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Home My WebLink About1996.06.04_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, June 4, 1996 The Owasso City Council met in regular session on Tuesday, June 4, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 31, 1996. ITEM 1: CALL TO ORDER Vice Mayor Ramey called the meeting to order at 7:05 p.m. ITEM 2: INVOCATION The invocation was given by Councilor Standridge. ITEM 3: FLAG SALUTE The flag salute was led by Vice Mayor Ramey. ITEM 4: ROLL CALL PRESENT Joe Ramey, Vice Mayor Mary Lou Barnhouse, Councilor Michael Helm, Councilor Tracy Standridge, Councilor ABSENT Danny Ewing, Mayor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declazed present. ITEM 5: RECOGNITION OF RESERVE OFFICER BICYCLE PATROL. Chief Alexander, assisted by Vice Mayor Ramey, presented certificates of recognition to Stacey Hillis, Tracy Townsend and Chris Colgan. These reserve officers, along with Scott Oelke, researched and started a bicycle patrol to support bicycle safety programs, parades, and patrol of parks and neighborhoods. They have purchased their own equipment and paid for their own training. Chief Alexander expressed appreciation for the work they are doing. Owasso City Council June 4, 1996 ITEM 6: REQUEST APPROVAL OF THE MINUTES OF MAY 21 1996 REGULAR MEETING. Mr Helm moved, seconded by Mr Standridge, to approve the minutes as submitted, by reference made a part hereto. AYE: Helm, Standridge, Barnhouse, Ramey NAY: None Motion carried 4-0. ITEM 7: REQUEST APPROVAL OF THE CLAIMS. Mr Helm moved, seconded by Mr Standridge, that the following claims be approved as submitted: (1) General Fund $31,774.27; (2) Workers Comp Self-Ins $844.48; (3) Ambulance Service Fund $1,454.56; (4) City Garage $1,240.99; (5) Capital Improvements $206.82; (6) Capital Projects Grant $1,853.69. AYE: Helm, Standridge, Barnhouse, Ramey NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST BY A CITIZEN TO ADDRESS THE COUNCIL RELATING TO A CODE VIOLATION. Mr James Pike addressed the Council regarding an inoperable vehicle in his driveway. Mr Pike said he did not believe the vehicle to be inoperable because he had aired the tires and it is mechanically operable. The rear glass is broken and the safety sticker is not current. Mr Pike requested that he not be asked to remove the vehicle until his pending divorce is settled because the vehicle is a part of the property in litigation. Mr Cates responded that even though the vehicle is mechanically operable, it is not legally operable because of the broken glass and expired safety sticker. Code Officer Ted McCord said that this had been an ongoing problem for approximately two years and that he had received several complaints from neighbors. On May 20, 1996, Mr McCord placed a sticker on the vehicle that explained that the code violations existed and that it had to be removed within 48 hours. This followed a letter which had been sent to Mr Pike on May 7, explaining that he had ten days in which to comply with city ordinances. On May 21 Mr Pike requested a hearing before the City Council. Mr Ray explained that the Council had the option of granting a request for an extension of time in which •~.. 2 Owasso City Council June 4, 1996 to remove the vehicle or to take no action, which would uphold the order to remove the inoperable vehicle. The Council took no action. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE UEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER CONTRACT FOR CONSTRUCTION OF STREET REPAIRS AND MODIFICATIONS AT VARIOUS LOCATIONS BY NEWMAN CONTRACTING COMPANY INC AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE TO THE CONTRACTOR. On January 16, 1996, the City Council approved the award of a contract for street repairs and modifications to Newman Contracting Company. That work has all been completed and a final inspection held. Following the fmal inspection, a punch list was given to the contractor, and all items on that punch list have been completed. Mr Standridge moved, seconded by Ms Barnhouse, to accept the work performed under the contract for construction of street repairs and modifications, release of retainage and authorization for final payment to Newman Contracting Company Inc in the amount of $4289.76. AYE: Standridge, Barnhouse, Helm, Ramey NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF IMPROVEMENTS TO THE OFF-SITE SANITARY SEWER SYSTEM CONSTRUCTED TO SERVE THE SOUTHERN LINKS SUBDIVISION. The on-site sewer lines for Southern Links development, located on the south side of 86th St N on the west side of the city, were accepted by the City Council on August 15, 1995. The off- site sanitary sewer installation has now been completed, all permits have been obtained, and an inspection and testing have been completed. A punch list was developed during the inspection, and all items on that punch list have been completed. A one-year maintenance bond will be provided upon acceptance of the off-site sanitary sewer by the City Council. Councilor Barnhouse questioned item #6 on the punch list pertaining to water running through manhole #2N. Mr Carr explained that after the punch list was given to the developer, it was determined that the water leak was in the on-site sewer line rather than the off-site. Mr Ramey moved, seconded by Mr Helm, to accept the off-site sanitary sewer lines constructed the serve the Southern Links development. 3 Owasso City Council AYE: Ramey, Helm, Standridge, Barnhouse NAY: None Motion carried 4-0. June 4, 199 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A CONTRACT FOR POLICE UNIFORM CLEANING SERVICE In April of this year, bid specifications for laundering and dry cleaning of police employee uniforms were developed and sent to all dry cleaning businesses in Owasso. This action is taken prior to the beginning of each fiscal year. The specifications included cost of cleaning per individual item. Two vendors submitted timely bids, with one bid being received after the closing time. Bids were submitted by Yale Cleaners (two bids) and Three Lakes Laundry. The Three Lakes Laundry bid was significantly lower than the other two. Mr Helm moved, seconded by Mr Standridge, to approve a one year contract with Icky's Three Lakes Laundry & Dry Cleaning as submitted in the bid proposal, for the purpose of providing uniform cleaning services to the Owasso Police Department. AYE: Helm, Standridge, Barnhouse, Ramey NAY: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL. Mr Ray told the Council that the outsourcing of fuel management services has occurred since the first contract was awarded in October of 1993. An evaluation of the program indicated that it should be continued. Bid specifications were developed and bid packets mailed to five vendors and a notice was placed in the newspaper. Bids were received from Go! Systems (the current vendor) and Fuelman of Oklahoma and were opened on May 23. Bids were based on the OPIS average wholesale cost of fuel plus a set margin. GO! Systems bid a margin of 6C per gallon and Fuelman's margin was 9.6C per gallon. Mr Standridge moved, seconded by Mr Helm, that a one-year contract for gasoline and diesel fuel be awarded to GO! Systems at a margin of 6C per gallon, based on the OPIS average wholesale cost of fuel on a weekly basis, and that the Mayor be authorized to execute the necessary documents. 4 Owasso City Council June 4, 19916 AYE: Standridge, Helm, Baznhouse, Ramey NAY: None Motion cazried 4-0. ITEM 13: PRESENTATION TO THE CITY COUNCIL OF THE PROPOSED FY 1996-97 BUDGET. Mr Ray made a presentation to the City Council of the proposed FY 1996-97 budget, stressing the pazts of the budget receiving major emphasis. The next step in the budget process is to hold a public heazing for comments and input, followed by adoption of the budget at the next regular meeting. Mr Ramey moved, seconded by Ms Baznhouse to set a public hearing on the budget at 7:00 p. m. on Tuesday, June 11, 1996 at the Owasso Community Center. AYE: Ramey, Baznhouse, Helm, Standridge NAY: None Motion cazried 4-0. ITEM 14: REPORT FROM CITY MANAGER No report. ITEM 15: REPORT FROM CITY ATTORNEY No report. ITEM 16: REPORT FROM CITY COUNCILORS No report. ITEM 17: UNFINISHED BUSINESS None. ITEM 18: NEW BUSINESS None. 5 Owasso City Council ITEM 19: ADJOURNMENT. Mr Standridge moved, seconded by Ms Barnhouse, to adjourn. AYE: Standridge, Barnhouse, Helm, Ramey NAY: None Motion carried 4-0, and the meeting was adjourned x:00 p.m. June 4, 199$ Danny Ewin~ Mayor ~~ Marcia outwell, City Clerk ~:.: ,~,~.„. 6