HomeMy WebLinkAbout1995.06.06_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 6, 1995
The Owasso City Council met in regular session on Tuesday, June 6, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p. m. on Friday, June 2, 1995.
ITEM 1: CALL TO ORDER
Mayor Burris called the meeting to order at 7:02 p. m.
ITEM 2: INVOCATION
The invocation was given by Pastor Kevin Robbins of the Owasso Disciples Christian Church.
ITEM 3: FLAG SALUTE
Mayor Bums led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Charles Burns, Mayor
Danny Ewing, Vice Mayor
Joe Ramey, Councilor
Mary Lou Barnhouse, Councilor
ABSENT
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: RECOGNITION OF OUTSTANDING EMPLOYEES.
Mayor Burris presented recognition certificates to the following firefighters who recently rescued
several persons from rising floodwaters: Captain Lowell Thompson, Firefighter Lonnie Fisher,
Firefighter Dan Salts, Lieutenant Lee Horst, Firefighter Randy Mills, and Paramedic Kristopher
Demauro.
Owasso City Council June 6, 1995
ITEM 6: REQUEST APPROVAL OF THE MINUTES OF MAY 16, 1995 REGULAR
MEETING AND MAY 23, 1995 SPECIAL MEETING.
Mr Ramey moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Ramey, Barnhouse, Ewing, Burns
NAY: None
Motion carried 4-0.
ITEM 7: REQUEST APPROVAL OF THE CLAIMS.
Ms Barnhouse moved, seconded by Mayor Burris, that the following claims be approved:
(1) General Fund $41,209.36; (2) Workers Comp Self-Insurance $122.86; (3) Ambulance
Service Fund $1,703.05; (4) E-911 $1561.69; (5) Community Center $2550.00; (6) Cemetery
Care $20,000; (7) City Garage $5,807.18; (8) Capital Improvements $820.53; (9) CDBG Grant
$7,735.50; (10) Interfund Transfers $28,158.33; (11) General Fund Payroll #1$93,507.61; (12)
General Fund Payroll #2 $98,358.05; (13) City Garage Payroll #1 $1936.39; (14) City Garage
Payroll #2 $1936.39.
AYE: Barnhouse, Burns, Ramey, Ewing
NAY: None
Motion carried 4-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO DECLARE THE WARD 5 CITY COUNCIL SEAT
OFFICIALLY VACANT AND DIRECTING THE INITIATION OF A
PROCESS TO FILL THAT VACANCY.
The term of office for the newly elected Ward 5 Councilor began, according to Charter, on
Monday, May 1, 1995. As of 12:00 midnight on Thursday, June 1, 1995, the Councilor-elect
had not taken the oath of office, thus failing to qualify for the office as prescribed by law. The
City Council may officially declare such vacancy and begin a process of filling the office.
Council options are to select a person to fill the vacancy and serve until the next general
election, call a special election, or taken no action until an initial sixty-day period has passed,
thus legally mandating an election. Mr Ramey moved, seconded by Mr Ewing, to declare the
Ward 5 seat vacant and to direct the City Clerk to begin the selection process per Council
policy, with it anticipated that the appointment will be made at the June 20th City Council
meeting.
AYE: Ramey, Ewing, Barnhouse, Burris,
NAY: None
Motion carried 4-0.
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Owasso City Council
June 6, 1995
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #503, AN ORDINANCE PROVIDING FOR THE REZONING
OF A 100 ACRE TRACT OF LAND LOCATED NORTH AND WEST OF THE
NORTHWEST CORNER OF EAST 116TH STREET NORTH AND GARNETT
ROAD.
At the May 16, 1995 meeting, the Owasso City Council recommended approval of a rezoning
request from AG to RS-3 on approximately 100 acres located north and west of the northwest
corner of East 116th Street North and Garnett Road. Ordinance #503 formally adopts ±hat
action. Mr Ramey moved, seconded by Mayor Burris, to approve Ordinance #503.
AYE: Ramey, Bums, Barnhouse, Ewing
NAY: None
Motion carried 4-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #504 AN ORDINANCE PROVIDING FOR THE REZONING
OF A 3 ACRE TRACT OF LAND LOCATED SOUTH OF THE OWASSO
RECYCLE CENTER.
At the May 16, 1995 meeting, the Owasso City Council recommended approval of a rezoning
request from AG to IL on a 3 acre tract located south of Precision Components and the Recycle
Center. Ordinance #504 formally adopts that action. Mr Ramey moved, seconded by Ms
Barnhouse, to approve Ordinance #504.
AYE: Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 4-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #505, AN ORDINANCE PROVIDING FOR THE REZONING
OF A 126.805 ACRE TRACT OF LAND LOCATED SOUTH AND EAST OF
EAST 96TH STREET NORTH AND GARNETT ROAD.
At the May 16, 1995 meeting, the Owasso City Council recommended approval of a rezoning
request from AG to PUD on a 126 acre tract located at the southeast corner of East 96th Street
North and Garnett Road. Ordinance #505 formally adopts that action. Mr Ramey moved,
seconded by Mayor Burris, to approve Ordinance #505.
AYE: Ramey, Burris, Barnhouse, Ewing
NAY: None
Motion carried 4-0.
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Owasso City Council
Tune 6, 1995
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #506. AN ORDINANCE PROVIDING FOR THE VACATION
OF A PORTION OF A UTILITY EASEMENT LOCATED ON LOT 1. BLOCK
4 BARRINGTON POINT II ADDITION.
At the May 16, 1995 meeting, the Owasso City Council recommended approval of a request to
close a portion of a utility easement located on Lot 1, Block 4, Barrington Point II. Ordinance
#506 formally adopts that action. Mr Ramey moved, seconded by Ms Barnhouse, to approve
Ordinance #506.
AYE: Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 4-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA
TAX COMMISSION PROVIDING FOR THE TAX COMMISSION TO
ADMINISTER THE CITY'S SALES TAX ORDINANCE AND AUTHORIZING
THE MAYOR TO EXECUTE SUCH AGREEMENT.
Items 13 & 14 were discussed as one, but voted upon separately. The City of Owasso levies
a 3 % sales tax and a 3 % use tax on the sales of eligible merchandise as allowed by statute. The
Oklahoma Tax Commission collects the taxes under an agreement between that body and the
City of Owasso. That agreement requires annual renewal by the City Council. The OTC retains
1 % of the total tax collected for collection and administration. The agreements presented as
identical to past agreements with the exception of dates. Mr Ramey moved, seconded by Ms
Barnhouse, to approve the "Agreement for Administration of the Sales Tax Ordinance" and
authorize the Mayor to execute the document.
AYE: Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 4-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION. RELATING TO AN
AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA
TAX COMMISSION PROVIDING FOR THE TAX COMMISSION TO
ADMINISTER THE CITY'S USE TAX ORDINANCE AND AUTHORIZING
THE MAYOR TO EXECUTE SUCH AGREEMENT.
Ms Barnhouse moved, seconded by Mr Ramey, to approve the "Agreement for Administration
of the Use Tax Ordinance" and authorize the Mayor to execute the document.
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Owasso City Council
AYE: Barnhouse, Ramey, Ewing, Burris
NAY: None
Motion carried 4-0.
June 6, 1995
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #508, AN ORDINANCE AMENDING PART 13, CHAPTER 2,
ARTICLE C, SECTION 13-237 OF THE OWASSO CODE OF ORDINANCES
BY DECREASING THE AMOUNT OF REQUIRED TRANSFER FROM THE
AMBULANCE SERVICE FUND TO THE AMBULANCE CAPITAL FUND.
An ambulance surcharge was added by ordinance on June 16, 1987 to each water customer's
monthly bill. The Ambulance Service Fund would receive all of the revenue and then transfer
25 % of the revenues to an Ambulance Capital Fund. In 1993 the City began using a third party
billings system to bill insurance companies of patients transported for the ambulance services
provided. As a result of the increased revenue, the Ambulance Capital Fund is projected to have
excess money in relation to the projected needs of the department's ten year capital plan. Staff
believes that a 15 % transfer of all revenues generated by the ambulance service charges is
sufficient to fund the ambulance capital needs for the next ten years and continue to maintain a
strong reserve for emergencies. Mr Ramey moved, seconded by Mayor Burris, to approve
Ordinance #508, wherein the transfer of 25 % of all revenue generated by the ambulance
surcharge and billings to the Ambulance Capital Fund is reduced to 15 %.
AYE: Ramey, Burns, Barnhouse, Ewing
NAY: None
Motion carried 4-0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #507, AN ORDINANCE PROVIDING FOR THE SET-ASIDE
OF COURT FINE REVENUE SPECIFICALLY FOR POLICE DEPARTMENT
TRAINING AND EQUIPMENT ACQUISITION, SUCH SET-ASIDE
RESTRICTED TO A MAXIMUM OF FIVE DOLLARS PER CONVICTION OF
EACH MUNICIPAL OFFENSE TRIED IN MUNICIPAL COURT.
The Chief of Police has requested that an ordinance be adopted that would mandate that $5.00
be set aside from each conviction of each municipal offense tried in Municipal Court for the
purpose of funding police training and purchase of equipment. The Municipal Court Judge and
Prosecuting Attorney are receptive to increasing the bond schedule an additional $5.00 for all
offenses, except parking violations, which are not yet at their maximum. If the maximum fine
has already been imposed, no increase could take place. Staff requested approval to conduct a
public hearing on the proposed ordinance. Mayor Burris moved, seconded by Ms Barnhouse,
to approve the request to conduct a public hearing regarding the proposed set-aside contained
in Ordinance #507, and that such public hearing be scheduled for June 13, 1995 at 7:00 p.m.
in the Owasso Community Center.
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Owasso City Council June 6, 1995
AYE: Bums, Barnhouse, Ramey, Ewing
NAY: None
Motion carried 4-0.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR SURVEYING DRAINAGE DITCHES IN
HALE ACRES.
Mr Carr presented a scope of work to survey the Hale Acres drainage ditches and driveway
culverts in order to determine relative elevations of the driveway culverts, road travelways, and
ditches. Quotes were solicited from six surveying firms in the .Owasso area, with the lowest
quote received from Hammond Engineering in Tulsa. Funding for the surveying project is
included in FY94-95 Capital Improvements Fund for the Hale Acres Drainage Project.
Mr Ramey moved, seconded by Mr Ewing, to award a contract for survey in Hale Acres to
Hammond Engineering Co, Tulsa, OK, in the amount of $4155.
AYE: Ramey, Ewing, Barnhouse, Bums
NAY: None
Motion carried 4-0.
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING A REQUEST
TO AWARD A BID FOR THE PURCHASE OF GASOLINE AND DIESEL
FUEL.
Mr Ray told the Council that the outsourcing of fuel management services has given the city an
estimated savings of $9600 over the past eighteen months, with a projected savings of $7000 in
FY 1995-96. An evaluation of the program indicated that this privatized program should be
continued. Bid specifications were developed and bid packets mailed to three vendors and a
notice was placed in the newspaper. Bids were received from Go! Systems (the current vendor)
and Fuelman of Oklahoma and were opened on May 18. Bids were based on the OPIS average
wholesale cost of fuel plus a set margin. GO! Systems bid a margin of 6C per gallon and
Fuelman's margin was 6.9C per gallon. Mr Ramey moved, seconded by Ms Barnhouse, that
a one-year contract for gasoline and diesel fuel be awarded to GO! Systems at a margin of .06C
per gallon, based on the OPIS average wholesale cost of fuel on a weekly basis, and that the
Mayor be authorized to execute the necessary documents.
AYE: Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 4-0.
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Owasso City Council
June 6, 1995
ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF A MICROCOMPUTER FOR THE
COMMUNITY DEVELOPMENT DEPARTMENT.
The microcomputer utilized by the Community Development Department secretary is seven years
old and no longer has the capacity to serve its function properly. The department staff has
proposed plans to fully automate the building permit and inspection tracking process from
application to the close of each permit filed. These plans, and other computerized records,
cannot be implemented with the current computer. Staff is recommending the purchase of a new
computer system for the department secretary, and that the current system be moved into the
inspector/code enforcement office for minor word processing duties and building code reference
data retrieval. Such an expenditure is currently budgeted in Capital Outlay portion of the
Community Development Department budget. Several vendors have been contacted for quotes,
with the lowest quote received from Epson Direct in Torrance, CA. Mr Ramey moved,
seconded by Mayor Burns, to approve an expenditure of $1414 to Epson Direct, Torrance, CA
for the purchase of an Epson computer system to replace an older system in the Community
Development Department.
AYE: Ramey, Burns, Barnhouse, Ewing
NAY: None
Motion carried 4-0.
ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL AUTHORIZATION OF A LINE OF CREDIT
DEBT BY THE OWASSO PUBLIC GOLF AUTHORITY. A PUBLIC TRUST
WITH THE CITY OF OWASSO AS ITS BENEFICIARY.
Due to a combination of weather related circumstances, the OPGA Trustees have determined that
a financial safety net is needed to ensure the Authority can meet its cash flow needs during the
late spring and early summer months. This would be done through a back up line of credit that
may or may not be used. On February 1, 1995, the OPGA adopted OPGA Resolution #95-01
to establish a line of credit at First Bank of Owasso. The maximum credit would be $30,000
at New York prime rate for a time period not to exceed 90 days. Because OPGA is a public
trust, all indebtedness must be approved by its beneficiary, the City of Owasso. City Council
approval of the indebtedness would not result in any exposure to the city for repayment; the debt
is only the responsibility of the OPGA. Mr Ewing questioned how the money would be used.
He said that he felt a member of the OPGA should be present to address any questions the
Council might have. Since no one from OPGA was present, he was not in favor of granting the
request. Following further discussion, Mayor Burris moved, seconded by Ms Barnhouse, to
authorize the OPGA to incur debt in the amount of $30,000, not to exceed 90 days, in the form
of a line of credit from First Bank of Owasso.
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Owasso City Council June 6, 1995
AYE: Bums, Barnhouse
NAY: Ramey, Ewing
The vote resulted in a 2-2 tie.
Mr Ramey moved, seconded by Mr Ewing, to table the item until the June 20th meeting, and
request that a member of the OPGA Trust be present to answer any questions that may arise.
AYE: Ramey, Ewing, Barnhouse, Bums
NAY: Ramey, Ewing
Motion carried 4-0.
ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ADOPTION OF AN FY 1995-96 CAPITAL
IMPROVEMENTS PLAN.
Mr Rooney presented a summary of the proposed Capital Improvements Plan for FY95-96. He
briefly discussed the items contained in the plan. A large group of representatives from the
various Owasso youth sports groups was present to protest the cutting of funds for the Sports
Park. Peggy Robinson and John Groth, members of the Capital Improvements Committee,
responded to their remarks, pointing out that there is only a certain amount of money to work
with and that there are many items that need to be funded, including streets and other
infrastructure needs. City Manager Rodney Ray addressed the Council and suggested some
options available for funding the completion of the Sports Park. One option is to reallocate the
funds as presented in the Capital Improvements Plan, putting more of the money into the Sports
Park. Another option would be to send the Plan back to the Capital Improvements Committee
for further work. He suggested that the best option would be to approve the Capital
Improvements Plan as presented and that the plan require that the youth sports groups, city staff,
and City Council form a group to propose a bond issue for completion of the Sports Park
facilities. Mr Ewing moved to adopt the FY95-96 Capital Improvements Plan as recommended
by the Capital Improvements Committee. Motion seconded by Mr Burns.
AYE: Ewing, Burns, Barnhouse, Ramey
NAY: None
Motion carried 4-0.
Mr Ray asked if the motion was contingent upon working with the sports groups to propose a
bond issue for completion of the Sports Park. Mr Ewing replied that his motion did not include
those words, but that he would like to see the staff work with the sports groups to best determine
how to fund the completion of the Sports Park.
Mayor Bums recessed the meeting at 9:47 p. m. and reconvened at 10:05 p. m.
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Owasso City Council June 6, 1995
ITEM 22: PRESENTATION TO THE CITY COUNCIL OF THE PROPOSED FY 1995-96
BUDGET.
Mr Ray made a presentation to the City Council of the proposed FY 1995-96 budget. Because
of the lateness of the hour and the fact that the City Council participated in the budget process,
the presentation was brief. Mr Ramey moved, seconded by Mr Ewing to set a public hearing
on the budget at 7:00 p.m. on Tuesday, June 13, 1995 at the Owasso Community Center.
AYE: Ramey, Ewing, Barnhouse, Burris
NAY: None
Motion carried 4-0.
ITEM 2 REPORT FROM CITY MANAGER
No report.
ITEM 24: REPORT FROM CITY ATTORNEY
No report.
ITEM 25: REPORTS FROM CITY COUNCILORS
Mayor Bums announced the formation of a Veterans Memorial Planning Committee for the
purpose of looking at the options and developing a recommendation for the planning, location,
financing and design of a veterans memorial that would serve to remind the community of the
sacrifices of our citizens who served freedom's cause. Mayor Burns appointed the following
persons to the committee: Ed Compos (VFW Post Commander), Bill Wilson (Past VFW
Commander), Charles Willey (Veteran), Dewey Brown (Veteran), and Charles Burris (Veteran
& Mayor). The committee will begin its work this month and plan to have a recommendation
by August 1st.
ITEM 26: UNFINISHED BUSINESS
None.
ITEM 27: NEW BUSINESS
None.
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Owasso City Council
ITEM 2g: ADJOURNMENT
Mr Ewing moved, seconded by Mr Ramey to adjourn.
AYE: Ewing, Ramey, Barnhouse, Burns
NAY: None
Motion carried 4-0 and the meeting was adjourned at 10:25 p.m.
June 6, 1995
G.
Ch es L Burns, Mayor
Marcia outwell, City Clerk
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