Loading...
HomeMy WebLinkAbout1996.10.15_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 15, 1996 The Owasso City Council met in regular session on Tuesday, October 15, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 11, 1996, and Addendum to Agenda posted on the City Hall bulletin board at 6:00 p. m. on Monday, October 14, 1996. ITEM l: CALL TO ORDER Mayor Ewing called the meeting to order at 7:05 p. m. ITEM 2: INVOCATION The invocation was given by Rev Larry Brinkley, Pastor of Owasso Church of the Nazarene. ITEM 3: FLAG SALUTE Mr Standridge led in the flag salute. ITEM 4: ROLL CALL PRESENT Danny Ewing, Mayor Joe Ramey, Vice Mayor Michael Helm, Councilor Tracy Standridge, Councilor ABSENT Mary Lou Barnhouse, Councilor STAFF Marcia Boutwell, City Clerk A quorum was declared present. Rodney J Ray, City Manager Ronald D Cates, City Attorney ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Ewing read and presented a proclamation to Terri Houdyshell and members of the Owasso High School VILA Club, designating the week of October 21-25 as Red Ribbon week in Owasso. ITEM 6: REQUEST APPROVAL OF THE MINUTES OF OCTOBER 1, 1996 REGULAR MEETING. Mr Ramey moved, seconded by Mr Standridge, to approve the minutes as submitted, by reference made a part hereto. Owasso City Council October 15, 1996 AYE: Ramey, Standridge, Helm, Ewing NAY: None Motion carried 4-0. ITEM 7: REQUEST APPROVAL OF THE CLAIMS Mayor Ewing moved, seconded by Mr Ramey, that the following claims be approved as submitted: (1) General Fund $27,138.88; (2) Collision Self-Insurance $2,123.55; (3) Workers Comp Self-Ins $2,547.88; (4) Ambulance Service Fund $4,616.90; (5) City Garage $7,425.31; (6) Capital Improvements $1,802.28; (7) Ambulance Service Capital Improvement $93,380.92; (8) Payroll $114,652.58; (9) City Garage Payroll $2,037.36. AYE: Ewing, Ramey, Standridge, Helm NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR IMPROVEMENTS TO THE PARKING LOTS AT ELM CREEK PARK BETWEEN THE CITY OF OWASSO AND NEWMAN CONTRACTING INC AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE TO THE CONTRACTOR. Mr Rooney said that this is one of two paving contracts approved by the City Council on August 20, 1996. The City Hall/Community Center parking lots still need to have some minor items completed; however both Elm Creek parking lots have been completed and are ready for final acceptance. Mr Standridge moved, seconded by Mr Ramey, to accept the Elm Creek Park parking lot improvements and authorize final payment to Newman Contracting, Tulsa, Ok, in the amount of $16,805.00. AYE: Standridge, Ramey, Helm, Ewing NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF IMPROVEMENTS TO THE WATER AND SANITARY SEWER SYSTEMS CONSTRUCTED TO SERVE BARRINGTON ESTATES TULSA COUNTY, OKLAHOMA Mr Lutz presented this item. He said final inspections have been conducted and DEQ permits have been received. One year maintenance bonds for both utilities will be provided by the developer and will be effective upon acceptance of the utilities. Mr Ramey moved, seconded 2 Owasso City Council October 15, 1996 by Mr Standridge, to accept the improvements to the water and sanitary sewer systems constructed to serve Barrington Estates. AYE: Ramey, Standridge, Helm, Ewing NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF IMPROVEMENTS TO THE STREETS AND STORM SEWER DRAINAGE SYSTEMS CONSTRUCTED TO SERVE WINDSOR LAKE TULSA COUNTY. OKLAHOMA. Mr Lutz said that the construction of this subdivision began in the summer of 1992. The water and sanitary sewer systems were accepted by the City Council in December 1992; however the staff recommendation at that time was that the streets and storm drainage systems were not in a condition to be accepted. A punch list was developed in February 1993 and an inspection in May 1993 indicated that the work had not been done. At an inspection conducted in September 1993, areas of curbs and street paving needing repair were marked. At a neighborhood meeting in July 1995, the developer indicated that needed repairs would be made. An inspection in May 1996 revealed that only part of the repairs had been made, and a punch list was developed. All corrections on the punch list were completed by October 4, 1996. Discussion followed Mr Lutz's presentation. Mayor Ewing asked about atwo-year maintenance bond on the streets. Mr Lutz said that a bond had been provided at the time the other utilities were accepted, and staff is not requiring another bond at this time. Mayor Ewing moved to accept the street and storm sewer drainage system constructed to serve Windsor Lake, contingent upon a two year maintenance bond being provided. There was no second. Mayor Ewing moved to deny acceptance of the infrastructure improvements. There was no second. Mayor Ewing moved to table this item to a future meeting. There was no second. Mr Ramey moved, seconded by Mr Helm, to accept the infrastructure improvements as recommended by staff. AYE: Ramey, Helm, Standridge NAY: Ewing Motion carried 3-1. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF A U.S. DEPARTMENT OF JUSTICE GRANT TO THE OWASSO POLICE DEPARTMENT IN THE AMOUNT OF $1221, SUCH TO BE MATCHED WITH LOCAL FUNDS IN THE AMOUNT OF $408. Chief Alexander presented the item. The initial grant request included the salary for a full time community service officer. That request was denied, but an award of $1221 was made to the police department to assist in overtime costs incurred while performing public relations and 3 Owasso City Council October 15, 1996 community policing programs. It is expected that approximately 80 hours of overtime will be paid by this grant. Mayor Ewing moved, seconded by Mr Standridge, to accept the grant funds totaling $1221, and that the Mayor be authorized to execute the documents necessary to that acceptance. AYE: Ewing, Standridge, Helm, Ramey NAY: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE GENERAL FUND'S POLICE DEPARTMENT BUDGET IN THE AMOUNT OF $1221 SUCH SUPPLEMENTAL FUNDING DERIVED FROM A GRANT TO THE OWASSO POLICE DEPARTMENT FROM THE U.S. DEPARTMENT OF JUSTICE. Ms Bishop said that this supplemental appropriation will increase the overtime appropriation to the General Fund Police Department Budget by $1221, as required by the grant just approved. Mr Ramey moved, seconded by Mayor Ewing, to approve the supplemental appropriation as requested. AYE: Ramey, Ewing, Standridge, Helm NAY: None Motion carried 4-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST THAT THE MAYOR BE AUTHORIZED TO EXECUTE A SITE AGREEMENT BETWEEN THE CITY OF OWASSO AND THE TULSA SENIOR NUTRITION PROGRAM FOR THE PURPOSE OF CONTINUING THE USE OF THE OWASSO COMMUNITY CENTER AS A NUTRITION SITE FOR PROVIDING NOON MEALS Ms Worley presented the item to renew the site agreement authorizing use of the Community Center as a nutrition site. This program has been in existence for four years and is funded through the Tulsa Senior Nutrition Program under the direction of Sodexho Management Services, which receives its funding from the Oklahoma Department of Aging. This site agreement will be effective for the project year beginning October 1, 1996 and ending September 30, 1997. Mayor Ewing moved, seconded by Mr Standridge, to approve the Senior Nutrition Site Agreement for the period of October 1, 1996 through September 30, 1997, between the City of Owasso and Sodexho Management Services, and that the Mayor be authorized to execute the document. 4 Owasso City Council October 15, 1996 AYE: Ewing, Standridge, Helm, Ramey NAY: None Motion carried 4-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF TABLES AND CHAIRS AND RENOVATION OF FURNITURE FOR THE OWASSO COMMUNITY CENTER. Funds to replace tables and chairs at the Community Center and reupholster the lobby furniture have been included in the 1996-97 budget. Quotes were received from four companies for the purchase of tables and chairs. Quotes were also received from three vendors to reupholster three couches, two ottomans and three chairs in the Community Center lobby. Ms Worley recommended that the lowest quotes be accepted. Mr Ramey moved, seconded by Mr Standridge, to approve an expenditure in the amount of $1920 to Harold Kight of Owasso for upholstering services; $2090 to Adirondack Wholesale Business Furniture of Long Island, New York for the purchase of 100 chairs; and $2481.50 to Adirondack Wholesale Business Furniture for the purchase of 15 round tables. AYE: Ramey, Standridge, Helm, Ewing NAY: None Motion carried 4-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REO_UEST BY THE GREEN COUNTRY YMCA FOR CITY COUNCIL APPROVAL OF PLANS FOR THE RENOVATION OF A BUILDING LEASED FROM THE CITY BY THE YMCA. The lease agreement between the YWCA and the City of Owasso requires City Council approval of any renovation projects undertaken by the "Y" at the facility previously used as the Recreation Center. Mr McElrath introduced Mr John Swift, Chief Executive Officer of the Greater Tulsa YMCA, who presented the renovation plans. The first phase of the renovation plans calls for a complete remodel of the downstairs locker room and office areas, with the completion of a second floor area for cardiovascular equipment. The renovation will include 7200 square feet of remodel and additional space. Estimated cost is $250,000, with an additional outlay for equipment of $100,000. Future plans include building a youth activity center, air conditioning the gymnasium, and upgrading the swimming pool and ball field facilities. Mr Helm moved, seconded by Mr Ramey, to approve the YMCA plans for the renovation of the Recreation Center as presented by Mr Swift. 5 Owasso City Council October 15, 1996 AYE: Helm, Ramey, Standridge, Ewing NAY: None Motion carved 4-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL CONFIRMATION OF A MAYOR'S APPOINTMENT TO THE OWASSO PLANNING COMMISSION SUCH APPOINTMENT TO FILL A VACANCY CREATED BY THE RESIGNATION OF COMMISSIONER GARY WELLS AND FOR THE REMAINDER OF THE TERM TO WHICH MR WELLS WAS APPOINTED. Mayor Ewing requested confirmation of the appointment of Mr Bill Ellison to the Owasso Planning Commission, filling a vacancy created by the resignation of another member of the Commission. The term expires on June 30, 1999. Mayor Ewing moved for the appointment of Mr Bill Ellison to the Planning Commission. Motion seconded by Mr Ramey. AYE: Ewing, Ramey, Standridge, Helm NAY: None Motion carried 4-0. ITEM 17: REPORT FROM CITY MANAGER No report. ITEM 18: REPORT FROM CITY ATTORNEY No report. ITEM 19: REPORT FROM CITY COUNCILORS Mayor Ewing reminded everyone that the new ambulance was on display in front of the Community Center. ITEM 20: UNFINISHED BUSINESS None. ITEM 21: NEW BUSINESS None. 6 Owasso City Council October 15, 1996 ITEM 22: ADJOURNMENT Mr Helm moved, seconded by Mr Standridge, to adjourn. AYE: Helm, Standridge, Ramey, Ewing NAY: None Motion carried 4-0, and the meeting was adjourned at 7:42 C.'G~cx~c~. Danny Ewi g, ayor Marci Boutwell, City erk 7