HomeMy WebLinkAbout1996.05.21_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 21, 1996
The Owasso City Council met in regular session on Tuesday, May 21, 1996 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 17, 1996.
ITEM 1: CALL TO ORDER
Mayor Ewing called the meeting to order at 7:00 p.m.
ITEM 2: INVOCATION
The invocation was given by Vice Mayor Ramey.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Ewing.
ITEM 4: ROLL CALL
PRESENT ABSENT
Danny Ewing, Mayor
Joe Ramey, Vice Mayor
Mary Lou Barnhouse, Councilor
Michael Helm, Councilor
Tracy Standridge, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: RECOGNITION OF VOLUNTEER WORK BY STUDENTS IN PROJECT JOBS
- "JOB OPPORTUNITY BETTERMENT THROUGH SAMPLING" .
Mr Rooney, assisted by Mr Warren and Mayor Ewing, presented certificates of appreciation to
students who have volunteered time to the parks department.
Owasso City Council May 21, 199
ITEM 6: READING OF MAYOR'S PROCLAMATION
Mayor Ewing read a proclamation designating the week of May 19-25 as National Public Works
Week in the City of Owasso. He presented the proclamation to Mr Carr and recognized public
works employees for their commitment to the city.
ITEM 7: REQUEST APPROVAL OF THE MINUTES OF MAY 5 1996 REGULAR
MEETING AND MAY 14. 1996 SPECIAL MEETING
Mr Helm moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Helm, Barnhouse, Standridge, Ramey, Ewing
NAY: None
Motion carried 5-0.
ITEM 8: REQUEST APPROVAL OF THE CLAIMS
Mr Ramey moved, seconded by Ms Barnhouse, that the following claims be approved as
submitted: (1) General Fund $23,322.72; (2) Workers Comp Self-Ins $1,129.46; (3) Ambulance
Service Fund $1,599.20; (4) E-911 $1,843,59; (5) City Garage $3,542.69; (6) Capital
Improvements $55,432.44; (7) Capital Projects Grant $24,751.40; (8) Interfund Transfers
$3,891.44; (9) General Fund Payroll $108,798.71; (10) City Garage Payroll $2,097.34.
AYE: Ramey, Barnhouse, Helm, Standridge, Ewing
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #525. AN ORDINANCE AMENDING THE OKLAHOMA
MUNICIPAL RETIREMENT FUND DEFINED BENEFIT PLAN
PERTAINING TO PLAN AMENDMENT REQUIRED BY THE INTERNAL
REVENUE SERVICE IN ORDER TO REMAIN AN IRS "QUALIFIED PLAN"
Items 9, 10, 11, 12, & 13 were presented together by Ms Dempster. All of these items pertain
to retirement benefits offered city of Owasso employees through the Oklahoma Municipal
Retirement Fund. Ordinance #525 (item #9) amends the city's Defined Benefit Plan and
Ordinance #526 (item #11) amends the city's Defined Contribution Plan by changing the plan
definition of "Compensation". The change limits the amount to be considered for contributions
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May 21, 1995
and benefit purposes to $150,000 per year. The change will affect only those employees whose
salary is in excess of $150,000 per year. We have no employees in that category, however
action is required to remain in compliance with the IRS. Mr Ramey moved, seconded by
Mr Standridge, to a approve Ordinance #526.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE ATTACHMENT OF AN EMERGENCY CLAUSE TO
ORDINANCE #525.
Because Ordinance #525 and Ordinance #526 must be submitted to OMRF by May 30, 1996 and
in effect by July 1, 1996, it is necessary that an emergency clause be approved with each
ordinance. Mr Ramey moved, seconded by Mr Standridge, to a approve the attachment of an
emergency clause to Ordinance #526.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #526 AN ORDINANCE AMENDING THE OKLAHOMA
MUNICIPAL RETIREMENT FUND DEFINED CONTRIBUTION (THRIFT)
PLAN PERTAINING TO PLAN AMENDMENT REQUIRED BY THE
INTERNAL REVENUE SERVICE IN ORDER TO REMAIN AN IRS
"QUALIFIED PLAN" .
Mr Ramey moved, seconded by Mayor Ewing, to approve Ordinance #526.
AYE: Ramey, Ewing, Standridge, Barnhouse, Helm
NAY: None
Motion carried 5-0.
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May 21, 1998
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE ATTACHMENT OF AN EMERGENCY CLAUSE TO
ORDINANCE #526.
Mr Ramey moved, seconded by Mayor Ewing, to approve the attachment of an emergency
clause to Ordinance #526.
AYE: Ramey, Ewing, Standridge, Barnhouse, Helm
NAY: None
Motion carried 5-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #96-07. A RESOLUTION APPROVING A PROPOSED
AMENDMENT TO THE TRUST INDENTURE OF THE OKLAHOMA
MUNICIPAL RETIREMENT FUND PERTAINING TO AUTHORIZATION
FOR PARTICIPANT LOANS.
The OMRF Trustees have approved a proposed amendment to the OMRF Trust Indenture to
allow municipalities the option of modifying their Thrift Plan document to permit participant
loans. An employee would be allowed to borrow up to 50 % of their vested balance, which ._
would then be repaid through payroll deduction. If this proposed amendment is approved by two
thirds of the membership in the Trust, each municipality will then decide if the change will be
incorporated into their individual plan document. Mr Standridge moved, seconded by Mr
Ramey, to approve Resolution #96-07.
AYE: Standridge, Ramey, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #524. AN ORDINANCE PROVIDING FOR THE CLOSING OF
A PORTION OF A UTILITY EASEMENT LOCATED ON LOT 2 BLOCK 3
WINDSOR LAKE II ADDITION TO THE CITY OF OWASSO TULSA
COUNTY. OKLAHOMA.
At the April 16, 1996 meeting, the Owasso City Council recommended approval of a request
to close a portion of a utility easement located on Lot 2, Block 3, Windsor Lake II addition.
Ordinance #524 formally adopts that action. Mr Ramey moved, seconded by Mayor Ewing, to
approve Ordinance #524.
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Owasso City Council May 21, 199~d
AYE: Ramey, Ewing, Standridge, Barnhouse, Helm
NAY: None
Motion carried 5-0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE FINAL PLAT FOR HIDDEN VIEW,
AN ADDITION TO THE CITY OF OWASSO. LOCATED AT THE
SOUTHEAST CORNER OF FIFTH ST & CARLSBAD. CONTAINING 10
RESIDENTIAL LOTS ON 1.94 ACRES, MORE OR LESS.
A & W Development has requested a review of the final plat for their Hidden View Addition.
Hidden View is located at the southeast corner of West Fifth Street and Beaumont and is a
resubdivision of Lot 1, Block 1, Hale Addition. The Owasso Planning Commission reviewed
the final plat at their April 9th meeting and unanimously recommended approval. The applicant
applied to the Board of Adjustment for a variance of the Owasso Zoning Code to allow for 60'
wide single family residential lots in an RS-3 district. The subject property is surrounded by
lots that were developed at that width. The Board of Adjustment unanimously recommended
approval of the variance. Construction plans have been reviewed and approved by the
Engineering Department and all necessary permits have been obtained. Mr Standridge moved,
seconded by Ms Barnhouse, to approve the final plat for Hidden View addition.
AYE: Standridge, Barnhouse, Helm, Ramey, Ewing
NAY: None
Motion carried 5-0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER
CONTRACT FOR CONSTRUCTION OF SIDEWALK IMPROVEMENTS.
BETWEEN THE CITY OF OWASSO AND JUDDS BROTHERS
CONSTRUCTION INC AND AUTHORIZATION FOR FINAL PAYMENT
AND RELEASE OF RETAINAGE TO THE CONTRACTOR.
On February 6, 1996, the Council awarded a contract for construction of sidewalk improvements
to Judds Brothers Construction Company in the amount of $40,975 for projects located
throughout the city. That construction has been completed and inspected and Judds Brothers has
requested final payment. Mr Ramey moved, seconded by Mayor Ewing, to accept the work
performed under the contract and to authorize final payment to the contractor and release of any
retainage being held.
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Owasso City Council May 21, 19%
AYE: Ramey, Ewing, Standridge, Barnhouse, Helm
NAY: None
Motion carried 5-0.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
APPOINTMENT OF MEMBERS OF A CITIZENS GOLF ADVISORY
COMMITTEE.
A citizens golf advisory committee has been proposed to assist the Director of Golf in the
management of the golf course. The committee would work with Mr Lehr in developing golf
course management issues and recommendation to the OPGA Trustees on policy matters. It
would also act as a sounding board in areas of planning and proposals for golf course issues.
Each Councilor was asked to nominate one person to serve on afive-member advisory
committee. Terms would be for three years, staggered so all terms will not expire at the same
time. A drawing was held to determine the initial length of the terms. The following persons
have been nominated, with the initial term shown:
Ed Sokolosky -May 21, 1996 thru June 30, 1997 (one year)
Ted Vancuren -May 21, 1996 thru June 30, 1998 (two years
Katheryn Holman -May 21, 1996 thru June 30, 1998 (two years)
Cloyd O'Dell -May 21, 1996 thru June 30, 1999 (three years)
Pat Woods -May 21, 1996 thru June 30, 1999 (three years)
Mayor Ewing moved, seconded by Mr Helm, to approve the formation of a Golf Advisory
Committee with three-year staggered terms, and to confirm the five nominees and the initial
terms of those nominees.
AYE: Ewing, Helm, Standridge, Barnhouse, Ramey
NAY: None
Motion carried 5-0.
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPOINTMENT OF A REPRESENTATIVE TO
THE REGIONAL "ENHANCED 911 " BOARD
The City of Owasso is a member of the Regional E-911 system. As a member, we are required
to pay certain fees established by the system's Board of Directors, as well as abide by the rules
and regulations promulgated by the Board. The City is also entitled to a vote on the Board of
Directors. Chief Alexander has been serving as our representative on the E-911 Board because
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Owasso City Council
May 21, 199b
of the Chief's responsibilities in managing the City's emergency communication system. The
Regional E-911 Board appointments are due to be made, and INCOG has requested those
appointments be made prior to June 1, 1996. The City Manager recommended that Chief
Alexander continue as Owasso's representative on the E-911 Board. Mayor Ewing moved,
seconded by Mr Standridge, to confirm the appointment of Chief Maria Alexander to the
Regional E-911 Board of Directors for a three year term.
AYE: Ewing, Helm, Standridge, Barnhouse, Ramey
NAY: None
Motion carried 5-0.
ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL CONFIRMATION OF AN APPOINTMENT
TO THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY.
By virtue of the OEDA By-Laws and Indenture, the Trustee position reserved for a member of
the City Council must be filled by a person with status as a member of the Council. Since
leaving office on May 6, 1996, former Councilor/Mayor Burris cannot be considered as meeting
the criteria for Trustee representing the City Council. The OEDA is currently involved in
several projects and having a full membership could be necessary between now and July 1 when
appointments are normally made. Staff recommended the appointment of Mayor Ewing to fill
the unexpired term on the OEDA, to serve until June 30, 1996. Mr Helm moved, seconded by
Ms Barnhouse, to approve the interim appointment of Mayor Ewing to fill the unexpired term
on the OEDA.
AYE: Helm, Barnhouse, Standridge, Ramey, Ewing
NAY: None
Motion carried 5-0.
ITEM 20: REPORT FROM CITY MANAGER
No report.
ITEM 21: REPORT FROM CITY ATTORNEY
No report.
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Owasso City Council
ITEM 22: REPORT FROM CITY COUNCILORS
No report.
ITEM 23: UNFINISHED BUSINESS
None.
ITEM 24: NEW BUSINESS
None.
May 21, 199
ITEM 25: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO RECESS THE MEETING AND RECONVENE FOLLOWING
THE OWASSO PUBLIC GOLF AUTHORITY MEETING
Staff recommended that the City Council meeting be recessed and reconvened following the
OPGA meeting in order to allow for action by the OPGA on an amendment to the Trust
Indenture prior to acceptance by the City Council. Mr Helm moved, seconded by Mayor
Ewing, to recess the meeting and reconvene following the OPGA meeting.
AYE: Helm, Ewing, Barnhouse, Standridge, Ramey
NAY: None
Motion carried 5-0, and the meeting was recessed at 7:29 p.m.
Meeting reconvened by Mayor Ewing at 7:50 p.m.
ITEM 26: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #96-08 APPROVING AN AMENDMENT TO THE
DECLARATION OF TRUST OF THE OWASSO PUBLIC GOLF AUTHORITY
PROVIDING FOR THE SELECTION AND TERMS OF INDIVIDUAL
TRUSTEES. REACCEPTING BENEFICIAL INTEREST IN THE OWASSO
PUBLIC GOLF AUTHORITY AND AUTHORIZING EXECUTION OF ALL
DOCUMENTS PERTAINING THERETO.
When The Owasso Public Golf Authority was created as a public trust with the City of Owasso
as its beneficiary, the five original trustees were appointed to unlimited terms. The Declaration
of Trust was later amended to provide for fifteen year staggered terms. On April 2, 1996, the
OPGA Trustees resigned, and the City Council appointed the members of their body as Trustees.
Therefore, the Declaration of Trust again needed to be amended to provide that terms of office
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Owasso City Council
May 21, 1996
of Trustees coincide with the individual Trustee's City Council term. That action was taken at
the OPGA meeting just prior to this item. City Council resolution #96-08 is required by law
to document the approval of the beneficiary public body and 1) approves the OPGA action
amending the Declaration of Trust, and 2) reaccepts beneficial interest in the newly recreated
authority. Mr Ramey moved, seconded by Mayor Ewing to approve City Council Resolution
#96-08.
AYE: Ramey, Ewing, Barnhouse, Standridge, Helm
NAY: None
Motion carried 5-0.
ITEM 27: ADJOURNMENT.
Mr Helm moved, seconded by Ms Barnhouse, to adjourn.
AYE: Helm, Barnhouse, Standridge, Ramey, Ewing
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:52 p.m.
Danny Ew' , Ma r
Marc a Boutwell, City Clerk
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