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HomeMy WebLinkAbout1994.08.16_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 16, 1994 The Owasso City Council met in regular session on Tuesday, August 16, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 12, 1994. ITEM 1: CALL TO ORDER Mayor Duke called the meeting to order at 7:00 p.m. ITEM 2: INVOCATION The invocation was given by Pastor Arvle Knight of the Owasso Assembly of God Church. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Duke. ITEM 4: ROLL CALL PRESENT Jerry Duke, Mayor Charles Burris, Vice Mayor Mary Lou Barnhouse, Councilor Joe Ramey, Councilor Danny Ewing, Councilor ABSENT STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF AUGUST 2, 1994 REGULAR MEETING AND AUGUST 11 1994 SPECIAL MEETING. Mr Burris moved, seconded by Mr Ramey, to approve the minutes as submitted, by reference made a part hereto. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5-0. ,~ Owasso City Council ITEM 6: REQUEST APPROVAL OF THE CLAIMS August 16, 1994 Mr Bums moved, seconded by Ms Barnhouse, that the following claims be approved: (1) General Fund $28,182.74 (2) Workers Comp Self-Insurance $2,129.22; (3) Ambulance Service Fund $366.82; (4) E-911 $2,122.21 (5) City Garage $2,526.72; (6) Capital Improvements $1,000.00; (7) Interfund Transfers $3,425.39; (8) General Fund Payroll $93,110.73; (9) City Garage Payroll $1,633.07. AYE: Burris, Barnhouse, Ramey, Ewing, Duke NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT PROVIDING FOR CONSTRUCTION OF 1500 LINEAR FEET OF SIDEWALK ALONG 96TH STREET NORTH BETWEEN THE EL RIO VISTA SUBDIVISION AND A NEWLY CONSTRUCTED ELEMENTARY SCHOOL. Mr Ray said that in June of this year funds were budgeted for a new sidewalk to the new Larkin Bailey Elementary School. That sidewalk could not be completed until the water and sewer lines were constructed. Quotations were solicited for labor only because the city can purchase concrete from the county's central purchasing bid. Sealed bids were opened on August 11, 1994, with two bids being received. The low bidder was Shipley Construction, with a bid of $4280. Mr Richard Sloan, a citizen of the El Rio Vista subdivision, had made a request to address the Council about concerns related to the opening of the school. That request was addressed in item 9 of this agenda, however Mr Sloan made his remarks at this time. Mr Sloan presented the Councilors with a petition requesting the construction of the sidewalk. Council and staff addressed the issues of speed zones and fencing where a sidewalk will be constructed at a later time, as well as increased police patrol. Following discussion and questions, Mr Burris moved to approve a contract in the amount of $4280 to Shipley Construction for the purpose of providing labor, excavation, and forming material for 1500 linear feet of sidewalk along 96th Street between 109th E Ave and the entrance to the Larkin Bailey Elementary School. Motion seconded by Mr Ewing. AYE: Burris, Ewing, Ramey, Barnhouse, Duke NAY: None Motion carried 5-0. 2 Owasso City Council August 16, 1994 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE EXPENDITURE OF $4900 FOR THE PURCHASE OF CONCRETE TO BE USED IN THE CONSTRUCTION OF A SIDEWALK ALONG 96TH STREET BETWEEN EL RIO VISTA SUBDIVISION AND A NEWLY CONSTRUCTED ELEMENTARY SCHOOL. This agenda item concerned the purchase of concrete to be used in constructing the sidewalk approved in item 7. Concrete will be purchased utilizing the county bid for concrete. Mr Ramey moved, seconded by Mayor Duke, to approve an expenditure not to exceed $4900 to Mid-Continent Concrete, utilizing the current Tulsa County purchase order at $47.00 per yard for concrete to construct 1500 linear feet of sidewalk. AYE: Ramey, Duke, Ewing, Barnhouse, Burris NAY: None Motion carried 5-0. ITEM 9: REOUEST TO ADDRESS THE COUNCIL ON ISSUES RELATING TO THE OPENING OF THE LARKIN BAILEY ELEMENTARY SCHOOL. This item was withdrawn by Mayor Duke and Mr Sloan, as Mr Sloan's remarks and concerns were addressed in item 7. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #487 PROVIDING FOR THE CLOSING OF RIGHT-OF-WAY BETWEEN FAIRVIEW CEMETERY AND ELM CREEK ESTATES. The Owasso Planning Commission has reviewed a request to close a 25 foot portion of dedicated public right-of-way between Fairview Cemetery and Elm Creek estates First Addition. The 25- foot portion of right-of--way was at one time platted to provide access to the interior land areas north of the cemetery. Once Elm Creek Estates developed, this 25 foot right-of--way was no longer needed or utilized. The City Council reviewed the right-of--way closing request at the July 19, 1994 meeting and unanimously approved the closing of the right-of-way. Ordinance #487 formally adopts those action. Mr Ramey moved, seconded by Mr Burris, to approve Ordinance #487. AYE: Ramey, Burris, Barnhouse, Ewing, Duke NAY: None Motion carried 5-0. 3 Owasso City Council August 16, 1994 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #488, AN ORDINANCE PROVIDING FOR THE ANNEXATION OF A TRACT OF LAND LOCATED AT THE SOUTHWEST CORNER OF EAST 96TH STREET NORTH AND GARNETT ROAD AND CONTAINING APPROXIMATELY 18.5 ACRES JOE & IVA CAUDLE, PETITIONERS. Mr & Mrs Joe Caudle have requested annexation of approximately 20 acres of land, located at the southwest corner of East 96th St North and Garnett Road. The Annexation Committee and Planning Commission have reviewed and approved the request. Ordinance #488 formall approves the annexation. Mr Burris moved, seconded by Mr Ramey, to annex the property and approve ordinance #488. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AMEND THE FINAL PLAT OF DOUBLE OAKS ESTATES AN ADDITION TO THE CITY OF OWASSO OKLAHOMA CHANGING THE NAME OF SAID PLAT TO BROADMOOR HEIGHTS The property owners in Double Oaks Estates have requested a plat amendment to change the name to Broadmoor Heights. One hundred percent of the property owners have signed a petition requesting the amendment. The amendment has been unanimously approved by the Planning Commission. Mayor Duke moved to approve the Double Oaks Estates plat amendment, changing the name to Broadmoor Heights. Motion seconded by Mr Burris. AYE: Duke, Burris, Ramey, Barnhouse, Ewing NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE RENEWAL OF AN "AGREEMENT FOR MUNICIPAL COURT JURISDICTION CONCERNING JUVENILES" BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DISTRICT COURT SERVING TULSA COUNTY. In February 1993, the City Council authorized the Owasso Municipal Court to enter into an agreement with the Tulsa County District Court for the purpose of allowing the municipal court to assume jurisdiction over certain juvenile misdemeanor offenses. That agreement was renewed 4 Owasso City Council August 16, 1994 in July 1993. These types of interlocal agreements must be renewed each year. Mr Burris moved, seconded by Mr Ewing, to approve the renewal of the Agreement for Municipal Court Jurisdiction of Juveniles, and that the Mayor be authorized to execute such document. AYE: Burris, Ewing, Ramey, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE RENEWAL OF AN AGREEMENT PROVIDING FOR A SAFETY TRAINING PROGRAM FOR CITY EMPLOYEES • SUCH AGREEMENT BETWEEN THE CITY OF OWASSO AND MESO MUNICIPAL ELECTRIC SYSTEM OF OKLAHOMAI . In order to assist municipalities in meeting various federal and state safety regulations, the Oklahoma Municipal Assurance Group in conjunction with the Municipal Electrical Systems of Oklahoma has developed a safety training program for cities. The training is conducted by MESO and is primarily designed for water, sewer, street, park, refuse, and recreation employees. The safety training program consists of ten sessions of two hours per session during FY94-95. Mr Ewing moved to approve the continuation of an agreement with MESO for a safety training program for FY94-95, and that the Mayor be authorized to execute the necessary documents formalizing that agreement. Seconded by Mayor Duke. AYE: Ewing, Duke, Ramey, Barnhouse, Burris NAY: None Motion carried 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROPOSAL FROM THE OWASSO SENIOR CITIZENS-GOLDEN AGERS TO PROVIDE TRANSPORTATION SERVICES FOR DEPARTMENT OF CORRECTIONS WORKERS. Since February 1993, the City has transported Department of Corrections workers on a 23 passenger International school bus. The Golden Agers have proposed the use of their van, which gets better mileage and has a lower maintenance cost than the bus. In exchange for this service, the Golden Agers would like to utilize the city's GO! Systems fuel program. The City would purchase the portion of gasoline used for DOC transportation, take care of all routine maintenance and repairs, and be responsible for the first $500 of any repairs. Repairs costing more than $500 would be split on the basis of 75 % city and 25 % Golden Agers. During discussion, it was suggested that the contract should contain language stating that the City would be responsible for all repairs to the van caused by negligence and vandalism. It was also Owasso City Council August 16, 1994 suggested that the contract include language stating that the Golden Agers provide liability insurance. Mr Ramey moved that the City enter into an agreement with the Owasso Senior Citizens/Golden Agers allowing for cooperative use of the Senior van, with the suggested changes to the contract. Motion seconded by Mr Burris. AYE: Ramey, Bums, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF A PORTABLE BUILDING TO BE USED BY THE POLICE DEPARTMENT. The current police property room is contained in the police department building, requiring space that could be better utilized. Some of the larger pieces of property is stored in a rented mini- storage unit at a cost of $60.00 per month. The department would like to purchase a portable storage building to be placed adjacent to the police department to be used for storing confiscated property. Quotes were received from five vendors, with the lowest bid being $2060. Following discussion, Mr Burris moved, seconded by Mayor Duke, to approve the purchase of one 12 x 24 wooden storage building from Stephens Buildings for $2060. AYE: Burris, Duke, Ewing, Barnhouse, Ramey NAY: None Motion carried 5-0. ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION /#94-10. A RESOLUTION ESTABLISHING "OWASSO EXPRESSWAY" AS THE OFFICIAL NAME FOR THE EAST AND WEST SERVICE ROADS PARALLELING US 169 BETWEEN 66TH STREET NORTH AND 96TH STREET NORTH. The Owasso Community Development Department, in conjunction with the Owasso Economic Development Authority and the Owasso Chamber of Commerce, has requested a change in the names of the Highway 169 service roads between East 66th St N and East 96th St N. The east service road is now named North Mingo Valley Expressway and the west service road is Forrest Drive. The name change was a suggestion made at a Chamber of Commerce goals retreat and was agreed to by the OEDA. The proposed name for the service roads is Owasso Expressway. Discussion centered around the numbering system and the changes that would be needed. Staff will notify all business owners along both roads of the change and work with the post office to ensure a smooth transition. Mr Burris moved to approve Resolution #94-10 designating the east 6 Owasso City Council August 16, 1994 and west service roads paralleling Highway 169 between East 66th St N and East 96th St N as "Owasso Expressway" . Motion seconded by Mr Ramey. AYE: Burris, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AWARD OF A CONTRACT FOR RENOVATION OF SPACE PREVIOUSLY UTILIZED BY THE FIRE DEPARTMENT. On June 16, the City Council authorized the solicitation of bids for the renovation of the bay area of city hall. That area would be renovated to include council chambers/courtroom/all purpose meeting room. Four bids were received and were opened and read at the August 2 Council meeting. After review by the staff, it was the opinion that all bids vyere excessively high and should be rejected. Staff members have visited with two independent contractors and believe that the work could be accomplished by subcontracting by the City, utilizing a construction manager; and that this approach would keep the project within budget. Mr Ramey moved to reject all bids for the renovation of the existing city hall fire bay area, and direct staff to develop an alternative approach to constructing the improvements. Motion seconded by Mr Ewing. AYE: Ramey, Ewing, Barnhouse, Burris, Duke NAY: None ., Motion carried 5-0. ITEM 19: REPORT FROM CITY MANAGER No Report ITEM 20: REPORT FROM CITY ATTORNEY No Report ITEM 21: REPORTS FROM CITY COUNCILORS Mr Ramey asked about the hiring of an engineer to oversee the water and sewer project. He asked why Nova Engineering was not responsible for all overseeing of the project. Mr Ray said that resident inspection was not included as a part of this project. At the time the engineering company was hired it was believed that city inspectors would be able to handle the project, however, with all the subdivisions that are going in, manpower is not available to make those 7 Owasso City Council August 16, 1994 inspections. Mr Munn said that the cost associated with Nova doing the inspections was also prohibitive. Mr Ewing asked about the possibility of changing the name of Second Avenue to 76th St N. Staff will survey the businesses to see how they feel about a name change. Mayor Duke recognized Tom Kimball from OEDA and Gary Wells from the Planning Commission. ITEM 22: UNFINISHED BUSINESS None ITEM 23: NEW BUSINESS None ITEM 24: ADJOURNMENT Mr Burris moved, seconded by Mr Ramey to adjourn. AYE: Burris, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0 and the meeting was adjourned at 8:20 p.m. Je y Duke, Mayor Marti Boutwell, City Clerk 8