McNeilus does not have a service center in Oklahoma. The nearest factory service center is in Hutchins, Texas. These concerns led staff to a recommendation of the second lowest bid vehicle. The City ordinance relating to competitive bidding states that a purchase should be "from the bidder whose bid is most advantageous to the City, considering price, quality, date of delivery and so on ...... Based on review of the bids, staff recommends the bid by Frontier International Truck for the Crain /Heil demo unit as the most advantageous bid. FUNDING: The FY 2014 Refuse Division Budget includes funding in the amount of $325,000 for the purchase of one refuse collection vehicle. RECOMMENDATION: Staff recommends awarding the purchase of one CNG refuse collection vehicle to Frontier International Trucks of Tulsa, Oklahoma for the Crane /Heil - demo unit bid proposal in the amount of $ 304,482. ATTACHMENTS: A. Refuse Vehicle Bid Tabulation B. Bid Analysis Summary C. Bid Proposal - Frontier International Trucks (Crane /Heil - Demo Unit) ATTACHMENT A CITY OF OWASSO REFUSE VEHICLE BIDS: 4/1712014 Vendor: Chassis /Body Base Bid Notes Delivery Frontier International: Crane /EZ Pack $307,678.00 New 120 -150 Days Crane /Heil $304,482.00 Demo - 4,326 miles, 139 hours 20 Days J &R Equipment: Crane /Labrie $328,004.00 New 210 -240 Days Crane /Labrie $292,668.00 New, Non -CNG 210 -240 Days McNelius: Mack/McNelius $287,302.00 New 67 Da vs United Engines: Crane /Heil $319,038.00 New 180 -210 Days ' ANTruv • 2014 Refuse Truck Bid Analysis Summary The following items were noted regarding the various bids: ➢ Mack /McNeilus -New: • Lowest bid cost • 67 day delivery • Mack cab interior space smaller than Crane cab • Cab insulation exception taken • No mounted first aid kit • Mack Frame - local service center • McNeilus body 12 gauge roof vs 8 gauge on Heil • No remote operation for lift control • Lift cycle time 14 seconds' vs 8 seconds on Heil. Adds 75 minutes per day, 6.25 hours per week, 325 hours per year • Rail type lift system, untested by staff, may require additional maintenance costs • No McNeilus service center in Oklahoma, Hutchins, Texas is nearest service center ➢ Crane /Heil— Demo unit: "RECOMMENDED LOWEST & BEST RESPONSIBLE BIDDER" Y Second lowest bid cost • 20 day delivery • Demo Unit, 139 hours, 4,326 miles • Crane Frame - local company • Local parts • Local service center • 4 of 5 current automated collection vehicles are Crane frames, well tested and preferred by staff • Heil in the refuse industry since 1901 • Pioneer in building automated refuse vehicles since the late 1960's • Fastest, smoothest, longest lasting arm in the business • Vehicle provides fiscal responsibility by standardization of fleet maintenance • Vehicle provides operational familiarization, efficiency and continuity • Benefit of immediate availability, delivery, and staff experience with existing equipment ➢ Crane /EZPack —New: • Third lowest bid cost • 120 - 150 day delivery • Crane Frame - local company • Local parts • Local service center • 4 of 5 current automated collection vehicles are Crane frames, well tested and preferred by staff • EZ Pack body, untested by staff • Fuel cells integrated into body, above & behind hopper— lowers overall body height • Some metal thicknesses are less than Heil body • No local parts— dealer in El Reno, Oklahoma • No local service center • Unknown body operation & performance, specs comparable to Heil body ➢ Crane /Labrie —New: • Fourth lowest bid cost • 210 - 240 day delivery • Non —CNG Engine — Does not meet spec, eliminated from consideration ➢ Crane /Heil —New: • Fifth lowest bid cost • 180 -210 day delivery • Crane Frame - local company • Local parts • Local service center • 4 of 5 current automated collection vehicles are Crane frames, well tested and preferred by staff • Heil in the refuse industry since 1901 • Pioneer in building automated refuse vehicles since the late 1960's • Fastest, smoothest, longest lasting arm in the business • Vehicle provides fiscal responsibility by standardization of fleet maintenance • Vehicle provides operational familiarization, efficiency and continuity • Updated electronic control system vs Heil demo unit • 1 additional year of body warranty vs Heil demo unit • No hour or miles vs Heil demo unit ➢ Crane /Labrie — New: • Sixth lowest bid cost • 210 -240 day delivery • Crane Frame - local company • Local parts • Local service center • 4 of 5 current automated collection vehicles are Crane frames, well tested and preferred by staff • Labrie body, untested by staff • 12 gauge Hardox roof (reduces weight/ increases payload) vs 8 gauge on Heil • 12 gauge Hardox body sides (reduces weight /increases payload) vs 8 gauge on Heil • Lower packing force 65,340 LBF vs 80,000 LBF on Heil • Lift cycle time 10 seconds' vs 8 seconds on Heil. Adds 25 minutes per day, 1.25 hours per week, 65 hours per year. • Rail type lift system, untested by staff, may require additional maintenance costs • Fuel cells mounted behind cab — lowers overall body height • Service center in Oklahoma City, Oklahoma • Unknown body operation & performance • Labrie parts come from Canada (multiple week delays experienced in the past) ➢ Conclusion: Based upon staff review of the bids, staff recommends the second lowest bid by Frontier International Trucks (Crane /Heil -demo unit) to be the lowest and best responsible bidder. Staff considers the bid by United Engines (Crane /Heil - new unit) to be the second preferred selection. ATTACHMENT C BID PROPOSAL - SUBMITTAL PAGE ONE (1) HIGH COMPACTION, FULLY AUTOMATED, CNG, REFUSE COLLECTION VEHICLE BASE BID AS SPECIFIED $ S'pt </8.y . w IF DEMO UNIT IS BID PROVIDE CURRENT: MILEAGE a/, 5>?4 HOURS TIME OF DELIVERY: eo calendar days from date of award. I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature Title / f1;11?11G 4 Company T / / 10P A1_ �n /�nc --f t Address BID OPENING: APRIL 17, 2014 @2:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID.