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Home My WebLink About2014.06.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular ✓(j ~~lj DATE: June 17, 2014 TIME: 6:30 pm L'/e IV/,/, PLACE: Council Chambers, Old Central Building 17rS 109 N Birch %60 A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 pm on Friday, June 13, 2014. _AA~ Sherry Bishop, '{y Clerk AGENDA 1. Call to Order Chairman Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the June 3, 2014 Regular Meeting and Minutes of the June 10, 2014 Joint Regular Meeting Attachment #3A B. Approval of Claims Attachment #3B C. Acknowledge Receipt of Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the approval of Resolution No. 2014-01 adopting the FY 2014-2015 budget for the OPGA Linda Jones Attachment #5 Staff recommends approval of Resolution No. 2014-01 approving the FY 2014-2015 annual operating budget. 6. Report from OPGA Manager 7. Report from OPGA Attorney Owasso Public Golf Authority June 17, 2014 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 3, 2014 The Owasso Public Golf Authority met in regular session on Tuesday, June 3, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, May 30, 2014. 1. Call to Order Chairman Jeri Moberly called the meeting to order at 8:57 pm. 2. Roll Call Present Absent Chairman - Jeri Moberly None Vice-Chairman - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the May 20, 2014 Regular Meeting B. Approval of Claims Mr. Dunn moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $42,673.13. Also, included for review was the payroll report for 5/17/14. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda No action required 5. Report from OPGA Manager No report Owasso Public Golf Authority June 3, 2014 Page 2 6. Report from OPGA Attorney No report 7. New Business None B. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 8:58 pm. Jeri Moberly, Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, June 10, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, June 10, 2014 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, June 6, 2014. ITEM 1: CALL TO ORDER Mayor Jeri Moberly called the meeting to order at 6:00pm. PRESENT ABSENT Jeri Moberly, Mayor/Chairman None Lyndell Dunn Vice Mayor/Vice Chairman Doug Bonebrake, Councilor/Trustee Chris Kelley, Councilor/Trustee Bill Bush, Councilor/Trustee A quorum was declared present ITEM 2: PRESENTATION AND DISCUSSION OF OPEN MEETING AND OPEN RECORDS ACT Julie Lombardi reviewed the Open Meeting Act and Open Record Act. Discussion was held. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Annexation and Rezoning - Rejoice School B. Proposed Amendment - Cell Tower Zoning Code C. Land Use Master Plan Bronce Stephenson presented items A and B. Discussion was held on each item. It was further explained that items A, and B would appear on the June 17, 2014 agenda for consideration and appropriate action. Karl Fritschen presented item C and discussion was held. Mr. Fritschen explained that a public hearing to receive citizen input on the proposed amendments would appear on the June 17, 2014 agenda. ITEM 4: DISCUSSION RELATING TO FINANCE DEPARTMENT ITEMS A. Red Flag Policy Update B. Proposed water rate increase due to City of Tulsa increase Linda Jones presented items A and B. Discussion was held on each item. It was further explained that Item B would appear on the July 1, 2014 Council and OPWA agendas for consideration and appropriate action. ITEM 5: DISCUSSION RELATING TO CAPITAL IMPROVEMENT PROJECTS, PRIORITY DETERMINATION Teresa Willson reviewed the process for amending the priority list of projects eligible for funding from the Capital Improvements Fund. Roger Stevens reviewed the proposed amendment to the priority listing to include the N. 129th E Avenue and E. 116th Street North intersection improvement project. Discussion was held. It was further explained that the required public hearing would occur on June 17. 2014. June 10, 2014 Page 2 ITEM 6: DISCUSSION RELATING TO IT DEPARTMENT ITEMS - WEBSITE PRESENTATION Teresa Willson presented the design and functionality of the city's new website. Discussion was held. It was further explained that the new website will launch on June 12, 2014. ITEM 7: DISCUSSION RELATING TO BARKING DOG NUISANCE CITIZEN COMPLAINT Julie Lombardi presented the item and provided Council with correspondence received from Chuck Ramsey, City Prosecutor, regarding a barking dog complaint from Donna Mangrum. Discussion was held. A copy of the correspondence will be provided to Ms. Mangrum. ITEM 8: DISCUSSION RELATING TO BOARD AND COMMITTEE APPOINTMENTS Mayor Moberly presented the item, requesting Council members to forward any recommendations for citizen appointment to the open seats on the Planning Commission and Personnel Board. Discussion was held. ITEM 9: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Proposed FY 2015 budget B. Fireworks Displays - City of Owasso and Stone Canyon C. Possible Land Transfer from Owasso Public Schools D. Sales tax monthly report E. City Manager report Warren Lehr and Linda Jones presented Item A and discussion was held regarding the citizen comments received during the public hearing and the budget adoption process. Mr. Lehr presented item B. Bronce Stephenson presented item C and discussion was held. Linda Jones presented Item D and discussion was held. Under the City Manager Report, Mr. Lehr discussed preliminary responses to the citizen survey and encouraged everyone to further promote the survey. He further advised the mural on the north side of the museum building is complete. ITEM 10: REPORT FROM CITY COUNCILORS Councilor Bonebrake offered appreciation to Randle White with the Oklahoma Department of Transportation for speaking to the Chamber of Commerce membership about upcoming Owasso projects. ITEM 11: ADJOURNMENT Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5-0 and the meeting adjourned at 8:37 pm Jeri Moberly, Mayor/Chairman Juliann M. Stevens, Minute Clerk Claims List 6/17/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA JPMORGAN CHASE BANK REASORS-BEER 24.98 JPMORGAN CHASE BANK REASORS-FOOD 12.69 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 311.08 JPMORGAN CHASE BANK PING-MERCHANDISE 174.68 JPMORGAN CHASE BANK PING-MERCHANDISE 154.65 JPMORGAN CHASE BANK SYSCO-FOOD 1,695.20 JPMORGAN CHASE BANK GIRT PLAINS-BEVERAGE ORDER 162.29 JPMORGAN CHASE BANK NIKE-MERCHANDISE 70.75 JPMORGAN CHASE BANK SYSCO-CREDIT -9.52 JPMORGAN CHASE BANK SYSCO-FOOD 939.09 JPMORGAN CHASE BANK WALMART-FOOD 80.04 JPMORGAN CHASE BANK SAMSCLUB-BEER 554.54 JPMORGAN CHASE BANK EXECUTIVE COFFEE-BEVERAGE 64.95 JPMORGAN CHASE BANK GIRT PLAINS-BEVERAGE ORDER 311.68 BGR DAILY ACCT. REIMB GOLF PETTY CASH 532.00 BGR DAILY ACCT. REIMB GOLF PETTY CASH 240.45 TOTAL OPGA 5,319.55 GOLF SHOP JPMORGAN CHASE BANK USPS-POSTAGE 2.68 OGA, INC HANDICAP SERVICE 220.00 TOTAL GOLF SHOP 222.68 OVERHEAD DOOR CO. OF TULSA, INC CART BARN REPAIR CART OPERATIONS 275.43 TIMMONS OIL COMPANY UNLEADED FUEL 1 2,681.25 TOTAL CART OPERATIONS 2,956.68 COURSE MAINT ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 44.05 JESCO PRODUCTS, INC LAPPING COMPOUND 112.00 JPMORGAN CHASE BANK CLASSIC GOLF-HUBS/STRUT 212.46 JPMORGAN CHASE BANK WINFIELD-HERBICIDE 220.72 JPMORGAN CHASE BANK WINFIELD-FUNGICIDES 1,479.99 JPMORGAN CHASE BANK LOWES-TOILET SEATS 42.96 BWI COMPANIES, INC FERTILIZER 3,736.00 SIP CORPORATION GRINDING STONE 108.79 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 AGSOURCE HARRIS LABORATORIES SOIL TESTS 109.92 VERIZON WIRELESS WIRELESS CONNECTION 40.01 JPMORGAN CHASE BANK LOCKE SUPPLY-FAUCET 83.21 Page 1 Claims List 6/17/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT.. JPMORGAN CHASE BANK ADVANCE AUTO-CLEANER 10.00 JPMORGAN CHASE BANK ADVANCE AUTO-OIL 39.99 JPMORGAN CHASE BANK VICTOR-WELDING GAS 95.97 JPMORGAN CHASE BANK LUBER BROS-SEAL KIT 226.43 JPMORGAN CHASE BANK OREILLY-SILICONE 20.98 JPMORGAN CHASE BANK PROF TURF-BEARING HOUSING 292.63 JPMORGAN CHASE BANK ROBERTSON-TURF TIRE 89.95 JPMORGAN CHASE BANK MASTER TOOL-REPAIR 143.59 TOTAL COURSE MAINT 7,167.73 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 109.50 JPMORGAN CHASE BANK SYSCO-SUPPLIES 166.89 TOTAL FOOD & BEV 276.39 GOLF ADMIN JPMORGAN CHASE BANK WASTE MGMT-REFUSE 458.60 JPMORGAN CHASE BANK FLIGHTSCOPE-SOFTWARE 699.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 299.98 XEROX CORPORATION COPIER SERVICE 37.03 XEROX CORPORATION COPIER SERVICE 37.03 OWASSO FENCE CO FENCE REPAIR 100.00 JPMORGAN CHASE BANK BARR DISPLAY-SHIPPING 43.52 JPMORGAN CHASE BANK BARR DISPLAY-DISPLAY 128.00 JPMORGAN CHASE BANK LOWES-BOLT EXTRACTOR 6.98 JPMORGAN CHASE BANK COX-WIFI 89.95 TOTAL GOLF ADMIN 1,900.09 17,843.1 FUND GRAND TOTAL OPGA GRAND TOTAL $17,843.12 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05131114 Department Payroll Expenses Total Expenses Golf Shop Operations 1,902.42 3,137.18 Cart Operations 2,202.17 2,472.60 Golf Course Operations 10,606.57 14,680.51 Food & Beverage 4,024.56 4,938.36 General & Administration 3,289.82 4,791.15 FUND TOTAL 22,025.54 30,019.80 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of May 2014 and 2013 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) May 31, 2014 Month Year Percent To -Date To -Date Budget of Budget 74,485 521,213 609,000 85.59% 14,813 112,125 170,000 65.96% (11,313) (86,590) (124,100) 69.77% 20,730 147,268 187,000 78.75% (9,860) (75,482) (95,000) 79.46% 1,635 17,939 18,700 95.93% 90,490 636,473 765,600 83.13% 250,000 250,000 100.00% 90,490 886,473 1,015,600 87.29% 60,179 581,231 700,500 82.97% 10,086 109,614 124,000 88.40% 15,278 179,450 191,100 93.90% 85,543 870,294 1,015,600 85.69% 4,947 16,179 May 31, 2013 Month Year Percent To -Date To -Date Budget of Budget 59,164 464,069 510,000 90.99% 19,680 137,506 165,000 83.34% (14,659) (106,126) (124,000) 85.59% 17,925 149,226 178,000 83.83% (7,764) (74,972) (87,000) 86.17% 2,013 22,452 18,700 120.06% 76,359 592,154 660,700 89.63% 250,000 76,359 842,154 56,244 598,092 11,779 122,761 6,830 142,469 - 9,180 74,853 872,502 1,505 (30,348) 250,000 100.00% 910,700 92.47% 668,600 89.45% 110,200 111.40% 131,900 108.01% 910,700 95.81% nTily Wi~2- tLimits. TO: The Honorable Chairman and Trustees Owasso Public Golf Authority FROM: Linda Jones Finance Director SUBJECT: Resolution No. 2014-01 FY 2014-2015 Annual Operating Budget DATE: June 13. 2014 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City Council review on May 20, 2014. The proposed budget was discussed during the June Council work session. Printed copies of the proposed budget have been available for public viewing at City Hall and the Owasso Library. In addition, the proposed budget was posted on the City's website. On May 29, 2014, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 3, 2014. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. Resolution No. 2014-01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority. RECOMMENDATION: Staff recommends approval of Resolution No. 2014-01 adopting a Fiscal Year 2014-2015 budget for the OPGA. ATTACHMENT: OPGA Resolution 2014-01 OWASSO PUBLIC GOLF AUTHORITY OWASSO, OKLAHOMA OPGA RESOLUTION NO. 2014-01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2014-15 FOR THE OWASSO PUBLIC GOLF AUTHORITY. WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for the fiscal year ending June 30, 2015 (FY 2014-2015): and WHEREAS, the budget has been formally presented to the Trustees at least 30 days prior to the start of the fiscal year; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY, THAT: Total resources available in the amount of $1,042,500 are hereby established as follows: Golf Shop $111,476 Golf Cart Operation $102,843 Golf Course Maintenance $528,519 Food and Beverage $113,161 General and Administrative $186,501 THAT: The effective date of this Resolution shall be July 1, 2014 PASSED, ADOPTED AND APPROVED This 171h Day of June, 2014, by the Trustees of the Owasso Public Works Authority. Jeri Moberly, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney