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HomeMy WebLinkAbout1995.04.18_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, April 18, 1995 The Owasso City Council met in regular session on Tuesday, April 18, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, April 14, 1995. ITEM 1: CALL TO ORDER Mayor Duke called the meeting to order at 7:02 p. m. ITEM 2: INVOCATION The invocation was given by Pastor Fred Williams of Freedom Baptist Church, Owasso. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Duke. ITEM 4: ROLL CALL PRESENT Jerry Duke, Mayor Charles Bums, Vice Mayor Mary Lou Barnhouse, Councilor Danny Ewing, Councilor Joe Ramey, Councilor ABSENT STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: PRESENTATION OF SPECIAL THANKS AWARD. Mayor Duke made a presentation to John Leach for his seven years of service to the community as a member of the Sales Tax Watchdog Committee. Mr Leach recently asked to be removed from the committee. ITEM 6: RECOGNITION OF OUTSTANDING EMPLOYEES. Thirty-eight city employees participated in Corporate Challenge during March and April. Mayor Duke and Vice Mayor Burris presented certificates of recognition to the following employees: Owasso City Council April 18, 1995 Gary Orr, Randy Brock, Jim McElrath, Brian Dempster, Michele Dempster, Jessie Brown, Cleo Garbee, Jeff Moody, Dean Parker, Jon Coshatt, Lisa Melchior, Mike Sole, Doug Driver, William Mozingo, Wade Lenhart, Barbara Kennedy, Lori Molina, Michele Christensen, Tim Rooney, Ron Easterling, Randy Cunningham, Doug Casares, Mike Knebel, Ted McCord, Charlotte White, Sherry Bishop, Ann Harris, Tracy Tremain, Marcia Boutwell, Cris King, Darryl McCormack, Robert Can, Susie Theriault, Lisa Treme, Pat Nicholson, Jan Worley, Maria Alexander, and Rodney Ray. ITEM 7: REQUEST APPROVAL OF THE MINUTES OF APRIL 4, 1995 REGULAR MEETING. Mr Bums moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by reference made a part hereto. AYE: Bums, Barnhouse, Ewing, Ramey, Duke NAY: None Motion carried 5-0. ITEM 8: REQUEST APPROVAL OF THE CLAIMS. Mr Bums moved, seconded by Mr Ramey, that the following claims be approved: (1) General Fund $17,080.23; (2) Collision Self-Insurance $78.00; (3) Ambulance Service Fund $1,809.22; (4) City Garage $2,694.11; (5) Capital Improvements $17,255.01 (6) Revenue Bond Project Fund $49,957.35; (7) Interfund Transfers $6,447.48; (8) General Fund Payroll $95,047.05; (9) City Garage Payroll $1, 931.99. AYE: Burns, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF COMMERCE FOR FUNDING CONSTRUCTION IMPROVEMENTS RELATED TO THE NSP PROJECT. In order to finalize the grant and obtain access to the funds for the NSP project, an official contract between the City and ODOC must be approved. The total grant is for $200,000 and the City may begin drawing on the funds from the grant as soon as the contract is executed by both parties. Mayor Duke moved, seconded by Mr Ewing, to approve a contract between the 2 Owasso City Council April 18, 1995 City of Owasso and ODOC providing for $200,000 in grant funds for assistance in relocating NSP Inc. AYE: Duke, Ewing, Barnhouse, Ramey, Burris NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OWASSO AND OKLAHOMA DEPARTMENT OF COMMERCE FOR FUNDING CONSTRUCTION IMPROVEMENTS AND REHABILITATION TO WASTEWATER LINES WITHIN A DISTRICT APPROVED BY THE ODOC. In order to finalize the grant and obtain access to the funds for the wastewater rehab project, an official contract between City and ODOC must be approved. The total grant is for $197,800, however, the amount of this contract is $5500. ODOC wanted to deplete FY94 funds before issuing a contract of 1995 funds. Therefore, another contract for the remaining funds must be approved at a later date. Mr Burris moved, seconded by Mr Ramey, to approve a contract between the City of Owasso and ODOC providing for $5500 in grant funds for repair of wastewater lines in the approved target area. AYE: Burris, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR PURCHASE AND INSTALLATION OF BARRIER FREE DOOR OPERATORS AT THE OWASSO COMMUNITY CENTER. $3000 was appropriated in the FY94-95 Community Center Fund budget for installation of automatic door closers on the Community Center's front door. Bids were solicited in December 1994, and bids were received from two vendors. During the time of the bids solicitation it was necessary to make repairs to the community center roof. The award of a bid for the door operators was postponed until it became known what funds would be needed for the roof repair. The funds remaining fall $883.67 short of covering the expenditure for the door closers. Mr McElrath visited with the Owasso Golden Agers and they agreed to pay an amount up to, but not exceeding, $1000 on this project. Staff recommended the award of a contract to Murray Womble of Owasso in the amount of $2443 for the purpose of installation of barrier free door 3 Owasso City Council April 18, 1995 operators on the Community Center front doors, with funding in part by payment of $1559.33 from the Community Center Fund and the remaining $883.67 to be paid by the Owasso Golden Agers. Mr Bums moved, seconded by Mr Ramey, that the entire amount of the contract be paid by the City and that the Golden Agers not be asked to contribute to the cost of the project. Following further discussion, Mr Bums withdrew his motion and Mr Ramey withdrew his second. Mr Ewing moved to accept the staff recommendation for the purchase and funding of the Community Center door operators and that staff prepare a letter of thanks to the Golden Agers for Councilors' signature. AYE: Ewing, Duke, Ramey, Barnhouse, Burris NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR FIREFIGHTING EQUIPMENT In January of this year equipment was transferred from Engines 1 & 3 to the engine donated by McDonald Douglas so that it could be placed in service. At that time Engines 1 & 3 were out of service and being repaired. Those repairs have been completed, however, the engines no longer have the equipment required by ISO. Bids for equipment were solicited and received from three vendors. Staff recommended that Council authorize the expenditure of $3939 to Chief Fire & Safety, $2963 to Kan-OK Apparatus Company, and $19,716 to Casco Equipment Company for the purchase of necessary fire equipment as shown in the background memo. Mr Bums moved, seconded by Mr Ramey, to approve the staff recommendation. AYE: Bums, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE.... ACTION RELATING TO ORDINANCE #497. AN ORDINANCE PROVIDING FOR THE ANNEXATION OF APPROXIMATELY 100 ACRES LOCATED NORTH AND WEST OF THE NORTHWEST CORNER OF EAST 116TH STREET NORTH AND GARNETT ROAD (A & W DEVELOPMENT. PETITIONERS A & W Development has submitted to the City of Owasso a petition for annexation of approximately 100 acres located at 116th St N and Garnett Rd. Proper annexation procedures have been followed, with annexation being recommended by the Annexation Committee, ~..~ ~. Technical Advisory Committee, and Planning Commission. Staff recommended approval of 4 Owasso City Council April 18, 1995 Ordinance #497, which formally approves the request for annexation by A & W Development. Mr Burns moved, seconded by Ms Barnhouse, to approved Ordinance #497. AYE: Bums, Barnhouse, Ramey, Ewing, Duke NAY: None Motion carved 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-95-02. A REQUEST TO REZONE AN 18.39 ACRE TRACT OF LAND FROM AG (AGRICULTUREI TO CG (COMMERCIAL GENERAL) AND OM (OFFICE MEDIUM). SUCH PROPERTY LOCATED NORTH OF THREE LAKES ADDITION AND WEST OF SMITH ELEMENTARY SCHOOL. Tyann Development has requested the rezoning of an 18.39 acre tract located north of Three Lakes III addition and west of Smith Elementary School. The tract is currently zone Ag and the request is for rezoning to CG and OM to allow for commercial and office development with a landscaped buffer zoned OM. The Planning Commission reviewed the request at their April 11, 1995 meeting. Several area property owners were in attendance at that meeting and voiced concern regarding the proximity of development other than residential to their property and the school. They were also concerned about the type and size of structures that would be built. The Planning Commission recommended approval of the request. Mr Burns moved, seconded by Mr Ramey, to approve the rezoning request from Tyann Development to rezone the subject property from AG to CG and OM. AYE: Bums, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPUD-13 A REQUEST TO REZONE A 126.805 ACRE TRACT OF LAND FROM AG (AGRICULTURE) TO PUD (PLANNED UNIT DEVELOPMENT) SUCH PROPERTY LOCATED SOUTH AND EAST OF EAST 96TH STREET NORTH AND GARNETT ROAD. This item was removed from the agenda at the request of the applicant and staff. 5 Owasso City Council April 18, 1995 ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO DESIGNATE THE MAYOR AS THE CITY'S CERTIFYING OFFICER AS PROVIDED BY THE NATIONAL ENVIRONMENTAL POLICY ACT OF 1969 FOR THE PURPOSE OF SIGNING CERTAIN DOCUMENTS TO COMPLETE THE REQUIREMENTS OF THE SEWER REHAB CDBG ED PROJECT. This item and the following four items were discussed as one, however, they were voted upon separately. ,These are the steps that must be taken in order for ODOC to release the CDBG funds form the infrastructure improvements connected with the Sewer Rehab project. Mr Burris moved, seconded by Mayor Duke, to designate the Mayor as the City's certifying official for documents required by the CDBG Rehab Grant authorized by the Council. AYE: Bums, Duke, Ewing, Ramey, Barnhouse NAY: None Motion carried 5-0. ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A "FINDING OF CATEGORICAL EXCLUSION/EXEMPT FROM RELEASE OF FUNDS PUBLICATION", AND THAT THE MAYOR BE AUTHORIZED TO EXECUTE SUCH DOCUMENTS AS REQUIRED FOR THE SEWER REHAB CDBG ED PROJECT. Mr Burris moved, seconded by Ms Barnhouse, to approve the Finding of Categorical Exclusion/Exempt. from Release of Funds Publication, and authorize the Mayor to execute the document. AYE: Burns, Barnhouse, Ewing, Ramey, Duke NAY: None Motion carried 5-0. ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL AUTHORIZATION FOR THE MAYOR TO EXECUTE AN ENVIRONMENTAL CERTIFICATE FOR THE SEWER REHAB CDBG ED PROJECT. Mayor Duke moved, seconded by Mr Burns, to authorize the Mayor to execute the Environmental Certificate as required by grant conditions. 6 Owasso City Council April 18, 1995 AYE: Duke, Bums, Barnhouse, Ewing, Ramey NAY: None Motion carried 5-0. ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE UEST FOR CITY COUNCIL APPROVAL OF A "REQUEST FOR THE RELEASE OF FUNDS" AND THAT THE MAYOR BE AUTHORIZED TO EXECUTE SUCH DOCUMENTS AS REQUIRED TO GAIN A RELEASE OF FUNDS FOR THE SEWER REHAB CDBG ED PROJECT. Mr Ramey moved, seconded by Ms Barnhouse, to authorize the Mayor to execute a Request for Release of Funds as required by grant conditions for the CDBG-Rehab Project. AYE: Ramey, Barnhouse, Ewing, Burris, Duke NAY: None Motion carried 5-0. ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN "ANTIDISPLACEMENT PLAN" FOR THE SEWER REHAB CDBG ED PROJECT. Mr Burris moved, seconded by Mr Ewing, to adopt anAnti-Displacement Plan for the CDBG- Rehab project and authorize the Mayor to execute the plan document. AYE: Burns, Ewing, Ramey, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF INFORMATION TO BE SUBMITTED AS A PART OF A GRANT APPLICATION TO THE JUSTICE DEPARTMENT FOR FUNDS TO EMPLOY AN ADDITIONAL POLICE OFFICER UNDER THE "COPS FAST" PROGRAM. AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE NECESSARY DOCUMENTS. In November 1994 the City Council approved application to the COPS FAST grant, which was available through the new crime bill. On February 9, 1996 the Police Department was notified that federal monies had been awarded to the City of Owasso which can be used to supplement 7 Owasso City Council April 18, 1995 one new police officer's salary and benefits. The amount awarded for use over the next three years is $61,343 and will supplement one additional officer's salary and benefits by 75%. Mr Ramey moved, seconded by Mr Bums, to approve the necessary document for the COPS FAST grant and authorize the Mayor to execute such document. AYE: Ramey, Burris, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 22: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR OWASSO SPORTS PARK PHASE II FENCING. BETWEEN THE CITY OF OWASSO AND BUILDER'S UNLIMITED INC, AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE TO THE CONTRACTOR. On January 3, 1995, the City Council awarded a contract to Builder's Unlimited to fence afour- plex at the Owasso Sports Park. The amount of the contract was $73,947.00. That project has been completed and a walk through done. A punch list was developed and those items have been corrected. Staff is requesting a change order in the amount of $150 to extend the fence fabric to the batting cage post on both sides of the breezeway. Mr Ramey moved, seconded by Mr Burris, to accept the Sports Park Phase II fencing project, release the retainage and final payment, and authorize Change Order #3 in the amount of $150 to Builder's Unlimited Inc. AYE: Ramey, Burns, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 23: REPORT FROM CITY MANAGER No report. ITEM 24: REPORT FROM CITY ATTORNEY No report. 8 Owasso City Council April 18, 1995 ITEM 25: REPORTS FROM CITY COUNCILORS Mr Burris reported that he had attended the swearing in ceremony for the mayor of Catoosa and had also attended a City Commission meeting in Collinsville. ITEM 26: UNFINISHED BUSINESS Mr Ramey asked about the remaining fencing at the cemetery, and the 96th & Garnett intersection. He commented that the timing of the traffic signals at 76th & 169 seems to be off. ITEM 27: NEW BUSINESS None. ITEM 28: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE COUNCIL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS CONCERNING EMPLOYEES, AND DISCUSSING THE EMPLOYMENT OF AN INDIVIDUAL SALARIED EMPLOYEE, SUCH PURPOSES AUTHORIZED AND PROVIDED FOR BY 25 O.S.. SECTION 307-B(1) AND 307-B(2Z Mr Burris moved, seconded by Ms Barnhouse, to enter into executive session for the purpose of discussing negotiations with the IAFF & FOP for FY95-96, and for the purpose of discussing the employment of an outside negotiator, and to interview two persons for that position. AYE: Bums, Barnhouse, Ewing, Ramey, Duke NAY: None Motion carried 5-0, and the Council entered into executive session at 8:10 p.m. The Council returned from executive session as 10:12 p.m., at which time the Mayor reconvened the meeting. ITEM 29: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE EMPLOYMENT OF A LABOR NEGOTIATOR FOR THE CITY OF OWASSO. Following a short discussion, no action was taken. 9 Owasso City Council ITEM 30: ADJOURNMENT Mr Bums moved, seconded by Mr Ramey to adjourn. AYE: Bums, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carved 5-0 and the meeting was adjourned at 10:15 p.m. April 18, 1995 es L Burns, Mayor Marci Boutwell, City C erk 10