HomeMy WebLinkAbout1996.01.16_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, JANUARY 16, 1996
The Owasso City Council met in regular session on Tuesday, January 16, 1996 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 13, 1996.
ITEM l: CALL TO ORDER
Mayor Burris called the meeting to order at 7:01 p.m.
ITEM 2: INVOCATION
The invocation was given by Pastor Glen Liston of the Owasso First Christian Church.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Burris.
ITEM 4: ROLL CALL
PRESENT
Charles Burris, Mayor
Danny Ewing, Vice Mayor
Mary Lou Barnhouse, Councilor
Michael Helm, Councilor
Joe Ramey, Councilor (in at 7:05)
ABSENT
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: READING OF MAYOR'S PROCLAMATIONS
Mayor Burris read and presented a proclamation to Mary Lou Barnhouse and the Ram Cafe,
honoring that business as Business of the Quarter for the First Quarter of 1996. He also read
and presented a proclamation to the Owasso Eighth Grade cheerleaders for capturing 12th place
in the National Cheerleaders Association High School National Championships, and naming
Friday, January 19, 1996 as Eighth Grade Cheerleader Day in Owasso.
Owasso City Council January 16, 1995
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JANUARY 2 1996
REGULAR MEETING.
Mr Ramey moved, seconded by Mr Helm, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 6: REQUEST APPROVAL OF THE CLAIMS
Mr Ramey moved, seconded by Mayor Burris, that the following claims be approved:
(1) General Fund $27,239.83; (2) Workers Comp Self-Ins Fund $1,060.90; (3) Juvenile Court
Fund $50.00; (4) Ambulance Service Fund $753.48; (5) E-911 Fund $1,842.96; (6) Capital
Improvements $10,490.04; (7) Capital Projects Grant $84,582.36; (8) Interfund Transfers
$3,083.28; (9) City Garage $3,756.83; (10) General Fund Payroll $106,217.03; (11) City
Garage Payroll $2,097.34.
AYE: Ramey, Burris, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR THE REPAIR AND REPLACEMENT OF
WINDOWS AT THE COMMUNITY CENTER.
This item was deferred from the January 2 Council meeting to allow for quotes to be received
on removal of the frame system. Removal was not included in the original quotes. Quotes have
now been received from four vendors for the removal, repair, and replacement of the windows
and frames on the west side of the Community Center. Staff recommended the approval of an
expenditure of $1700.00 to Owasso Glass, Owasso, OK, for the work specified. Mr Ewing
moved, seconded by Ms Barnhouse, to approve the staff recommendation and authorization for
payment.
AYE: Ewing, Barnhouse, Helm, Burris
NAY: Ramey
Motion carried 4-1.
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Owasso City Council
January 16, 1995
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #518 AN ORDINANCE PROVIDING FOR THE CLOSING OF
A 10' DRAINAGE EASEMENT LOCATED ON THE WESTERLY PORTIONS
OF LOTS 4 & 5 BLOCK 4. COUNTRY ESTATES ADDITION TO THE CITY
OF OWASSO TULSA COUNTY. OKLAHOMA.
City Council approved the easement closing on January 2, 1996. Ordinance #518 formalizes
that action. Mayor Burris moved, seconded by Mr Ramey, to approve Ordinance #518.
AYE: Burris, Ramey, Ewing, Barnhouse, Helm
NAY: None
Motion cazried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE AWARD OF A CONTRACT FOR STREET REPAIRS
AND MODIFICATIONS AT VARIOUS LOCATIONS WITHIN THE CITY OF
OWASSO.
Sealed bids were opened on Januazy 9, 1996 for street repairs at various locations throughout
the City of Owasso. Nine project locations were bid, with the appazent low bidder being
Newman Contracting of Tulsa, OK. A protest was lodged by the second low bidder, Gunco
Construction Co, because no one from Newman Contracting attended the mandatory pre-bid
conference. The time for that conference was changed from the original notice to bidders, and
was bound in the contract documents as an addendum. A representative from Newman
Contracting appeazed at the originally advertised time. Staff believed that the change in the time
of the pre-bid conference was not made clear to all potential bidders and that Newman
Contracting should be allowed to bid because they did make an effort to attend apre-bid
conference. Following discussion, Mr Ramey moved, seconded by Mr Helm, to award a
contract for street repair to Newman Contracting Co, Tulsa, OK, in the total amount of
$84,584.00 for projects listed as 1-7 and 9 in the bid documents; and authorization for payment
consistent with established policy.
AYE: Ramey, Helm, Baznhouse, Ewing, Burris
NAY: None
Motion cazried 5-0.
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Owasso City Council
January 16, 1995
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE
AMBULANCE CAPITAL FUND BUDGET.
On January 2, 1996, the City Council awarded a contract for the purchase of an ambulance to
Sinor Emergency Vehicle Sales Inc. The contract provided for the payment of $91,684 to the
company. A trade-in allowance had been provided for in the bid specifications; however, the
trade-in was not taken due to a request by the Public Works Department for the Council to allow
the "trade-in" vehicle to be transferred to their department for modification and continued use
as a utility vehicle. In return for the transfer, the Public Works Department agreed to transfer
$7500 to the Ambulance Fund. By not taking the trade-in option offered by Sinor, the actual
cost of the contract exceeded the approved budget for the Ambulance Capital Fund by $6684.
Even though the "trade-in" value will eventually be paid, a supplemental appropriation needs to
be made to the Ambulance Capital Fund so the contract for the new ambulance will not exceed
the appropriated budget. Mayor Burris moved, seconded by Mr Ramey, to approve a
supplemental appropriation in the amount of $6684 to the Ambulance Capital Fund Budget.
AYE: Burris, Ramey, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 12: REPORT FROM CITY MANAGER
No report.
ITEM 13: REPORT FROM CITY ATTORNEY
No report.
ITEM 14: REPORT FROM CITY COUNCILORS
Councilor Helm discussed a series of proposed "Town Hall Meetings" for public input and
information relating to city government. Mayor Burris reported on the Criminal Justice
Authority.
ITEM 15: UNFINISHED BUSINESS
None.
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Owasso City Council
ITEM 16: NEW BUSINESS
None.
ITEM 17: ADJOURNMENT.
Mr Ramey moved, seconded by Ms Barnhouse, to adjourn.
AYE: Ramey, Barnhouse, Helm, Ewing, Burris
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:55 p.m.
January 16, 1995
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Ch s L Burris, Mayor
Marcia outwell, City erk
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