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Home My WebLink About1996.12.17_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, December 17, 1996 The Owasso City Council met in regular session on Tuesday, December 17, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 13, 1996. ITEM 1: CALL TO ORDER Mayor Ewing called the meeting to order at 8:00 p. m. ITEM 2: FLAG SALUTE The flag salute was give during the OPWA meeting preceding this meeting. ITEM 3: ROLL CALL p~E~ ABSENT Danny Ewing, Mayor Joe Ramey, Vice Mayor Mary Lou Barnhouse, Councilor Michael Helm, Councilor Tracy Standridge, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF DECEMBER 3. 1996 REGULAR MEETING. Mr Ramey moved, seconded by Mr Standridge, to approve the minutes as submitted, by reference made a part hereto. AYE: Ramey, Standridge, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 5: REOUEST APPROVAL OF THE CLAIMS. Mr Ramey moved, seconded by Mr Helm, that the following claims be approved as submitted: (1) General Fund $29,483.68; (2) Workers Comp Self-Ins $3,586.25; (3) Ambulance Service Owasso City Council December 3, 1996 Fund $2,248.25; (4) City Garage $3,993.56; (5) Capital Improvements $868.61; (6) Payroll $133,134.49; (7) City Garage Payroll $2,263.80. AYE: Ramey, Helm, Standridge, Barnhouse, Ewing NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #96-15 APPROVING ACTION TAKEN BY THE OWASSO PUBLIC WORKS AUTHORITY AUTHORIZING IS UANCE, SALE AND DELIVERY OF THE AUTHORITY'S SERI 1996 DIRECT SRF INTERIM CONSTRUCTION PROMISSORY NOTE TO THE OKLAHOMA WATER RESOURCES BOARD• RATIFYING AND CONFIRMIN A CERTAIN LEASE, AS AMENDED PERTAINING TO CERTAIN PROPRIETARY REVENUE-PRODUCING UTILITY SYSTEMS SERVIN THE ITY OF OWASSO• APPROVING AND AUTHORIZING EXECUTION AND DELIVERY OF A SALES TAX AGREEMENT PERTAINING TO A YEAR TO-YEAR PLEDGE OF ERTAIN SALES TAX REVENUE• AND CONTAINING OTHER PROVISIONS RELATED THERETO. Resolution X96-15 approves action taken by the Owasso Public Works Authority pertaining to OPWA Resolution #{96-05. Both resolutions relate to a loan with the Oklahoma Water Resources Board for the construction of wastewater treatment plant improvements. Mr Ramey moved, seconded by Mr Standridge, to approve Resolution #95-15. AYE: Ramey, Standridge, Helm, Barnhouse, Ewing NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE A TION RELATING TO COUNCIL APPROVAL OF A NAME CHOSEN FOR THE CITY PARK ON 86TH STREET NORTH. One of the activities in the 1996 United Way campaign for city employees was a contest to name the city park located on East 86th Street North. Fora $1.00 donation to the United Way, citizens were able to submit a name for the park. Councilor Helm drew the winning submission at the annual Lights-On ceremony on December 2nd. Ms Emile Priestley of the Three Lakes II addition submitted the winning entry. Ms Priestley's choice of a name for the park is "Ram Park". If the name is approved by the Council, a sign donated by Garrett Signs of Owasso, will 2 Owasso City Council December 3, 1996 be placed in the park. Mr Ramey moved, seconded by Mr Standridge, that the name of the city park on East 86th Street North be "Ram Park" . AYE: Ramey, Standridge, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. Ms Priestley and her family were in the audience and were introduced. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF A POLICY REGARDING RESIDENTIAL NEIGHBORHOOD TRAFFIC CONTROL. A policy on residential neighborhood- traffic control was adopted by the City Council on July 6, 1995. Because of some confusion resulting from this policy, a revision has been developed by staff. The revised policy contains clearer language and direction regarding the placement of stop signs within residential neighborhoods, as well as a flow chart of the process. Both citizens and staff will be assisted by a clearer policy. Mr Standridge moved, seconded by Mr Ramey, to adopt the policy regulating the installation of certain traffic control devices/signs, and providing for a process through which such signage may be requested. AYE: Standridge, Ramey, Barnhouse, Helm, Ewing • NAY: None Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PRESENTATION OF AN INDEPENDENT AUDIT OF FINANCIAL TRANSACTIONS FOR THE GENERAL FUND AND OTHER FUNDS FOR FY 1995-96 AND A REQUEST FOR THE COUNCIL TO RECEIVE THE AUDIT REPORT. Ms Bishop presented the 1995-96 annual audit and auditor's remarks. There were no questions from Council or citizens. Mayor Ewing moved, seconded by Mr Helm, that the City Council receive the audit for review and information. AYE: Ewing, Helm, Barnhouse, Standridge, Ramey NAY: None Motion carried 5-0. 3 Owasso City Council December 3, 1996 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATIN TO A REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR SIGNALIZATION IMPROVEMENTS TO THE INTERSECTION AT 96TH STREET NORTH AND GARNETT ROAD, BETWEEN THE CITY OF OWASSO AND BEE-LINE TRAFFIC ONTROL, AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE TO THE CONTRACTOR On October 18, 1994 a signalization contract for the intersection at 96th Street North and Garnett Road was awarded to Bee-Line Traffic Control. The schedule of the work was dependent on roadway progress by Tulsa County. Because of delays in the work done by Tulsa County, the signalization project also experienced delays. The work has now been completed and final inspection done. A one-year maintenance bond has been provided by the contractor. The project is ready for acceptance and final payment by the city. Mr Ramey moved, seconded by Ms Barnhouse, to accept the work performed under contract by Bee-Line Traffic Control, and authorize final payment in the amount of $8360. AYE: Ramey, Barnhouse, Standridge, Helm, Ewing NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE ADOPTION OF AN AMENDMENT TO THE PERSONNEL POLICIES MANUAL OF THE CITY OF OWASSO SPECIFICALLY AMENDING CHAPTER 9 CONTAININ REGULATIONS AND PROCEDURES GOVERNING TRAVEL BY PERSONS WHILE ON CITY BUSINESS. Mr Harder presented a revised travel policy which has been developed by staff in an attempt to simplify the existing policy, create efficiency in processing, and incorporate changes in spending authority. Development of the travel policy has gone through several reviews by department directors. Administrative procedures for implementation of the policy have also been developed. the procedures include a modified per diem system for travel requiring overnight lodging. Mr Ramey moved, seconded by Mr Standridge, to adopt the amendments to the Personnel Policies Manual of the City of Owasso, specifically amending Chapter 9 providing for the authorization and reimbursement for travel. 4 Owasso City Council December 3, 1996 AYE: Ramey, Standridge, Helm, Barnhouse, Ewing NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF A POLICY REGARDING MANDATORY RANDOM TESTING OF PERSONS EMPLOYED BY THE CITY OF OWASSO FOR THE PURPOSE OF DETECTIN THE USE AND/OR ABUSE OF CONTROLLED SUBSTANCES Beginning in early September 1996, research and development began on a Personnel Policy revision relating to drug and alcohol testing. Numerous draft policy revisions have been developed throughout the process. The City Attorney has reviewed each draft and input has been received from employee groups. All employees were invited to attend open meetings, which provided history of drug and alcohol testing in the United States, and explained the intent of the City to aid employees identified with problems with drugs and/or alcohol and to provide a safe working environment. An explanation of how the testing would be done was also explained in the meetings. Employees who meet established requirements will be placed in a "pool" for random testing. An employee will be tested if there is reasonable suspicion that the employee is violating the drug and alcohol free workplace. The City will require an employee to undergo drug and/or alcohol testing if the employee is involved in awork-related injury and there is reasonable suspicion that the incident was a direct result of the use of drugs and/or alcohol by the employee. If approved, the effective date for implementing the provisions of the policy will be thirty days from the approval date as required by law. The approved policy will replace Chapter 8 of the City of Owasso, Oklahoma Personnel Manual dated July 1, 1992. During the thirty-day waiting period, department directors and supervisors will be trained to recognize employees when they appear unfit for duty because of drugs or alcohol. Mr Helm moved, seconded by Mr Ramey, to adopt a policy that requires the mandatory, random testing of all eligible employees for detection of the use of controlled substances, such policy containing the methods, procedures, and regulations regulating the testing process and the safeguards employed to protect those being tested. AYE: Helm, Ramey, Barnhouse, Standridge, Ewing NAY: None Motion carried 5-0. 5 Owasso City Council December 3, 1996 ITEM 13: REPORT FROM CITY MANAGER Mr Ray reported on three items: 1) Mr Can and Mr Cates are working to develop a disposal policy with Quarry Landfill; 2) an ambulance ordinance review team will be created in January, with Mayor Ewing and Councilor Helm as a part of the team; 3) work is being done to create a "Home Page", with time and space donated by an Owasso resident. ITEM 14: REPORT FROM CITY ATTORNEY No report. ITEM 15: REPORT FROM CITY COUNCILORS Mr Helm requested a financial impact study on an electrical ordinance. He also requested a meeting with representatives of the City and electric system carriers. Mr Standridge asked about the crossing for the Sixth Grade Center. Mr Can said that a crossing design has not been received nor approved. Mr Rooney said that a building permit has not been issued. ITEM 16: UNFINISHED BUSINESS None. ITEM 17: NEW BUSINESS None. ITEM 18: ADJOURNMENT Mr Standridge moved, seconded by Mr Helm, to adjourn. AYE: Standridge, Helm, Ramey, Barnhouse, Ewing NAY: None Motion carried 5-0, and the meeting was adjourned at 8:57 p.m. Danny wing, ayor Marci Boutwell, City Clerk 6