HomeMy WebLinkAbout2014.05.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL RECEIVED
TYPE OF MEETING: Regular MAY 16 1014
DATE: May 20, 2014 CitY Clerks �ICB
TIME: 6:30 pm
PLACE: Council Chambers, Old Central Building
109 N Birch
Notice and agenda filed in the office of the City Clerk and posted at City all a 6:00 pm on
Friday, May 16, 2014.
Sherry Bishop, eity Clerk
AGENDA
1. Call to Order
Mayor Jeri Moberly
2. Invocation
Pastor Casey Cariker of Rejoice Church
3. Flag Salute
4. Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of Minutes of the May 6, 2014 Joint Regular Meeting and Minutes of the May 13,
2014 Joint Regular Meeting
Attachment #5A
B. Approval of Claims
Attachment #513
C. Acknowledge Receipt of Monthly Budget Status Report
Attachment #5C
D. Acceptance of Infrastructure including Streets, Sanitary Sewer, and Stormwater Drainage
Systems at Maple Glen IV
Attachment #5D
6. Consideration and appropriate action relating to items removed from the Consent Agenda
Owasso City Council
May 20, 2014
Page 2
7. Consideration and appropriate action relating to budget amendments
Linda Jones
Attachment #7
Staff recommends approval of a budget amendment as follows:
Increase the estimated revenue and increase the appropriation for expenditures in the
General fund, police department by $1,032.
Increase the appropriation for expenditures in the Stormwater fund by $214,186.
Increase the appropriation for expenditures in the Hotel Tax fund by $500,000.
8. Consideration and appropriate action relating to the purchase of an ambulance and
approval of a budget amendment
Mark Stuckey
Attachment #8
Staff recommends City Council approve the emergency purchase of an ambulance from
Excellance Ambulance of Madison, Alabama, in the amount of $249,929.63; and approve a
budget amendment increasing the estimated revenue in the Self- insurance Fund by $27,500
and increasing the appropriation for expenditures in the Self- insurance Fund by $27,500 and
in the Ambulance Capital Fund by $222,430.
9. Consideration and appropriate action relating to a change order to the 86th St North from
Main to Memorial project, a joint project between Tulsa County, the City of Owasso, and the
Oklahoma Department of Transportation (ODOT)
Dwayne Henderson
Attachment #9
Staff recommends approval of Change Order No. 2 in form of a credit in the amount of
$1,895.02.
10. Consideration and appropriate action relating to three change orders to the E 106th St North
and N Garnett Road intersection project, a joint project with ODOT and the City of Owasso
Dwayne Henderson
Attachment #10
Staff recommends approval of Change Orders No. 1, 2, and 3 in the total amount of
$46,302.73.
11. Consideration and appropriate action relating to the rezoning request of Rejoice Christian
School located at US169 and north of E 106th St North
Bronce Stephenson
Attachment #11
Staff recommends approval of the rezoning of the subject property from Agricultural (AG) to
Office Medium (OM).
Owasso City Council
May 20, 2014
Page 3
12. Consideration and appropriate action relating to the Planned Unit Development (PUD) of
Brighton Park located approximately 1/1 mile south of 116th St North on the west side of Mingo
Road
Bronce Stephenson
Attachment #12
Staff recommends approval of the PUD and the rezoning of the subject property from
Agricultural (AG) to Residential Single Family (RS -3).
13. Consideration and appropriate action relating to the final plat for Hickory Creek located at
the northwest corner of the intersection of E 66th St North and N 129th E Avenue
Bronce Stephenson
Attachment #13
Staff recommends approval of the Final Plat.
14. Consideration and appropriate action relating to the final plat for Carrington Pointe I
Extended located south of the existing Carrington Pointe development located
approximately 1/z mile east of the intersection of E 86th St North and N Sheridan Road on the
south side of the street
Bronce Stephenson
Attachment # 14
Staff recommends approval of the Final Plat.
15. Report from City Manager
16. Report from City Attorney
17. Report from City Councilors
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
19. Adjournment
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, May 6, 2014
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, May 6, 2014 in the Council Chambers at Old Central, 109
N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin
board at 6:00 pm on Friday, May 2, 2014.
Prior to the joint regular meeting, Ms. Lombardi performed the Oath of Office for Ward 3 City
Councilor /Trustee Bill Bush and Ward 4 City Councilor /Trustee Lyndell Dunn,
1. Call to Order
Mayor /Chairman Doug Bonebrake called the meeting to order at 6:33 pm.
2. Invocation
The invocation was offered by Father Christopher Waters of Anglican Church of St. Paul and
Fire Department Chaplain.
3. Flag Salute
Mayor Bonebrake led the flag salute.
4. Roll Call
Present
Mayor /Chairman - Doug Bonebrake
Vice - Mayor /Vice- Chairman - Chris Kelley
Councilor /Trustee - Bill Bush
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Jeri Moberly
A quorum was declared present.
Staff:
City /Authority Manager - Warren Lehr
City /Authority Attorney - Julie Lombardi
5. Presentation of the Character Trait of Discretion
Michael Gordon, Community Affairs Manager for PSO, NE Oklahoma, presented "Discretion,"
the Character Trait of the Month for May 2014.
6. Election of Mayor, OPWA Chairman, and OPGA Chairman
Mayor Bonebrake called for a nomination for the position of Mayor, OPWA Chair, OPGA
Chair. Dr. Kelley moved, seconded by Mr. Dunn, to nominate Ms. Moberly for Mayor, OPWA
Chair, OPGA Chair.
YEA: Bush, Dunn, Kelley, Moberly, Bonebrake
NAY: None
Motion carried: 5 -0
Owasso City Council /OPWA /OPGA
May 6, 2014
Page 2
7. Election of Vice Mayor, OPWA Vice Chairman, and OPGA Vice Chairman
Mayor Moberly called for a nomination for the position of Vice Mayor, OPWA Vice Chair,
OPGA Vice Chair. Dr. Kelley moved, seconded by Mr. Bonebrake, to nominate Mr. Dunn for
Vice Mayor, OPWA Vice Chair, OPGA Vice Chair.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
8. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the April 15, 2014 Regular Meeting Minutes for Owasso City Council
B. Approval of the April 15, 2014 Regular Meeting Minutes for OPWA
C. Approval of the April 15, 2014 Regular Meeting Minutes for OPGA
D. Approval of Claims for City of Owasso
E. Approval of Claims for OPWA
F. Approval of Claims for OPGA
Mr. Bonebrake moved, seconded by Mr. Dunn to approve items 8A — 8F of the Consent
Agenda with City Council claims totaling $258,068.03, OPWA claims totaling $665,553.11, and
OPGA claims totaling $30,837.78. Also, included for review were the self- insurance claims
and the payroll reports for 4/19/14.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
9. Consideration and appropriate action relating to items removed from the Consent Agenda
No action required
10. Consideration and appropriate action relating to City Council award of a construction bid for
improvements to Rayola Park
Larry Langford presented the item recommending City Council award the bid for the Rayolo
Park Improvement Project, to include base and all alternates, to RJR Enterprises of Tulsa,
Oklahoma in the amount of $306,500 and authorize the Mayor to execute the contract.
After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to award the bid and
authorize the Mayor to execute the contract with RJR Enterprises, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
11. Report from City Manager /Authority Manager
Roger Stevens presented the monthly Public Works status report.
Owasso City Council /OPWA /OPGA
May 6, 2014
Page 3
Mr. Lehr expressed appreciation to out -going Councilors Brown and Ross welcomed
Councilor -elect Bill Bush and Lyndell Dunn. He further expressed appreciation to city
employee volunteers for their participation in Relay for Life, Owasso CARES, and the
Gathering on Main event. He noted that 245 residents participated in the Free Landfill Day.
12. Report from City Attorney /Authority Attorney
No report
13. Report from City Councilors /Trustees
Mayor Moberly thanked the outgoing Councilors Charlie Brown and Patrick Ross and
welcomed new Councilor -elect Bill Bush and Lyndell Dunn.
Mr. Bonebrake welcomed Councilor -elect Bill Bush and Lyndell Dunn. He expressed
appreciation to the staff for their assistance while in the Mayoral role.
Mr. Bush shared his appreciation to family and friends for all endeavors during his campaign
and asked for continued support.
Mr. Dunn shared his appreciation to family and friends for all endeavors during his campaign
and asked for continued support.
14. New Business
None
15. Adjournment
Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 7:20 pm.
Jeri Moberly, Mayor /Chairman
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, May 13, 2014
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in joint regular session on Tuesday, May 13, 2014 in the Council Chambers at Old Central per the
Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City
Hall bulletin board at 6:00 pm on Friday, May 9, 2014.
ITEM 1: Call to Order
Mayor Jeri Moberly called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chairman - Jeri Moberly None
Vice- Mayor /Vice- Chairman - Lyndell Dunn
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
Councilor /Trustee - Chris Kelley
A quorum was declared present.
ITEM 2: Presentation relating to the City Charter and Council /City Manager form of
government
Julie Lombardi reviewed the City Charter as it relates to Council responsibilities. She further
explained the Council /City Manager form of government and the responsibilities of the
City Manager.
ITEM 3: Presentation relating to municipal finance and budget
Linda Jones reviewed purchasing policies and procedures. She further explained
budgetary accounting practices and procedures.
ITEM 4: Discussion relating to Community Development items
A. Rezoning request - Rejoice School
B. Final plat - Hickory Creek
C. Final plat - Carrington Pointe I Extended
D. Planned Unit Development (PUD) - Brighton Park
E. Special Use Permit request - AT &T
F. Land Use Master Plan presentation
Bronce Stephenson presented the items A through E. Discussion was held on each item. It
was further explained that items A, B, C, and D would appear on the May 20, 2014 agenda
for consideration and appropriate action. Karl Fritschen presented item F and discussion
was held.
At 7:49 pm, the Mayor recessed the meeting. At 7:55 pm, the meeting reconvended.
ITEMS: Discussion relating to Economic Development items
A. Proposed amendment - Hotel Tax Ordinance
Owasso City Council
May 13, 2014
Page 2
B. Proposed budget amendment - Hotel Tax Fund related to economic development
incentive for Macy's Corporate Services, Inc.
Chelsea Levo presented items A and B. Discussion was held on each item. It was further
explained that the budget amendment would appear on the May 20, 2014 agenda for
consideration and appropriate action
ITEM 6: Discussion relating to Public Works Department items
A. Change order- 861h widening (Main to Memorial)
B. Change order- 106th & Garnett intersection
C. Water Quality Report
D. Refuse vehicle purchase
Roger Stevens presented items A and D. Discussion was held. It was further explained that
items A, B, and D would appear on the May 20, 2014 agenda for consideration and
appropriate action.
ITEM 7: Discussion relating to City Manager items
• FY 2015 budget presentation
• Board and committee appointments
• Sales tax monthly report
• City Manager report
Sherry Bishop presented Item A and discussion was held regarding the FY 2015 proposed
budget and the budget adoption process. Mr. Lehr and Mayor Moberly presented Item B
and discussion was held. Ms. Bishop presented Item C and discussion was held. Under the
City Manager Report, Mr. Lehr invited the public to attend the Public Works Open House
event on May 21, 2014 to learn more about municipal public works. He advised that the
Capital Improvements Committee would meet on Tuesday, May 27, 2014 to consider a
recommendation to amend the CIP project priority listing.
ITEM 8: Consideration and appropriate action relating to a request for an executive
session for the purpose of discussing an economic development proposal to entice a
business to locate in the Owasso area; such request pursuant to Title 25 O.S. § 307(C)(10)
Mr. Bonebrake moved, seconded by Dr. Kelley to enter into executive session to discuss an
economic development proposal to entice a business to locate in the Owasso area.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0. The Council, along with Chelsea Levo, Warren Lehr, and Julie Lombardi
entered into executive session at 9:30 pm and returned in open meeting at 10:15 pm.
ITEM 9: Report from City Councilors
Mr. Lehr recognized National Police Week. He further advised that staff revised and
amended the Police Department video policy and that amendments have been provided
to the Council via e -mail. He requested Council comments, if any, be forwarded to him.
Owasso City Council
May 13, 2014
Page 3
ITEM 10: Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 10:20 pm.
Jeri Moberly, Mayor /Chairman
Juliann M. Stevens, Minute Clerk
Claims List
5/20/2014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
GENERAL
TREASURER PETTY CASH
CC FORFEITURE /HAMMER
-5.00
TREASURER PETTY CASH
CC REFUNDIDESANDRE
50.00
TREASURER PETTY CASH
CC REFUND /DOUGLASS
50.00
TREASURER PETTY CASH
CC REFUND /RANDELL
50.00
TREASURER PETTY CASH
CC REFUND /HAMMER
100.00
TREASURER PETTY CASH
CC REFUND /BENNETT
50.00
TREASURER PETTY CASH
OC REFUND /MORA
100.00
TREASURER PETTY CASH
OC DEPOSIT/WARD
250.00
TREASURER PETTY CASH
OC REFUND /CLAYTON
100.00
TREASURER PETTY CASH
OC REFUND /CLAYTON
25.50
AEP IPSO ISTREET
LIGHTS
15.06
TOTAL GENERAL 785.56
MANAGERIAL
TREASURER PETTY CASH
CHAMBER LUNCHISTEVENS
10.00
TREASURER PETTY CASH
PASTOR MEETING EXPENSE
11.20
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
58.33
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE- APRIL,
44.97
JPMORGAN CHASE BANK
EMPLOYEE APPRECIATION
25.00
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
31.94
TOTAL MANAGERIAL 181,44
FINANCE
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
10.73
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE- APRIL,
29.82
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
33.33
TOTAL FINANCE 73.88
HUMAN RESOURCES
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL,
14.68
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
18.62
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
1.06
JPMORGAN CHASE BANK
USPS- POSTAGE
1.79
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS - PRE -EM
550.15
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
OKLAHOMA MUNICIPAL LEAGUE
ADVERTISING
20.00
G -NEIL DIRECT, INC
ATTENDANCE CONTROLLER CAR
59.93
JPMORGAN CHASE BANK
OFFICE DEPOT - CREDIT
-4.52
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
5.47
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
24.54
TREASURER PETTY CASH
CHAMBER LUNCH /DEMPSTER
10.00
TOTAL HUMAN RESOURCES 928,72
GENERAL GOVERNMENT
JPMORGAN CHASE BANK
AMER WASTE- REFUSE SERVICE
140.67
CINTAS CORPORATION
CARPET /MAT CLEANING
52.31
TULSA COFFEE SERVICE INC
COFFEE SUPPLIES
55.87
Page 1
Claims List
5/20/2014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
GENERAL GOVERNMENT...
COMMUNITY PUBLISHERS INC
PUBLICATIONS
154.00
COMMUNITY PUBLISHERS INC
PUBLICATIONS
20.00
TULSA COUNTY CLERK
FILING FEES
19.00
RICOH USA, INC.
COPIER SERVICE & SUPPLIES
540.32
0 M E CORPORATION
TONER FOR POSTAGE MACHINE
161.75
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
28.99
JPMORGAN CHASE BANK
SAV ON- ENVELOPES
180.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
581.96
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
9.06
AEPIPSO
ELECTRIC USE
3,389.76
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
9.06
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
57.98
DRAKE SYSTEMS INC ICOPIER
385.44
TOTAL GENERAL GOVERNMENT 5,786.17
COMMUNITY DEVELOPMENT
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL,
320.92
CITY GARAGE
VEHICLE PARTS PURCH -APR
571.52
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
166.66
JPMORGAN CHASE BANK
KUM & GO -FUEL
40.06
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
350.00
TULSA COUNTY INFORMATION TECH DEPT
TULSA COUNTY LAND RECORDS
30.00
RICHARD L. BYRNE II
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
250.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
300.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
39.53
LONNIE L. LASSWELL
CODE ENFORCEMENT MOWING
150.00
VERIZON WIRELESS
IWIRELESS CONNECTION
88.95
TOTAL COMMUNITY DEVELOPMENT 2,457.64
ENGINEERING
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
19.96
UNITED STATES CELLULAR CORPORATION
CELL BILL
62.80
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
19.96
GREEN COUNTRY SHIRT -N -SIGN
UNIFORM T- SHIRTS
110.00
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
208.33
CITY GARAGE
VEHICLE PARTS PURCH -APR
1.42
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE- APRIL,
220.72
BLUE ENERGY FUELS, LLC
JCNG FUEL PURCH - APRIL, 2
119.91
TOTAL ENGINEERING 792,75
INFORMATION TECHNOLOGY
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL,
101.01
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
58.33
JPMORGAN CHASE BANK
BEST BUY -SKYPE VIDEO DEVI
119.99
Page 2
Claims List
by`07eZOU
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
COX - INTERNET
1,309.00
JPMORGAN CHASE BANK
LOGMEIN- RENEWAL
299.00
VERIZON WIRELESS
WIRELESS CONNECTION
109.67
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
14.44
JPMORGAN CHASE BANK
AMAZON - BATTERIES
105.99
JPMORGAN CHASE BANK
AMAZON - BATTERIES
105.99
TREASURER PETTY CASH
MILEAGE REIMB /NATHAN
127.12
TOTAL INFORMATION TECHNOLOGY 2,350.54
SUPPORT SERVICES
JPMORGAN CHASE BANK
HOME DEPOT - FAUCET
74.96
JPMORGAN CHASE BANK
HOME DEPOT -BUG SPRAY
43.44
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
LOWES- SUPPLIES
41.84
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
11.75
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
CITY GARAGE
LABOR /OVERHEAD - APRIL, 2
291.66
JPMORGAN CHASE BANK
LOCKE SUPPLY -LIGHT BULBS
6.22
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE- APRIL,
12.48
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
8.50
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PROGRAM -APR
930.00
DONALD L. TAYLOR
LOCK & KEY SVCS AT OC BLD
76.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
7.80
JPMORGAN CHASE BANK
LOWES- COMPOUND
17.96
JPMORGAN CHASE BANK
SAMSCLUB - SUPPLIES
33.98
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
65.52
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
406.13
JPMORGAN CHASE BANK
SAY -ON- PRINT - NAMEPLATES
12.00
JPMORGAN CHASE BANK
LOWES -PAINT
53.94
JPMORGAN CHASE BANK
LOWES -MOP HEAD
6.98
JPMORGAN CHASE BANK
P &K EQUIPMENT- REPAIRS
21.66
JPMORGAN CHASE BANK
P &K EQUIPMENT - REPAIRS
3.52
JPMORGAN CHASE BANK
182 BUILD- CEILING TILES
117.76
JPMORGAN CHASE BANK
LOWES -SHOP VAC FILTERS
23.91
JPMORGAN CHASE BANK
SAMSCLUB- RETURN
-22.57
JPMORGAN CHASE BANK
HESSELBEIN -MOWER TIRES
32.40
TOTAL SUPPORT SERVICES 2,343.79
CEMETERY
AEP /PSO
ELECTRIC USE
36.88
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE- APRIL,
43.79
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
33.87
TOTAL CEMETERY 114.54
Page 3
Claims List
104449%4111521
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
POLICE SERVICES
JPMORGAN CHASE BANK
WALMART -KEYS
3.56
JPMORGAN CHASE BANK
LOWES - SUPPLIES
4.06
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
417
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
51.78
JPMORGAN CHASE BANK
LOWES -KNEE PADS
26.28
JPMORGAN CHASE BANK
AMAZON -PD COMPUTER
149.99
JPMORGAN CHASE BANK
TOTAL RADIO -RADIO REPAIR
1,290.00
JPMORGAN CHASE BANK
GALLS - UNIFORMS
655.25
JPMORGAN CHASE BANK
GALLS - UNIFORMS
145.96
JA CAPITAL, LLC
COPIER LEASE -MARCH
100.00
JA CAPITAL, LLC
COPIER LEASE -APRIL
100.00
JA CAPITAL, LLC
COPIER LEASE -MAY
100.00
CITY GARAGE
VEHICLE PARTS PURCH -APR
2,75234
JPMORGAN CHASE BANK
WALMART -AMMO
142.02
JPMORGAN CHASE BANK
RIVERMIST -FUEL
43.83
AEP /PSO
ELECTRIC USE
2,013.73
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
75.11
JPMORGAN CHASE BANK
HOME DEPOT- RETURN
-52.40
JPMORGAN CHASE BANK
HOME DEPOT - RETURN
-15.97
JPMORGAN CHASE BANK
DICK'S- UNIFORM ITEM
49.99
JPMORGAN CHASE BANK
LOWES -LAB PARTS
9.99
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
245.26
JPMORGAN CHASE BANK
REASORS - SUPPLIES
11.58
JPMORGAN CHASE BANK
TROPHY & PLAQUE - SUPPLIES
76.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
122.80
JPMORGAN CHASE BANK
GALLS -SWAT UNIFORMS
750.27
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
327.92
JPMORGAN CHASE BANK
FLEET TRAINING EXPENSE
70.29
JPMORGAN CHASE BANK
LODGING EXPENSE
106.02
JPMORGAN CHASE BANK
FLEET EXPO PARKING FEE
12.00
JPMORGAN CHASE BANK
FLEET EXPO PARKING FEE
12.00
JPMORGAN CHASE BANK
FLEET EXPO TRAVEL EXPENSE
25.35
JPMORGAN CHASE BANK
FLEET EXPO PARKING FEE
12.00
JPMORGAN CHASE BANK
FLEET EXPO TRAVEL EXPENSE
21.35
JPMORGAN CHASE BANK
FLEET EXPO PARKING FEE
12.00
JPMORGAN CHASE BANK
182 BUILD- CEILING TILES
117.76
JPMORGAN CHASE BANK
USPS- SHIPPING SUPPLIES
9.76
JPMORGAN CHASE BANK
TARGET - SUPPLIES
15.99
JPMORGAN CHASE BANK
OWASSO FENCE - FENCING
141.12
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
5,166.66
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE- APRIL,
10,424.15
JPMORGAN CHASE BANK
SAV- ON- PRINT - COROPLAST
195.00
JPMORGAN CHASE BANK
SAMSCLUB - SUPPLIES
56.12
VERIZON WIRELESS
IWIRELESS CONNECTION
318.22
Page 4
Claims List
61NITecSIE!
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
POLICE SERVICES...
JPMORGAN CHASE BANK
AMAZON - TRAINING BOOKS
82.23
JPMORGAN CHASE BANK
HOME DEPOT -EQUIP RENTAL
125.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
158.84
JPMORGAN CHASE BANK
AUTO PRIDE -CAR WASH
7.00
TREASURER PETTY CASH
PARKING FEE
8.00
TREASURER PETTY CASH
NOTARY FEE /LYNN
10.00
TOTAL POLICE SERVICES 26,290.88
POLICE - HWY SAFETY GRAN
JPMORGAN CHASE BANK
STALKER RADAR- RADARS
5,437.50
JPMORGAN CHASE BANK
STALKER RADAR- CHARGER
73.00
TOTAL POLICE - HWY SAFETY GRANT 5,510.50
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
TOTAL RADIO -2 RADIOS
1,139.53
M & M MICRO SYSTEMS INC
COPLOGIC SOFTWARE DEV
500.00
M & M MICRO SYSTEMS INC
CRIME MAPPING SOFTWARE
1,000.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
49.88
AEP /PSO
ELECTRIC USE
156.83
JPMORGAN CHASE BANK
APCO- DISPATCH TRAINING
1,197.00
JPMORGAN CHASE BANK
HOME DEPOT - RETURN
-54.00
JPMORGAN CHASE BANK
BOB BARKER - PRISONER BOARD
613.57
JPMORGAN CHASE BANK
COLE INFO- METROSEARCH
744.95
JPMORGAN CHASE BANK
APCO- DISPATCH TRAINING
359.00
JPMORGAN CHASE BANK
OFFICE DEPOT -HARD DRIVES
29.99
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
123.08
JPMORGAN CHASE BANK
HOME DEPOT - RETURN
-11.96
JPMORGAN CHASE BANK
HOME DEPOT - PLUMBING REPAI
71.04
JPMORGAN CHASE BANK
IHOME DEPOT - PLUMBING REPAI
207.96
TOTAL POLICE COMMUNICATIONS 6,126.87
ANIMAL CONTROL
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
JPMORGAN CHASE BANK
COMPANIONS - CREMATIONS
405.00
JPMORGAN CHASE BANK
GALLS - UNIFORMS
91.77
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
51.80
JPMORGAN CHASE BANK
LOWES- SUPPLIES
191.69
JPMORGAN CHASE BANK
MEDVET- SUPPLIES
192.58
JPMORGAN CHASE BANK
ABAXIS - SUPPLIES
10835
AEP /PSO
ELECTRIC USE
205.64
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
78.84
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
166.66
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL,
228.20
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
85.21
OKLAHOMA STATE BOARD OF
LICENSE RENEW /BRANDON H
40.00
OKLAHOMA STATE BOARD OF
LICENSE RENEW /CHRISTINE H
40.00
Page 5
Claims List
Budget Unit Title
Vendor Name
Payable Description IPaymentAmount
TOTAL ANIMAL CONTROL 1,965.76
FIRE SERVICES
JPMORGAN CHASE BANK
TOTAL RADIO- SUPPRESSORS
531.04
JPMORGAN CHASE BANK
WALMART- SUPPLIES
18.76
JPMORGAN CHASE BANK
FEDEX- SHIPPING
21.62
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE- APRIL,
2,972.98
CITY GARAGE
VEHICLE PARTS PURCH -APR
688.35
CITY GARAGE
LABORIOVERHEAD - APRIL, 2
1,250.00
JPMORGAN CHASE BANK
OREILLYS- SUPPLIES
6.79
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
326.00
TOTAL RADIO INC
RADIO REPAIR FIRE STAT 43
154.00
NORTHERN SAFETY COMPANY, INC.
GAS DETECTOR CASES
169.87
NORTHERN SAFETY COMPANY, INC.
REPAIR & MAINTENANCE
1,679.20
CUMMINS SOUTHERN PLAINS, LTD
EMERGENCY GENERATOR REPAI
1,788.12
AEP IPSO
ELECTRIC USE
2,190.59
JPMORGAN CHASE BANK
P & K EQUIPMENT - SUPPLIES
31.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
69.24
JPMORGAN CHASE BANK
PIKEPASS -FEES
0.90
JPMORGAN CHASE BANK
TRAVEL EXPENSE
64.16
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
657.16
JPMORGAN CHASE BANK
FEDEX- SHIPPING
16.80
MYDER, LLC
IGNITION FUSE REPLACEMENT
26.70
JON'S MID AMERICA FIRE APPARATUS
GEARSHIFT SHAFT KIT
305.63
HALFMOON PLUMBING, INC
PLUMBING SERVICES
149.00
VERIZON WIRELESS
WIRELESS CONNECTION
188.30
JPMORGAN CHASE BANK
ITRAVEL ACCOMMODATIONS
300.48
TOTAL FIRE SERVICES 13,607.68
EMERGENCY PREPAREDNES
JPMORGAN CHASE BANK
LOWES - SUPPLIES
12.36
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
SAMSCLUB - SUPPLIES
9.98
AEP IPSO
ELECTRIC USE
110.53
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
21.43
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
21.80
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
21.51
TOTAL EMERGENCY PREPAREDNESS 227.26
STREETS
GREEN COUNTRY SHIRT -N -SIGN
UNIFORM T- SHIRTS
571.25
JPMORGAN CHASE BANK
ATWOODS- TRAILER PARTS
42.35
JPMORGAN CHASE BANK
ATWOODS- CONCRETE
3.49
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
5.95
AEP /PSO
ELECTRIC USE
1,503.35
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
185.36
Page 6
Claims List
5/20/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STREETS...
AEP IPSO
STREET LIGHTS
5,518.44
CITY GARAGE
LABOR /OVERHEAD - APRIL, 2
1,500.00
CITY GARAGE
VEHICLE PARTS PURCH -APR
1,797.54
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE- APRIL,
951.70
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
46.14
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
36.60
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
STD SPLY LAWN- REPAIRS
75.39
JPMORGAN CHASE BANK
OWASSO FENCE -POST CAPS
111.50
JPMORGAN CHASE BANK
BUMPER2BUMPER -PARTS
39.48
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISHER
19.97
JPMORGAN CHASE BANK
EQUIPMENT ONE- RENTAL
157.21
JPMORGAN CHASE BANK
EQUIPMENT ONE - PROPANE
63.22
TWIN CITIES READY MIX, INC
CONCRETE
409.50
TWIN CITIES READY MIX, INC
CURB & GUTTER
182.00
APAC- OKLAHOMA, INC.
ASPHALT FOR POTHOLES
49.35
APAC- OKLAHOMA, INC.
ASPHALT FOR POTHOLES
129.72
SIGNALTEK INC
APRIL MAINTENANCE
1,811.58
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
JPMORGAN CHASE BANK
LOWES -SPRAY PAINT
15.04
TOTAL STREETS 16,819.15
STORMWATER
VERIZON WIRELESS
WIRELESS CONNECTION
109.67
JPMORGAN CHASE BANK
WALMART -DUCT TAPE
12.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
35.56
JPMORGAN CHASE BANK
ATWOODS- TRAILER JACK
24.99
JPMORGAN CHASE BANK
ATWOODS- GREASE
39.90
JPMORGAN CHASE BANK
ATWOODS- MEASURING CUPS
3.98
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISHER
19.97
JPMORGAN CHASE BANK
P &K EQUIPMENT - BLADES
133.20
JPMORGAN CHASE BANK
LOWES -WATER JUGS
49.96
JPMORGAN CHASE BANK
BROWN FARMS-SOD
160.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD
80.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
46.31
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE- APRIL,
1,034.89
CITY GARAGE
VEHICLE PARTS PURCH -APR
42.60
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
1,166.66
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - APRIL, 2
203.00
JPMORGAN CHASE BANK
HOME DEPOT -LOCKS
41.68
JPMORGAN CHASE BANK
P & K EQUIPMENT -EDGER
314.99
JPMORGAN CHASE BANK
GRAINGER -GAS CANS
152.97
JPMORGAN CHASE BANK
HOME DEPOT - TRAILER PARTS
47.97
GREEN COUNTRY SHIRT -N -SIGN
1UNIFORM T- SHIRTS
1 430.00
Page 7
Claims List
61P490,1050
Budget Unit Title
Vendor Name
Payable Description jPaymentAmount
TOTAL STORMWATER 4,150.50
PARKS
AEP /PSO
ELECTRIC USE
1,954.17
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
500.00
CITY GARAGE
VEHICLE PARTS PURCH -APR
490.76
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL,
807.19
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
7.49
JPMORGAN CHASE BANK
P &K EQUIPMENT -PARTS
24.95
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
TOTAL PARKS 3,814.21
COMMUNITY CENTER
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
7.54
JPMORGAN CHASE BANK
WALMART- SUPPLIES
15.88
JPMORGAN CHASE BANK
WALMART- SUPPLIES
52.87
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
197.70
JPMORGAN CHASE BANK
WALMART -ICE CREAM SOCIAL
77.83
JPMORGAN CHASE BANK
WALMART- CLEANING SUPPLIES
49.03
JPMORGAN CHASE BANK
TUCKER - CLEANING SUPPLIES
269.39
JPMORGAN CHASE BANK
TUCKER - SUPPLIES
132.70
JPMORGAN CHASE BANK
TUCKER - SUPPLIES
130.60
JPMORGAN CHASE BANK
TUCKER - CLEANER
28.80
JPMORGAN CHASE BANK
JOHNSTONE- BLOWER BELT
6.18
JPMORGAN CHASE BANK
WALMART -VOL RECOGNITION
21.97
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE- APRIL,
81.38
CITY GARAGE
LABOR /OVERHEAD - APRIL, 2
83.33
AEP IPSO
ELECTRIC USE
886.40
JPMORGAN CHASE BANK
JAZ LABOR -TEMP SERVICES
232.00
TOTAL COMMUNITY CENTER 2,273.60
HISTORICAL MUSEUM
AEP /PSO
ELECTRIC USE
107.11
IONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
74.81
TOTAL HISTORICAL MUSEUM 181.92
ECONOMIC DEV
CITY GARAGE
LABOR/OVERHEAD -APRIL, 2
58.33
JPMORGAN CHASE BANK
IVERIZON
WEBSCRIBBLE- HOSTING
19.99
WIRELESS
WIRELESS CONNECTION
29.65
TOTAL ECONOMIC DEV 107.97
96,891.3
FUND GRAND TOTAL
AMBULANCE SERVICE VERONICA FLYNN AMBULANCE REFUND 44.44
UNITED HEALTHCARE AMBULANCE REFUND 339.40
Page 8
Claims List
5/20/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
AMBULANCE SERVICE...
DAMON BALDRIDGE
AMBULANCE REFUND
34.01
LORANE MEACHAM
AMBULANCE REFUND
50.00
LOIS BRADLEY
AMBULANCE REFUND
99.00
EDGAR OR EULA GIDEON
AMBULANCE REFUND
10.00
KATHLEEN JOHNSON
AMBULANCE REFUND
79.75
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
157.95
TOTAL AMBULANCE SERVICE 814.55
AMBULANCE
JPMORGAN CHASE BANK
UNITED - AIRFARE
220.50
JPMORGAN CHASE BANK
MEETING EXPENSE
18.55
JPMORGAN CHASE BANK
BOUND TREE- CREDIT
- 125.30
JPMORGAN CHASE BANK
PSI - SUPPLIES
104.40
JPMORGAN CHASE BANK
PSI - SUPPLIES
209.09
JPMORGAN CHASE BANK
EXCELLANCE -AIR COMPRESSOR
1,497.63
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
1,416.66
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL,
2,662.04
JPMORGAN CHASE BANK
EXCELLANCE -PARTS
103.53
JPMORGAN CHASE BANK
SAFE KIDS - RECERTIFICATION
85.00
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
429.44
JPMORGAN CHASE BANK
STERICYCLE -BIO WASTE
231.63
JPMORGAN CHASE BANK
FIRE SVC TRAINING -CPR
222.00
VERIZON WIRELESS
WIRELESS CONNECTION
178.00
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
1,077.24
JPMORGAN CHASE BANK
I BOUND TREE - SUPPLIES
28.64
TOTAL AMBULANCE 8,359.05
9,173.6
FUND GRAND TOTAL
E911 COMMUNICATIONS
JPMORGAN CHASE BANK
TOTAL RADIO -MAINT CONTRAC
285.00
AT &T
E911 MAPPING FEES - MAY
355.35
JPMORGAN CHASE BANK
TOTAL RADIO -RADIO REPAIRS
367.50
TOTAL E911 COMMUNICATIONS 1,007.85
1,007.8
FUND GRAND TOTAL
HOTEL TAX - ECON DEV AEP IPSO ELECTRIC USE 40.03
AEP /PSO ELECTRIC USE 41.38
TOTAL HOTEL TAX - ECON DEV 81.41
STRONG NEIGHBORHOODS
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
10.54
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
813.84
JPMORGAN CHASE BANK
MEETING EXPENSE
26.90
Page 9
Claims List
I0li71011i1C!
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STRONG NEIGHBORHOODS..
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
121.97
JPMORGAN CHASE BANK
SCOREBOARD - TSHIRTS
150.00
JPMORGAN CHASE BANK
HARLEY HOLLAN- DUMPSTERS
640.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - APRIL,
67.93
CITY GARAGE
LABOR /OVERHEAD - APRIL, 2
58.33
JPMORGAN CHASE BANK
WALMART- SUPPLIES
202.13
JPMORGAN CHASE BANK
WORLEYS- SUPPLIES
76.63
JPMORGAN CHASE BANK
IHOME DEPOT - SUPPLIES
28.32
TOTAL STRONG NEIGHBORHOODS
2,196.59
2,278.0
FUND GRAND TOTAL
STORMWATER - STORMWATE
AEP /PSO
ELECTRIC USE
235.63
JPMORGAN CHASE BANK
GRAINGER -SPILL SUPPLIES
88.09
MESHEK & ASSOCIATES , P.L.C.
ENGINEERING SERVICES
6,870.23
TOTAL STORMWATER - STORMWATER
7,193.95
FY13 -14 BRIDGE CLEANING ICOMMUNITY PUBLISHERS INC
BID ADVERTISEMENT /BRIDGE
288.90
TOTAL FYI 3-14 BRIDGE CLEANING
288.90
7,482'8
FUND GRAND TOTAL
STREET REHAB FY14 TRI -STAR CONSTRUCTION, LLC
IFY 13 -14 STREET REHABILIT
84,630.19
TOTAL STREET REHAB FY14
84,630.19
84,630.1
FUND GRAND TOTAL
CITY GARAGE JPMORGAN CHASE BANK
SAV -ON- PRINT -VEH DECALS
146.00
JPMORGAN CHASE BANK
B &M OIL -OIL FOR RESALE
797.37
JPMORGAN CHASE BANK
UNITED FORD -PARTS RESALE
78.01
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
3.98
JPMORGAN CHASE BANK
SATELITE- WINDSHIELD
185.62
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
402.52
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
1.88
JPMORGAN CHASE BANK
OREILLY -PARTS RESALE
3,180.87
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
237.59
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
4.80
AEP /PSO
ELECTRIC USE
474.22
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
JPMORGAN CHASE BANK
GOODYEAR -TIRES
1,040.49
JPMORGAN CHASE BANK
GOODYEAR -TIRES
1 1,158.32
Page 10
Claims List
5/20/2014
Budget Unit Title
Vendor Name I
Payable Description
Payment Amount
CITY GARAGE... JJPMORGAN
CHASE BANK JUNITED
FORD -PARTS
13.91
TOTAL CITY GARAGE
7,789.66
7,789.6
FUND GRAND TOTAL
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
359.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
359.00
TOTAL WORKERS' COMP SELF -INS
1,942.00
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
27.50
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
607.47
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
1,561.20
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
943.50
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
3,491.87
UNITED SAFETY & CLAIMS INC
WC- TPA - ADMINISTRATION FEE
1,658.33
TOTAL WORKERS' COMP SELF -INS
8,289,87
10,231.8
FUND GRAND TOTAL
GEN LIAR -PROP SELF INS DEBROB ENTERPRISES INC
TORT CLAIM
3,100.46
MYDER, LLC
IGNITION FUSE REPLACEMENT
240.30
LENOX WRECKER SERVICE INC
TOWING
160.00
WOOD, PUHL & WOOD, P.L.L.0
LEGAL - HUNTLEY V. OWASSO
462.50
WOOD, PUHL & WOOD, P.L.L.0
LEGAL - WILLIAMS V. OWASSO
10,600.09
JPMORGAN CHASE BANK
TORT CLAIM TR -14 -012
89.49
TOTAL GEN LIAB -PROP SELF INS
14,652.84
14,652.8
FUND GRAND TOTAL
CITY GRAND TOTAL
$234,138.19
Page 11
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05103/14
Department Payroll Expenses Total Expenses
Municipal Court
4,677.60
6,718.59
Managerial
17,008.51
24,152.52
Finance
14,510.14
22,200.09
Human Resources
7,254.03
11,904.64
Community Development
12,009.27
18,233.74
Engineering
14,995.34
22,553.10
Information Systems
12,492.58
19,034.51
Support Services
7,390.20
11,080.46
Police
121,003.01
179,584.04
Central Dispatch
11,000.77
11,031.14
Animal Control
2,372.00
10,372.51
Fire
104,410.29
105,870.33
Emergency Preparedness
1,524.92
54,540.94
Streets
8,256.06
8,913.34
Stormwater /ROW Maint.
6,569.58
12,391.11
Park Maintenance
10,031.31
13,933.86
Community- Senior Center
1,585.50
6,964.18
Historical Museum
616.00
1,642.12
Economic Development
3,076.92
3,152.56
General Fund Total
360,784.03
544,273.78
Garage Fund Total 4,223.60 7,227.75
Ambulance Fund Total 28,789.15 43,552.22
Emergency 911 Fund Total 6,437.53 10,817.43
Stormwater Fund 27 Total
Worker's Compensation Total 621.41 739.26
Strong Neighborhoods 2,797.91 2,797.91
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 5120114
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
AMOUNT
16,921.39
45,112.58
63,676.68
125,710.65
4,814.10
2,203.42
7,017.52
HEALTHCARE SELF INSURANCE FUND TOTAL 132,728.17
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2013 -2014
Statement of Revenues & Expenditures
As of April 30, 2014
i�:f7��l7ii�13
Personal services
MONTH
YEAR
$ 14,686,521
PERCENT
Materials & supplies
TO -DATE
TO -DATE
BUDGET
OF BUDGET
Other services
102,956
1,281,932
REVENUES:
7534%
Capital outlay
15,906
317,173
Taxes
$ 1,838,452
$ 18,989,007
$ 22,700,000
8165%
Licenses & permits
25,553
173,860
273,500
63.57%
Intergovernmental
47,402
645,818
851,184
75.87%
Charges for services
68,281
454,400
564,560
80.49%
Fines & forfeits
55,086
517,034
724,000
71.41%
Other
3,640
142,353
156,200
91.13%
TOTAL REVENUES
$ 2,038,414
82.80%
$ 25,269,444
$ 20,922,472
i�:f7��l7ii�13
Personal services
$ 1,089,785
$ 11,702,717
$ 14,686,521
79.68%
Materials & supplies
56,340
623,224
820,806
75.93%
Other services
102,956
1,281,932
1,692,488
7534%
Capital outlay
15,906
317,173
877,485
36.15%
TOTAL EXPENDITURES
$ 1,264,988
$ 13,925,046
$ 18,077,300
77.03%
REVENUES OVER EXPENDITURES
$ 773,427
$ 6,997,425
$ 7,192,144
1.00%
TRANSFERSIN(OUT)
Transfers in
$ 1,063,703
$ 11,149,276
$ 13,575,000 82.13%
Transfers out
(1,696,815)
(17,594,434)
(21,250,000) 82.80%
TOTAL TRANSFERS
$ (633,112)
$ (6,445,159)
$ (7,675,000) 83.98%
NET CHANGE IN FUND BALANCE
$ 140,314
$ 552,267
$ (482,856)
FUND BALANCE (Budgetary Basis)
Beginning Balance 2,156,268 1,945,564
Ending Balance $ 2,708,535 $ 1,462,708
The Cily Witiout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Infrastructure including Streets, Sanitary Sewer, and Stormwater
Drainage Systems at Maple Glen IV
DATE: May 16, 2014
BACKGROUND:
The subject residential development is located at E 110th PI North and N 119th E Avenue. Public
infrastructure includes streets, sanitary sewer, and Stormwater drainage improvements.
FINAL INSPECTIONS:
Final inspections for all infrastructure components were completed in April of 2014 by the Public
Works Department. All standards for acceptance have been met. Additionally, the construction
contractor and design engineer have supplied the necessary two -year maintenance bonds and
required as -built drawings.
RECOMMENDATION:
Staff recommends acceptance of Maple Glen IV sanitary sewer, stormwater drainage and
street improvements.
ATTACHMENTS:
A. Location Map
B. City Attorney bond approval letter & copy of bonds
C. DEQ permit letter for sanitary sewer
D. Washington County Water #3 acceptance letter
r
i
F
s
s
u
CITY OF OWASSO
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
MAPLE GLEN IV
LOCATION MAP
W /W /ia
E
Eaton, Stevan
From:
Lombardi, Julie
Sent:
Wednesday, April 23, 2014 2:40 PM
To:
Eaton, Steven
Subject:
RE: Maple Glen 4
Steven,
I have reviewed the storm sewer, sanitary sewer and paving bonds for the Maple Glen IV project at your request. The
attorney -in -fact signatures are authorized, the surety is licensed to do business in the State of Oklahoma and the
amount of the bonds is well within the surety's $1,534,000 underwriting limitation. Therefore, the bonds are approved.
Julie Lombardi
Julie Trout Lombardi
City Attorney
111 North Main
Owasso, Oklahoma 74055
918.376 - 1511(0) 918.376 -1599 (f)
- - - -- Original Message---- -
From: Eaton, Steven
Sent: Tuesday, April 22, 2014 3:16 PM
To: Lombardi, Julie
Subject: Maple Glen 4
Ms. Lombardi
For your review and comments.
Steven Eaton
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: GR27936
KNOW ALL MEN BY THESE PRESENTS, That we Developer's Paving Company as
Principal (Developer and /or Contractor), and Granite Re, Inc. as Surety, are held and
firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of One
Hundred Fifty -Seven Thousand, Eight Hundred Fifty -One Dollars and 85/100 * * * **
($157,851.85) to which payment will and truly to be made, we do bind ourselves, and
each of our heirs, executors, administrators, successors, and assigns jointly and severally,
firmly by these presents.
WHEREAS, the Principal will flirnish a bond conditioned to guarantee, for the period of
TWO YEARS after final approval of the Maple Glen IV - Storm Sewer, a privately
financed public improvement, and acceptance of such by the City Council of the City of
Owasso, Oklahoma, against all defects in workmanship and materials which may become
apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: APRIL 21, 2014
Developer's Paving Co 4y, Pr ncipal
BY:
Granite Re, Inc., Surety
BY: D A& -A /l11 Attorney -in -Fact
Amy Lambe,
GRANITE RE; INC.
GENERAL POWER OF ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office
at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint:
BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARLA CARTER; AMY LAMBERT; PAM SLATON its true and
lawful Attorney- in- Fact(s) for the following purposes, to wit:
To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all
acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certifled copy of which is hereto annexed
and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all
and whatsoever the said: -
BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARLA CARTER; AMY LAMBERT; PAM SLATON may lawfully do
in the premises by virtue of these presents.
In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the
signatures of its President and Secretary/Treasurer, this 7" day of April, 2018. 1
pp `�`W NS
Kenneth D. Whittington, President
STATE OF OKLAHOMA ) s % n L
COUNTY OF OKLAHOMA) Kyle/P. McDonald, Treasurer _
On this 7" day of April, 2018, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and
Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of
GRANITE RE, INC., the corporation described In and which executed the foregoing Power of Attorney; that they each knew the seal of said
corporation; that the seat affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company.
My Commission Expires: CJ
I
August 8, 2017 •� Notaky Public
Commission #: 01013257
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being dte duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. -
"RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate tides with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." _
IN� WITNESS WH REOF the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this
a v' day of , 20 JL4,
Kyle P. McDonald, Secretary/Treasurer
GRO800 -1
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: GR27937
KNOW ALL MEN BY THESE PRESENTS, That we Developer's Paving Company as
Principal (Developer and /or Contractor), and Granite Re, Inc. as Surety, are held and
firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Three
Hundred Sixty -Two Thousand, Six Hundred Thirty -Five Dollars and 92/100 * * * **
($362,635.92) to which payment will and truly to be made, we do bind ourselves, and
each of our heirs, executors, administrators, successors, and assigns jointly and severally,
firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEARS after final approval of the Maple Glen IV - Paving, a privately financed
public improvement, and acceptance of such by the City Council of the City of Owasso,
Oklahoma, against all defects in workmanship and materials which may become apparent
in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: APRIL 21, 2014
Developer's Paving C7o qPrin pal
B Y: /,// ,A
Granite Re, Inc., Surety
BY: _ &,_�& Zza A Attorney -in -Fact
Amy La bert
GRANITE RE; INC.
GENERAL POWER OF ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office
at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint:
BARRY L, HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARLA CARTER; AMY LAMBERT; PAM SLATON its true and
lawful Attorney- in- Fact(s) for the following purposes, to wit:
To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all
acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed
and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all
and whatsoever the said:
BARRY L HERRING; SHANNON NICHOLAS; VICKYJARVIS; JANE HENDON; CARLA CARTER; AMY LAMBERT; PAM SLATON may lawfully do
in the premises by virtue of these presents.
In Witness Whereof, the said GRANITE RE, INC, has caused this instrument to be sealed with its corporate seal, duly attested by the
signatures of its President and Secretary/Treasurer, this 7" day of April, 2014.
On this 7" day of April, 2014, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and
Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom 1 am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretaryfrreasurer of
GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company.
My Commission Expires:
August 8, 2017
Commission #: 01013257
NotatPublic
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect,
"RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
Itn( t�+aTNESS W REOE, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this
�J� day of 20� rzAF
aP j.�w.,wS l v
SEAL
Kyle P. McDonald, Secretary/freasurer
GRO800 -1
Kenneth D. Whittington, President
STATE OF OKLAHOMA
SS:
���7
/ "rnn
COUNTY OF OKLAHOMA)
_
Kyle .Kyle . McDonald,
On this 7" day of April, 2014, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and
Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom 1 am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretaryfrreasurer of
GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company.
My Commission Expires:
August 8, 2017
Commission #: 01013257
NotatPublic
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect,
"RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
Itn( t�+aTNESS W REOE, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this
�J� day of 20� rzAF
aP j.�w.,wS l v
SEAL
Kyle P. McDonald, Secretary/freasurer
GRO800 -1
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: GR27935
KNOW ALL MEN BY THESE PRESENTS, That we Developer's Paving Company as
Principal (Developer and /or Contractor), and Granite Re, Inc. as Surety, are held and
firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of One
Hundred Sixty -Five Thousand, Three Hundred Eighteen Dollars and 00/100 * * * **
($165,318.00) to which payment will and truly to be made, we do bind ourselves, and
each of our heirs, executors, administrators, successors, and assigns jointly and severally,
firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEARS after final approval of the Maple Glen IV - Sanitary Sewer, a privately
financed public improvement, and acceptance of such by the City Council of the City of
Owasso, Oklahoma, against all defects in workmanship and materials which may become
apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: APRIL 21, 2014
Developer's Paving Con pany, Pri cipal
BY:¢
Granite Re, Inc., Surety
BY: OaAA_ AMA0A Attorney -in -Fact
Amy La bert
GRANITE RE; INC.
GENERAL POWER OF ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office
at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint:
BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARIA CARTER; AMY LAMBERT; PAM SLATON its true and
lawful Attorney- in- Fact(s) for the following purposes, to wit:
To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all
acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed
and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all
and whatsoever the said:, ,
BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARLA CARTER; AMY LAMBERT; PAM SLATON may lawfully do
in the premises by virtue of these presents.
In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the
signatures of its President and Secretary/Treasurer, this 7`1 day of April, 2014.
On this 7" day of April, 2014, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and
Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of
GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and SecretaryfTreasurer, respectively, of the Company.
My Commission Expires:
August 8, 2017
Commission #: 01013257
NoiaAy Public
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Secretary/Tre.asurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect.
"RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
^INl'WITNESS WHEREOF the undersigned h subscribed this Certificate and affixed the corporate seal of the Corporation this
SXLS 20iT.
WRERk;
Kyle P. McDonald, Secretary/Treasurer
GR0800 -1
Kenneth D. Whittingran, President
STATE OF OKLAHOMA ) s s n L
.
Z
) SS: �..
/�.
COUNTY OF OKLAHOMA)
Kyle P. McDonald, Treasurer
On this 7" day of April, 2014, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and
Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of
GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and SecretaryfTreasurer, respectively, of the Company.
My Commission Expires:
August 8, 2017
Commission #: 01013257
NoiaAy Public
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Secretary/Tre.asurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect.
"RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
^INl'WITNESS WHEREOF the undersigned h subscribed this Certificate and affixed the corporate seal of the Corporation this
SXLS 20iT.
WRERk;
Kyle P. McDonald, Secretary/Treasurer
GR0800 -1
rk
6-"x" l A li 0 N A
DErARNMfW Of EN41[oNIaE11tA1 QUAMY
SCOTT A. THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Executive Director tor
February 18, 2014
Mr. Roger Stevens, Director of Public Works
City of Owasso
301 West 2nd Avenue
Owasso, Oklahoma 74055
Re: Permit No. SL000072140040
Maple Glen IV Sanitary Sewer Line Extension
Facility No. 21310
Dear Mr. Stevens:
MARY FALLIN
Governor
Enclosed is Permit No. SL000072140040 for the construction of 3,134 linear feet of eight (8) inch PVC
sanitary sewer line and all appurtenances to serve the Maple Glen IV, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on February 18, 2014. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
Qusay Kabariti, P.E.
Construction Permit Section
Water Quality Division
QRK /RC /bg
Enclosure
c: Rick Austin, Regional Manager, DEQ
Brian K Kellogg, P.E., Kellogg Engineering, Inc.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
Printed on reoycled paper %Ah soy ink
CHI on
r"221F62
O K L A H O M A
SCOTT A.THOMPSON DErnaleAtsrortrmrtoar.flilAwunmr MARY FALLIN
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
PERMIT No. SL000072140040
SEWER LINES
FACILITY No. 21310
PERMIT TO CONSTRUCT
February 18, 2014
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 3,134
linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Maple Glen IV,
located in Section 8, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved
February 18, 2014.
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance
with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules
and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and
regulations adopted thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of
approval or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water
Pollution Control Facility Construction.
5) That tests will be conducted as necessary to insure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA (ITY, OKLAHOMA 73101 -1677
printed on recycled paper with soy ink
0
0 K L A I{ 0 7.1 A
OEfMR[MENf Of ENVIRONMCNIAI OUAMY
Executive Dirfector ectof ON
SCOTT A. T OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
PERMIT TO CONSTRUCT
MARY FALLIN
Governor
PERMIT No. SL000072140040
SEWER LINES
FACILITY No. 21310
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the
construction of this project.
9) That the recipient of the permit is responsible for the continued operation and maintenance of
these facilities in accordance with rules and regulations adopted by the Environmental Quality
Board, and that this Department will be notified in writing of any sale or transfer of ownership of
these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
11) That the permittee is required to inform the developer /builder that a DEQ Storm Water
Construction Permit is required for a construction site that will disturb one (1) acre or more in
accordance with OPDES, 27A,0.& 2 -6 -201 et, seq. For information or a copy of the GENERAL
PERMIT (GP -005) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES,
Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a
Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box
1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
12) That all manholes shall be constructed in accordance with the standards for Water Pollution
Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of
Environmental Quality.
13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in
Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling,
in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656 -
5-4(c)(3).
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will
constitute acceptance of the permit and all conditions and provisions.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed an recycled paper will, soy Ink
a.
4a°
k-
17227 N. 1291h E. Ave., P.O. Box 70, Collinsville, OK 74021 -0070
Ph. (918) 371 -2055 a Fax (918) 371 -3864 s TRS 711
April 28, 2014
City of Owasso
Attn: Project Engineer
P O Box 180
Owasso, OK 74055
FAX 918- 272 -4996
Dear Sirs:
The requirements by Rural Water District #3 Washington County, have been fulfilled
and water lines have been accepted for Maple Glen IV, a subdivision located in the
SW /4 of Section 8, Township 21 North, Range 14 East, 92 lots, 24.35 ac., City of
Owasso, Tulsa County, Oklahoma.
Sincerely,
Jerry Galnmill
District Manager
In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color,
national origin, age, disability, religlon, sex, and familial status. (Not all prohibited bases apply to all programs).
To Me a complaint of discrimination, write USDA, Director, Office of Civil Riahts, 1400 Independence Avenue, S.W., Washington, D.C., 20250 -9410
or call (800) 795 -3272 (voice) or (202) 720 -6382 (TOO),
The GifAxwl- out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones, Finance Director
SUBJECT: FY 2014 Budget Amendments
DATE: May 16, 2014
BACKGROUND:
The attached memoranda provide more detailed information about the three requested
budget amendments summarized below.
General Fund - The Owasso Sertoma Club has donated $1,032 to the police department. A
supplemental appropriation of $1,032 is requested for the police department.
Stormwater Fund - In September 2013, City Council approved a budget amendment to fund
contracts open at the end of the fiscal year (June 30, 2013). A construction project in the
Stormwater department was inadvertently omitted from the list. A supplemental appropriation of
$214,186 is requested for that project.
Hotel Tax Fund - In November 2013, the City Council authorized the transfer of $500,000 to the
OEDA for an economic development incentive related to the Macy's project. A supplemental
appropriation of $500,000 is requested for the transfer to the OEDA.
RECOMMENDATION
Staff recommends approval of a budget amendment as follows:
Increase the estimated revenue and increase the appropriation for expenditures in the
General fund, police department by $1,032.
Increase the appropriation for expenditures in the Stormwater fund by $214,186.
Increase the appropriation for expenditures in the Hotel Tax fund by $500,000.
ATTACHMENTS:
Chambless memo dated May 16, 2014
Jones memo dated May 16, 2014
Levo memo dated May 16, 2014
0 The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Scott Chambless
Chief of Police
SUBJECT: Acceptance of Donation and Supplemental Appropriation
DATE: May 16, 2013
BACKGROUND:
On March 27, 2014, the Owasso Sertoma Club hosted a spaghetti dinner fundraiser to raise funds
for the purchase of TASERs for the police department. A total of $1,032 was raised during the
event and the Sertoma Club has presented a check to the police department for that amount.
The donation will be used in conjunction with existing funds for the purchase of TASERs. The
donation will help in reaching the final objective of outfitting every officer in the Patrol Division
with a TASER.
PROPOSED ACTION:
Staff is proposing City Council approval of a budget amendment in order to make the donated
funds available for expenditures in the Police Services Budget. This budget amendment would
increase the General Fund revenues and appropriated expenditures by $1,032.
RECOMMENDATION:
Staff recommends City Council acceptance of the donation and approval of a budget
amendment increasing the estimated revenue in the General Fund by $1,032 and increasing
appropriation for expenditures in the Police Services budget by $1,032.
T Wit'. Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones, Finance Director
SUBJECT: Supplemental Appropriation for Carryover Project
DATE: May 16, 2014
BACKGROUND:
As of September 30, 2013, there was an outstanding purchase order from FY 2013 in the amount
of $214,186 for Stormwater improvements at Three Lakes. This project was not included when the
City Council approved supplemental appropriations for other carryover projects in September of
2013. Staff is requesting approval of a budget amendment to correct this omission.
By law, budgeted encumbrances from the previous fiscal year may be held open until spent or
may be re- appropriated in the new fiscal year. Past practice of the City of Owasso is to close out
encumbrances after 90 days of year -end and re- appropriate the funds in the subsequent year.
Since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, re-
authorization of open purchase orders in the new fiscal year allows audited financial statements
to more closely align with State - mandated, budgetary-basis financial reporting.
The Three Lakes project was included in the FY 2013 expenditure budget. Re- appropriating the
unfinished project will not negatively impact projected FY 2014 year -end fund balances, due to
the corresponding carryover of the unspent FY 2013 Stormwater fund balance.
RECOMMENDATION:
Staff recommends approval of a $214,186 budget amendment to increase the FY 2014
appropriation for expenditures in the Stormwater fund due to the FY 2013 outstanding purchase
order to Tri Star Construction.
O—T City Wit out Limifs.
TO: The Honorable Mayor & City Council
City of Owasso
FROM: Chelsea M.E. Levo
Economic Development Director
SUBJECT: Budget Amendment
Hotel Tax Fund
DATE: May 16, 2014
BACKGROUND
On November 19, 2013, the City Council voted to authorize the transfer of funds in the amount of
$500,000 from the Hotel Tax Fund to the Owasso Economic Development Authority (OEDA) to
use as a cash incentive for "Project Socrates" contingent upon successful recruitment of this
project and execution of a contract between the OEDA and the company.
"Project Socrates" was revealed the next month when Governor Mary Fallin and regional
officials announced the national retailer Macy's had chosen northeast Oklahoma as home for its
newest order fulfillment center. The site was selected after an 8 -month search that began with
more than 150 sites in a four -state area.
Since the Hotel Tax fund budget does not currently include an appropriation for the Macy's tax
incentive, an amendment of the Hotel Tax Budget is required to comply with State law prior to
the posting of the $500,000 transfer.
MACY'S CORPORATE SERVICES, INC.
Macy's broke ground on the site just west of Owasso city limits last month. They plan to be open
In April 2015. They will not start with a full operation and staff. They have a systematic plan to
ramp up services with hopes to be fully operational within two years. Macy's will hire 1,500 full -
time and part -time employees. The company also plans to employ 1,000 temporary seasonal
associates during the holiday season and promises to be a contributing corporate citizen to the
Tulsa and Owasso area.
The jobs announcement is the largest in nearly ten (10) years in the Tulsa region.
Over the next ten (10) years, the Macy's center is estimated to:
• Generate an estimated economic impact of $800 million in the value of goods and
services produced;
• Support the earning of $534 million in wages and salaries; and
• Support the collection of $15.8 million in city and county sales and property taxes.
OWASSO ECONOMIC DEVELOPMENT AUTHORITY ACTION:
An Incentive Agreement was approved May 8, 2014 by the OEDA for Macy's Corporate Services
to insure the $500,000 incentive. In consideration for the OEDA payment, Macy's will agree to
the following provisions:
• The incentive payment of $500,000 will be paid to Macy's on or before June 15, 2014.
• Upon receipt of the payment, Macy's will construct a fulfillment distribution center in the
defined location in Tulsa County, Oklahoma.
• The center will be fully operational for a continuous period of no less than five (5) years
from the first day the facility is fully operational.
• The facility is planned to be fully operational no later than the 1st day of July 2015.
• Failure by Macy's to comply with these provisions will result in Macy's obligation to repay
the $500,000 incentive payment to the OEDA on a pro rata basis.
RECOMMENDATION:
Staff recommends a budget amendment in the Hotel Tax Fund increasing the appropriation for
expenditures by $500,000 for a transfer to the OEDA.
ATTACHMENT:
Incentive Agreement as approved by the OEDA
INCENTIVE AGREEMENT
THIS INCENTIVE AGREEMENT ( "Agreement ") is made and entered into effective as
of this day of May 8, 2014, by and between the OWASSO ECONOMIC
DEVELOPMENT AUTHORITY, an Oklahoma public trust having as its beneficiary the
City of Owasso, ( "Authority ") and Macy's Corporate Services Inc., a Delaware
corporation ( "Macy's ") .
The AUTHORITY, subject to the conditions listed below, hereby agrees to pay to
Macy's the sum of FIVE HUNDRED THOUSAND DOLLARS ($500,000) on or before
the 15`h day of June, 2014, as an incentive to construct, operate and maintain a 1.3 million
square foot facility at the southwest intersection of East 76`h Street North and North 75'x'
East Avenue in Tulsa County, Oklahoma. In consideration for the AUTHORITY'S
payment of said amount as incentive, MACY'S hereby agrees to the following
conditions:
1. The total amount of incentive payment from the AUTHORITY shall be
FIVE HUNDRED THOUSAND DOLLARS ($500,000.) which shall be paid to
MACY'S on or before June 15, 2014.
2. Upon receipt of the incentive payment from the AUTHORITY, MACY'S
shall construct a fulfillment distribution center in Tulsa County, Oklahoma which shall be
fully operational for a continuous period of no less than five (5) years from the first day
the facility is fully operational. The facility is planned to be fully operational no later
than the 1st day of July 2015. The facility shall be deemed "fully operational" when it
begins daily shipments to customers, and has 250 full -time employees in place.
3. Failure by MACY's to satisfy the conditions specifically listed above shall
result in MACY's obligation to repay the FIVE HUNDRED THOUSAND DOLLAR
($500,000.) incentive payment to the AUTHORITY on a pro rata basis. By way of
example, if MACY's timely constructs the intended facility and operates the facility for a
period of ONLY three (3) YEARS, MACY'S shall repay 2/5 of the original incentive
payment equaling TWO HUNDRED THOUSAND DOLLARS ($200,000) within thirty
(30) of written demand by the AUTHORITY.
4. This Agreement shall be taka
and made by the parties herein and governed
purposes and intents.
n and deemed to have been fully executed
by the laws of the State of Oklahoma for all
5. The parties agree that this Agreement constitutes the entire agreement
between the parties and that no other agreements or representations other than those
contained in this Agreement have been made by the parties This A reement shall be
g
amended only in writing, and effective when signed by the authorized agents of the
parties.
6. This Agreement may be executed in multiple counterparts, each of which
shall constitute one and the same instrument.
7. In the event that any term or provision or this Agreement is held to be
unenforceable by a court of competent jurisdiction, the remainder shall continue in full
force and effect to the extent the remainder can be given effect without the invalid
provision.
8. This Agreement shall be binding upon and inure to the benefit of the
parties hereto and their respective successors, heirs and assigns.
9. In the event of a dispute relating to the matters set forth herein, the
prevailing party shall be entitled to reimbursements for all reasonable attorneys' fees and
expenses incurred in connection therewith.
10. This Agreement shall become a binding obligation upon execution by all
parties hereto. The Authority warrants and represents that the individual executing this
Agreement on behalf of the Authority has full authority to execute this Agreement and
bind the Authority to the same. The Authority further warrants and represents that this
Agreement is valid and enforceable under applicable law and the Authority's public trust
documents, and that the Authority has taken all requisite action necessary to approve this
Agreement. MACY'S warrants and represents that the individual executing this
Agreement on its behalf has full authority to execute this Agreement and bind MACY'S
to the same. MACY'S further warrants and represents that this Agreement is valid and
enforceable under applicable law and MACYS' corporate documents, and that MACY'S
has taken all requisite action necessary to approve this Agreement.
11. Any notice, request or demand provided for in this Agreement shall be
deemed to have been sent notice when the notice has been delivered by personal delivery,
overnight mail or delivery service, facsimile or deposited in the United States mail,
registered or certified, with postage thereon prepaid to the addresses as set forth below.
Notice shall be deemed received upon the earlier of: (i) if personally delivered (whether
by courier or overnight private mail or delivery services), the date of delivery; (ii) if
mailed, three (3) business days after the date of posting by the United States post office;
or (iii) if given by facsimile when sent. The parties' addresses areas follows:
2
To the Authority: Owasso Economic Development Authority
111 North Main Street
Owasso, Oklahoma 74055
Attention: Warren Lehr
Fax No. 918376.1599
To Macy's: Macy's Corporate Services, Inc.
7 W Seventh Street
Cincinnati, OK 45202
Attention: Frank Julian
IN WITNESS WHEREOF the parties have executed this instrument to be
effective as of the day and year first above written.
(SEPARATE SIGNATURE PAGES FOLLOW)
(Remainder of Page Intentionally Left Blank)
3
SEPARATE SIGNATURE PAGE OF THE AUTHORITY
OWASSO ECONOMIC DEVELOPMENT AUTHORITY
an Oklahoma Public Trust
By
Name: Bryan Spriggs
Title: Chairman, Owasso Economic Development Authority
Signed as of the effective date on page 1.
ACKNOWLEDGED AND APPROVED as to form this 8th day of May, 2014, by the
City of Owasso, Oklahoma.
CITY OF OWASSO
In
Name: Warren Lehr
Title: City Manager
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
4
SEPARATE SIGNATURE PAGE OF MACY'S
MACY's CORPORATE SERVICES, INC.
Lm
N
Signed as of the effective date on page 1.
0ThP-CY),PW,t out Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Christopher A. Garrett
Fire Chief
SUBJECT:
Ambulance Purchase
DATE:
May 16, 2014
BACKGROUND
In order to provide an adequate level of emergency medical care to the citizens of the
community the Owasso Fire Department deploys three front line ambulances, from three fire
stations located throughout the community.
At various times throughout the year, the fire department's ambulances are placed out of
service due to various maintenance or mechanical issues. Routine (scheduled) minor and major
preventive maintenance requires each ambulance to be out of service between one and two
days every 120 days. Often, the chassis dealer is required to complete a repair of the
ambulance, which can place the units out of service for up to two weeks. When an ambulance
is refurbished and remounted, the unit is out of service at the factory for at least four months.
The fire department's ambulances are utilized for numerous special events. These assignments
typically require a dedicated ambulance separate from the three ambulances in service to
answer emergency calls for service, which places an additional demand on the ambulance
fleet.
The department intended to retire the oldest ambulance in the fleet (2005 Ford F -450 MedTec)
upon delivery of the remounted ambulance in late May; however, circumstance identified the
need to maintain a second reserve ambulance. Staff has determined that three front line and
two reserve ambulances are necessary in order to provide continuity of emergency medical
services to the community. This level of fleet inventory ensures that the department has the
necessary response apparatus to cover its operational obligations.
MOTOR VEHICLE ACCIDENT:
On April 22, 2014, while responding emergency status to a medical incident, the 2005 Ford E -450
Med Tec brand ambulance was involved in a motor vehicle accident at the intersection of 76
Street North and the Highway 169 Southbound exit ramp. The ambulance sustained extensive
damage to the chassis and module when a truck exited the highway and impacted the driver's
side front of the ambulance.
The truck driver's insurance company has assumed liability for the accident. The ambulance has
been evaluated by the insurance adjustor and was deemed as a total loss.
FUNDING:
Based upon the most recent purchase of a new ambulance in November of 2013 the cost of a
replacement ambulance is $249,929.63. The insurance settlement is $27,500, which is not enough
to purchase a replacement ambulance. The Ambulance Capital Fund has a current balance
that is sufficient to encumber the remaining difference between the settlement and
replacement cost. The required funds from the ambulance capital fund will be $222,429.63.
• Insurance settlement $ 27,500.00
• Ambulance Capital + $222,429.63
• Replacement cost $249,929.63
Encumbering funds from the Ambulance Capital Fund required the fire department to re-
evaluate the planned purchases in the capital fund for the 2014/15 budget year and future
years. Staff has determined that the best course of action will be to delay the purchase of new
cardiac heart monitors ($145,000) in the next budget year and defer the purchase to the
2015/16 budget year. This savings, along with the annual revenues, will ensure adequate
funding is available for the ambulance replacement purchase and the remaining planned
projects from the ambulance capital budget.
PURCHASE:
Due to the necessity to provide emergency medical services to the community and the
unforeseeable loss of an ambulance, staff requests that the purchase of a new ambulance be
considered a critical emergency situation and request to forgo the normal competitive bidding
processes.
The Owasso Code of Ordinances authorizes purchases over $25,000 without competitive bidding
"to replace equipment which has become inoperable when the council declares the purchase
an emergency."
The emergency procurement of a replacement ambulance would allow staff to deploy the
replacement ambulance several months quicker than with the normal bidding processes.
VENDOR
Excellance Ambulance of Madison, Alabama can deliver a new replacement ambulance 90-
120 days from the placement of an order. Excellence Ambulance has assured us that they can
provide the replacement ambulance for the same price as the 2013 ambulance they built for
the fire department, $249,929.63.
Over the past 20 years, Excellence Ambulance has provided the fire department with four other
ambulances. Each of these ambulances was of the highest quality, was delivered on time, met
the identified criteria required by the fire department, had longest warranty available, provided
operational continuity, and offered long -term budget savings through the
refurbishment /remount program.
Staff has determined that Excellence Ambulance is the most appropriate vendor at this time to
provide the City of Owasso with an ambulance that will meet the operational criteria and
expected quality, and will seamlessly integrate into the long -term ambulance fleet
reconditioning program.
RECOMMENDATION:
Staff recommends City Council approve the emergency purchase of an ambulance from
Excellance Ambulance of Madison, Alabama, in the amount of $249,929.63; and approve a
budget amendment increasing the estimated revenue in the Self- insurance Fund by $27,500
and increasing the appropriation for expenditures in the Self- insurance Fund by $27,500 and in
the Ambulance Capital Fund by $222,430.
The City wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: E. 86th Street North (Main to Memorial Road)
Change Order No. 2
DATE: May 16, 2014
BACKGROUND:
Transportation improvements on 86th Street North from Main to Memorial project were
completed in the spring of 2013. It was a joint project between Tulsa County, the City of Owasso,
and the Oklahoma Department of Transportation (ODOT). The City of Owasso funded the
engineering, environmental clearance, right -of -way, and utility relocation portion of the project.
Tulsa County voters approved a $1 million expenditure, under the "4 -to -Fix the County" program,
as matching funding for road construction and a new bridge over Ranch Creek. The remaining
construction funds were provided by INCOG Urbanized Funds, which required a 20% match from
the local government, in this case is the City of Owasso.
Based on the agreement with ODOT, all change orders that relate to transportation will be
prorated 80% federal funds to 20% local funds. However, the local entity is responsible for 100% of
changes concerning utilities, right -of -way, or additional engineering.
During construction of the 861h Street North project, several items either overrun or under run
quantities of material and a request from ODOT to reconcile these quantities have been made.
CHANGE ORDER No. 2:
Iterns that need to be added to the project are as follows:
Item
Justification
Additional
Cost
ODOT
Cost (80 %)
City of
Owasso
Cost 20%
1
Deduct for Failing aterial - Some
g
($2,007.90)
(1,606.32)
($401.58)
Class AA concrete failed a test
the cost is associated with the re-
test.
2
Deduct for Failing Material - Some
($2,497.75)
($1,998.20)
($499.55)
Class AA concrete failed test, cost
is associated with the re -test.
3
Credit - The City of Owasso had
($4,608.31)
($4,60831)
tactile warning devices in -stock
and kept the contractor from an
untimely wait for materials to be
delivered by allowing the
contractor use those in stock.
4
Additional cost for traffic drums
$7,898.30
$6,318.64
$1,579.66
that were called for on the plans
but not listed in the pay items.
5
Remove and Reset Light Pole - A
$5,773.82
$4,619.06
$1,154.76
light pole at the entrance of
Southern Links had to be removed
and reset with the new entrance
modification
6
Vehicle Loop Detector Added -
$4,400.00
$3,520.00
$880.00
The modification to the west of
the 861^ Street North /Main Street
Intersection removed a vehicle
detector loop that is needed to
control the traffic signals.
Replacement of the loop was not
called out on the plans and is
re uired for operation
Total
$8,958.16
$10,853.18
($1,895.02)
RECOMMENDATION:
Staff recommends approval of Change Order No. 2 in form of a credit in the amount of
$1,895.02.
ATTACHMENTS:
A. Proposed Change Order Prepared by EST
B. Site Map
Change Order Report
Oklahoma Department of Transportation
Change Order
Page 1 of 4
Contract ID
110525 Primary County
TULSA Primary PCN 24037(04)
Change Order Nbr
002 project STP- 172A(346)IG /STPG -172A
Contract Description
GRADE, DRAIN, SURFACE AND BRIDGE CITY STREET (86TH STREET): FROM MEMORIAL
Amount of
DRIVE, EXTEND EAST TO MAIN STREET IN THE CITY OF OWASSO. PROJECT LENGTH = 1.634
Itm Nbr
MILES.
Change Order Type
Unit
SUPPLEMENTAL AGREEMENT
Zero Dollar Change Order
Apprvd Qty Qty
NO Status Draft
General Change Order Description(s): This change order adds pay items for: reimbursement to the City of Owasso for Tactile Warning
Devices and Irrigation System Repairs, Vehicle Loop Detector, Remove and Reset Light Pole, and Traffic Drums, See Attachments C - F for
cost breakdowns. This change order also assesses a deduction for 140 CY of Class AA Concrete cast on 812212012 and 9/21/2012 which
failed to meet specification requirements for the 28 day compression strength (see Attachments A and B for the test reports and deduction
calculations). This change order requests the addition of 14 calendar days to the contract time resulting from Right -of -Way agreement issues,
utility obstructions and time to complete additional work added to the contract. The critical path of the schedule was impacted by these issues
and additional work; the additional time will not result in an incentive being paid to the contractor.
24037(04) 8020 0200 1052325 EA $- 2,007.90 0.00 0.00 1.00 1.00
Item Description: DEDUCTION FOR FAILING MATERIAL This Change: $- 2,007.90
Supplemental Description 1: Low Strength for Item 0084 Class AA Concrete Prev Revised: $0.00
Supplemental Description 2: New Revised: $- 2,007.90
Bid Contract: $0.00
Net Change: $- 2,007.90
PCT Change: 100.00%
Explanations: Deduction for failing cylinders cast on 8122/12 for Abutment #2 on 'Bridge 59', test report # 17784. PF=
(3880 /4000) squared = .9409 x 70 c.y. x $485.00 = $31,942.10 where full pay of $33,950 - $31,942.10
gives deduction of $- 2,007.90. The cylinders were accepted with deduction calculated in accordance
with Section 509.06 of the Standard Specifications.
24037(04) 8021 0200 1052326 EA $- 2,497.75 0.00 0.00 1.00 1.00
Item Description: DEDUCTION FOR FAILING MATERIAL This Change: $- 2,497.75
Supplemental Description 1: Low Strength for Item 0084 Class AA Concrete Prev Revised: $0.00
Supplemental Description 2: New Revised: $- 2,497.75
Bid Contract: $0.00
Net Change: $- 2,497.75
PCT Change: 100.00%
Explanations: Deduction for falling cylinders cast on 9/21/12 for Pier #1 on'Bridge 59, test report # 18045. PF=
(385014000) squared = .9264 x 70 c.y. x $485.00 = $31,452.25 where full pay of $33,950 - $31,452.25
gives deduction of $- 2,497.75. The cylinders were accepted with deduction calculated in accordance
with Section 509.06 of the Standard Specifications.
24037(04) 8023 0900 1040700 LSUM $- 4,608.31 0.00 0.00 1.00 1.00
Item Description; CONSTRUCTION MISCELLANEOUS This Change: $- 4,608.31
Supplemental Description 1: Credit to City of Owasso for items repaired by Prev Revised: $0.00
Contractor
Supplemental Description 2: New Revised: $- 4,608.31
Bid Contract: $0.00
Net Change: $4,608.31
PCT Change: 100.00%
Explanations: Credit applied to City of Owasso for Items repaired/ addressed by Contractor. Deduction for Tactile
Warning Devices (21 @ $148.61/ea = $3,120.81) that were supplied by City of Owasso to Contractor
when they should have been done so by Contractor as part of the wheelchair ramps themselves. The
second reimbursement ($1,487.50) was for a conflict that arose between the existing irrigation system
at the entrance to the Surrey Hills addition. The temporary widening that was required to maintain
access in and out of the addition Ornaged the irrigation system. The City of Owasso paid the plumber
to avoid any impacts to the project schedule. See Attachment C for cost breakdown.
24037(06) 8022 0300 880(F) 8878 SD $0.38 0.00 0.00 20,785.00 20,785.00
Item Description: DRUMS This Change: $7,898.30
Supplemental Description 1: Prev Revised: $0.00
file: / / /O:/ PUBLIC_ WORKSIPROJECTSISh -eetsl86th %20St %20 Widening %20Main %20to.,. 5/6/2014
Prev. Curr CO
Amount of
Prj Nbr
Itm Nbr
Catg
Item Code
Unit
Unit Price
Bid Qty
Apprvd Qty Qty
Revised
Change
Qty
24037(04) 8020 0200 1052325 EA $- 2,007.90 0.00 0.00 1.00 1.00
Item Description: DEDUCTION FOR FAILING MATERIAL This Change: $- 2,007.90
Supplemental Description 1: Low Strength for Item 0084 Class AA Concrete Prev Revised: $0.00
Supplemental Description 2: New Revised: $- 2,007.90
Bid Contract: $0.00
Net Change: $- 2,007.90
PCT Change: 100.00%
Explanations: Deduction for failing cylinders cast on 8122/12 for Abutment #2 on 'Bridge 59', test report # 17784. PF=
(3880 /4000) squared = .9409 x 70 c.y. x $485.00 = $31,942.10 where full pay of $33,950 - $31,942.10
gives deduction of $- 2,007.90. The cylinders were accepted with deduction calculated in accordance
with Section 509.06 of the Standard Specifications.
24037(04) 8021 0200 1052326 EA $- 2,497.75 0.00 0.00 1.00 1.00
Item Description: DEDUCTION FOR FAILING MATERIAL This Change: $- 2,497.75
Supplemental Description 1: Low Strength for Item 0084 Class AA Concrete Prev Revised: $0.00
Supplemental Description 2: New Revised: $- 2,497.75
Bid Contract: $0.00
Net Change: $- 2,497.75
PCT Change: 100.00%
Explanations: Deduction for falling cylinders cast on 9/21/12 for Pier #1 on'Bridge 59, test report # 18045. PF=
(385014000) squared = .9264 x 70 c.y. x $485.00 = $31,452.25 where full pay of $33,950 - $31,452.25
gives deduction of $- 2,497.75. The cylinders were accepted with deduction calculated in accordance
with Section 509.06 of the Standard Specifications.
24037(04) 8023 0900 1040700 LSUM $- 4,608.31 0.00 0.00 1.00 1.00
Item Description; CONSTRUCTION MISCELLANEOUS This Change: $- 4,608.31
Supplemental Description 1: Credit to City of Owasso for items repaired by Prev Revised: $0.00
Contractor
Supplemental Description 2: New Revised: $- 4,608.31
Bid Contract: $0.00
Net Change: $4,608.31
PCT Change: 100.00%
Explanations: Credit applied to City of Owasso for Items repaired/ addressed by Contractor. Deduction for Tactile
Warning Devices (21 @ $148.61/ea = $3,120.81) that were supplied by City of Owasso to Contractor
when they should have been done so by Contractor as part of the wheelchair ramps themselves. The
second reimbursement ($1,487.50) was for a conflict that arose between the existing irrigation system
at the entrance to the Surrey Hills addition. The temporary widening that was required to maintain
access in and out of the addition Ornaged the irrigation system. The City of Owasso paid the plumber
to avoid any impacts to the project schedule. See Attachment C for cost breakdown.
24037(06) 8022 0300 880(F) 8878 SD $0.38 0.00 0.00 20,785.00 20,785.00
Item Description: DRUMS This Change: $7,898.30
Supplemental Description 1: Prev Revised: $0.00
file: / / /O:/ PUBLIC_ WORKSIPROJECTSISh -eetsl86th %20St %20 Widening %20Main %20to.,. 5/6/2014
Change Order Report
Page 2 of 4
Supplemental Description 2: New Revised: $ /,898.15u
Bid Contract: $0.00
Net Change: $7,896.30
PCT Change: 100.00%
Explanations: The Plans did not include a pay item for traffic drums and there were areas of staged construction
where traffic drums were necessary to properly delineate the workzone and provide adequate safety
measures to the travelling public. See Attachment D for cost breakdown.
24037(06) 8024 0300 805(D) 8744 EA $2,886.91 0.00 0.00 2.00 2.00
Item Description: (PL)REMOVE & RESET LIGHT POLE This Change: $5,773.82
Supplemental Description 1: Prev Revised: $0.00
Supplemental Description 2: New Revised: $5,773.82
Bid Contract: $0.00
Net Change: $5,773.82
PCT Change: 100.00%
Explanations: Plans did not account for existing street lights that were located on each side of the street return Into
Southern Links Estates. This item will provide for the removal of the existing poles, fixtures and bases
and the relocation and installation of new footings, reselling the existing poles and fixtures and
reconnecting the wiring for the new locations. See Attachment E for cost breakdown.
24037(06) 8025 0300 828(A) 8142 EA $2,200.00 0.00 0.00 2.00 2.00
Item Description: VEHICLE LOOP DETECTOR This Change; $4,400.00
Supplemental Description 1: Prev Revised: $0.00
Supplemental Description 2: New Revised: $4,400.00
Bid Contract: $0.00
Net Change: $4,400.00
PCT Change: 100.00%
Explanations: The Installation of new vehicle loop detectors at the intersection of 86th & Main St were requested by
the City of Owasso. This work was not pad of the original contract documents. These loop detectors
replace existing call loops that were removed and not replaced to alert the control panel when long lines
of traffic were present. These loops were requested by City of Owasso to address Increased traffic back
-up and provide additional time to clear the intersection. See Attachment F for cost breakdown.
TOTAL VALUE FOR CHANGE ORDER 002: $8,958.16
Contract Time Adjustments
Adjusted No. of Days: 14.00
Explanation: There were many issues that occurred during the execution of the project work relating to Right -of -Way agreements,
utility conflicts and obstructions and weather restrictions that impacted the critical path of this contract. The direct
utility Impacts were a result of miscellaneous utility lines and the proposed waterline or retaining wall locations: AT &T
cable = 5/312012 and 5/9- 12/2012; RWDtt3 waterline= 5121/2012, 6/3112012 and 6/712012; and power company
(PSO) = 611912012; weather conflicts due to rain (wet or muddy conditions) = 812512012, 9/1412012,10112/2012,
1/12/2013 and 112912013.
are
tile:/// O :IPUBLIC_WORKS /PROJECTSIStreets /86th %20St %20 Widening%20Main %20to... 516/2014
Prev.
Curr CO
Amount of
Prj Nbr
Itm Nbr Catg
item Code
Unit
Unit Price
Bid Oty
Apprvd Qty
Qty
Reveled
Change
Qty
Supplemental Description 2: New Revised: $ /,898.15u
Bid Contract: $0.00
Net Change: $7,896.30
PCT Change: 100.00%
Explanations: The Plans did not include a pay item for traffic drums and there were areas of staged construction
where traffic drums were necessary to properly delineate the workzone and provide adequate safety
measures to the travelling public. See Attachment D for cost breakdown.
24037(06) 8024 0300 805(D) 8744 EA $2,886.91 0.00 0.00 2.00 2.00
Item Description: (PL)REMOVE & RESET LIGHT POLE This Change: $5,773.82
Supplemental Description 1: Prev Revised: $0.00
Supplemental Description 2: New Revised: $5,773.82
Bid Contract: $0.00
Net Change: $5,773.82
PCT Change: 100.00%
Explanations: Plans did not account for existing street lights that were located on each side of the street return Into
Southern Links Estates. This item will provide for the removal of the existing poles, fixtures and bases
and the relocation and installation of new footings, reselling the existing poles and fixtures and
reconnecting the wiring for the new locations. See Attachment E for cost breakdown.
24037(06) 8025 0300 828(A) 8142 EA $2,200.00 0.00 0.00 2.00 2.00
Item Description: VEHICLE LOOP DETECTOR This Change; $4,400.00
Supplemental Description 1: Prev Revised: $0.00
Supplemental Description 2: New Revised: $4,400.00
Bid Contract: $0.00
Net Change: $4,400.00
PCT Change: 100.00%
Explanations: The Installation of new vehicle loop detectors at the intersection of 86th & Main St were requested by
the City of Owasso. This work was not pad of the original contract documents. These loop detectors
replace existing call loops that were removed and not replaced to alert the control panel when long lines
of traffic were present. These loops were requested by City of Owasso to address Increased traffic back
-up and provide additional time to clear the intersection. See Attachment F for cost breakdown.
TOTAL VALUE FOR CHANGE ORDER 002: $8,958.16
Contract Time Adjustments
Adjusted No. of Days: 14.00
Explanation: There were many issues that occurred during the execution of the project work relating to Right -of -Way agreements,
utility conflicts and obstructions and weather restrictions that impacted the critical path of this contract. The direct
utility Impacts were a result of miscellaneous utility lines and the proposed waterline or retaining wall locations: AT &T
cable = 5/312012 and 5/9- 12/2012; RWDtt3 waterline= 5121/2012, 6/3112012 and 6/712012; and power company
(PSO) = 611912012; weather conflicts due to rain (wet or muddy conditions) = 812512012, 9/1412012,10112/2012,
1/12/2013 and 112912013.
are
tile:/// O :IPUBLIC_WORKS /PROJECTSIStreets /86th %20St %20 Widening%20Main %20to... 516/2014
Change Order Report
Page 3 of 4
Contract ID i 110525 1 PrImary Countv TULSA I Primary PCN 1 24037 04
Change Order Nbr 1 002 1 Project STP- 172A(346)IG /STPG -172A
reviewed the above and foregoing prices, quantities and days for the changed or additional work, and I agree that the quantities and prices as
are herein listed and the extension of time to perform the change or additional work as shown above will adequately compensate the
contractor for the changed or additional work. I understand that the quantities as listed above are estimated and may be subject to revision
upon audit of the project. I further understand that the change order /supplemental agreement fully compensates the contractor for the changed
or additional work and is in lieu of cost accounting for the work actually performed or submission of a claim as provided by the standard
specifications for highway construction and special provisions to the contract.
Signature Name(Printed)
Subscribed and sworn before me this day of year of
My commission expires
Notary Public
Commission Number
Company Title
Oklahoma Department of Transportation Section
The prices for the additional Items have been compared with other contract prices and are a P.E. Seat
fair amount for the work involved. Respectfully requested by:
Department Personnel Approval Date
Signature
file: / / /0: /PUBLIC_WORKS /PROJECTS /Streets /g6th %20St %20 Widening %20Maiu %20to... 5/6/2014
Change Order Report
Page 4 of 4
Contract ID
110525
Prima Coun
TULSA Prima PCN 24037 04
Change Order Nbr
002
Project
STP- 172A(346)IG /STPG -172A
Local Government Section
I acknowledge the work indicated on this Change Order. I understand the final costs of this work will be reflected In the final cost
apportionment.
City /County Official Date Acknowledged
file: / / /O: /PUSLIC_W ORKS /PROJECTS /Streets!86th %20St %20 Widening %20Mani %20to... 5/6/2014
116th ST N
71
96th ST N
86th ST N
I
Owasso Public Works
Department
EngincrTing Div.
P.O. 180
Owasso, OK 74055
918.272.4959
W W W. city0f0Wass0.c0m
P---
E 86th STREET N
WIDENING PROJECT
SITE MAP
T
N
10/07/11
E
nTh.ity Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson. P.E.
City Engineer
SUBJECT: E 1061h St North /N Garnett Road Intersection Improvements
Change Orders No. 1 -3
DATE: May 16, 2014
BACKGROUND:
In 2013, the City of Owasso worked with the Oklahoma Department of Transportation (ODOT) to
bid the intersection improvements at E 106th St North /N Garnett Road. The construction was
funded 80% by ODOT and 20% by the City of Owasso (utilities were 100% responsibility of the City
of Owasso).
During construction of the E 1061h St North /N Garnett Road Intersection project, several changes
had to be made in the field due to unknown soil conditions, utilities not relocated correctly or
temporary traffic signal modifications needed to help assist traffic flow.
Based on the agreement with ODOT, all change orders must be reviewed and approved by the
local entity once ODOT's Division office approves the work. Items that relate to transportation will
be prorated 80% federal funds to 20% local funds. However, the local entity is responsible for
100% of changes concerning utilities, right -of -way, or additional engineering.
CHANGE ORDER NO. 1 -3:
The Oklahoma Department of Transportation has listed three (3) one -item change orders as
follows:
1) The contractor proposed to ODOT and City of Owasso to modify the existing traffic
signals and re -use of traffic signals during construction in lieu of a 4 -way stop. This
option kept traffic flowing and allowed the existing equipment to assist. Additional
Cost - $19,800. (Portion: ODOT 80 %, City of Owasso 20 %)
2) A 12 -inch water line anchor had to be installed on the rural water district line to keep
it from blowing -out after the AEP -PSO has to be lowered because of a drainage
conflict. The line had to be repaired while in service to keep the PVC -HDPE transition
stable. A service connection had to be relocated with the modification. Additional
Cost - $32,550.73. (Portion: City of Owasso ) 00 %)
3) The soil conditions in the borrow ditch area of the existing roadway contained low -
strength silt material that would not stabilize without the aid of a chemical modifier.
Cement Kiln Dust (CKD) was approved as a supplement to the soil to return the
stability needed in order to add the outside lanes to the intersection. Additional Cost
- $48,960. (Portion: ODOT 80 %, City of Owasso 20 %)
Change Orders 1 -3
106th Street North /North Garnett Road Intersection Widening
Page 2 of 2
FUNDING:
Total cost for the additional work is $101,310.73. Change Orders No. 1 and 3 will be funded 80%
($55,008.00) by ODOT and 20% ($13,752.00) locally. The City of Owasso is required to pay 100% of
utility costs; therefore, Change Order No. 2 total is $32,550.73. The total amount of increase to
the City of Owasso is $46,302.73.
RECOMMENDATION:
Staff recommends approval of Change Order No. 1 -3.
ATTACHMENT:
A. Proposed Change Orders 1 -3 Prepared by Paragon
Oklahoma Department of Transportation
rhanne Order
Contract ID
130145
Primary County v
TULSA Primary PCN 26599(04)
Change Order Nbr
001
Project
STP-172A(462)IG
Contract Description
GRADE, DRAIN, SURFACE, AND SIGNAL CITY STREETS: AT THE INTERSECTION OF 106TH STREET AND GARNETT ROAD IN THE
CITY OF OWASSO. PROJECT LENGTH = 0.427 MILES
Change Order Type
CHANGE ORDER
Zero Dollar Change Order
NO Status Pending
General Change Order Description(s): The purpose of this change order is to add a pay Item to relocate the existing traffic signal in order to accommodate and signal traffic thru all phases of
construction at this intersection. In addition, 2 calendar days are requested to perform this work.
Pry' Nbr Itm Nbr Catg I Item Code Unit ( Unit Price I Bid Qty ` Prev,zprvd I Cum CO Qty I New zsed ( Amount of Change
26599(04) 8010 0300 805(D) 8742 LSUM $19,800.00 0.00 0.00 1.00 1.00
Item Description: (PL)REMOVE & RESET TR RSIG.EQUIPMENT This Change: $19,800.00
Supplemental Description 1: Pmv Revised: $0.00
Supplemental Description 2 New Revised: $19,800.00
Bid Contract: $0.00
Net Change: $19,800.00
PCT Change: 100.00 %
Explanations: This item was necessary to be able to reset the existing traffic signal in order for it to remain operational throughout all phases of construction.
The widened areas discussed during the Pre -work Meeting would not allow the signal to remain in its existing location and remain operational
throughout the phases of construction. Due to the high volumes of traffic along Garnett Ave, it was determined that a working signal needed to
be operational in lieu of a 4-way stop condition. This item includes the relocation (2 times) of the existing signal, extension of the signal wires,
and all costs to keep the signal operational throughout the construction.
TOTAL VALUE FOR CHANGE ORDER 001 :$19,800-00
lGontract Time Adjustments I
Adjusted No. of Days: 2.00
Explanation: 2 calendar days for temporary signal removal and reinstallation.
Prime CortraQOr's Section
As the duly authorized representative of PARAGON CONT RACTORS, LLC, contractor for the above referenced project, I affirm that I have reviewed the above and foregoing prices, quantities and
days for the changed or additional work, and I agree that the quantities and prices as are herein listed and the extension of time to perrorm the change or additional work as shown above will
adequately compensate the contractor for the changed or additional worts I understand that the quantities as listed above are estimated and may be subject to revision upon audit of the project I
further understand that the change orderlsupplemental agreement fully compensates the contractor for the changed or additional work and is in 6eu of cost accounting for the work actually
performed or submissican of a claim as grovidec t e standard specifications for highway construction and special provisions to the contract.
DAL& akQESr AIAMORIA4G 016W60
Name(Printed) Company Title
Subscribed and sworn before me this ZD day of 11A&V year of aO/y
POLLY BENNETT
y i9 -da�5 t s =xt
My commi n re
s; ) _ ; i Notary Public:
5tai.: of Oklahcma
D3DDG399 ;Commission= 0300& --- Expires04118118
Notary Public Commission Number
Oklahoma Department of Transportation Section
The prices for the additional items have been compared with other contract prices and are a fair amount for the work involved. PE Seat
Respectfully requested by.
Department Personnel Approval Date
Residency Administration(R)
Robinson, Tammy
Field Division Administration(R)
Zishka, Mark Joseph
Construction Administration(R)
Raymond, George T.
Central Office Administration(R)
Green, Paul D.
Local Gowmment Section
I acknowledge the work indicated on this Change Order. I understand the final costs of this work will be reflected in the final cost apporfionment.
CitylCounty Official
Date Acknowledged .
Oklahoma Department'of Transportation
Chance Order
Contact ID
130145
Primary Cou TULSA Pdna PCN 26599(04)
Change Order Nbr
002
Project SM:172 462)IG
Contract Descrpton
GRADE. DRAIN, SURFACE, AND SIGNAL CITY STREETS: AT THE INTERSECTION OF 106TH STREET AND GARNETT ROAD IN THE CITY OF
OWASSO. PROJECT LENGTH - 0.427 MILE-
Change Order Type
CHANGE ORDER
Zero Dollar Change Order
NO Status Pending
General Change Order Description(s): The purpose of this change order is to add a pay item foran additional wail anchorand service connection forthe waterline on this pmjecL The additional wail anchorwas
required to slabifize the Washington Cc RWD *3 waterline at the NW corner of the intersection due to the pressures on the line. This wall anchorwas unanticipated and therefore not included in the original waterline
construction plan. A service connection modiiflW on was required on the waterline instailation due to a discrepancy between the plan vs. actual existing waterline dimensions (plan caked for 4" fine, but actual was 1 -1/4"
diameter). This discrepancy resulted In the addition of connection saddles to property connect the line while maintaining pressure. This change order requests the addition of 9 calendar days to the contract time for the
work discussed.
P'Nbr km Nbr Catg I Item Code Unit Unit Price J Bid City 1Pmv.Apprvd 0 Curt COQ New Rovised0 Amount of Chan c
26599(64) 8020 0910 616(U) 0110 EA $28,875.62 0.00 0.00 1.00 1.00
Item Description: 12" MECHANICAL JOINT RESTRAINT This Change. $28,875.52
Supplemental Description 1: Prev Revised: $0.00
Supplemental Description 2: New Revised: S28,875.52
Bid Contract $0.00
Net Change: $28,M -52
PCT Change: 100-00%
Explanations: An additional wall anchorwas required to be installed at the NW corner of the intersection as a result ofthe joints worsting themselves apart from each other
resulting in multiple leaks. Once the pressure was put on the Ones, the waterline pipajoints expanded and contracted and worked themselves apart resulting in
a water leak The waterline was constructed in accordance with the Plans, but once pressurized resulted in the issues stated here. AO parties agreed the only
solution to remedy the issue was to add a wall anchor at this location to stop the joints from working apart This pay gem addresses all costs associated with
locating the cause of the leak as well as repairing the line and installing the well anchor. See Attachment A for cost breakdown.
26599(04) 8021 0910
Item Description:
Supplemental Description 1:
Supplemental Description 2:
Explanations:
61e(N)0090 EA $3,67521 0.00 0.00 1.00 1.00
SERVICE CONNECTION (SHORT) This Change: $3,67521
Prev Revised: $0.00
New Revised: $3.67521
Bid Contract: $0.00
Net Change: $3,67521
PCT Change: 100.00%
The Plans showed the existing water lines to be 6' and 4' diameter fines, but the 4" line was actually a 1-114' diameter One. Due to the difference in the scone,
Detail No 8 shown on Plan Sheet 29 would not work This resulted in providing a modified service connection of a tapping saddle to the poly pipe to stub into
the smaller One. This pay item includes all material, labor and equipment necessary to provide this modified service connection a the east and west ends of the
northside waterline along 106th St See Attachment B forcost breakdown.
TOTAL VALUE FOR CHANGE ORDER 002: $32,550.73
Contract Ti eAtlfustments
Adjusted No, of Days: 9.00
Explanation: 9 calendar days of adjustment are required for downtime associated with chasing the RWD waterline leak installing the wall anchor, and recharging and testing of the newly
modified water line.
As the duly authorized representative of PARAGON CONTRACTORS, LLC, contrectvr for the above referenced project, l affirm that] have reviewed the above andforegoing pnces, quannnes am ays o
or additional work and 1 agree that the quan5des and prices as are herein listed and the extension of time to perform the change or additional work as shown above will adequately compensate the contractorfor the
changed or additional work t understand that the quantities as ]'*led above are estimated and may be subJectto revision upon audit of the project. I further understand that the change order /supplemernai agreement
fully compensates the cortbadorforthe changado addN'9,11 -ork and is in lieu of cost accounting forthe work actually performed or submission of a claim as provided byte standard spedficatlons for highway
construction and spedal pro ion o the comra /\ 1
Awe lrejulESf ✓YAM915,11V6 IWOAMA
Signature Name(Prirrted) Company Nile
Subscnbedandswombeforemethis /6 dayo4 19AWL year of 9-014
iB -aoi5
My commission exPir _ (l f` Y y PO!-1_Y BENNETT i
It sei Notary Public
��^ hyiL 03oO(e379 tier` State ofOkfafrortra ;
Commission ;� 030tWS79 Expires 0417865 i
Notary Public Commission Number _________ _________
[Oklahoma Department of Transpdrtation Section I
The prices for the additional items have been compared with other contract prices and arc a fair amourttfor the work invoNed. Respectfully P.E Seal
requested by:
Department Personnel Approval Date
Residency Administration(R)
Robinson, Tammy ,
Field Division Administration(R)
White, Randle W.
Construction Adminfsbation(R)
Raymond, George T.
Central Office Administration(R)
Green, Paul D.
Contract IO 1301-05 Primary Coun TULSA Primary PCR 26599(04)
ChaneOrder Mlr 002 Pro'ect STP- 172A462)IG
oral Government Section
1 acknowledge the work indicated on this Change Order. I understand the final costs of this work will he reflected In the final cost apportionment
City/Courity Offrcfal Date AcknowWgod
Oklahoma Department of Transportation
Chance Order
Contract ID
130145
Primary COUMy
TULSA Primary PCN 26599(04
Change Order Nbr
on
Project
STPd72A(462)IG
Contract Description
GRADE, DRAIN, SURFACE, AND SIGNAL CITY STREETS: ATTHE INTERSECTION OF 106TH STREETAND GARNETT ROAD IN THE
CITY OF OWASSO. PROJECT LENGTH = 0.427 MILE.
Change Order Type
CHANGE ORDER
Zero Dollar Change Order
I NO I Status Pending
General Change Order Description(s): The purpose of this change order is to add a pay Rem for 8" stabilized subgrade to address the areas of unsuitable soils encountered during the grading
operations. Based upon the soil classification and performance of the compacted material in the field, it was determined that stabilization was required. This change order requests the addition of 8
calendar days to the contract time for the work discussed.
Prj Nbr Jim Nbr I Catg ` Item Code I Unit Unit Price I Bid Qty I Pre v "OAtypprvd I Cum CO Qty New9 sea Amount of Change
26599(04)- - -- 8030 0100 307(K) 4300 SY $3.40 0.00 0.00 14,400.00 14,400.00
Item Description: STABILIZED SUBGRADE This Change: $48,960.00
Supplemental Description t: Prev Revised: $0.00
Supplemental Description 2- New Revised: $48,960.00
Bid Contract: $0.00
Net Change: $48,960.00
PCT Change: 100.00%
Explanations: The soils in the grading section would not properly compact without pumping and moving. The areas In question have repeatedly been
opened/disturbed in attempts to dry out the sots and recompact but they continue to movc/pump and show signs of instability The soils were
tested for dassification (A-4) and treatment requirements, resulting in the need to add 12% Cement Kiln Dust for stabilization (8' depth) based
upon the tables In OHD L -50. This pay item includes the costs of the additive as well as the equipment and tabor required to stabilize the
problem areas. The addition of this pay item ensures thatthe base is solid prior to the installation of the subbase and concrete pavement pay
items. See Attachment A for cost breakdown.
TOTAL VALUE FOR CHANGE ORDER 603: $48,960.00
Adjusted No. of Days: 9.00
Explanation: Additional time added for subgrade stabilization.
As the duly authorized representative of PARAGON CONTRACTORS, LLC, contractor for the above referenced project, i atltrm that I nave reviewed the aoove and foregoing pnces, quanaues at
days for the changed or additional work, and I agree that the quantities and prices as are herein listed and the extension of time to perform the change or additional work as shown above wtli
adequately compensate the contractor for the changed or additional work. I understand that the quantities as listed above are estimated and may be subject to revision upon audit of the project I
further understand that the change order /supplemen al agreameat fully compensates the contractor for the changed or additional work and is in lieu of cost accounting for the work actually
performed or submissiog of a tlaim ndard specifications for highway construction and special provisions to the contract
/— //�ljc'' DALE FORASf /i1RNA611V45 /Y7QN&M
Signature Name(Pdnted) Company Title
Subscribed and sworn before me this /8 dayof R0,111- yearof a0/l
My commissio res '1,/yfct},�'2�1J
Notary Public
Respectfully requested by.
Residency Administration(R)
Feld Division Administration(R)
Construction Administration(R)
Central Office Administration(R)
with other
Department Personnel
Robinson, Tammy
White, Randle W.
Raymond, George T
Green, Paul D. ,
D3490k3W
Commission Number
Approval Date
fSi POLLY SENNETT
Notary Public
Sims of Oklahoma
Comrnrssion *?C3II63379 E'.Ptrns EM7981f5
P.E. Seal
Contract ID 130145 Primary County TULSA Primary PCN 26599(04)
Change Order Nbr 003 Project if STP -172A 462 IG
Local Government Section
I acknowledge the work indicated on this Change Order. 1 understand the final costs of this work will be reflected in The final cost apportionment
city/county Official
Date Acknowledged
nTh,ity Wit out Limits.
TO: The Honorable Mayor and City Council
PROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Rezoning - Rejoice Christian School
DATE: May 16, 2014
BACKGROUND:
The City of Owasso received an application for review and approval of a rezoning request for a
portion of the property of the planned location of the Rejoice Christian School. The subject
property is located west of the west service road area of US -169 and north of E 106th St North.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
(Agriculture)
Undeveloped
Transitional
Tulsa County
South
AG
Church
Transitional
City of
Washington County Rural
Water #3
A riculture
Storm siren fee of 35 /acre
Streets (public or rivate
Owasso
East
AG
US -169
Transitional
City of
_,(Agriculture)
Owasso
CS
Undeveloped
City of
West
(Commercial
(Planned for
Commercial
Owasso &
Sho in
School
Tulsa Count
SUBJECT PROPERTY /PROJECT DATA:
Property 'Size
61.67 acres
Current Zoning
AG - Agriculture
Proposed Use
OM - Office Medium
Lots/Blocks
N/A
Number of Reserve Areas `+
N/A
Within PUD?
N/A
Within Overlay District? ` K
US -169 Overlay
Water Provider
Washington County Rural
Water #3
Applicable Pa backs
Storm siren fee of 35 /acre
Streets (public or rivate
N/A
ANALYSIS:
The applicant is requesting the rezoning of the subject property from Agriculture (AG) to Office
Medium (OM). The property is currently undeveloped, but is planned to be the home of the
Rejoice Christian School campus. Rezoning the subject property to Office Medium would allow
for the construction and development of the school campus and would allow the school to
develop as an allowed use in the zoning district. This would allow all future site development
approvals to take place at the administrative level, rather than require special approval by the
City Council. The rezoning request would be in compliance with the Land Use Master Plan, which
calls for transitional uses in the area. The area to the west of the subject property is already
zoned for commercial use, which allows a school by right. After the rezoning of the subject
property, all areas of the planned campus would be zoned appropriately for 'by right'
development.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements including but not limited to paved streets, landscaping, and
sidewalks. The City of Owasso will provide sanitary sewer service.
COMPREHENSIVE PLAN CONSISTENCY:
The Owasso 2025 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of Transitional. The proposed rezoning to Office Medium will be in
conformance with the Land Use Master Plan, as office uses are allowed in transitional areas.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on May 12, 2014
and voted unanimously to recommend Council approval of the Rezoning.
RECOMMENDATION:
Staff recommends approval of the rezoning of the subject property from AG to OM.
ATTACHMENTS:
A. Area Map
B. Aerial Map
C. Zoning Map
D. Land Use Map
Rejoice Rezoning
STORE
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please Owasso staff for the most ..-
Rejoice Rezoning
y
1" = 752 ft #OZ 14 -02
05/0112014
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso staff for the most up-to -date Information.
Rejoice Zoning
1" = 752 ft 05(0612014
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso staff for the most up -to -date information.
Rejoice Land Use
1" = 752 ft 05/06/2014; I 1
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso stall for the most up -to -date information.
nTify ffw"t out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson, Director of Community Development
SUBJECT: Planned Unit Development, OPUD -14 -01 -Brighton Park
DATE: May 16, 2014
BACKGROUND:
The City of Owasso received a Planned Unit Development (PUD) application for review and
approval of a development called Brighton Park. The subject property is located approximately
Y
z mile south of 116th St North on the west side of Mingo Road and was formally known as the
Powderhorn Ranch. The applicant is submitting a rezoning request with this PUD that would
rezone the property from AG (Agriculture) to RS -3 (Residential Single Family) with a PUD overlay,
allowing for the development of the project.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction '
North
RS -3
Residential
Residential
City of
Within PUD?
PUD -14 -01 proposed
Single Family
N/A
Owasso
South
AG
Undeveloped
Residential
Tulsa County
/Pasture
East
RS -3
Residential
Residential
City of
Single Family
Owasso
West
AG -R
Residential
FSingle
Residential
Tulsa County
Family
SUBJECT PROPERTY /PROJECT DATA:
Property Size
46.04 acres
Current Zoning
AG - Agriculture
Proposed Use
Single Family Residential
Lots /Blocks
137 lots in 7 blocks
Number of Reserve Areas
3
Within PUD?
PUD -14 -01 proposed
Within Overlay District?
N/A
Water Provider
Washington Country Rural 3
south 2/3 and City of
Owasso north 1/3
Applicable Paybacks
Storm siren fee of $35 /acre,
Ranch Creek Sewer
Payback
Streets (public or private)
Public
CONCEPT OF A PUD:
The concept of a Planned Unit Development is to provide a creative alternative to conventional
development where a particular tract is under common ownership or control and where a
detailed development plan, outlining the development of the tract as a unit, is proposed and
submitted for public review. The use of a PUD technique is a way to amend the zoning
designation in accordance with a complete and coordinated plan of development for a larger
parcel, rather than piecemeal individual changes using the variance process.
ANALYSIS:
Brighton Park proposes a maximum of 137 single - family dwelling units on 46.04 acres. The project
would yield an overall gross density of 2.97 Dwelling Units per Acre, which is less than allowed
with conventional RS -3 zoning. The structures on the property will be conventional single - family
homes, a maximum of 2- stories. All proposed setbacks meet or exceed RS -3 standards. The
applicants are requesting that a portion of the interior lots be allowed to develop at a width of
55 feet. Traditional RS -3 zoning requires a 65 foot wide lot. The smaller lots are proposed in the
center of the development, with larger and wider lots along the perimeter, offering a transition
from the larger lots surrounding the development. The perimeter lots exceed traditional RS -3 size
and many are RS -2 size with widths of 75 feet.
A PUD is a useful tool when unique situations exist within a property. This parcel is very unique
with the presence of floodplain on the property. The applicant is clustering the density of single -
family homes to make sure there is no encroachment into the floodplain and floodway areas
that are present on the property. The applicant proposes to modify the flood plain to ensure all
properties are kept out of the floodplain. Modifying the floodplain requires FEMA approval and
no building would occur until FEMA had approved the modification. This area has a history of
flooding and proper engineering will ensure that there is no adverse impact to the surrounding
area.
Buffering is provided through increased rear yard setbacks along the western perimeter and with
privacy fencing along the northern and western perimeter. Additionally, larger and deeper lots
are proposed in areas that meet existing residential developments.
Per City of Owasso PUD Requirements, the applicants are providing a number of amenities on
the site that will benefit future residents of the neighborhood.
Amenities Provided:
• Sports fields
• Trail easement dedicated to the City of Owasso
• Splash pad
• Walking trails
• Passive park in the northwest corner
• BBQ areas
• Dog park
• Gazebo
• Openspace
If the PUD is approved, the applicant will provide final development plans for administrative
review and approval by City staff and proceed with the platting process. PUD applications
presented to the Planning Commission and City Council are for approval of the zoning, the uses,
the overall plan as it relates to the immediate area, and the concept for the development.
Future planning issues must still be considered if the PUD is approved. If approved, the applicant
will be required to adhere to all City of Owasso subdivision regulations, engineering
requirements, and stormwater requirements.
City staff published legal notice of the PUD request in the Owasso Reporter and mailed notices
to property owners within a 300' radius of the subject property.
COMPREHENSIVE PLAN CONSISTENCY:
The Owasso 2025 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of residential, so this proposal is in compliance with the Land Use Master
Plan.
HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT
This proposal appears to be consistent with the current and expected development of the area.
Single- family homes on RS size lots have been the expected development of this area. Sewer
was extended to this area to allow for the development of homes and the Land Use Master
Plan's adopted by the City have recognized this area for this type of development for many
years. This is an area that has been exclusively developed with single - family homes and this PUD
continues the trend.
PUBLIC HEARING:
In accordance with the Owasso Zoning Code, the Planning Commission (May 12, 2014) and City
Council (May 20, 2014) shall hold a public hearing on any PUD application. In making a
determination, the Planning Commission and Council should determine if the PUD achieves the
following:
1. Whether the PUD is consistent with the Comprehensive Plan.
2. Whether the PUD is in harmony with the existing and expected development of surrounding
areas.
3. Whether the PUD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate limitation on
the character and intensity of use assuring compatibility with adjoining and
proximate properties;
b. To permit flexibility within the development to best utilize the unique physical
features of the particular site;
c. To provide and preserve meaningful open space; and
d. To achieve a continuity of function and design within the development.
Overall, this project has been designed very well to meet the challenges associated with the
property. Staff has provided the applicant with feedback as to what would make this project
viable and how to minimize the impacts of developing this particular piece of property. The
applicants have responded with a quality plan that exceeds what staff had requested.
The applicant held a recommended neighborhood meeting for surrounding property owners at
the Owasso Community Center on May 8, 2014 to discuss the project, answer questions, and
address potential issues. Most of the concerns centered on drainage and flooding in the area
surrounding the property.
TECHNICAL ADVISORY COMMITTEE REVIEW:
This item was taken to the Technical Advisory Committee (TAC) for review on April 23, 2014 and
the comments have been addressed by the applicant.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item on their regularly scheduled meeting on May
12, 2014 and voted unanimously to recommend Council approval of the PUD.
RECOMMENDATION:
Staff recommends approval of the PUD and the rezoning of the subject property from AG to RS -3
ATTACHMENTS:
A. Area Map
B. Aerial Map
C. Zoning Map
D. PUD 14 -01
Brighton Park
y i
1 - 752 ft OPUD 14 -01 04/07/2014
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
Brighton Park
)�
1" = 752 ft OPUO 14 -01 04/07/2014
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure o1 complete accuracy.
please contact Owasso staff for the most up -to -date information.
Brighton Park
+
j I COUNTRY -ESTATES
Agriculture ''
I AGR
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i�
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1" = 1,505 ft
OPUD 14 -01
05/08/2014
This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure ofcomplete accuracy,
please contact Owasso staff for the most up-to -date Information.
MiTmam
(IA1�7-�7T.FT7�T�7iTA
D G & S PROPERTIES, LLC
P.O. BOX 454
COLLINSVILLE, OK 74021
(918) 371 -6622
TUTTLE AND ASSOCIATES, INC.
JEFFREY TUTTLE
9714 E. 55TH PLACE
TULSA, OK 74146
(918) 663 -5567
(918) 663 -2074 fax
tuttle-a'ssociates@sbcglobal.net
PUD Preparation Date:
04102/2014
BRIGHTON PARK, LLC
BRIGHTON PARK— OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
TABLE OF CONTENTS
Page
I. DEVELOPMENT CONCEPT
3
lI. DESIGN STATEMENT
4
i
III. DEVELOPMENT STANDARDS
S
IV. AMENITY FEATURES
8
V. LANDSCAPING AND SCREENING DETAILS
9
VI. ACCESS AND CIRCULATION
11
VII. ENVIRONMENTALANALYSIS
12
VIII. SITE PLAN REVIEW
13
IX. SCHEDULE OF DEVELOPMENT
14
X. LEGAL DESCRIPTION
14
List of Exhibits:
Exhibit "A' - Conceptual Site Plan
Exhibit `B" - Aerial Photograph and Adjacent Land Use
Exhibit "C" Conceptual Building Elevations
Exhibit "D" -- Conceptual Circulation Plan
Exhibit `B" Zoning Map
Exhibit "F" -- Conceptual Sign Plan
Exhibit "G" -- Conceptual Landscaping and Screening Plan
Exhibit "H" -- Topography, Conceptual Drainage and Utility Plan
Exhibit "I" PUD Legal Description
Exhibit "J" -- Detail Park Plan
2
BRIGHTON PARK, LLC
BRIGHTON PART{ — OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
I. DEVELOPMENT CONCEPT.
Planned Unit Development No. 1401 ("PUDNo. 1401 ") is located in Section 12,
Township 21 North, Range 13 East and is located in the city limits of the City of Owasso.
The property was annexed into the city in 2012.
PUD No. 1401 is comprised of forty six (46) acres of land one quarter (1/4) mile north of
north 106 °i Street North and west of Mingo Road. The Conceptual Site Plan for the
Project is shown on Exhibit"A".
The Project is comprised of vacant land and is abutted on the north by Hillside Estates.
Countryside Estates abuts the Project to the west. The project abuts unincorporated
acreages to the south. An Aerial Photograph of the Area Land Uses around the Project is
shown on Exhibit " $'?. I . .
The purpose of PUD No. 1401 is to provide some flexibility to the current RS3
development standards and provide development standards and controls that are not
available in a conventional RS3 project.
In particular, PUD No. 1401 proposes the development of the Property as a Mixed Use
Single Family subdivision, with lots from 55' in width to 70' in width.
Conceptual Building Elevations for the dwellings are attached hereto as Exhibit "C ".
Access to the lots within the Project will be from North Mingo Road. A secondary access
is provided to the north into a public street in Hillside Estates. The Conceptual
Circulation Plan for the Project is attached hereto as ExMtiit "D ".
A zoning change to RS3 is necessary to support PUD No. 1401. The existing zoning is
shown on the Zoning Map attached hereto as Exhibit "E"!
BRIGHTON PARK, LLC
BRIGHTON PARK — O`47VASSO, OI{
PLANNED UNIT DEVELOPMENT NO. 1401
The Project will have a Homeowner's Association (H.O.A.) formed. The developer will be responsible
for the installation of all of the amenities and landscaping. The Developer will be responsible for all
maintenance of landscaping, lot mowing, open space mowing and maintenance of amenities until 85% of
the lots are sold. At that tune, the ownership and maintenance of the amenities and open space will be
done by the H.O.A..
Although this P.U.D. is not a high density development, it is being proposed with some lots narrower than
the current Owasso zoning code. That flexibility is done through a planned unit development concept.
This EU.D. is promoting a sense of community type quality of life with the amenity package and
gathering and meeting areas that cannot be normally done with a conventionally zoned project. The large
amounts of open space, walking trails, play areas and amenities can be done with conventionally zoned
projects, but cannot be enforced or insured to be built.
The project contains 538,204 square feet of open space (12.36 acres). All of the FEMA flood plain (4.04
acres) will remain open space and the project is providing 8.36 acres of open space outside the of the
flood plain.
II. DESIGN STATEME NT.
This P.U.D. is being proposed as a low density single family detached residential project with a
density of less than 3 lots per gross acre.
The project is being developed by D.G. &S. PROPERTIES, LLC which has developed land in
Owasso and surrounding communities for 20 years. Tuttle & Associates, Inc. is the project Civil
Engineer and land suiveyor and is the preparer of the P.U.D. Tuttle and Associates, Inc. has been
designing residential and commercial projects in Owasso since 1984.
This project complies with the PUD ordinance because of the type of use, its intent to preserve
open space, incorporate existing topography and features into the design. The ordinance allows
up to 5 units per acre which is substantially more that this project is requesting. The ordinace
requires 20% open space and this project exceeds that. The project is proposing to preserve creek
and all large trees in the flood area and only clear undergrowth. The project complies with the
screening and buffering requirements to adjoining properties and has on its own offered wider
lots and larger rear yard setbacks against neighboring development to the north and west.
Specifically, the project complies with the required amenities by offering sports fields and
walking trails as active recreation amenities; a sittingtreading area in the northwest corner of the
project and large tree covered open space in the southeast corner as passive recreation. A dog
park, gazebo, picnic and BBQ area on both sides of the entry road offer public gathering
opportunities, and a splash pad for family recreational pleasure.
i
BRIGHTON PARK, LLC
BRIGHTON PARK — OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
The project is in conformance of the Owasso Master Plan.
A meeting with the neighbors will be held to exchange information and discuss the project.
I
III. DEVELOPMENT STANDARDS:
The Project will be developed in accordance with the City of Owasso Zoning Ordinance, except as
described herein.
GROSS LAND AREA: 2,004,589 SF 46.04 AC
GROSS DENSITY 2.97 DU /AC
NET LAND AREA: 1,953,221 SF 44.84 AC
PERMITTED USES:
Household Living limited to single family detached homes, detention/recreation
facilities, splash pad, play areas, walking trails and uses customarily accessory
thereto.
MAXIMUM NUMBER OF LOTS: 137
MAXIMUM BUILDING HEIGHT:* TWO STORIES NOT TO EXCEED 35 FT
MINIMUM OFF - STREET PARKING SPACES:
As provided by the City of Owasso Zoning Code.
MINIMUM LOT FRONTAGE: 55 FT
F
BRIGHTON PARK, LLC
BRIGHTON PARK — OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
MINIMUM BUILDING SETBACKS:
Front Yard
Rear Yard
Minimum Lot Depth
From North Mingo Street Right -of -Way
From Westerly Boundary
From North Boundary
From South Boundary
Internal boundaries (55' Wide Lots)
Internal boundaries (Lots Wider than 55')
,9
25 FT
20 FT
115 FT
35 FT
40 FT
40 FT
20 FT
5 FT One Side / 5 FT Other Side
10 FT One Side / 5 FI' Other Side
BRIGHTON PARK, LLC
BRIGHTON PARK - OWASSO, OIi
PLANNED UNIT DEVELOPMENT NO. 1401
i
SIGNS:
RESIDENTIAL MONUMENT SIGNS:
Subdivision Identification signs will be limited to one (1) for each side of the
entry road fiom North Mingo Road, with a maximum of 60 SF of display area,
and 5 FT in height for each such sign.
i
7
BRIGHTON PARK, LLC
BRIGHTON PARK — OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
LANDSCAPED AREA:
A minimum of fifteen percent (15 %) of the total net Lot Area of the Project will
be improved as internal landscaped open space.
The Conceptual Landscaping and Screening for the Project is shown on
Exhibit " &.
Existing trees and vegetation shall be retained in areas not impacted with the
installation of utilities and mass clear cutting shall be avoided.
IV. AMENITY FEATURES:
The open space in the northwest corner of the project is labeled on the color rendering as
passive park. It will have 2 parking spaces, and a sitting area with a bench or picnic
table screened from the sun and have grass for mowing by conventional lawn
equipment.
The open space to the north of the entry will be grass open space mowable with
conventional lawn equipment and contain a fenced dog park
The landscaped play area shown to the south side of the entry road on the color
rendering will have 12 parking spaces, a 20' x 24' covered pavilion or gazebo over
concrete. The pavilion will contain 2 picnic tables, 4 benches and have 2 BBQ grills
adjacent to it. Nearby will be a splash pad. (Exhibit "Y
A walking/jogging trail from the play area will connect to a walking trail around the
detention pond. The detention pond will be "dry" and contain trickle channel to pass
low flows and make the bottom maintainable. Inside the bottom of the detention area
will be sodded and contain a soccer field with goals. The bottom of the detention area is
2 acres in size offering room for soccer, Frisbee playing, kite flying or other outdoor
recreation.
0
BRIGHTON PARK, LLC
BRIGHTON PARK— OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
V. LANDSCAPING AND SCREENING DETAILS:
The Project landscaping and screening concept will comply with the requirements of the
City of Owasso Zoning Ordinance for landscaped edges and parking lots and drives. A
landscaped edge will be provided on the east boundary (adjacent to North Mingo Road),
A landscape plan shall be submitted and approved at the time of final plat submittal,
Landscaping shall be installed before building permits "will be released. The developer
shall maintain all landscaping and replace dead plant ,material until such time as the
maintenance responsibilities are turned over to the residents.
A sidewalk along Mingo Road will be built. Sidewalks are required to be constructed as
each home is constructed.
Proiect Boundary Screening:
The boundaries of the Project will be landscaped in accordance with the City of Owasso
Zoning Code.
Parking Lot:
In the Project parking lot, at least two (2) trees will be planted per 12 parking spaces, as
shown on the Concept Plan. Trees will be two -inch caliper minimum at installation and
will be on the City's approved tree list.
The park plan is shown on Exhibit "J"
BRIGHTON PARK, LLC
BRIGHTON PARK— OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
Perimeter Screening Fences and Walls:
Perimeter fences or walls required for the Project along the easterly, southerly and
westerly boundaries. This screening wall requirement may be satisfied by recorded
agreements between the developer of the Project and the owner of the adjacent properties
with respect to the maintenance and repair of the existing screening fences or by the
establishment of separate fences at the sole cost and expense of the developer of the
Project. Any separate fence installed by the developer of the Project shall be built at time
of the dwelling and maintained and repaired by the owner of the lot within the Project
and shall have metal posts as required per ordinance.
Maintenance:
The landscape features within the Project will be maintained in accordance with the
requirements of the City of Owasso Zoning Code.
10
BRIGHTON PARK, LLC
BRIGHTON PARK — OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
VI. ACCESS AND CIRCULATION:
Access to the Project will be from North Mingo Road. A secondary means of
ingress /egress is provided by an existing public road on the north boundary.
i
A 50 foot wide public trail easement to be dedicated with the final plat for this
development in the open space area following the creek.
I
11
BRIGHTON PARK, LLC
BRIGHTON PARK— OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
VII. ENVIRONMENTAL ANALYSIS:
Topography:
The Project site generally slopes in a southeasterly direction from the north west
boundary of the Project to Ranch Creek which splits the Project. The existing grade of
the site ranges from approximately 660 feet above mean.sea level along the north
boundary of the site, to approximately 632 feet near the south of the Project.
The Topography, Conceptual Drainage and Utility Plan is shown on Exhibit "H ".
Utilities:
Presently, an existing 8 IN Washington County RWD 43 water line is located on the east
side of North Mingo Road.
Regarding sanitary sewer service, an existing 8 IN City sanitary sewer line is located on
the Project.
Other utilities, including electric, gas, telephone and cable television, are either currently
available to the site or can be readily extended to serve the Project as needed.
Drainage:
Drainage across the undeveloped property sheet flows in northwest to southeast direction
into a creek that bisects the Project. All project civil engineering plans, inclusive of
storm sewer design, will require review and approval by the City. The site contains
mapped FEMA Flood Plain and any modification to the existing flood limits will be done
and approved by FEMA.
Soils:
The site soils are comprised of Okemah, characterized by Ioamy clay soil. Soils will be
stabilized in areas of parking lot and building construction in accordance with
geotechnical report recommendations.
Existing area zoning is shown on Exhibit "E" — Zoning Map.
12
BRIGHTON PARK, LLC
BRIGHTON PARK — OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
VIII. SITE PLAN REVIEW:
The site plan in this text shall serve as the Detailed Site Plan. No building permit will be
issued for any building within the Project until a Detailed Landscape Plan has been
submitted to the City of Owasso Planning Commission and approved as being in
compliance with the Approved Planned Unit Development Standards.
13
BRIGHTON PART {, LLC
BRIGHTON PARK — OWASSO, OK
PLANNED UNIT DEVELOPMENT NO. 1401
j
IX. SCHEDULE OF DEVELOPMENT:
The anticipated construction start date for the project is the first quarter of 2014.
Approval process for the PUD is as follows:
The PUD will be reviewed by the Technical Advisory Committee (TAC).
After TAC comments are addressed, the PUD shall go to the Planning Commission for
approval.
Tthe PUD will go to the City Council for the final approval.
X. LEGAL DESCRIPTION:
The Legal Description for the Project is attached hereto as Exhibit `.`I".
14
SITE -PLAN
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EXHIBIT C
CONCEPTUAL BUILDING ELEVATIONS
PRIMARY EN7Ry1EXIT
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LEGAL DESCRIPTION
A tract of land located in the NE /4 SE /4 and SWA SE /4 NE /4 of Section 12,
Township 21 North, Range 13 East of the Indian Base and Meridian, Tulsa
County, State of Oklahoma, according to the U.S. Government Survey thereof
being more particularly described as follows:
COMMENCING at the NE Corner of the NOTE /4 SEA of said Section 12; Thence
S 0113613" E along the east line of said SEX, a distance of 290.25 feet to the
POINT OF BEGINNING; Thence continuing S 01 036'13" E along the east line
of said SE/4, a distance of 1037.13 feet to the SE Corner NB/4 SEX; Thence S
88 °32'37" W a distance of 1325.48 feet to the SW Comer NE /4 SE /4; Thence N
01 032'59" W, a distance of 1326.48 feet to a point on the North line of said
SEA; Thence N 01 °32'11" W, a distance of 663.36 feet to the NW Comer SWA
SE /4 NEA; 'Thence N 88 °29'00" E a distance of 661.87 feet to the NE Comer
SW /4 SE /4 NEA; Thence S 01°33'26" E a distance of 663.60 feet to the SE
Corner SW /4 SEA NEA; Thence continuing S 01 °3326" E a distance of 290.25
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TO:
The Honorable Mayor and City Council
FROM:
Bronce L. Stephenson
Jurisdiction
Director of Community Development
SUBJECT:
Final Plat - Hickory Creek
DATE:
May 16, 2014
BACKGROUND:
The City of Owasso received a final plat for review and approval of the Hickory Creek
development. This development, formerly known as the Reserve at Elm Creek, proposes fifty -
one (51) lots in three (3) blocks on approximately 19.75 acres of property. The applicant wishes
to plat the property for the development of a single - family residential subdivision. The subject
property is located at the northwest corner of the intersection of E 66th St N and N 129th E Ave.
SURROUNDING ZONING:
Direction
zoning
Use
Land Use Plan
Jurisdiction
North
(Agriculture)
Undeveloped
Residential
Tulsa County
South
(Agriculture)
Residential
N/A
Tulsa County
East
(Agriculture)
Undeveloped
Residential
Tulsa County
West
A rirt i1h jrpl
Undeveloped
Residential
Tulsa County
SUBJECT PROPERTY /PROJECT DATA:
Property Size
19.75 acres
Current Zoning
RS -3
Proposed Use
Single-family residential
Lots /Blocks
51 lots in 3 blocks
Number of Reserve Areas
1
Within PUD?
PUD -10 -01
Within Overlay District? 1
None
Water Provider
Ro ers County Rural Water
Applicable Paybacks /Fees
Storm siren fee of $35 /acre,
Elm Creek Sewer Payback
Streets (public or private)
Public Streets
ANALYSIS:
PUD- 10 -01, approved in March of 2011, allows for this development to have smaller lots than
would be allowed by standard zoning (50 foot wide rather than 65 foot). The Hickory Creek
development would be accessed with an entrance from N 129th E Ave and one from E 661h St N.
The plat shows roads and easements that will allow future development to connect to the
development from the west and east. A reserve area is shown on the plat that is proposed to be
used as a park area. Detention is proposed in an area at the northwest of the plat. A one
hundred (100) foot Grand River Dam Authority (GRDA) utility easement lies along the eastern
side of the subject property. Appropriate utility and drainage easements are proposed
throughout the plat that will allow for the movement of stormwater and the placement of utilities
to serve this development and future developments in the area. Any development that occurs
on the subject property must adhere to all subdivision, zoning, and engineering requirements
including but not limited to paved streets, landscaping, and sidewalks. The City of Owasso will
provide sanitary sewer service, with water provided by Rogers County Rural Water.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee (TAC) reviewed the final plat for Hickory Creek at their
regularly scheduled meeting on April 23, 2014. The TAC comments have been addressed by the
applicant.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on Mayl2, 2014
and voted unanimously to recommend Council approval of the Final Plat.
RECOMMENDATION:
Staff recommends approval of the Final Plat.
ATTACHMENTS:
A. Final Plat - Hickory Creek
B. Area Map
C. Aerial Map
R 14 E FINAL PLAT
M EE M HICKORY
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This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso staff for the most up-to -late information.
Hickory Creek
1" = 1,505 ft Final Plat
05/01/2014
This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
s
T ity Wit out limits.
TO: The Honorable Mayor and City Council
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Final Plat- Carrington Pointe I Extended
DATE: May 16, 2014
BACKGROUND:
The City of Owasso received an application for review and approval of a final plat for
Carrington Pointe I Extended. The property is located south of the existing Carrington Pointe
development located approximately % mile east of the intersection of E 86th St North and N
Sheridan Road on the south side of the street.
SURROUNDING ZONING:
Direction
--loning
Use
Land Use Plan
- Jurisdiction
Single-family residential
RS -3 (Small lot
15 lots in 2 blocks
Number of Reserve Areas `
N/A
North
single - family
Residential
Residential
City of
Washington County Rural
Water District #3
residential
Storm siren fee of $35 /acre,
Barnes Payback
Streets (public or private)
Owasso
RS -3 (Small lot
South
single - family
Undeveloped
Residential
City of
residential
Owasso
East
Agriculture
Undeveloped
Residential
Tulsa County
RS -3 (Small lot
West
single - family
Residential
Residential
Tulsa County
residential
SUBJECT PROPERTY /PROJECT DATA:
Property Size
2.77 acres
Current Zonin'
RS -3
Proposed Use
Single-family residential
Lots /Blocks
15 lots in 2 blocks
Number of Reserve Areas `
N/A
Within PUD?
None
Within Overlay District? `
None
Water Provider
Washington County Rural
Water District #3
Applicable Paybacks /Fees ;
Storm siren fee of $35 /acre,
Barnes Payback
Streets (public or private)
Public Streets
ANALYSIS:
The final plat for Carrington Pointe I Extended expands the single - family development to the
south of its current boundaries. A future phase will expand the neighborhood further to the
south. No new streets or reserve areas will be platted, this extension simply adds more lots to
infrastructure that has already been developed.
Perimeter and interior utility easements will provide utility companies adequate access to
provide and maintain service to the proposed development. Any development that occurs on
the subject property must adhere to all subdivision, zoning, and engineering requirements
including but not limited to paved streets, landscaping, and sidewalks. The City of Owasso will
provide sanitary sewer service, with water provided by Washington County Rural Water District
#3.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee (TAC) reviewed the final plat for Carrington Pointe I Extended
at their regularly scheduled meeting on April 23, 2014. The TAC comments have been
addressed by the applicant.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on May12, 2014
and voted unanimously to recommend Council approval of the Final Plat.
RECOMMENDATION:
Staff recommends approval of the Final Plat.
ATTACHMENTS:
A. Final Plat - Carrington Pointe I Extended
B. Area Map
C. Aerial Map
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A subdivision In the City of Owasso, being apart of the NEM of Suction 26, T -21-N,
R -13 E, of the Indian Meridian, Tulsa County, Slate Of Oklahoma
ENGINEER /SURVEYOR DEVELOPER
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Carrington Pointe I Extended
III
C
P
SO
E
1" = 752 ft
Final Plat
05/01/2014
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up-to -date Information.
Carrington Pointe I Extended
q
1" = 752 ft Final Plat 05/01/2014
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso staff for the most up -to -date information.