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Home My WebLink About2014.05.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC GOLF AUTHORITY MAY 16 ZD14 A"' TYPE OF MEETING: Regular DATE: May 20, 2014 City Clerks Office TIME: 6:30 pm PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 pm on Friday, May 16, 2014. Sherry Bishop, y Clerk AGENDA Call to Order Chairman Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the May 6, 2014 Joint Regular Meeting and Minutes of the May 13, 2014 Joint Regular Meeting Attachment #3A B. Approval of Claims Attachment #3B C. Acknowledge Receipt of Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Golf Report 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 6, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, May 6, 2014 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, May 2, 2014. Prior to the joint regular meeting, Ms. Lombardi performed the Oath of Office for Ward 3 City Councilor/Trustee Bill Bush and Ward 4 City Councilor/Trustee Lyndell Dunn. 1. Call to Order Mayor/Chairman Doug Bonebrake called the meeting to order at 6:33 pm. 2. Invocation The invocation was offered by Father Christopher Waters of Anglican Church of St. Paul and Fire Department Chaplain. 3. Flag Salute Mayor Bonebrake led the flag salute. 4. Roll Call Present Mayor/Chairman - Doug Bonebrake Vice-Mayor/Vice-Chairman - Chris Kelley Councilor/Trustee - Bill Bush Councilor/Trustee - Lyndell Dunn Councilor/Trustee - Jeri Moberly A quorum was declared present. Staff: City/Authority Manager- Warren Lehr City/Authority Attorney - Julie Lombardi 5. Presentation of the Character Trait of Discretion Michael Gordon, Community Affairs Manager for PSO, NE Oklahoma, presented "Discretion," the Character Trait of the Month for May 2014. 6. Election of Mayor, OPWA Chairman, and OPGA Chairman Mayor Bonebrake called for a nomination for the position of Mayor, OPWA Chair, OPGA Chair. Dr. Kelley moved, seconded by Mr. Dunn, to nominate Ms. Moberly for Mayor, OPWA Chair, OPGA Chair. YEA: Bush, Dunn, Kelley, Moberly, Bonebrake NAY: None Motion carried: 5-0 Owasso City Council/OPWA/OPGA May 6, 2014 Page 2 7. Election of Vice Mayor, OPWA Vice Chairman, and OPGA Vice Chairman Mayor Moberly called for a nomination for the position of Vice Mayor, OPWA Vice Chair, OPGA Vice Chair. Dr. Kelley moved, seconded by Mr. Bonebrake, to nominate Mr. Dunn for Vice Mayor, OPWA Vice Chair, OPGA Vice Chair. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 8. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the April 15, 2014 Regular Meeting Minutes for Owasso City Council B. Approval of the April 15, 2014 Regular Meeting Minutes for OPWA C. Approval of the April 15, 2014 Regular Meeting Minutes for OPGA D. Approval of Claims for City of Owasso E. Approval of Claims for OPWA F. Approval of Claims for OPGA Mr. Bonebrake moved, seconded by Mr. Dunn to approve items 8A - 8F of the Consent Agenda with City Council claims totaling $258,068.03, OPWA claims totaling $665,553.11, and OPGA claims totaling $30,837.78. Also, included for review were the self-insurance claims and the payroll reports for 4/19/14. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 9. Consideration and appropriate action relating to items removed from the Consent Agenda No action required 10. Consideration and appropriate action relating to City Council award of a construction bid for improvements to Rayola Park Larry Langford presented the item recommending City Council award the bid for the Rayola Park Improvement Project, to include base and all alternates, to RJR Enterprises of Tulsa, Oklahoma in the amount of $306,500 and authorize the Mayor to execute the contract. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to award the bid and authorize the Mayor to execute the contract with RJR Enterprises, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 11. Report from City Manager/Authority Manager Roger Stevens presented the monthly Public Works status report. Owasso City Council/OPWA/OPGA May 6, 2014 Page 3 Mr. Lehr expressed appreciation to out-going Councilors Brown and Ross welcomed Councilor-elect Bill Bush and Lyndell Dunn. He further expressed appreciation to city employee volunteers for their participation in Relay for Life, Owasso CARES, and the Gathering on Main event. He noted that 245 residents participated in the Free Landfill Day. 12. Report from City Attorney/Authority Attorney No report 13. Report from City Councilors/Trustees Mayor Moberly thanked the outgoing Councilors Charlie Brown and Patrick Ross and welcomed new Councilor-elect Bill Bush and Lyndell Dunn. Mr. Bonebrake welcomed Councilor-elect Bill Bush and Lyndell Dunn. He expressed appreciation to the staff for their assistance while in the Mayoral role. Mr. Bush shared his appreciation to family and friends for all endeavors during his campaign and asked for continued support. Mr. Dunn shared his appreciation to family and friends for all endeavors during his campaign and asked for continued support. 14. New Business None 15. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 7:20 pm. Jeri Moberly, Mayor/Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 13, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in joint regular session on Tuesday, May 13, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 9, 2014. ITEM 1: Call to order Mayor Jeri Moberly called the meeting to order at 6:00 pm. Present Absent Mayor/Chairman - Jeri Moberly None Vice-Mayor/Vice-Chairman - Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. ITEM 2: Presentation relating to the City Charter and Council/City Manager form of government Julie Lombardi reviewed the City Charter as it relates to Council responsibilities. She further explained the Council/City Manager form of government and the responsibilities of the City Manager. ITEM 3: Presentation relating to municipal finance and budget Linda Jones reviewed purchasing policies and procedures. She further explained budgetary accounting practices and procedures. ITEM 4: Discussion relating to Community Development items A. Rezoning request - Rejoice School B. Final plat - Hickory Creek C. Final plat - Carrington Pointe I Extended D. Planned Unit Development (PUD) - Brighton Park E. Special Use Permit request - AT&T F. Land Use Master Plan presentation Bronce Stephenson presented the items A through E. Discussion was held on each item. It was further explained that items A, B, C, and D would appear on the May 20, 2014 agenda for consideration and appropriate action. Karl Fritschen presented item F and discussion was held. At 7:49 pm, the Mayor recessed the meeting. At 7:55 pm, the meeting reconvended. ITEM 5: Discussion relating to Economic Development items A. Proposed amendment - Hotel Tax Ordinance Owasso City Council May 13, 2014 Page 2 B. Proposed budget amendment - Hotel Tax Fund related to economic development incentive for Macy's Corporate Services, Inc. Chelsea Levo presented items A and B. Discussion was held on each item. It was further explained that the budget amendment would appear on the May 20, 2014 agenda for consideration and appropriate action ITEM 6: Discussion relating to Public Works Department items A. Change order-861h widening (Main to Memorial) B. Change order- 106th & Garnett intersection C. Water Quality Report D. Refuse vehicle purchase Roger Stevens presented items A and D. Discussion was held. It was further explained that items A, B, and D would appear on the May 20, 2014 agenda for consideration and appropriate action. ITEM 7: Discussion relating to City Manager items • FY 2015 budget presentation • Board and committee appointments • Sales tax monthly report • City Manager report Sherry Bishop presented Item A and discussion was held regarding the FY 2015 proposed budget and the budget adoption process. Mr. Lehr and Mayor Moberly presented Item B and discussion was held. Ms. Bishop presented Item C and discussion was held. Under the City Manager Report, Mr. Lehr invited the public to attend the Public Works Open House event on May 21, 2014 to learn more about municipal public works. He advised that the Capital Improvements Committee would meet on Tuesday, May 27, 2014 to consider a recommendation to amend the CIP project priority listing. ITEM 8: Consideration and appropriate action relating to a request for an executive session for the purpose of discussing an economic development proposal to entice a business to locate in the Owasso area; such request pursuant to Title 25 O.S. § 307(C)(10) Mr. Bonebrake moved, seconded by Dr. Kelley to enter into executive session to discuss an economic development proposal to entice a business to locate in the Owasso area. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0. The Council, along with Chelsea Levo, Warren Lehr, and Julie Lombardi entered into executive session at 9:30 pm and returned in open meeting at 10:15 pm. ITEM 9: Report from City Councilors Mr. Lehr recognized National Police Week. He further advised that staff revised and amended the Police Department video policy and that amendments have been provided to the Council via e-mail. He requested Council comments, if any, be forwarded to him. Owasso City Council May 13, 2014 Page 3 ITEM 10: Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 10:20 pm. Jeri Moberly, Mayor/Chairman Juliann M. Stevens, Minute Clerk Claims List 5/20/2014 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA BGR DAILY ACCT. REIMB GOLF PETTY CASH 764.65 BRIGHTON COLLECTIBLES, INC MERCHANDISE 56.82 BRIGHTON COLLECTIBLES, INC MERCHANDISE 494.08 TOTAL OPGA 1,315.55 COURSE MAINT VERIZON WIRELESS WIRELESS CONNECTION 40.03 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 52.84 JPMORGAN CHASE BANK WALMART-COFFEE 5.98 JPMORGAN CHASE BANK GOLDEN WEST-MRKING PAINT 125.53 R & R PRODUCTS INC MOWER LEVERS 138.96 PRECISION SMALL ENGINE CO INC COOLER 150.32 PRECISION SMALL ENGINE CO INC WETTINGAGENT 261.00 PRESTIGE FLAG & BANNER FLAGS 336.12 DAVID B. NOWLAND GREENS FERTILIZER 125.00 BWI COMPANIES, INC FUNGICIDE 519.52 BWI COMPANIES, INC FERTILIZER 108.70 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.10 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 JPMORGAN CHASE BANK OVERHEAD DOOR-REPAIR 486.00 JPMORGAN CHASE BANK LOWES-PAPER CUPS 137.00 JPMORGAN CHASE BANK WINFIELD-HERBICIDE 333.72 JPMORGAN CHASE BANK HD SUPPLY-PVC FITTINGS 47.61 AEP/PSO ELECTRIC USE 996.76 WATER UTILITIES SERVICES, INC PART CIRCLE HEAD 164.47 TOTAL COURSE MAINT 4,059.85 GOLFADMIN JPMORGAN CHASE BANK WORDCOM-OFFICE SUPPLIES 77.94 JPMORGAN CHASE BANK MILL CREEK-MATERIALS 470.78 AEPIPSO ELECTRIC USE 911.45 OK TAX COMMISSION STATE PERMIT RENEWAL 580.00 TERMINIX PEST CONTROL 68.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 324.91 JPMORGAN CHASE BANK HOME DEPOT-RETURN -35.52 XEROX CORPORATION COPIER SERVICE 43.70 XEROX CORPORATION COPIER SERVICE 75.99 TOTAL GOLF ADMIN 2,517.25 7,892.6 FUND GRAND TOTAL OPGA GRAND TOTAL $7,892.65 Page 1 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 0510314 Department Payroll Expenses Total Expenses Golf Shop Operations 2,229.18 3,504.05 Cart Operations 1,477.46 1,658.90 Golf Course Operations 9,302.29 13,209.99 Food & Beverage 3,295.73 4,117.81 General & Administration 3,289.82 4,791.15 FUND TOTAL 19,594.48 27,281.90 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of April 2014 and 2013 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES April 30, 2014 Month Year Percent To -Date To -Date Budget of Budget 58,435 446,728 609,000 73.35% 19,748 97,312 170,000 5714% (15,545) (75,272) (124,100) 60.65% 14,960 126,539 187,000 67.67% (8,492) (65,622) (95,000) 69.08% 1,327 16,304 18,700 87.19% 70,432 545,989 765,600 71.32% 250,000 70,432 795,989 55,026 521,052 9,141 98,917 17,270 163,584 81,437 783,552 250,000 100.00% 1,015,600 78.38% April 30, 2013 Month Year Percent To -Date To -Date Budget of Budget 49,390 404,905 510,000 79.39% 15,078 117,826 165,000 71.41% (11,051) (90,861) (124,000) 73.27% 15,553 131,301 178,000 73.76% (7,641) (67,208) (87,000) 77.25% 1,569 20,399 18,700 109.09% 62,898 516,362 660,700 78.15% 50,000 250,000 112,898 766,362 250,000 100.00% 910,700 84.15% 700,500 74.38% 52,704 540,996 668,600 80.91% 124,000 79.77% 7,219 108,706 110,200 98.64% 191,100 85.60% 10,440 135,639 131,900 102.83% - 9,180 77.15% 70,362 794,521 910,700 87.24% 1,015,600 NET INCOME (LOSS) (11,005) 12,437 42,536 (28,159)