HomeMy WebLinkAbout1995.02.21_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, February 21, 1995
The Owasso City Council met in regular session on Tuesday, February 21, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p. m. on Friday, February 17, 1995.
ITEM 1: CALL TO ORDER
Mayor Duke called the meeting to order at 7:02 p. m.
ITEM 2: INVOCATION
The invocation was given the Rev Bill Stinson, Associate Pastor at Bethel Baptist Church.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Duke.
ITEM 4: ROLL CALL
PRESENT ABSENT
Jerry Duke, Mayor
Charles Bums, Vice Mayor
Mary Lou Barnhouse, Councilor
Joe Ramey, Councilor
Danny Ewing, Councilor
STAFF
Rodney 7 Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF FEBRUARY 7, 1995
REGULAR MEETING.
Mr Bums moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Burns, Barnhouse, Ewing, Ramey, Duke
NAY: None
Motion carried 5-0.
Owasso City Council February 21, 1995
ITEM 6: REQUEST APPROVAL OF THE CLAIMS
Mr Bums had questions concerning Fire Services purchases and Mr Ewing questioned overtime
and police staffing. Following the answering of those questions, Mr Bums moved, seconded
by Mr Ramey, that the following claims be approved: (1) General Fund $26,874.44; (2)
Collision Self-Insurance $212.81; (3) Workers Comp Self-Insurance $1,894.78; (4) Ambulance
Service Fund $1,758.91; (5) City Garage $3,049.50; (6) Capital Improvements $232.88; (7)
Revenue Bone Project Fund $40,120.00; (8) Interfund Transfers $9,605.46; (9) General Fund
Payroll $98,209.24; (10) City Garage Payroll $2,715.27.
AYE: Bums, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO MAYOR'S
APPOINTMENTS REQUIRING CONFIRMATION BY THE CITY COUNCIL
Mayor Duke requested confirmation of the appointment of Mr Mark Stevens as Civil Defense
Director. Tom Schick and Howard Stamper have served as director and assistant director since
1965, and both have submitted their resignation. Mr Bums moved, seconded by Mr Ramey,
to approve the appointment of Mark Stevens as Owasso Civil Defense Director.
AYE: Bums, Ramey, Barnhouse, Ewing, Duke
NAY: None
Motion carried 5-0.
Mayor Duke thanked Mr Schick and Mr Stamper for their many years of service to the
community.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPTANCE OF A CDBG GRANT OFFER FROM THE OKLAHOMA
DEPARTMENT OF COMMERCE SUCH GRANT DIRECTLY RELATED TO
THE RELOCATION OF NATIONAL STEAK AND POULTRY INC.
The City was notified on February 10, 1995 that a $200,000 CDBG grant had been awarded to
Owasso by the ODOC relative to the NSP relocation project. Acceptance of the grant will allow
funding for the engineering design for water, wastewater and street improvements and funding
for construction contracts for the water and wastewater improvements. Any funds remaining ~ -~
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Owasso City Council February 21, 1995
would be allotted to the street construction project. Mr Burns moved, seconded by Ms
Barnhouse, to accept the grant offer of $200,000 for infrastructure improvements to assist in the
NSP relocation project.
AYE: Bums, Barnhouse, Ramey, Ewing, Duke
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE APPROVAL OF A CONTRACT FOR ENGINEERING
SERVICES FOR THE NSP ROADWAY AND UTILITY IMPROVEMENTS.
Qualification statements and proposals were solicited from professional engineering services for
the design, bidding and construction administration of roadway and utility improvements for the
NSP project. The City has received a grant from ODOC to fund water and sewer
improvements, and street improvements will be funded through ODOT. The top ranking firm
was unable to comply with the budget constraints placed on the project; therefore, the second
ranked firm was contacted. They submitted a contract and fee proposal in the amount of
$33,915 for the entire project. Mr Burris moved, seconded by Mr Ramey, to award a contract
to Sack & Associates Inc in the lump sum amount of $33,915 for design, bidding and
construction administration of roadway and utility improvements for the NSP project.
AYE: Bums, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF
AMMUNITION FOR POLICE DEPARTMENT USE.
The FOP contract requires 100 rounds of duty ammunition to be issued to all commissioned
officers twice a year. Half was distributed in December, with the remainder to be issued before
the 15th of June. Additional ammunition must be purchased for training. Written quotes were
obtained from three vendors, with Wal-Mart providing the lowest quote for the purchase of the
ammunition. A question was raised about the use of reloading equipment. Staff will look into
that possibility. Mr Ramey moved, seconded by Ms Barnhouse, to approve the purchase of
ammunition from Wal-Mart for $1494.90, as required by contract.
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Owasso City Council February 21, 1995
AYE: Ramey, Barnhouse, Ewing, Burris, Duke
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AMENDMENTS TO THE ENERAL FUND BUDGET AND
SUPPLEMENTAL APPROPRIATIONS TO VARIOUS DEPARTMENTS
At the January 3, 1995 City Council meeting, a budget amendment was approved that provided
funding for the FOP contract by reducing funding in various departments for personal services,
capital outlay and transfers. The Finance and Managerial department reduction would have
required the layoff of one employee. In order to avoid a layoff, an alternate budget reduction
would reduce appropriations in five departments and return the funds the to Finance and
Managerial Departments. Staff recommended Council approval of an amendment to the General
Fund budget increasing appropriations to the Managerial and Finance departments in the total
amount of $16,000, and decreasing appropriations to Community Development, General
Government, Police, Parks, and Economic Development by $16,000. Mr Bums moved,
seconded by Mr Ewing, to accept the staff recommendation for budget amendments.
AYE: Burris, Ewing, Ramey, Barnhouse, Duke
NAY: Ewing
Motion carved 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AMENDMENT TO THE FY 1994-95 BUDGET WHEREIN A
SUPPLEMENTAL APPROPRIATION OF $44 000 IS AUTHORIZED TO THE
CAPITAL IMPROVEMENTS FUND, SPORTS PARK PROJECT
In order to fund a contract for the Sports Park lighting project which will be requested in the
next item, it will be necessary to transfer $44,000 from the OPWA Sales Tax Fund to the
Capital Improvement Fund, and then appropriate those funds to the lighting project. This
funding would come from the expected allocation to the Sports Park project from the FY 1995-
96 Capital Improvement Fund. This is allowed because the revenue has already been received.
Mr Ramey moved to approve a supplemental appropriation to the Capital Improvement Fund
budget to increase the transfer in from the OPWA Sales Tax Fund by $44,000 and increase the
expenditure for the Sports Park improvements by $44,000. Motion seconded by Mayor Duke.
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Owasso City Council February 21, 1995
AYE: Ramey, Duke, Ewing, Barnhouse, Bums
NAY: None
Motion carried 5-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
RE ZUEST TO AWARD A CONTRACT FOR THE PURPOSE OF
CONSTRUCTING ADDITIONAL LIGHTING IMPROVEMENTS TO THE
OWASSO SPORTS PARK COMPLEX.
At the January 3, 1995 meeting, the City Council authorized the staff to solicit bids for lighting
two additional softball fields at the Sports Park. Staff advertised for bids on January 12, held
a pre-bid meeting on February 1, and opened bids on February 14. Two contractors bid on the
project, with the apparent low bidder being Shawnee Lighting Systems Inc. Mr Ramey moved,
seconded by Mr Bums, to award a contract for the Owasso Sports Park Phase II -Lighting
improvements in the amount of $43,460 to Shawnee Lighting Systems Inc, Shawnee, OK.
AYE: Ramey, Burns, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE ~t494. AN ORDINANCE PROVIDING FOR THE
ANNEXATION OF A TRACT OF LAND LOCATED WEST OF SMITH
ELEMENTARY SCHOOL, NORTH OF THREE LAKES ADDITION, AND
CONTAINING APPROXIMATELY 18.8 ACRES (MR & MRS HAYWARD
SMITH, PETITIONERSI.
Mr & Mrs Hayward Smith have petitioned the City for annexation of approximately 18.8 acres
of land. The annexation request was approved by the Technical Advisory Committee, the
Annexation Committee, and the Planning Commission. Publication of the request was made as
prescribed by law. Mr Burns moved, seconded by Mr Ramey, to approve ordinance #494
providing for the requested annexation.
AYE: Bums, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carved 5-0.
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Owasso City Council
February 21, 1995
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATIN TO THE
ANNUAL RENEWAL OF A "RECREATIONAL FACILITIES PROJECT
AGREEMENT" BETWEEN THE CITY OF OWASSO AND THE OWASSO
PUBLIC GOLF AUTHORITY.
The 1992 golf course Revenue Bond issue contains a recreational facility agreement between the
City of Owasso and the Owasso Public Golf Authority, which was included as an enhancement
in the process of marketing the revenue bonds. The agreement allows the City Council to
review the financial picture and the status of the golf course operations if the need should arise.
The agreement terminates on June 30 of each year, with a request for renewal being made each
year. Mr Ramey moved, seconded by Mr Bums, to renew the Recreational Facility Project
Agreement and authorize the Mayor to execute the document.
AYE: Ramey, Burris, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5-0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATIN TO A
REQUEST FOR COUNCIL AUTHORIZATION FOR THE SOLICITATION OF
BIDS/QUOTES FOR REPAIRS TO THE COMMUNITY CENTER ROOF
While making repairs to the Community Center roof, it was discovered that there was
deterioration that was not known until the stripping process had begun. The roofer believes that
further leaks will develop if the roof is not repaired or replaced. Staff examined the roof and
concurred. An estimated in the $3000 range was received for a replacement roof. The
anticipated cost of the roof replacement can be covered by monies remaining in the Community
Center Fund. Mayor Duke moved to authorize the solicitation of bids for replacement of the
roof at the Community Center. Motion seconded by Mr Burris.
AYE: Duke, Burris, Barnhouse, Ramey, Ewing
NAY: None
Motion carved 5-0.
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Owasso City Council
February 21, 1995
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A FINDING BY THE CITY COUNCIL THAT
ADMINISTRATIVE SERVICES RELATING TO THE 1995 SANITARY
SEWER MAIN REHABILITATION PROJECT ARE EXEMPTED FROM THE
RE ZUIREMENTS OF THE NATIONAL ENVIRONMENTAL POLICY ACT
OF ..1969 DUE TO THE NATURE OF THESE ACTIVITIES AND IN
ACCORDANCE WITH "24 CFR. PART 58, SECTION 58:34".
As a part of the requirements of the CDBG Community Development Project, the City Council
must show that it has met environmental regulations by preparing an Environmental Review
Record. The initial part of that review is a Finding of Exemption for Administrative Services.
Mr Bums moved that the City Council make a Finding of Exemption for Administrative
Services for the 1995 Sanitary Sewer Main Rehabilitation Project. Motion seconded by Mr
Ramey.
AYE: Bums, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5-0.
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE WATER, SANITARY
SEWER, STORM SEWER, AND STREET SYSTEMS CONSTRUCTED TO
SERVE CENTRAL PARK SUBDIVISION.
Water and Sewer plans for the Central Park subdivision have been reviewed by DEQ and
permits have been received by the City. Inspections have been made and testing has been
conducted. A punch list was developed and the developer has made the adjustments necessary
to comply with design standards. The required bonds are filed in the Public Works Department.
Mr Burris moved, seconded by Mr Ramey, to accept the water, sewer, storm sewer, and streets
serving the Central Park subdivision.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5-0.
ITEM 19: REPORT FROM CITY MANAGER
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Owasso City Council
February 21, 1995
Mr Ray reported that the repairs made to Engine #3 authorized at the last Council meeting, were
not as extensive as had been anticipated.
ITEM 20: REPORT FROM CITY ATTORNEY
No report.
ITEM 21: REPORTS FROM CITY COUNCILORS
Mr Burris introduced the members of OEDA who were present and thanked them for the work
they are doing. Mr Bums asked that the City Council minutes reflect a donation of $500.00
made to the Owasso Fire Department at the February 7 Council meeting by Mr Jim Shoulders.
ITEM 22: UNFINISHED BUSINESS
None.
ITEM 23: NEW BUSINESS
None.
ITEM 24: ADJOURNMENT
Mr Ramey moved, seconded by Mr Burns to adjourn.
AYE: Ramey, Burns, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5-0 and the meeting was adjourned at 8:12 p.m.
Jerry uke ayor
Marc Boutwell, City erk
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