HomeMy WebLinkAbout1996.02.20_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, FEBRUARY 20, 1996
The Owasso City Council met in regulaz session on Tuesday, Februazy 20, 1996 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin boazd at 4:00 p.m. on Friday, Februazy 16, 1996.
ITEM 1: CALL TO ORDER
Mayor Burris called the meeting to order at 7:02 p.m.
ITEM 2: INVOCATION
The invocation was given by Lonnie Hazdin, Economic Development Coordinator.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Burris.
ITEM 4: ROLL CALL
PRESENT ABSENT
Chazles Burris, Mayor
Danny Ewing, Vice Mayor
Mary Lou Baznhouse, Councilor
Michael Helm, Councilor
Joe Ramey, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Mazcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF FEBRUARY 6. 1996
REGULAR MEETING.
Mr Helm moved, seconded by Ms Baznhouse, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Helm, Baznhouse, Ramey, Ewing, Burris
NAY: None
Motion carried 5-0.
Owasso City Council February 20, 1995
ITEM 6: REQUEST APPROVAL OF THE CLAIMS
Ms Baznhouse moved, seconded by Mayor Burris, that the following claims be approved:
(1) General Fund $29,231.13; (2) Workers Comp Self-Ins Fund $2,908.33; (3) Ambulance
Service Fund $2,477.09; (4) Ambulance Service Fund $2,477.09; (5) Capital Improvements
$570.31; (6) Capital Projects Grant $614.48; (7) Interfund Transfers $3,054.68; (8) City
Gazage $793.95; (9) General Fund Payroll $108,741.20; (10) City Gazage Payroll $2,097.34.
AYE: Baznhouse, Burris, Helm, Ramey, Ewing
NAY: None
Motion carried 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A SICK
LEAVE INCENTIVE POLICY FOR THE CITY OF OWASSO.
The Employee Benefits Committee presented a sick leave grant and incentive fund proposal
whereby employees may place shazed sick leave hours in a fund, which could be utilized by
participants when needed, following certain criteria. The incentive portion of the proposal
would allow plan members to receive a cash incentive if they have not utilized more than 67
of the current year's annual maximum sick leave accrual. The incentive will be based on the
percentage of the year's sick leave accrual remaining. Mr Ramey moved, seconded by Mr
Ewing, to adopt the sick leave policy as recommended by the Benefits Committee.
AYE: Ramey, Ewing, Baznhouse, Helm, Burris
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF AN AMENDMENT TO THE FINAL PLAT
FOR COUNTRY ESTATES AN ADDITION TO THE CITY OF OWASSO
LOCATED NORTH AND WEST OF THE NORTHWEST CORNER OF EAST
116TH STREET NORTH AND GARNETT ROAD CONTAINING 138 LOTS
ON 41.38 ACRES, MORE OR LESS
A request to amend the Country Estates plat was received by the City and reviewed by the
Planning Commission at their Februazy 13, 1996 meeting. The request would change the
required building lines on all corner lots to 25 feet on all front yards and 15 feet on all side
yazds that abut public streets. Mr Ewing moved, seconded by Mayor Burris, to approve the ~_.,~,
request to amend the Country Estates plat, as recommended by the Planning Commission.
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Owasso City Council Februazy 20, 1995
AYE: Ewing, Burris, Ramey, Baznhouse
NAY: Helm
Motion cazried 4-1.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE CDBG
FUND BUDGET.
On August 15, 1995, the city of Owasso was awazded an economic development grant in the
amount of $71,239. The grant was for the purpose of constructing additional pazking facilities
for Precision Components Inc. The bids for this project were opened on February 14, 1996,
with the low bid exceeding the original amount estimated for construction by $10,335.15. The
Depaztment of Commerce is reviewing a request for additional funds for the project, and
Mr Tommy Caudill, owner of Precision Components Inc has submitted a "Letter of Guazantee"
that unconditionally guazantees to provide the funds should the DOC fail to approve the grant
increase. In order to proceed with the project, a supplemental appropriation of $10,335.15 is
required by law. Mr Ramey moved, seconded by Mr Helm, to approve a supplemental
appropriation to the CDBG Fund, Precision Components Inc project in the amount of
$10,335.15.
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR PARKING LOT AND DRAINAGE
IMPROVEMENTS FOR PRECISION COMPONENTS INC.
On November 21, 1995, a contract was awazded to the Breisch Company Inc for professional
engineering services in the design, bidding, and contract administration of the pazking lot and
stormwater detention facility on the west side of the Precision Components building.
Construction plans and specifications were completed by Breisch, and bids from five firms were
received and opened by the City Clerk on Februazy 14, 1996. Qualifications and references of
the appazent low bidder have been reviewed and evaluated. Mayor Burris moved, seconded by
Mr Ramey, to awazd a contract for the Precision Components pazking and drainage
improvements to R L Hensley Construction, Tulsa, OK in the amount of $49,503.10 in
accordance with the published specifications; and authorization for payment following established
procedures.
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Owasso City Council Februazy 20, 1995
AYE: Burris, Ramey, Baznhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A DESIGN
CONCEPT AND AUTHORIZATION TO BID FOR EQUIPMENT STORAGE
BUILDINGS AND ROOF REPAIRS FOR THE STREET AND PARKS
DIVISION BUILDINGS.
The 1995-96 Capital Improvement Budget contains funds for the construction of a maintenance
building to be utilized by the water and pazks depaztments. Further study has shown that the
funds could be better utilized by constructing a street maintenance building that will have storage
room for equipment, and a sepazate pazks depaztment building at location more suited to their
needs. The study also points to the need to repair the roof of the existing street maintenance
building. The combined estimated cost of these projects is approximately $85,000, with $80,000
being allocated in the Capital Improvement Budget. Mr Ramey moved, seconded by Mr Helm,
to approve the concept to construct two separate equipment storage buildings and perform roof
repairs at the existing street maintenance building using the Capital Improvements Fund Budget,
and authorize advertisement for bids.
AYE: Ramey, Helm, Baznhouse, Ewing, Burris
NAY: None
Motion cazried 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF A CLOSED CIRCUIT TV SYSTEM FOR THE JAIL AREA
AT THE OWASSO POLICE DEPARTMENT
The 1995-96 police department budget contains funds to purchase a closed circuit TV system for
the jail azea. In August 1995, bid specifications were sent to several area vendors, with no bids
being received. The specifications were changed slightly and a second attempt to obtain bids
was made. This time three vendors responded with a written quote. After the quotes and
specifications were reviewed, it was determined that the system offered by Sam's Wholesale met
all the specifications at the most reasonable price. The cost of the system does not include
installation, which will need to be done by a licensed electrician at an estimated cost of $500.
Mr Helm moved, seconded by Mr Ewing, to approve the purchase of an Exxis Observation
System from Sam's Wholesale in Tulsa for $2154.25, and authorization for payment.
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Owasso City Council
AYE: Helm, Ewing, Baznhouse, Ramey, Burris
NAY: None
Motion carried 5-0.
February 20, 1995
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL AUTHORIZATION FOR THE CITY TO FILE A
DISCLAIMER OF INTEREST IN THE MATTER OF THE UNITED STATES
OF AMERICA VS DENNIS REEDY, ET AL.
This agenda item relates to a legal action by the Depaztment of Housing & Urban Development
to foreclose on a mortgage held by the government. The city is included in the action to ensure
all pazties that may have interest in the property aze served. Staff has determined that there aze
no assessments or other interests in the property on the pazt of the city and has requested that
the City Attorney prepaze a Disclaimer of Interest to be filed on behalf of the city. Mr Ramey
moved, seconded by Mr Burris, to authorize the City Attorney to file a disclaimer in the matter
of the United States of America vs Dennis Reedy, et al.
AYE: Ramey, Burris, Helm, Ewing, Baznhouse
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #519 AN ORDINANCE ENACTING A CODE OF
ORDINANCES OF THE CITY OF OWAS5O PROVIDING FOR AN
EFFECTIVE DATE SALE AND COPIES IN THE CLERK'S OFFICE.
SUPPLEMENTS OR CHANGES TO CODE AND DECLARING AN
EMERGENCY.
Ordinance #519 enacts a Code of Ordinances for the city of Owasso as recodified by the City
Attorney, with an effective date of February 20, 1996. This complete recodification will allow
continuous updates as ordinances aze passed, providing those who use the document with a more
efficient and effective tool. Mr Ewing moved, seconded by Mayor Burris, to adopt
Ordinance #519.
AYE: Ewing, Burris, Helm, Ramey, Baznhouse
NAY: None
Motion cazried 5-0.
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Owasso City Council
February 20, 1995
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EMERGENCY CLAUSE TO BE ATTACHED TO
ORDINANCE #519. PROVIDING FOR THE ORDINANCE TO BECOME
EFFECTIVE IMMEDIATELY UPON PUBLICATION OF THE ORDINANCE.
In order to assure that the Code of Ordinances is current, it was requested that an emergency
clause be attached to Ordinance #519, allowing the ordinance to take effect and be in full force
immediately upon passage. Mayor Burris moved, seconded by Mr Ewing, to enact the
emergency clause to Ordinance #519.
AYE: Burris, Ewing, Helm, Ramey, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #96-02. A RESOLUTION DIRECTING FILING AND
NOTIFICATION OF THE PUBLICATION OF THE CITY OF OWASSO CODE
OF ORDINANCES.
Resolution #96-02 requires that public notice is given and that copies of the recodified Code are
filed with proper officials of Tulsa and Rogers Counties. Mr Ramey moved, seconded by Mr
Ewing, to adopt Resolution #96-02.
AYE: Ramey, Ewing, Helm, Barnhouse, Burris
NAY: None
Motion carried 5-0.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #96-04. A RESOLUTION MANDATING EMPLOYMENT AND
BENEFICIARY INFORMATION BE FURNISHED TO THE OKLAHOMA
DEPARTMENT OF COMMERCE BY PRECISION COMPONENTS INC
One of the requirements of the CDBG grant currently held by the city for improvements to the
parking lot and drainage at Precision Components Inc is that employment information be
supplied to the Oklahoma Department of Commerce for a period of one year after completion
of the project. Resolution #96-04 mandates that action. Mr Ramey moved, seconded by Mr
Ewing, to approve Resolution #96-04.
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Owasso City Council Februazy 20, 1995
AYE: Ramey, Ewing, Barnhouse, Helm, Burris
NAY: None
Motion cazried 5-0.
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #96-OS A RESOLUTION RELATING TO CDBG-ED
PRECISION COMPONENTS INC) MANDATING EMPLOYMENT
INFORMATION FROM BENEFICIARIES OF INFRASTRUCTURE
IMPROVEMENTS ASSOCIATED WITH THE PRECISION COMPONENTS
INC PROJECT.
Resolution #96-OS meets another requirement of the Oklahoma Department of Commerce
relating to the Precision Components grant. This resolution mandates that employment
information be supplied to ODOC by any additional entity that benefits from the grant
improvements. Mr Ramey moved, seconded by Mayor Burris, to approve Resolution #96-05.
AYE: Ramey, Burris, Baznhouse, Helm, Ewing
NAY: None
Motion cazried 5-0.
ITEM 19: REPORT FROM CITY MANAGER
The City Manager announced the graduation ceremony for the police depaztment reserves to be
held on Tuesday, March 5, 1996 at 6:00 p.m. at the community center. There aze 21 reserve
cadets in the class, 12 from Owasso.
ITEM 20: REPORT FROM CITY ATTORNEY
No report.
ITEM 21: REPORT FROM CITY COUNCILORS
Councilor Helm reminded everyone of the next Town Hall Meeting, to be held Thursday,
Februazy 29, 1996 at Bailey School.
ITEM 22: UNFINISHED BUSINESS
None.
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Owasso City Council
ITEM 23: NEW BUSINESS
None.
ITEM 24: ADJOURNMENT.
Mr Ramey moved, seconded by Ms Barnhouse, to adjourn.
AYE: Ramey, Baznhouse, Helm, Ewing, Burris
NAY: None
Motion cazried 5-0, and the meeting was adjourned at 7:37 p.m.
Februazy 20, 1995
Ch s L Burris, Mayor
Mazci Boutwell, City Clerk
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