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HomeMy WebLinkAbout1994.03.15_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, Mazch 15, 1994 The Owasso City Council met in regulaz session on Tuesday, Mazch 15, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, Mazch 11, 1994. ITEM l: CALL TO ORDER Mayor Randolph called the meeting to order at 7:00 p.m. ITEM 2: FLAG SALUTE The flag s~~lute was led by Mayor Randolph. ITEM 3: ROLL CALL PRESENT ABSENT Bob Randc-lph, Mayor John Phillips, Vice Mayor Mary Lou Barnhouse, Councilor Rex Bowen, Councilor Charles Bums, Councilor STAFF Rodney J Itay, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MARCH 1 ,1994 REGULAR MEETING. John Phillips moved, seconded by Mary Lou Barnhouse, to approve the minutes, by reference made a part hereto. AYE: Phillips, Barnhouse, Bowen, Burris, Randolph NAY: None Motion carried 5-0. Owasso City Council March 15, 1994 ITEM 5: REQUEST APPROVAL OF THE CLAIMS Mr Ray explained the background on the claim pertaining to the purchase of a police department vehicle. Mayor Randolph moved, seconded by Rex Bowen, that the following claims be approved: (1) General Fund $61,516.73 (2) Workers Comp Self-Insurance $119.07; (3) Ambulance Service Fund $704.49; (4) Capital Improvements $103,367.08; (5) Interfund Transfers $2,468.69; (6) City Garage $8,192.87; (7) General Fund Payroll $91,601.93; (8) City Garage Payroll $2,150.81. AYE: Randolph, Bowen, Barnhouse, Phillips NAY: None ABSTAIN: Burns Motion cazried 4-0-1. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF A 17.5' UTILITY EASEMENT AROUND THE PERIMETER OF THE FIRE STATION. Mr Munn stated that the property on which the new fire station is being built does not have perimeter easements for the construction of utilities. An easement has been prepazed and reviewed by the City Attorney. Mayor Randolph moved, seconded by John Phillips, to approve the 17.5' perimeter general utility easement and to authorize the mayor to execute the document. AYE: Randolph, Phillips, Bowen, Barnhouse, Burns NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT BETWEEN THE CITY OF OWASSO AND MCGUIRE BROTHERS CONSTRUCTION CO INC AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE TO THE CONTRACTOR. Mr Munn gave a short background review of the City's contract with McGuire Brothers Construction to construct water and wastewater main lines and extend street sub-base in the municipal facilities/industrial park area. All work has been completed and the contractor has requested final payment. John Phillips moved, seconded by Mary Lou Barnhouse, to accept the improvements to the Owasso Municipal Facilities/Industrial Park, and to release the final payment of $32,965.72. 2 Owasso City Council March 15, 1994 AYE: Phillips, Barnhouse, Bowen, Burris, Randolph NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT BETWEEN THE CITY OF OWASSO AND STANFIELD AND O'DELL FOR THE PURPOSE OF PROVIDING AN INDEPENDENT AUDIT OF CITY FINANCIAL OPERATIONS FOR FY 1993-94. An independent audit of all accounts and financial transactions of the city is required by city charter. 11~s Bishop presented the proposal dated July 9, 1992, which the City has had with Stanfield 8c O'Dell to provide audit services for the fiscal years ending June 1992, June 1993, and June 1!94, renewable on a yearly basis at the city's option. The proposed fee was $13,000 plus expenses not to exceed $500 for each of the three years. The request was for renewal for the current fiscal year. Charles Burns moved to renew the contract with Stanfield & O'Dell for the purposf; of conducting an independent audit for the fiscal year ended June 30, 1994 for a fee not to exceed $13,500. Motion seconded by John Phillips. AYE: BUYriS, Phillips, Barnhouse, Bowen, Randolph NAY: None Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A BUDGET AMENDMENT TO THE PARK DEVELOPMENT FUND. In June of 1993 the Council approved the purchase of playground equipment from the park development fund. However, the equipment was not received and paid for until after the beginning of the new fiscal year and should have been included in the FY93-94 budget. At the time other departments made their carry-over requests, that item was overlooked. The 1993 audit shows an unexpended budget balance in the Park Development Fund. Ms Bishop requested that $10,000 unexpended from FY92-93 be budgeted for expenditure in FY93-94 from the Park Development Fund. Mayor Randolph moved, seconded by John Phillips, to approve an amendment to the capital outlay portion of the Park Development Fund budget for $10,000. AYE: Randolph, Phillips, Barnhouse, Bowen, Burns NAY: None Motion carried 5-0. 3 Owasso City Council Mazch 15, 1994 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AMENDMENTS TO THE FY 1993-94 BUDGET WHEREIN AN INCREASE IN REVENUES AND EXPENDITURES IS PROPOSED. Mr Ray said that the Oklahoma Department of Transportation has allocated funds to reimburse the Owasso Public Golf Authority for the cost of the golf course entrance road. ODOT has added those funds to the current grant of $40,000 for the Max Buchanan access project. It will be necessary for the City to accept the grant and then transfer the additional $27,860 to the golf authority. The requested action will not impact City finances, but the golf authority will receive a reimbursement of $27,860 that can be used for improvements to the facility. After the funds have been received the Council will need to approve a transfer of funds from the City to the Golf Authority. John Phillips moved, seconded by Mary Lou Barnhouse, to approve an amendment to the FY93-94 budget by increasing the General Fund Estimate of Revenues by $27, 860 and supplementally appropriating $27, 860 to the Economic Development Department. AYE: Phillips, Barnhouse, Burns, Bowen, Randolph NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR THE PURCHASE OF ONE AUTOMOBILE AND REQUEST FOR APPROPRIATION OF FUNDS FOR THAT PURCHASE. In January 1994 the City Council directed the City Manager to purchase a vehicle for his use. Since that directive, a vehicle being used by the police department has been declazed unsafe. Staff believes that it would be in the best interest of the City to replace that vehicle, and transfer the fire chiefs 1989 Chevrolet to the Managerial Department. Originally, that vehicle was to have been transferred to the police department. Mr Ray said that bid specifications were developed fora 1993 Chevy Corsica program car and sent to azea vendors and banking institutions. Three bids were received and opened on March 9. Classic Chevrolet, with a bid of $8850, was the low bidder; however, they were unable to meet the warranty requirements as required in the bid specifications. Therefore, staff recommended the purchase of a vehicle from the next low bidder, Keystone Chevrolet, in the amount of $8858. Mayor Randolph moved, seconded by John Phillips, to approve an expenditure of $8858 to Keystone Chevrolet for the purchase of a 1993 Chevrolet Corsica, and that a supplemental appropriation of $8850 be approved for the General Fund Managerial Department. AYE: Randolph, Phillips, Barnhouse, Burns, Bowen NAY: None Motion carried 5-0. 4 Owasso City Council March 15, 1994 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION NO 94-03 A RESOLUTION APPROVING A PROJECT AGREEMENT FOR FEDERAL AID PROJECT NO STPG-72b~409)UR BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE MAYOR TO EXECUTE SUCH AGREEMENT. Mr Ray said that for nearly nine years the City of Owasso has been seeking approval of a Federal Department of Transportation local governmental aid project to signalize the intersections of U.S. 169 and 76th St North. Staff has received notice from ODOT that the project has now been approved for April contract award, and that the project will be 100% federally funded. Mayor Randolph moved, seconded by Rex Bowen, to approve Resolution X94-03 providing for 100% grant to install signal lights at U.S. 169 & 76th Street North. AYE: Randolph, Bowen, Burns, Phillips, Barnhouse NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR PARTICIPATION.. BY THE CITY OF OWASSO WITH OTHER MUNICIPALITIES AS A MEMBER OF A CONSORTIUM TO BE ESTABLISHED FOR THE PURPOSE OF REPRESENTING THOSE CITIES IN MATTERS INVOLVING CABLE TELEVISION FRANCHISES REGULATION RATES AND OTHER MATTERS. For several months the city staff has participated in meetings, seminars and discussions with other area cities relating to cable television issues. The cities now want to join together in a consortium. to better implement the options available to cities under the 1992 Cable Television Consumer Protection Act. Mr Ray said that the first step is to appoint a representative to work with representatives from other cities to formalize a document that would create a consortium authorized to initiate certain actions on behalf of the cities. The Council action requested would authorize the City Manager to represent the City of Owasso in the development of the consortium.. Mayor Randolph moved, seconded by John Phillips, to approve the participation of the City of Owasso in the development of a cable television consortium concept, and to authorize the City Manager to represent the City in that endeavor. AYE: Randolph, Phillips, Bowen, Burris, Barnhouse NAY: None Motion carried 5-0. ITEM 14: REPORT FROM CITY MANAGER No Report. 5 Owasso City Council March 15, 1994 ITEM 15: REPORT FROM CITY ATTORNEY No Report. ITEM 16: UNFINISHED BUSINESS None. ITEM 17: NEW BUSINESS None. ITEM 18: ADJOURNMENT Mayor Randolph moved, seconded by John Phillips to adjourn. AYE: Randolph, Phillips, Bowen, Bums, Barnhouse NAY: None Motion carried 5-0 and the meeting was adjourned at 7:29 p.m. Randolph, Mayor Marci Boutwell, Council Clerk ~, .~„ 6