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HomeMy WebLinkAbout1994.10.18_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 18, 1994 The Owasso City Council met in regular session on Tuesday, October 18, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, October 14, 1994. ITEM 1: CALL TO ORDER Mayor Duke called the meeting to order at 7:02 p. m. ITEM 2: INVOCATION The invocation was given by Pastor Buzz Walker, of the Owasso Church of the Nazarene. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Duke. ITEM 4: ROLL CALL PRESENT Jerry Duke, Mayor Charles Bums, Vice Mayor Mary Lou Barnhouse, Councilor Joe Ramey, Councilor Danny Ewing, Councilor ABSENT STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF OCTOBER 4, 1994 REGULAR MEETING. Mr Burris moved, seconded by Mr Ramey, to approve the minutes as submitted, by reference made a part hereto. AYE: Burns, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carved 5-0. Owasso City Council October 18, 1994 ITEM 6: REQUEST APPROVAL OF THE CLAIMS. Following questions and discussion, Mr Bums moved, seconded by Mayor Duke, that the following claims be approved: (1) General Fund $26,621.86 (2) Ambulance Service Fund $327.34; (3) City Garage $1,211.25; (4) Capital Improvements $225.00; (5) Revenue Bond Project Fund $625.00; (6) Interfund Transfers $3,081.78; (7) General Fund Payroll $98,672.89; (8) City Garage Payroll $594.81. AYE: Burris, Duke, Barnhouse, Ewing, Ramey NAY: None Motion carried 5-0. ITEM 7: READING OF MAYOR'S PROCLAMATION. Mayor Duke read and presented a proclamation to the Owasso high school girls softball team and coaches, in recognition of their achievement of qualifying for the state tournament. Mayor Duke read a proclamation, which was presented by Councilor Barnhouse, proclaiming the week of October 16-22 as National Business and Professional Women's Week in Owasso. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR CONSTRUCTING AN ORNAMENTAL IRON FENCE AND GATES AND THE MUNICIPAL CEMETERY. On September 6, 1994, the Council authorized the solicitation of bids for the construction of an ornamental iron fence and gates along the south property line of the cemetery. Six bids were received, and staff recommended that the low bidder be awarded the contract. Funding for the project is contained in the budget. Mr Burns moved to award a contract in the amount of $14,700 to Mitchell Fence Company of Tulsa for the installation of ornamental fencing at Fairview Cemetery as per bid specifications. Motion seconded by Mr Ramey. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5-0. 2 Owasso City Council October 18, 1994 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE UEST FOR COUNCIL APPROVAL OF A CONTRACT FOR AMBULANCE BILLING SERVICES. In October of 1993, after the City Council recommended third-party billing to those ambulance subscribers who have insurance coverage for ambulance service, the finance department began the process of completing and filing claim forms with insurance companies. Because of all that was involved, the staff was unable to provide the time or expertise to improve collections. Options considered were to train the current staff, hire staff with medical billing expertise, or contract with a billing service. A request for proposals was developed and submitted to several companies that provide billing services. Proposals were received from Mediclaims Inc of Ponca City and Life-Stat Ambulance Service of Broken Arrow. A comprehensive review revealed that Mediclaims would most nearly fill the needs of the City of Owasso. They are a medical insurance administrative service, with a high percentage of collections. Their fee would be 10% of collections, not to exceed $1550 per month. Mr Bums moved, seconded by Mr Ewing, to approve a contract with Mediclaims Inc to provide ambulance billing administrative services to the City of Owasso. AYE: Burns, Ewing, Barnhouse, Ramey, Duke NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE CONSTRUCTION OF IMPROVEMENTS TO THE INTERSECTION OF 96TH STREET NORTH AND GARNETT ROAD. A bid opening was held on August 12, 1994 for the 96th Street and Garnett signalization project. No bids were received, and an addendum was issued extending the bid opening two weeks. Another bid opening was held on August 26, 1994, and again no bids were received. Later that same day one of the qualified bidders submitted a sealed bid. The bid document was reviewed and everything was in place, however, the bid was considered too high. Staff felt that the bidder most likely did not understand the requirements of the bid. Under state statutes, if the project is under $50,000 and no timely bids received, negotiation proceedings can take place if both parties are in agreement. Staff set up a meeting and negotiated a price that would provide a complete signalization system containing used steel poles with mast arms and used signals, used luminaries, one used 8-phase solid state controller, and new wires, conduits, and other appurtenances, for a lump sum of $38,600. The contractor agreed to install all new equipment for a lump sum of $48,600. An agreement was also made to extend the project calendar days from 30 to 90 because it isn't known when the County will begin their portion of the project. The Council held a lengthy discussion of the project. Ms Tem Houdyshell, who lives in the 3 Owasso City Council October 18, 1994 area near the intersection in question, expressed favor for the project. Mr Ramey moved to award a contract to Bee-Line Traffic Control in the amount of $38,600 for the improvements to the intersection of 96th Street North and Garnett Road, utilizing used equipment; to extend the time frame for the project to 90 days; and to appropriate the additional funds necessary from the Capital Improvements Fund residential overlay appropriation. Motion seconded by Mr Burris. AYE: Ramey, Bums, Barnhouse, Ewing, Duke NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE APPROVAL OF PLANS AND SPECIFICATIONS, AND FOR THE SOLICITATION OF BIDS FOR THE CONSTRUCTION OF FENCING FOR A SOFTBALL "FOUR-PLEX" LOCATED AT THE OWASSO SPORTS PARK. The contract documents and bid specifications for the fencing of four softball fields at the Owasso Sports Park have been completed. Mr Munn discussed the plans and specifications. Members of the girls softball association were present and asked about the possibility of restroom facilities being constructed. Restroom facilities are not a part of this phase of construction, however, Mr Ramey requested that staff research this question and complete a cost analysis. Mr Ramey moved to accept the construction plans and specifications as presented for fencing four softball fields at the Owasso Sports Park, and authorize the solicitation of bids. Motion seconded by Mayor Duke. AYE: Ramey, Duke, Ewing, Barnhouse, Burris NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-94-07 A REQUEST TO REZONE AN APPROXIMATELY 3.13 ACRE TRACT OF LAND FROM AG (AGRICULTURE TO CG (COMMERCIAL GENERAL SUCH PROPERTY LOCATED GENERALLY EAST OF GARNETT ROAD. DIRECTLY NORTH OF THE OWASSO FIRE STATION. Hayward Smith, applicant and owner, requested approval of a rezoning request from AG to CG for approximately three acres located directly north of the Owasso Fire Station. The requested zoning is consistent with existing zoning patterns. The Planning Commission recommended approval of the rezoning request at their October 11, 1994 meeting. Mr Ramey moved, 4 Owasso City Council October 18, 1994 seconded by Mr Bums, to approve the rezoning request OZ-94-07, changing the zoning from AG to CG. AYE: Ramey, Burns, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #480, AN ORDINANCE ADOPTING NEW SUBDIVISION REGULATION PROVISIONS, REPEALING EXISTING LANGUAGE PERTAINING TO SUCH AND ESTABLISHING AN EFFECTIVE DATE Between 1989 and 1992, the Owasso Planning Commission reviewed each chapter and each exhibit of the current subdivision regulations, and felt that some significant changes needed to be made in the document. In October of 1992 a subdivision regulation review committee was established to rewrite the regulations and prepare a preliminary draft document. The Planning Commission reviewed that draft document and gave its approval on April 15, 1993. The document was then submitted to area developers and builders for review and comments. Some changes were made as a result of that review and the Planning Commission approved the final draft on September 16, 1993. The document has been in the "fine tuning" stages since that time. The Planning Commission reviewed the document once again on October 11, 1994 and voiced no concerns regarding the proposed regulations. Mr Bums moved to approve ordinance #480, which formally adopts the new subdivision regulations. Motion seconded by Mr Ewing. AYE: Burns, Ewing, Ramey, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EMERGENCY CLAUSE TO BE ATTACHED TO ORDINANCE #480, PROVIDING FOR THE ORDINANCE TO BECOME EFFECTIVE IMMEDIATELY UPON PUBLICATION OF THE ORDINANCE. Ordinances ordinarily become effective thirty days after their passage and publication in a newspaper of general local circulation. State statutes allow the attachment of an emergency clause if the delay of an ordinance's effective date would have a negative financial impact on the City or would result in unnecessary cost to the City. The emergency clause allows an ordinance to become effective immediately upon publication. Because of the provisions in the Subdivision Regulations and the number of subdivisions now being constructed, a delay in the 5 4~ Owasso City Council October 18, 1994 effective date would result in a financial burden on the City. Mr Burris moved, seconded by Mr Ramey, to approve the attachment of an emergency clause to ordinance #480. AYE: Burris, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #491, AN ORDINANCE RENEWING THE CONTINUED COLLECTION OF A THREE PERCENT (3 %1 911 SERVICE FEE Barnhouse out at 9:03 p. m. Ordinance #491 renews the collection of fees to fund Owasso's portion of the cost of operating the E-911 system. The ordinance adopted on September 6, 1988 provided for those fees to be collected. It also provided for a three year collection of the fee and required a renewal of the fee every three years. Mr Burns moved, seconded by Mr Ramey, to approve ordinance #491. AYE: Burris, Ramey, Ewing, Duke NAY: None Motion carried 4-0. ITEM 16: REPORT FROM CITY MANAGER No report. ITEM 17: REPORT FROM CITY ATTORNEY No report. ITEM 18: REPORTS FROM CITY COUNCILORS Councilor Ramey mentioned the deterioration of 129th East Ave because of heavy truck traffic. Councilor Bums requested that the City Manager's contract and the City Attorney's contract be placed on the next Council agenda, and that an executive session be listed for the discussion of those items. Mayor Duke announced that the Miss Owasso pageant would be October 22, 1994. 6 Owasso City Council October 18, 1994 ITEM 19: UNFINISHED BUSINESS Mr Ray reported that an arbiter has been selected and the arbitration process should begin shortly on the resolution of a contract between the City of Owasso and Owasso FOP Lodge #149 for Fiscal Year 1994-1995. Barnhouse in at 9:12 p. m. ITEM 20: NEW BUSINESS Terri Houdyshell, Program Administrator for Network Owasso, presented cans of paint and paint brushes to the Councilors and City Manager so that they can assist with the painting of fire hydrants. ITEM 21: ADJOURNMENT Mr Bums moved, seconded by Mr Ramey to adjourn. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carved 5-0 and the meeting was adjourned at 9:16 p.m. J Du e, ayor Marc Boutwell, Cit Clerk 7