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Home My WebLink About1994.07.05_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, July 5, 1994 The Owasso City Council met in regular session on Tuesday, July 5, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, July 1, 1994. ITEM l: CALL TO ORDER Mayor Duke called the meeting to order at 7:00 p. m. ITEM 2: INVOCATION The invocation was given by Rohn Munn. ITEM 3: FLAG SALUTE The flag salute was led by Vice Mayor Burris. ITEM 4: ROLL CALL PRESENT Jerry Duke, Mayor Charles Burris, Vice Mayor Danny Ewing, Councilor ABSENT Mary Lou Barnhouse, Councilor Joe Ramey, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JUNE 21. 1994 REGULAR MEETING. Charles Burris moved, seconded by Mayor Duke, to approve the minutes, by reference made a part hereto. AYE: Burris, Duke, Ewing NAY: None Motion carried 3-0. Owasso City Council July 5, 1994 ITEM 6: REQUEST APPROVAL OF THE CLAIMS Charles Burris moved, seconded by Danny Ewing, that the following claims be approved: (1) General Fund $40,497.79 (2) Workers Comp Self-Insurance $636.58; (3) Ambulance Service Fund $336.56; (4) E-911 $3081.44 (5) City Garage $2351.28; (6) Interfund Transfers $25,158.33; (7) General Fund Payroll $82,640.24; (8) City Garage Payroll $2,076.16. AYE: Bums, Ewing, Duke NAY: None Motion carried 3-0. ITEM 7: READING OF MAYOR'S PROCLAMATION. Mayor Duke invited Tom Kimball, owner of Kimball's Ace Hardware, to join him at the front of the room. The Mayor read a proclamation honoring Mr Kimball and his staff and proclaiming Kimball's Ace Hardware as the OEDA Business of the Quarter for the third quarter of 1994. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT AND CONFIRMATION OF MEMBERS TO VARIOUS BOARDS, TRUSTS, COMMISSIONS AND COMMITTEES Mayor Duke read the following list of appointments: PLANNING COMMISSION Mr Ray Haynes (reappointment) 110E 24th Ct Term Ending 6/30/97 Mr Jerry Cole (replaces Pat Imbriano) 8701 N 123rd E Ave Term Ending 6/30/97 BOARD OF ADJUSTMENT Mr Pat Imbriano (replaces M O Eckel) 12001E 83rd St N Term Ending 6/30/97 F 2 Owasso City Council OWASSO ECONOMIC DEVELOPMENT AUTHORITY Ms Judy Pruitt (reappointment-Chamber representative) PO Box 255 Term Ending 6/30/95 Mr Frank Enzbrenner (reappointment) 18184E 94th St N Term Ending 6/30/99 ANNEXATION COMMITTEE Mr Joe Ramey (replacing Phillips) City Councilor Term Ending 6/30/95 Mr Jerry Duke (replacing Randolph) City Councilor Term Ending 6/30/95 All other current members reappointed. CAPITAL IMPROVEMENTS COMMITTEE Mr Cloyd O'Dell (replacing Watson) 9706 N 109th E Ave Term Ending 6/30/95 All other current members reappointed. LEGISLATIVE CONSORTIUM Mr Jerry Duke 12306E 77th Pl N Term Ending 6/30/95 INCOG BOARD OF DIRECTORS Councilor Charles Burris 12005E 87th Pl N Term Ending 6/30/95 Mr Rodney Ray (alternate) City Manager July 5, 1994 3 Owasso City Council REGIONAL METROPOLITAN UTILITY AUTHORITY Ms Sherry Bishop City Treasurer Term Ending 6/30/95 Mr Robert Carr Public Works Director Term Ending 6/30/95 METROPOLITAN ENVIRONMENTAL TRUST Mr Robert Carr Public Works Director Term Ending 6/30/95 TRANSPORTATION POLICY COMMITTEE Mr Charles Burris City Councilor Term Ending 6/30/95 Mr Steve Compton (alternate) Assistant City Manager TRANSPORTATION TECHNICAL COMMITTEE Mr Rohn Munn Engineering Staff Term Ending 6/30/95 July 5, 1994 Charles Bums moved to confirm the appointments. Motion seconded by Danny Ewing. AYE: Burns, Ewing, Duke NAY: None Motion carved 3-0. 4 Owasso City Council July 5, 1994 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST THAT THE MAYOR BE AUTHORIZED TO EXECUTE A "SITE AGREEMENT" BETWEEN THE CITY OF OWASSO AND THE TULSA SENIOR NUTRITION PROGRAM FOR THE PURPOSE OF CONTINUING THE USE OF THE OWASSO COMMUNITY CENTER AS A NUTRITION SITE FOR PROVIDING NOON MEALS. The Tulsa Senior Nutrition Program has used the Community Center for noon meals for two years, and has become important to the senior program. The Program is funded through the Tulsa Senior Nutrition Program, under the auspices of Tulsa Community Action Agency, which pays for the cost of the meals, the Site Director's salary, serving supplies, etc. Participants make a donation toward the cost of the meals if they are able. Mr. McElrath, Community Center Director, recommended continuation of the program and Council approval of the Site Agreement. Mayor Duke moved, seconded by Charles Burris, to authorize the Mayor to execute the Site Agreement between the City of Owasso and TCAA. AYE: Duke, Bums, Ewing NAY: None Motion carried 3-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #484, AN ORDINANCE CHANGING THE ZONING CLASSIFICATION FROM "RMH" TO "IL" OF A FIVE-ACRE TRACT OF LAND LOCATED ON THE SOUTHEAST CORNER OF NORTH 109TH EAST AVENUE AND 116TH STREET NORTH. Ordinance No 484 formally adopts the City Council's actions of June 21, 1994 rezoning afive- acre tract from RMH to IL on the southeast corner of North 109th E Ave and East 116th St N. Mayor Duke moved, seconded by Danny Ewing, to approve Ordinance #484. AYE: Duke, Ewing, Burris NAY: None Motion carried 3-0. 5 Owasso City Council July 5, 1994 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE CONSTRUCTION OF IMPROVEMENTS TO THE WEST PARKING LOT OF ELM CREEK PARK The grant received for Elm Creek Park development was for a picnic shelter and improvements to the west parking lot. The picnic shelter has been completed and there is approximately $2600 remaining to be used for improvements to the parking lot. Bids were received from Miser Asphalt, Clayton Asphalt Coatings, and Kal-An Asphalt to grade and pave the east section of the parking lot to make six parking spaces, two of which will meet handicapped requirements; clean, tack and patch existing potholes; and overlay 20 feet of the parking lot entry. Low bid was from Miser Asphalt. Charles Burris moved to approve a contract in the amount of $2500 to Miser Asphalt Co of Owasso for the expansion and reconditioning of the west parking lot at Elm Creek Park. Seconded by Danny Ewing. AYE: Burris, Ewing, Duke NAY: None Motion carried 3-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AUTHORIZATION FOR THE SUBMITTAL OF A GRANT APPLICATION TO THE OKLAHOMA DEPARTMENT OF COMMERCE (CDBG-ED-NSP,~ Mr Compton requested that staff be authorized to submit a grant application to the Oklahoma Department of Commerce to be used for on-site water and wastewater line extensions and for constructing the base for the extension of a street, all in connection with the relocation of National Steak and Poultry to Owasso. There are several steps in this process, all requiring Council approval. Charles Burris moved, seconded by Danny Ewing, to authorize the Mayor to execute and submit a $200,000 CDBG-ED grant application for infrastructure construction to assist in the relocation of NSP. AYE: Burris, Ewing, Duke NAY: None Motion carried 3-0. 6 Owasso City Council July 5, 1994 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AUTHORIZATION FOR THE SUBMITTAL OF A GRANT APPLICATION TO THE OKLAHOMA DEPARTMENT OF COMMERCE. CDBG-REHAB) Two areas of the community may qualify for a CDBG Infrastructure Rehab Grant. Mr Compton outlined these areas as being south of 76th St N within the city limits, and another area north of 76th St N, south of Second St, and east of Atlanta. Because of a predominance of low/moderate income households in those areas, it is hoped that the CDBG qualifications can be met and our current water/wastewater rehab project expanded to include those areas. Mayor Duke moved, seconded by Charles Burris, to authorize the Mayor to execute and submit a $250,000 CDBG Rehab grant application for infrastructure rehab in designated low/moderate income areas within the community. AYE: Duke, Burns, Ewing NAY: None Motion carried 3-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF CITIZEN PARTICIPATION PLANS FOR TWO CDBG GRANT APPLICATIONS. The CDBG grant process requires that the City adopt a Citizen Participation Plan showing how the public will be kept informed of all steps of the process from initial planning to the final release of funds. The plan must also identify the points in the process when the public has an opportunity to provide input. Mayor Duke moved to approve the Citizen Participation Plans for the Oklahoma Department of Commerce CDBG-ED (NSP) and CDBG-Rehab (Low/Moderate Income Areas) grants. Motion seconded by Charles Burris. AYE: Duke, Burris, Ewing NAY: None Motion carried 3-0. 7 Owasso City Council July 5, 1994 ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN EXPENDITURE OF FUNDS FOR THE PURPOSE OF PURCHASING MATERIAL FOR THE CONSTRUCTION OF IMPROVEMENTS TO DRAINAGE FACILITIES A stormwater drain pipe from the cul-de-sac on 96th Pl N in El Rio Vista discharges to a drainage easement at a property located on 110th E Ave. The drainage from this pipe has created a washout which is approximately eight feet in diameter and 2-3 feet deep. The resulting hole remains filled with water and poses both an aesthetic and potential safety problem in the back yard of the property on 110th E Ave. Staff has met with the property owner and discussed constructing a 24 inch drain pipe in the easement, which will discharge to the drainage ditch on 96th St N. Approximately 180 linear feet of corrugated polyethylene drain pipe is required at a cost of $1710. Quotes for material were requested, and the low total quote was received from Water Products. Charles Burris moved, seconded by Mayor Duke, to approve an expenditure to Water Products in the amount of $1710 for 180 linear feet of 24 inch corrugate polyethylene drain pipe. AYE: Burns, Duke, Ewing NAY: None Motion carried 3-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE SOLICITATION OF BIDS FOR THE CONSTRUCTION OF SIGNALIZATION IMPROVEMENTS AT THE INTERSECTION OF 96TH STREET NORTH AND GARNETT ROAD. The design work for the signalization of 96th St N and Garnett Rd, to be done in conjunction with the county intersection improvements, has been completed. The project consists of adding overhead signals for each lane, detector loops, wooden poles with span wires, and a solid state controller. Funds for this project are included in the FY94-95 budget. Mayor Duke moved, seconded by Danny Ewing, to accept the construction plans and specifications and authorize the solicitation of bids for the 96th St N and Garnett Rd signalization project. AYE: Duke, Ewing, Burns NAY: None Motion carried 3-0. 8 Owasso City Council July 5, 1994 ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF TWO AGREEMENTS BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA TAX COMMISSION PROVIDING FOR THE COMMISSION'S ADMINISTRATION OF THE OWASSO "SALES TAX ORDINANCE" AND "USE TAX ORDINANCE," AND AUTHORIZING THE MAYOR THE EXECUTE SUCH AGREEMENTS. The City of Owasso levies a 3% sales tax and a 3% use tax on the sales of eligible merchandise. The Oklahoma Tax Commission collects the taxes under an agreement between OTC and the City. This agreement requires an annual renewal. OTC retains 1 % of all that is collected as a fee. Charles Burris moved, seconded by Danny Ewing, to approve the Agreement for Administration of the Sales Tax Ordinance and Agreement for Administration of the Use Tax Ordinance with the Oklahoma Tax Commission. AYE: Burris, Ewing, Duke NAY: None Motion carried 3-0. ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF A UHF RADIO "REPEATER" FOR THE POLICE DEPARTMENT COMMUNICATIONS SYSTEM. The UHF Repeater currently in use by the Owasso Police Department has been hit by lightning strikes on several occasion, and it has become increasingly difficult to keep it operational. Specifications were developed and bid packets mailed to four vendors. Bids were publicly opened and read on May 20, 1994, with Ericsson/GE Mobile Communications being the low bidder. Funds for this purchase are included in the FY94-95 E-911 budget. Charles Burris moved, seconded by Mayor Duke, to award a bid for the purchase of one UHF Repeater to Ericcson/GE Mobile Communications in the amount of $7266.50. AYE: Burris, Ewing, Duke NAY: None Motion carried 3-0. 9 Owasso City Council July 5, 1994 ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE UEST TO EXTEND BEYOND ITS ORIGINAL TERM AN AGREEMENT BETWEEN THE CITY OF OWASSO AND FOP LODGE #149 The labor agreement between the City of Owasso and FOP Lodge #149 expired on June 30, 1994 and a new agreement has not been reached. In 1992 the Oklahoma Supreme Court ruled that contracts cannot remain in effect after the expiration date if a new contract has not been negotiated and executed. In order for the contract to remain in effect, an extension must be requested and granted. Representatives of FOP Lodge #149 were present and agreed to such an extension. Charles Burris moved to approve an extension of the 1993-941abor contract with FOP Lodge #149 until such time as a new labor agreement is entered into or until June 30, 1995. Motion seconded by Danny Ewing. AYE: Burris, Ewing, Duke NAY: None Motion carried 3-0. ITEM 20: REPORT FROM CITY MANAGER No Report: ITEM 21: REPORT FROM CITY ATTORNEY No Report. ITEM 22: REPORTS FROM CITY COUNCILORS Mayor Duke reported that there will be a number of political candidates visiting our community during the next few weeks, and requested that Councilors attend as many of those functions as possible. ITEM 23: UNFINISHED BUSINESS None. ITEM 24: NEW BUSINESS Councilor Burris requested that a meeting be held with all city employees and the City Council in the next 15-30 days. He also requested a meeting of all department directs and the City Council to be held within the same time frame. 10 Owasso City Council ITEM 25: ADJOURNMENT Charles Burns moved, seconded by Danny Ewing to adjourn. AYE: Burris, Ewing, Duke NAY: None Motion carried 3-0 and the meeting was adjourned at 8:05 p.m. July 5, 1994 J C`1ar les ,(3Grt-S Vice Maydr' Mar 'a Boutwell, Co cil Clerk 11