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HomeMy WebLinkAbout1994.07.19_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, July 19, 1994 The Owasso City Council met in regular session on Tuesday, July 19, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 15, 1994. ITEM l: CALL TO ORDER Vice Mayor Burris called the meeting to order at 7:00 p. m. ITEM 2: INVOCATION The invocation was given by Councilor Ewing. ITEM 3: FLAG SALUTE The flag salute was led by Vice Mayor Burris. ITEM 4: ROLL CALL PRESENT Charles Burns, Vice Mayor Mary Lou Barnhouse, Councilor Joe Ramey, Councilor Danny Ewing, Councilor ABSENT Jerry Duke, Mayor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JULY 5, 1994 REGULAR MEETING. Ms Barnhouse moved, seconded by Mr Ramey, to approve the minutes, by reference made a part hereto. AYE: Barnhouse, Ramey, Ewing, Burris NAY: None Motion carried 4-0. Owasso City Council July 19, 1994 ITEM 6: RE UEST APPROVAL OF THE CLAIMS Following a lengthy discussion relating to an item on the claims list for payment of an old claim to Anchor Stone for crusher run used in the construction of the Sports Park, Mr Ramey moved, seconded by Ms Barnhouse, that the following claims be approved: (1) General Fund $50,241.19 (2) Workers Comp Self-Insurance $1,081.72; (3) Ambulance Service Fund $45.50; (4) E-911 $8,217.32 (5) Capital Improvements $21,875.24; (6) Park Development $274.10; (7) City Garage $6,125.08; (8) General Fund Payroll $125,392.93; (9) City Garage Payroll $2,096.09. AYE: Ramey, Barnhouse, Ewing, Burris NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT BETWEEN THE CITY OF OWASSO AND RDG CONSTRUCTION FOR CONSTRUCTION OF THE OWASSO CENTRAL FIRE STATION. AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE TO THE CONTRACTOR. On July 6, 1994, the final inspection on the new fire station was completed by the Fire Chief, the Architect, and a representative of RDG Construction. All items have been completed to everyone's satisfaction. Chief Allen requested acceptance of the project and approval of the final payment to the contractor. Mr Ewing moved, seconded by Mr Ramey, to accept the fire station project and to approve the final payment to RDG Construction in the amount of $51,350.20. AYE: Ewing, Ramey, Barnhouse, Burris NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF VEHICLES AND EMERGENCY EQUIPMENT FOR USE BY THE POLICE DEPARTMENT. Funds were approved in the FY94-95 budget for the purchase of four 1994 fully equipped police vehicles. No vehicles were available through the state vendor when funds for the purchase became available. Therefore, requests for bids were sent to eight vendors, with bids being opened on July 12. Only two bids were received. Chief Alexander recommended the purchase ,,, 2 Owasso City Council July 19, 1994 of four 1994 Chevrolet Caprice vehicles from Classic Chevrolet at a cost of $15,185 per vehicle, lightbars from Tuxall Uniform & Equipment at a cost of $540.75 each, safety partitions from Tuxall at a cost of $318 each, and that Trim Rite be awarded the bid for striping the vehicles at $409.44 each. Cost for the total package is $65,812.78. Ms Barnhouse moved, seconded by Mr Ewing, to approve Chief Alexander's recommendation. AYE: Barnhouse, Ewing, Ramey, Burris NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL RATIFICATION OF AN ACTION TAKEN BY THE CITY MANAGER WHEREIN HE AUTHORIZED THE EXPENDITURE OF __$2493 TO OWASSO INSULATION FOR INSTALLATION OF R-30 INSULATION IN THE POLICE DEPARTMENT BUILDING. One of the projects anticipated to be accomplished through the Police Department capital improvement budget was the installation of insulation in the ceiling of the police facility. Because of the hot weather and no insulation in the building, the City Manager authorized the Police Chief to obtain quotes for the installation of material that would meet an R-30 insulation rating. The lowest quote received was from Owasso/Metro Insulation at $2493, and a notice to proceed with the project was issued. The City Manager does not have legal authority to authorize the expenditure of funds for more than $1000, therefore, the Council must ratify the City Manager's action. Mr Ramey moved, seconded by Ms Barnhouse, to ratify an action by the City Manager wherein an expenditure of $2493 to Owasso/Metro was authorized. AYE: Ramey, Barnhouse, Ewing, Burris NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR AUTHORIZATION FOR THE MAYOR TO EXECUTE CLOSEOUT DOCUMENTS AND FOR THE STAFF TO SUBMIT SAID DOCUMENTS TO THE OKLAHOMA DEPARTMENT OF COMMERCE IN REFERENCE TO CDBG-ED #5252 (MAX BUCHANAN PROJECT, • AND FOR THE STAFF TO SUBMIT A REIMBURSEMENT IN THE AMOUNT OF $168.87 TO ODOC FOR UNEXPENDED GRANT FUNDS The Max Buchanan Economic Development grant for infrastructure construction has been finalized and the documentation to close out this project has been prepared. The project consisted of water and wastewater main line extension and the extension of Main Street/Fifth 3 Owasso City Council July 19, 1994 Avenue. The grant was funded through the Oklahoma Department of Commerce and was for a total amount of $199,013.33. When the project was completed. $168.87 remained unexpended. That amount must be reimbursed to ODOC. Mr Ramey moved to authorize the Mayor to execute the necessary documents to close CDBG-ED #5252 project and to reimburse the ODOC $168.87 for unexpended grant funds. Motion seconded by Mr Ewing. AYE: Ramey, Ewing, Barnhouse, Burris NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #485. AN ORDINANCE PROVIDING FOR THE ANNEXATION OF A TRACT OF LAND LOCATED NORTH OF THE OWASSO FIRE STATION AND CONTAINING APPROXIMATELY 1.66 ACRES (MR & MRS HAYWARD SMITH, PETITIONERS An annexation request has been received from Mr & Mrs Hayward Smith for approximately 1.66 acres located immediately north of the fire station. This request has met all legal requirements for publication and hearings and no protests were received. The Annexation Committee and the Planning Commission recommended the annexation. Mr Ewing moved, seconded by Ms Barnhouse, to approve the annexation and Ordinance No 485. AYE: Ewing, Barnhouse Ramey, Burris NAY: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #486 AN ORDINANCE PROVIDING FOR THE ANNEXATION OF A TRACT OF LAND LOCATED WEST OF THE THREE LAKES II ADDITION, EAST OF HIGHWAY 169, AND NORTH OF THE OWASSO WAL-MART AND CONTAINING APPROXIMATELY 8.86 ACRES (MR & MRS HAYWARD SMITH, PETITIONERSZ An annexation request has been received from Mr & Mrs Hayward Smith for approximately 8.86 acres located directly north of Wal-Mart. This annexation is recommended by the Annexation Committee and the Planning Commission and has met all legal requirements pertaining to publication and public hearing. Mr Ramey moved, seconded by Ms Barnhouse, to approve the annexation and Ordinance No 486. 4 Owasso City Council July 19, 1994 AYE: Ramey, Barnhouse, Ewing, Burris NAY: None Motion carried 4-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RIGHT- OF-WAY CLOSING LOCATED ON THE EAST SIDE OF FAIRVIEW CEMETERY BETWEEN SAID CEMETERY AND ELM CREEK ESTATES FIRST ADDITION. The Owasso Planning Commission reviewed a request to close a 25 foot portion of dedicated public right-of--way between Fairview Cemetery and Elm Creek Estates First Addition. The 25- foot portion of right-of--way was originally platted to provide access to the interior land areas north of the cemetery. When Elm Creek estates developed, the right-of--way wasn't needed. Property owners whose rear yards abut the right-of--way will share in the cost of closing. The property holds very little marketable value for the City and staff recommended allowing title to the property to revert to the abutting property owners. Some of the property owners have already fenced the area and have been maintaining it. Mr Ramey moved, seconded by Ms Barnhouse, to approve closing the right-of-way known as "Gem Drive' between Elm Creek Estates First Addition and Fairview Cemetery. AYE: Ramey, Barnhouse, Ewing, Burns "~ NAY: None Motion carried 4-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE APPOINTMENT OF A CITY CLERK. Vice Mayor Burris stated that every City Council has the right to select its own City Clerk, and he recommended that City Treasurer Sherry Bishop be removed from the position of City Clerk and that Ms Boutwell be appointed Acting City Clerk until a selection can be made. He further recommended that an internal posting of the position be made, and that the first consideration be given to city employees. Ms Barnhouse moved to table the item until the first meeting in August, at which time the Mayor will have returned. Motion seconded by Mr Ramey. AYE: Barnhouse, Ramey, Ewing, Burris NAY: None Motion carried 4-0. 5 Owasso City Council July 19, 1994 ITEM 15: REQUEST BY FOP LODGE #149 TO ADDRESS THE COUNCIL RELATIVE TO THE FY94-95 CONTRACT. Mr Yount introduced the chief negotiator, Mr Dobrinski, who explained the FOP proposal and position. Mr Cates responded to Mr Dobrinski's presentation by stating that he agreed that an impasse had been reached. He also stated that under the ground rules, the parties agreed that mediation would be pursued prior to any arbitration. The presentation to the Council was not part of the ground rule process, but the FOP has a constitutional right to appear before the Council at any time. A letter has been prepared to contact the federal mediators and is awaiting Mr Dobrinski's signature. Following further discussion, Mr Dobrinski requested that the Council take action on the contract. Mr Cates said that the item was not stated so that action could be taken on the matter. At 8:01 p. m. the Vice Mayor called a special meeting to be held at 8:01 p.m. on Thursday, July 21, 1994 in the Council chambers for the purpose of considering and taking action on the contract proposed by the FOP. Ms Patricia Marlar reminded the Council that, under the Code of Ordinances, any item once considered by the Council may not be reconsidered for a period of six months. Mr Cates affirmed that statement. ITEM 16: REPORT-FROM CITY MANAGER No Report ITEM 17: REPORT FROM CITY ATTORNEY No Report ITEM 18: REPORTS FROM CITY COUNCILORS No Report ITEM 19: UNFINISHED BUSINESS None ITEM 20: NEW BUSINESS Councilor Ewing asked about the certificate of occupancy process and questioned if all new business were being inspected by all proper departments. Chief Allen said that this is a fairly new process and that inspections are conducted on most businesses before they open. If a business opens before applying for a certificate of occupancy or does not apply for a certificate of occupancy, an inspection is often made after the fact. This process is coordinated by the Community Development Department. 6 Owasso City Council ITEM 21: ADJOURNMENT Mr Ramey moved, seconded by Mr Ewing to adjourn. AYE: Ramey, Ewing, Barnhouse, Burris NAY: None Motion carried 4-0 and the meeting was adjourned at 8:17 p.m. July 19, 1994 Je y D e, Mayor Mar ' Boutwell, C until Clerk 7