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HomeMy WebLinkAbout1995.08.01_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 1, 1995 The Owasso City Council met in regular session on Tuesday, August 1, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 28, 1995. ITEM l: CALL TO ORDER Mayor Burris called the meeting to order at 7:02 p.m. ITEM 2: INVOCATION The invocation was given by Officer Kenny Yount of the Owasso Police Department. ITEM 3: FLAG SALUTE Mayor Burris led in the flag salute. ITEM 4: ROLL CALL PRESENT Charles Burris, Mayor Danny Ewing, Vice Mayor Joe Ramey, Councilor Mary Lou Barnhouse, Councilor Michael Helm, Councilor ABSENT STAFF Rodney J Ray, City Manager Marcia Boutwell, City Clerk Ronald D Cates, City Attorney A quorum was declared present. ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Burris invited Ms Pam Holt, co-owner of Countryside Flowers, to join him at the podium, where he read a proclamation naming Countryside Flowers as Business of the Quarter for the 3rd Quarter 1995. The Mayor introduced Mr Ron Melone, President of the Owasso Girls Softball Association, who invited everyone to attend the National Invitational Tournament being held at the Owasso Sports Park on August 4, 5, & 6. He also presented each Councilor with a softball inscribed with their name and the date of the tournament. Owasso City Council August 1, 1995 ITEM 6: REQUEST APPROVAL OF THE MINUTES OF JULY 18. 1995 REGULAR MEETING. Mr Ramey moved, seconded by Mr Helm, to approve the minutes as submitted, by reference made a part hereto. AYE: Ramey, Helm, Barnhouse, Ewing, Burris NAY: None Motion carried 5-0. ITEM 7: REQUEST APPROVAL OF THE CLAIMS. Mayor Burris moved, seconded by Mr Ramey, that the following claims be approved: (1) General Fund $24,091.16; (2) Workers Comp Self-Insurance $778.3; (3) City Garage $2,212.14; (4) Capital Improvements $2,723.39; (5) CDBG Grant $3,518.07; (6) Interfund Transfers $25,887.50; (7) General Fund Payroll $103,486.94 (8) City Garage Payroll $1,967.59. AYE: Burris, Ramey, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN APPLICATION FOR INCOME TAX CREDITS PURSUANT TO ORDINANCE #502 OF THE OWASSO CODE OF ORDINANCES AND RULES PROMULGATED BY THE OKLAHOMA HOUSING FINANCE AGENCY. Mr Ray read two letters regarding this item that were received from the development company proposing the construction of a low income apartment complex. One of the letters requested that the item be removed from the agenda. Mr Ray said the developers could not remove the item because they had not placed it on the agenda. He said that neither letter was specific enough to satisfy staff that further action would not be taken by the applicant. Mr Lonnie Hardin of the city staff gave a brief overview of the number of existing apartment complexes in Owasso, including those that offer low income rent programs. He also reviewed apartment rents in the Owasso area, and said that the rents in the proposed complex are higher than those in existing Owasso apartments. He further stated that staff review indicated that construction of a low income apartment complex would not reduce the cost of housing to Owasso's low to moderate income families. After presenting the staff conclusions, Mr Hardin said the staff recommendation was for denial of the applicant's request for tax credits. Ms Barnhouse moved that, pursuant to Owasso Ordinance #502, OHFA Regulations Chapter 36, and Section 42 of the Internal Revenue Code, the Mayor be directed to notify by letter, the 2 Owasso City Council August 1, 1995 Oklahoma Housing Finance Authority of the City of Owasso's decision to deny the Tax Credit Allocation Application for Golfview Apartments. The letter to include Findings of Fact and Conclusions of Law, including', but not limited to jurisdictional compliances and failure of the developer to prove a market need for a low income tax credit development, or that this development would comply with the regulatory intent. Motion seconded by Mayor Burris. AYE: Barnhouse, Burris, Helm, Ramey, Ewing NAY: None Motion carried 5-0. Councilor Helm requested that an item be placed on the next Council agenda that would develop an advisory committee for the purpose of providing a forum for the discussion of multi-family housing zoning on property owned by the Larkin Bailey Foundation adjacent to the Bailey Golf Ranch. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PRESENTATION FROM THE THREE LAKES HOMEOWNERS ASSOCIATION REGARDING CITY MAINTENANCE AND REPAIR OF STREETS IN THE THREE LAKES VILLAGE SUBDIVISION. Mr Gary Harris, representing the Three Lakes Homeowners Association, addressed the Council with a request for the city to help in repairing the privately owned streets in the subdivision. Mr Ray said that when the subdivision was platted the streets were not constructed according to city standards and requirements and were never accepted by the city. The streets were eventually deeded over to the Three Lakes Village Homeowners Association, and remain the private property of those residents. Mr Harris presented a cost estimate for the repairs of $157,000 and said that he felt the city should repair the streets because everyone living in the addition pays taxes. Mr Ray offered several options for consideration. He said the Homeowners Association could dedicate the streets to the city and the city could accept those streets, thus becoming responsible for their repair and maintenance. Another option would be to assist the Homeowners Association in creating a special assessment district for the purpose of funding street repairs. Assistance would be provided through staff time and legal assistance. Finally, the option of doing nothing could be taken. Mr Ramey moved to limit any assistance to the Three Lakes Village Homeowners Association to that of legal counsel and staff time necessary to the creation of a special assessment district, and to accept the responsibility for maintenance of the streets once they have been repaired. Motion seconded by Mr Helm. AYE: Ramey, Helm, Barnhouse, Ewing, Burris NAY: None Motion carried 5-0. 3 Owasso City Council August 1, 1995 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A WORKERS COMPENSATION CLAIM AGAINST THE CITY OF OWASSO BY MIKE HOLCOMB. Mr Ray presented this item and said that Firefighter Mike Holcomb was injured while fighting a fire on November 14, 1994. Firefighter Holcomb's injury was to his left knee. He had surgery on his knee and was released from his surgeon with a 10 % permanent partial physical impairment. He returned to work and full duties on February 7, 1995. Mr Holcomb has been evaluated since that time, and remains eligible for the disability rating of 10%. The staff and Workers Compensation administrator have negotiated a settlement with Mr Holcomb for the injury. Settlement of the claim will ensure that there will be no additional liability exposure to the city for this injury. Mr Helm moved, seconded by Mr Ewing, to approve a negotiated settlement with Mr Holcomb wherein the city would pay $4309.19 fora 10 % disability to the employee's knee, such payment in return for complete elimination of future claims against the city for that injury, and to authorize full payment of the claim upon the City Attorney's approval of the documents necessary to hold the city harmless from any future claims relating to this injury. AYE: Helm, Ewing, Ramey, Barnhouse, Burris NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A FINAL PLAT FOR COUNTRY ESTATES. AN ADDITION TO THE CITY OF OWASSO. LOCATED NORTH AND WEST OF THE NORTHWEST CORNER OF EAST 116TH STREET NORTH AND GARNETT ROAD. CONTAINING 138 LOTS ON 41.38 ACRES. MORE OR LESS. A & W Development has requested approval of a final plat for Country Estates. Mr Rooney said that the Owasso Planning Commission reviewed the plat at their July 11, 1995 meeting and unanimously recommended approval. Mayor Burris moved, seconded by Mr Helm, to approve the final plat for Country Estates. AYE: Burris, Helm, Barnhouse, Ramey, Ewing NAY: None Motion carried 5-0. 4 Owasso City Council August 1, 1995 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A FINAL PLAT FOR THE VILLAGE AT SOUTHERN LINKS AN ADDITION TO THE CITY OF OWASSO, LOCATED SOUTH OF EAST 86TH STREET NORTH ON THE SOUTHERNMOST PORTION OF BAILEY GOLF RANCH, CONTAINING 61 RESIDENTIAL LOTS ON 17.19 ACRES. The final plats for The Village at Southern Links and The Estates at Southern Links have been reviewed by the Technical Advisory Committee, as well as the Owasso Public Golf Authority. Concerns of those two bodies have been addressed on the final plats. The Owasso Planning Commission unanimously recommended approval of the final plats at their April 11, 1995 meeting. The two plats must be acted upon separately. Mr Ramey moved, seconded by Mayor Burris, to approve the final plat for The Village at Southern Links. AYE: Ramey, Burris, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A FINAL PLAT FOR THE ESTATES AT SOUTHERN LINKS AN ADDITION TO THE CITY OF OWASSO, LOCATED IMMEDIATELY WEST OF THE VILLAGE AT SOUTHERN LINKS CONTAINING 23 RESIDENTIAL LOTS ON 11.31 ACRES. Mr Ramey moved, seconded by Mayor Burris, to approve the final plat for The Estates at Southern Links. AYE: Ramey, Burris, Helm, Barnhouse, Helm NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #510 AN ORDINANCE PROVIDING FOR THE REZONING OF APPROXIMATELY 1.5 ACRES LOCATED DIRECTLY NORTH OF THE SEQUOYAH POINT LIVING CENTER. At the July 18, 1995 meeting, the Owasso City Council recommended approval of a rezoning request from RM-1 to CG on land directly north of Sequoyah Point Living Center. Ordinance #510 formally adopts that action. Mr Ramey moved, seconded by Mr Helm, to approve Ordinance #510. 5 Owasso City Council August 1, 1995 AYE: Ramey, Helm, Barnhouse, Ewing, Burris NAY: None Motion carried 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #511. AN ORDINANCE PROVIDING FOR THE CLOSING OF A ROADWAY EASEMENT LOCATED WITHIN LOT 1. BLOCK 19. ELM CREEK ESTATES. IMMEDIATELY SOUTH OF WILDWOOD APARTMENTS. At the July 18, 1995 meeting, the City Council recommended approval of a request to close a portion of a roadway easement on Lot 1, Block 19, Elm Creek Estates. Ordinance #511 formally adopts that action. Mr Ramey moved, seconded by Mayor Burris, to approve Ordinance #511. AYE: Ramey, Burris, Helm, Barnhouse, Ewing NAY: None Motion carried 5-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF IMPROVEMENTS TO THE WATER AND SANITARY SEWER SYSTEMS CONSTRUCTED TO SERVE THE VILLAGE AT SOUTHERN LINKS AND THE ESTATES AT SOUTHERN LINKS SUBDIVISIONS. This item was removed from the agenda at the request of staff and the developers because testing has not been completed. ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF A PRINTER. Mr Rooney presented this item in the absence of Mr Knebel. The Laserjet printer currently being used at City Hall has nine workstations connected to it. The number of workstations, as well as the length of connecting wire which may sometimes pick up electrical interference from other devices, causes printing errors to occur. Users must carefully check each printed page for flaws, thus hampering efficiency. With the remodeling of areas on the lower level at City Hall, office space has been opened up and various personnel have been moved to that level. Because of the number of users, staff recommended purchasing a new laserjet printer to serve seven workstations on the main floor at City Hall, and moving the older laserjet printer to the lower level to serve the four current and any future employees on that level. Quotes were received from several vendors for this item, which is included in FY95-96 budget as a capital outlay 6 Owasso City Council August 1, 1995 expenditure in the General Government Department. Mr Helm moved, seconded by Mr Ramey, to approve the expenditure of $1444 to Memory Systems/Connecting Point, Broken Arrow, OK, for the purchase of a Hewlett Packard Laserjet IV printer. AYE: Helm, Ramey, Barnhouse, Ewing, Burris NAY: None Motion carried 5-0. ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A BID FOR A HEATING AND AIR CONDITIONING UNIT FOR THE ANIMAL CONTROL FACILITY. The 1995-96 Animal Control Budget contains funds for the purchase of an air conditioning unit for the office and work areas at the animal shelter. Bid documents were mailed to four vendors and bids were opened on July 20, 1995, with bids being received from two local vendors. Chief Alexander said that the area where the animals are house is ventilated and will not be air conditioned. Mr Ramey moved, seconded by Mr Helm, to approve an expenditure of $2800 to Maximum Control, Owasso, OK, for the purchase and installation of air conditioning at the Animal Control Facility. AYE: Ramey, Helm, Barnhouse, Ewing, Burris NAY: None Motion carried 5-0. ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT BETWEEN THE CITY OF OWASSO AND THREE LAKES LAUNDRY. On July 6, 1995, the City Council approved a contract for police uniform dry cleaning services with Three Lakes Laundry and Dry Cleaning. After the contract was signed, staff became aware that the contract did not take into consideration those employees who did not use the service as often as anticipated, thus causing the city to pay for services not received. The owner of the dry cleaning service was contacted and asked to figure a cost per item based on the lump sum bid. The vendor agreed to providing invoices at a per unit price rather than a lump sum billing. An amendment to the original contract was drawn up by the City Attorney. This amendment may result in a cost savings to the city, but cannot exceed the amount of the original contract. Mr Ramey moved, seconded by Mr Ewing, to approve an amendment to the Three Lakes Laundry and Dry Cleaning contract to require that invoices reflect actual items cleaned, and the billing reflect a per item charge. 7 Owasso City Council August 1, 1995 AYE: Ramey, Ewing, Barnhouse, Helm, Burris NAY: None Motion carried 5-0. ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE CREATION OF A CHARTER REVIEW COMMITTEE. This item was tabled from the July 18th agenda. Mayor Burris requested the creation of a Charter Review Committee. The Mayor said that the Charter is more than twenty years old and has not been changed for several years, and he feels there are some things that need to be changed. Ms Barnhouse said she does not feel a review and changes are necessary at this time. Ms Jean Webb questioned the need for Charter changes. She said that it was reviewed several years ago and is working well. Mayor Burris then moved to approve the creation of a Charter Review Committee. Motion seconded by Mr Ramey. AYE: Burris, Ramey, Ewing NAY: Barnhouse, Helm Motion carried 3-2. ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT AND CONFIRMATION OF MEMBERS TO A CHARTER REVIEW COMMITTEE. Mayor Burris offered the following names for consideration as members of the Charter Review Committee and moved for confirmation of the names presented: Mr Don Williams, Mr Ken McCarty, Ms Sue Higbee-Olsen, Mr Willard Mills, and Mr Mark Wilken. Motion seconded by Mr Ramey. AYE: Burris, Ramey, Barnhouse NAY: Helm, Ewing Motion carried 3-2. ITEM 22: REPORT FROM CITY MANAGER No report. ITEM 23: REPORT FROM CITY ATTORNEY No report. 8 Owasso City Council August 1, 1995 ITEM 24: REPORTS FROM CITY COUNCILORS No report. ITEM 25: UNFINISHED BUSINESS Mr Noble Sokolosky stated that he did not want to see a wholesale change in the form of government, and requested that the scope of the Charter Review Committee be limited to a review of items that might need change. ITEM 26: NEW BUSINESS Mr Bob Randolph asked about the possibility of a motel tax to be used for completion of the Sports Park. Mr Ray responded that staff has been in meetings with the FOR to discuss methods of additional funding for the Sports Park, and a motel tax is one of the methods under consideration. ITEM 27: ADJOURNMENT Mr Ramey moved, seconded by Mr Helm, to adjourn. AYE: Ramey, Helm, Barnhouse, Ewing, Burris NAY: None Motion carried 5-0 and the meeting was adjourned at 8:50 p.m. Charles L Burris, Mayor Marcia outwell, City Cle 9