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Home My WebLink About1996.06.18_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, June 18, 1996 The Owasso City Council met in regular session on Tuesday, June 18, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 14, 1996. ITEM 1: CALL TO ORDER Mayor Ewing called the meeting to order at 7:03 p.m. ITEM 2: INVOCATION The invocation was given by Councilor Helm. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Ewing. ITEM 4: ROLL CALL PRESENT Danny Ewing, Mayor Michael Helm, Councilor Tracy Standridge, Councilor ABSENT Joe Ramey, Vice Mayor Mary Lou Barnhouse, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JUNE 4 1996 REGULAR MEETING AND JUNE 6 SPECIAL MEETING. Mr Helm moved, seconded by Mr Standridge, to approve the minutes as submitted, by reference made a part hereto. AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0. Owasso City Council June 18, 199 ITEM 6: REQUEST APPROVAL OF THE CLAIMS Mr Helm moved, seconded by Mr Standridge, that the following claims be approved as submitted: (1) General Fund $21,751.95; (2) Workers Comp Self-Ins $854.17; (3) Ambulance Service Fund $1, 846.57; (4) City Garage $1, 082.90; (5) Capital Improvements $4, 337.90; (6) Payroll #1 $112.301.80; (7) Payroll #2 $125,486.18; (8) City Garage Payroll #1 $2,097.33; (9) City Garage Payroll #2 $2,097.33. AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF RESOLUTION #96 09 A RESOLUTION ADOPTING A FY 1996-97 BUDGET FOR ALL FUNDS ADMINISTERED BY THE CITY Ms Bishop presented Resolution #96-09, which adopts the FY96-97 budget for all funds administered by the City of Owasso. Mr Standridge moved, seconded by Mr Helm, to approve Resolution #96-09. AYE: Standridge, Helm, Ewing NAY: None Motion carried 3-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA TAX COMMISSION PROVIDING FOR THE TAX COMMISSION TO ADMINISTER THE CITY'S SALES TAX ORDINANCE AND AUTHORIZING THE MAYOR TO EXECUTE SUCH AGREEMENT. Ms Bishop presented items #8 & #9 as one. The City of Owasso levies a 3 % sales tax and a 3 % use tax on the sales of eligible merchandise as allowed by statute. The Oklahoma Tax Commission collects these taxes under agreements between the OTC and the City. These agreements must be renewed annually. Mr Helm moved, seconded by Mr Standridge, to approve the Agreement for Administration of the Sales Tax Ordinance with the Oklahoma Tax Commission. 2 Owasso City Council June 18, 1998 AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA TAX COMMISSION PROVIDING FOR THE TAX COMMISSION TO ADMINISTER THE CITY'S USE TAX ORDINANCE AND AUTHORIZING THE MAYOR TO EXECUTE SUCH AGREEMENT. Mr Standridge moved, seconded by Mayor Ewing, to approve the Agreement for Administration of the Use Tax Ordinance with the Oklahoma Tax Commission. AYE: Standridge, Ewing, Helm NAY: None Motion carried 3-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE FY 1995-96 GENERAL FUND FIRE DEPARTMENT BUDGET. At the time the FY 1995-96 budget was adopted the IAFF and the City had not reached an agreement on the firefighters labor contract. When a contract agreement was reached, the raises were in excess of the amount budgeted, and the method of calculating overtime impacted the budgeted overtime. Staff projected that the Fire Department budget will be short by $29,500 for FY95-96. A transfer of $8857 from unexpended/unencumbered appropriations in the department's budget will reduce that amount to $20,643. These funds are available in the General Fund reserves. Following a lengthy discussion related to overtime calculation, Mr Standridge moved, seconded by Mayor Ewing to approve a supplemental appropriation to the Fire Department budget in the amount of $20,643. AYE: Standridge, Ewing, Helm NAY: None Motion carried 3-0. 3 Owasso City Council June 18, 1995 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER CONTRACT FOR CONSTRUCTION OF PARKING LOT AND DRAINAGE IMPROVEMENTS FOR PRECISION COMPONENTS INC BY R L HENSLEY CONSTRUCTION INC AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE TO THE CONTRACTOR. A contract for construction of parking and drainage improvements for Precision Components Inc was awarded in February to R L Hensley Construction Inc. That work has now been completed, an inspection held, and all punch list items completed. Mr Helm moved, seconded by Mr Standridge, to accept the work performed under contract for construction of parking lot and drainage improvements for Precision Components Inc, to release any retainage being held, and authorize final payment in the amount of $4247.05. AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO EXTEND BEYOND ITS ORIGINAL TERM AN AGREEMENT ~"`"' BETWEEN THE CITY OF OWASSO AND FOP LODGE #149 AND AN AGREEMENT BETWEEN THE CITY OF OWASSO AND IAFF LODGE 2787. Mr Ray said that negotiations between the City and both labor unions began in April and have continued on a regular basis. The current contracts expire on June 30, 1996, and it appears that new agreements and ratified contracts will not be in place prior to that time. The City agreed in pre-negotiation meetings to support the extension of the current contracts in the event new contracts were not executed by June 30, 1996. Negotiations have now reached an impasse with both unions and a request for mediation services through the Federal Mediation and Conciliation Service has been made. Staff requested Council action to extend the 1995-96 contracts until such time as new contracts are approved and executed. There was again discussion on the method of calculating overtime for the labor groups. Mayor Ewing moved, seconded by Mr Standridge, to approve an extension of the 1995-96 FOP and IAFF labor contracts until such time as new agreements are executed. AYE: Ewing, Standridge NAY: Helm Motion carried 2-1. 4 Owasso City Council June 18, 19% ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #96-10 A RESOLUTION APPLYING FOR CDBG GRANT FUNDS FROM THE OKLAHOMA DEPARTMENT OF COMMERCE (ODOC) AND AUTHORIZING THE CITY MANAGER TO SUBMIT SUCH TO THE ODOC. In order to begin the process to obtain grant funds for a rennovation project at the Community Center, the City Council must adopt a resolution requesting financial assistance from the Oklahoma Depaztment of Commerce, and authorize the City Manager to submit the resolution as a pazt of the application process. No specific spending is being proposed at this time, and the Council will be called upon to approve additional proposals at each step of the application process. Mayor Ewing moved, seconded by Mr Helm, to approve Resolution #96-10, requesting financial assistance from the Oklahoma Department of Commerce, and that the City Manager be authorized to submit such as an application to begin the CDBG process for a grant to be users in refurbishing the Owasso Community Center. AYE: Ewing, Helm, Standridge NAY: None Motion cazried 3-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE UEST FOR COUNCIL APPROVAL OF A CITIZEN PARTICIPATION PLAN FOR THE FY-96 CDBG PROGRAM. Another item required in order to begin the process of obtaining grant funds for a Community Center renovation project is the approval of a Citizen Pazticipation Plan that outlines the steps to be taken to ensure that the public is awaze of the project and has an opportunity for input. Mr Helm moved, seconded by Mr Standridge, to approve the required Citizen Participation Plan and that the Mayor be authorized to execute documents relating to that plan. AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0. ITEM 15: REPORT FROM CITY MANAGER No report. 5 Owasso City Council ITEM 16: REPORT FROM CITY ATTORNEY No report. ITEM 17: REPORT FROM CITY COUNCILORS No report. ITEM 18: UNFINISHED BUSINESS June 18, 199~b Mr Helm questioned the process for calculating overtime for public safety employees. Ms Bishop and Mr Ray explained the method that the City of Owasso utilizes according to contractual agreement with the two lodges. ITEM 19: NEW BUSINESS None. ITEM 20: ADJOURNMENT. Mr Helm moved, seconded by Mr Standridge, to adjourn. AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0, and the meeting was adjourned at 7:42 p.m. Danny Ewing, ayor Marci Boutwell, City Jerk 6