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HomeMy WebLinkAbout1994.06.07_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, June 7, 1994 The Owasso City Council met in regular session on Tuesday, June 7, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 3, 1994. ITEM 1: CALL TO ORDER Mayor Duke called the meeting to order at 7:21 p. m. ITEM 2: INVOCATION The invocation was held during the OPWA meeting preceding this meeting. ITEM 3: FLAG SALUTE The flag salute was held during the OPWA meeting preceding this meeting. ITEM 4: ROLL CALL PRESENT Jerry Duke, Mayor Mary Lou Barnhouse, Councilor Danny Ewing, Councilor ABSENT Charles Burris, Vice Mayor Joe Ramey, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF MAY 17, 1994 REGULAR MEETING AND June 1. 1994 SPECIAL MEETING. Mary Lou Barnhouse moved, seconded by Mayor Duke, to approve the minutes, by reference made a part hereto. AYE: Barnhouse, Duke, Ewing NAY: None Motion carved 3-0. Owasso City Council June 7, 1994 ITEM 6: REQUEST APPROVAL OF THE CLAIMS Mayor Duke moved, seconded by Mary Lou Barnhouse, that the following claims be approved: (1) General Fund $28,724.18 (2) Workers Comp Self-Insurance $1,845.64; (3) Ambulance Service Fund $478.02; (4) E-911 $1,736.99 (5) Community Center $175.00; (6) Pazk Development $408.00; (7) Interfund Transfers $22,929.24; (8) City Garage $5,104.07; (9) General Fund Payroll #1 $90,512.32; (10) General Fund Payroll #2 92,899.50; (11) City Garage Payroll #1 $2,269.34; (12) City Garage Payroll #2 $2,287.23. AYE: Duke, Barnhouse, Ewing NAY: None Motion carried 3-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN APPEAL OF A CITATION ISSUED BY THE CODE ENFORCEMENT OFFICER. Mr Ray relayed a staff request that this item be removed from the agenda. The area in question has been cleaned and the citizen was not present. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #94-08. A RESOLUTION AUTHORIZING AND APPROVING OWASSO'S PARTICIPATION IN A METROPOLITAN TULSA HOME CONSORTIUM. Mr Rich Brierre, INCOG Deputy Director presented information relating to the purpose and concept of a proposed consortium comprised of cities and counties in the Tulsa metropolitan area. The consortium would submit a multi jurisdictional application for a major housing rehabilitation grant from the state. The program contains no funding requirements. Danny Ewing moved to approve Resolution #94-08. Motion seconded by Mary Lou Barnhouse. AYE: Ewing, Barnhouse, Duke NAY: None Motion carried 3-0. 2 Owasso City Council June 7, 1994 ITEM 9: DISCUSSION OF DRAINAGE PROBLEM IN EL RIO VISTA SUBDIVISION AND REQUEST FOR STAFF ACTION TO ADDRESS THAT PROBLEM. Councilor Ewing and Mr Ray have met. with a citizen residing at 9605 N 110th E Ave concerning a drainage problem in his rear yard. Councilor Ewing moved, seconded by Councilor Barnhouse, to direct the staff to taken whatever action is necessary to alleviate the problem. AYE: Ewing, Barnhouse, Duke NAY: None Motion carried 3-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF SUPPLIES TO BE USED IN THE DARE PROGRAM. Chief Alexander said that, because of cuts in federal programs, supplies for the Dare program cannot be purchased from 1994 grant funds; only salaries may be supplemented from those funds. She requested that additional supplies for the DARE program be purchased from 1993 grant funds, allowing for the stockpile of supplies for upcoming DARE classes. The request is for an expenditure of $2,171 to Dare America, as a sole source purchase, with 75 % of this expenditure being reimbursed to the city through the DARE grant program. Ms Robinson, of the Owasso Reporter, asked if DARE Trust funds had been depleted. Chief Alexander said that they had not, and that those funds will be used if they are needed. Mayor Duke moved to approve the request. Seconded by Councilor Ewing. AYE: Duke, Ewing, Barnhouse NAY: None Motion carried 3-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE EXPENDITURE OF FUNDS FOR THE REPAIR OF STREET DEPARTMENT EQUIPMENT, AND APPROVAL OF A "SOLE SOURCE" DETERMINATION REGARDING THAT EXPENDITURE. Mr Carr told the Council that problems had developed with the rear axle on the 1984 John Deere backhoe used in the street division. The backhoe was transported to Keystone Equipment in Sand Springs for an evaluation of the problem. The transmission and hydraulic system of the backhoe was repaired by Keystone in February, and they have a fully qualified staff of 3 Owasso City Council June 7, 1994 mechanics to work on this piece of equipment. They have quoted a cost of $2,988.39 to repair the backhoe. Councilor Ewing asked if the backhoe would be used long enough to justify the repair. Mr Can said that the backhoe will be transferred to the Parks Department when a new backhoe is purchased for the street division, and there should be several years usage left in it with the lighter workload required in the Parks Department. Mayor Duke moved to approve a sole source expenditure of $2,988.39 payable to Keystone Equipment to repair the street division 1984 John Deere backhoe. Motion seconded by Mary Lou Barnhouse. AYE: Duke, Barnhouse, Ewing NAY: None Motion carried 3-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR THE CONSTRUCTION OF IMPROVEMENTS AT 76TH ST NORTH AND MAIN. Mr Munn presented this item. He said that bids were opened on May 26 for the above-named project. Two bids were received, with ten separate items being bid. It is recommended that the lowest bid be awarded for each item, and the bidders are in agreement with this. Staff recommends awarding one contract to APAC-Oklahoma in the amount of $97,127.50 and one contract to Empire Construction for $39,600.00 for the construction of improvements of the 76th St North Phase II project. Mary Lou Barnhouse moved, seconded by Mayor Duke, to approve the staff request and award the contracts as requested. AYE: Barnhouse, Duke, Ewing NAY: None Motion carried 3-0. ITEM 13: CONSIDERATION AND APPROPRI_ATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A FINAL PLAT FOR DOUBLE OAKS EXTENDED, AN ADDITION TO THE CITY OF OWASSO, LOCATED IN SECTION 29, TOWNSHIP 21 NORTH, RANGE 14 EAST, CONTAINING 95 LOTS ON A 29.32 ACRE AREA. The final plat for Double Oaks Extended, the fifth and final phase of the Double Oaks development, and zoned RS-3, was review by the Planning Commission on May 10 and was unanimously approved. Mr Rooney said that all requirements have been met by the developer. He also said that the developer has expressed an interest in changing the name of the plat to Double Oaks IV, and that it may be filed under that name instead of Double Oaks Extended. 4 Owasso City Council June 7, 1994 Mayor Duke moved, seconded by Councilor Barnhouse, to approve the final plat for Double Oaks Extended. AYE: Duke, Barnhouse, Ewing NAY: None Motion carried 3-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE ZUEST FOR APPROVAL OF A FINAL PLAT FOR CENTRAL PARK, AN ADDITION TO THE CITY OF OWASSO, LOCATED IN THE EAST HALF OF SECTION 20 TOWNSHIP 21 NORTH RANGE 14 EAST CONTAINING 44 LOTS ON A 15.86 ACRE AREA. The final plat for Central Park was unanimously approved at the Planning Commission meeting on May 10. Acceleration and deceleration lanes will be added at the subdivision entrance on 129th East Avenue to assist in traffic flow. Mayor Duke moved to approve the final plat for Central Park. Motion seconded by Mary Lou Barnhouse. AYE: Duke, Barnhouse, Ewing NAY: None Motion carried 3-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A FINAL PLAT FOR NOTTINGHAM ESTATES AN ADDITION TO THE CITY OF OWASSO LOCATED IN THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 31, TOWNSHIP 21 NORTH, RANGE 14 EAST, CONTAINING 46 LOTS ON A 26.49 ACRE AREA. The final plat for Nottingham Estates was unanimously approved at the Planning Commission meeting on May 10. At that meeting, concerns from property owners in the Pleasant View addition were aired regarding construction traffic through that addition. Property owners were concerned that heavy construction equipment would damage the residential streets and also present a hazard to children within the addition. Through a series of meetings between the applicant, County Commissioner Lewis Harris, and the City Manager, a working agreement was developed. The applicant indicated that he would erect a sign at the entrance of the Pleasant View addition and would open a construction entrance further to the east of 96th Street North and instruct his personnel to use it. He would also add a construction entrance sign at that point. At this time, none of this has been done. Ms Judy Pruitt, representing the Pleasant View 5 Owasso City Council June 7, 1994 homeowners, was present and requested that the final plat be denied until the problem with the developer can be worked out. City Attorney Ron Cates said that the only recourse Pleasant View residents would have is through Tulsa County, since that subdivision is not in the Owasso city limits. He said that if the plat meets the subdivision requirements, approval of the final plat cannot legally be withheld. The developer of Nottingham Estates, Charles Helschel, was present and said that he had agreed to construct a temporary dirt road to be used as a construction entrance, and asked that the city, the county, or Pleasant View homeowners assist in the cost of placing gravel on that road. Mr Cates said that the City cannot provide any assistance because this is a private project and it is illegal for the City to provide assistance for a private project. Mr Helschel said that the street through Pleasant View Estates had not been used for about three weeks, and he did not believe his personnel was responsible for the damage at the entrance. Mr Helschel reminded the residents of Pleasant View Estates that he is constructing a sanitary sewer which will be tied to the Brentwood Estates addition, and they will have the ability to tie in to that sanitary sewer. Currently Pleasant View Estates homes have septic systems. Following a lengthy discussion, Councilor Ewing moved to approve the final plat for Nottingham Estates. Motion seconded by Mary Lou Barnhouse. AYE: Ewing, Barnhouse, Duke NAY: None Motion carried 3-0. Mayor Duke recessed the meeting at 8:30 p. m, and reconvened at 8:40 p. m. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #483, AN ORDINANCE REZONING A TRACT OF PROPERTY LOCATED IN THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 31. TOWNSHIP 21 NORTH RANGE 14 EAST FROM RM-1 (RESIDENTIAL MULTI-FAMILY LOW DENSITYI AND AG AGRICULTURAL) TO IL (INDUSTRIAL LIGHT Mr Rooney presented this item. On May 17, the Council approved a rezoning request on the above captioned tract to allow the development of the selected National Steak and Poultry site. Ordinance #483 formally adopts those action. Mayor Duke moved, seconded by Councilor Ewing, to approve Ordinance #483. AYE: Duke, Ewing, Barnhouse NAY: None Motion carried 3-0. 6 Owasso City Council June 7, 1994 ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #94-07, A RESOLUTION DECLARING SUPPORT FOR THE PROPOSED COUNTY-WIDE SALES TAX LEVY OF ONE-HALF PERCENT X1/2%) FOR APPROXIMATELY ONE (1) YEAR FOR THE PURPOSE OF PROVIDING FINANCIAL ASSISTANCE TO THE WHIRLPOOL CORPORATION. Resolution #94-07 expressed the support of the Owasso City Council for passage of a proposed sales tax levy in Tulsa County for approximately one year to aid in the location of a Whirlpool manufacturing facility in the Cherokee Industrial Park. Danny Ewing moved, seconded by Mary Lou Barnhouse, to approve Resolution #94-07. AYE: Ewing, Barnhouse, Duke NAY: None Motion carried 3-0. ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL. Mr Ray told the Council that the outsourcing of fuel management services since November 1993 has given the city a savings of approximately .16C per gallon compared to a bulk price purchase. This amount was nearly double what had been projected. An evaluation of the program indicated that this privatized program should be continued. Bid specifications were developed and bid packets mailed to three vendors and a notice was placed in the newspaper. Bids were opened on May 20. Staff recommended that aone-year contract for gasoline and diesel fuel be awarded to GO! Systems at a margin of .07C per gallon, based on the OPIS average wholesale cost of fuel on a weekly basis, and that the Mayor be authorized to execute the necessary documents. Mayor Duke moved to approve the staff recommendation. Motion seconded by Councilor Barnhouse. AI'E: Duke, Barnhouse, Ewing NAY: None Motion carried 3-0. 7 Owasso City Council June 7, 1994 ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PAYMENT AND TRANSFER OF GRANT FUNDS TO THE OWASSO PUBLIC GOLF AUTHORITY. At the March 15, 1994 City Council meeting, the acceptance of a grant in the amount of $27, 860 by the City to reimburse the Owasso Public Golf Authority for construction of the golf course entrance road was approved. Those funds have been received and need to be transferred to OPGA. Councilor Ewing moved to approve the request for payment and transfer of $27,818.73 to the Owasso Public Golf Authority. Motion seconded by Councilor Barnhouse. AYE: Ewing, Barnhouse, Duke NAY: None Motion carried 3-0. ITEM 20: DISCUSSION AND APPROPRIATE ACTION RELATING TO LABOR CONTRACT NEGOTIATIONS BETWEEN THE CITY OF OWASSO AND FOP LODGE #149. Kenny Yount, president of FOP Lodge #149, requested that this item be stricken from the agenda. Mayor Duke requested that this issue be resolved. ITEM 21: REPORT FROM CITY MANAGER No Report. ITEM 22: REPORT FROM CITY ATTORNEY No Report. ITEM 23: UNFINISHED BUSINESS None. ITEM 24: NEW BUSINESS Mr Ray announced that there would be a public hearing on the proposed FY94-95 budget on 7:00 p.m. on Tuesday, June 14. 8 Owasso City Council ITEM 25: ADJOURNMENT Danny Ewing moved, seconded by Mary Lou Barnhouse to adjourn. AYE: Ewing, Barnhouse, Duke NAY: None Motion carried 3-0 and the meeting was adjourned at 8:55 p.m. June 7, 1994 e y D ke, Mayor Marci Boutwell, Counci Clerk 9