HomeMy WebLinkAbout1995.08.15_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, August 15, 1995
The Owasso City Council met in regular session on Tuesday, August 15, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 11, 1995.
ITEM 1: CALL TO ORDER
Mayor Burris called the meeting to order at 7:30 p.m.
ITEM 2: INVOCATION
The invocation was given during the OPWA meeting preceding this meeting.
ITEM 3: FLAG SALUTE
The flag salute was held during the OPWA meeting preceding this meeting.
ITEM 4: ROLL CALL
PRESENT
Charles Burris, Mayor
Danny Ewing, Vice Mayor
Joe Ramey, Councilor
Mary Lou Barnhouse, Councilor
Michael Helm, Councilor
ABSENT
STAFF
Rodney J Ray, City Manager
Marcia Boutwell, City Clerk
Ronald D Cates, City Attorney
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF AUGUST 1, 1995 REGULAR
MEETING.
Mr Ramey moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Ramey, Barnhouse, Helm, Ewing, Burris
NAY: None
Motion carried 5-0.
Owasso City Council August 15, 1995
ITEM 6: REQUEST APPROVAL OF THE CLAIMS.
Mr Helm moved, seconded by Mr Ewing, that the following claims be approved: (1) General
Fund $20,412.96; (2) Ambulance Service Fund $95.60; (3) City Garage $2,927.55; (4) Capital
Improvements $6,582.57; (5) CDBG Grant $71,256.11; (6) Interfund Transfers $3,107.16;
(7) General Fund Payroll $104,455.53; (8) City Garage Payroll $2,079.87.
AYE: Helm, Ewing, Ramey, Barnhouse, Burris
NAY: None
Motion carried 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
APPOINTMENT OF AN ADVISORY COMMITTEE FOR THE PURPOSE OF
PROVIDING A FORUM FOR THE DISCUSSION OF MULTI-FAMILY
HOUSING ZONING ON PROPERTY OWNED BY THE LARKIN BAILEY
FOUNDATION ADJACENT TO THE BAILEY GOLF RANCH.
Councilor Helm suggested the appointment of an advisory committee to discuss the zoning and
placement of multi-family housing on property owned by the Larkin Bailey Foundation. Mr
Helm and city staff proposed appointing aseven-member committee comprised of two
councilors, two area developers, two citizens, and one city staff members. The following names
were submitted: Jane Enzbrenner, Tom Kimball, Pete Kourtis, Noble Sokolosky, Danny Ewing,
Michael Helm, and Robert Carr. Mayor Burris moved, seconded by Mr Ramey, to approve the
appointment of the committee as recommended. Mr Ewing said he could not approve the
committee members because some of them live outside the city limits and he feels persons living
within the city limits should be given the first opportunity to serve. Steve Compton, a former
city planner, said that he did not see anyone on the committee with knowledge of the city's
comprehensive plan or long range planning, and that was a concern. Following further
discussion, the motion was withdrawn. Mr Ewing moved to table the item until the Council
meets again and at that time each Councilor would submit the name of a person to serve on the
committee. Motion seconded by Mr Ramey.
AYE: Ewing, Ramey, Burris
NAY: Barnhouse, Helm
Motion carried 3-2.
Mayor Burris called a special meeting of the Council for 5:00 p.m. on Friday, August 18, 1995
in the City Hall Conference Room to take action on the tabled item.
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Owasso City Council August 15, 1995
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #95-07. A RESOLUTION ESTABLISHING RATES FOR
WASTEWATER CONNECTION FEES. AND APPROVING ACTION TAKEN
BY THE OWASSO PUBLIC WORKS AUTHORITY WHEREIN RATES FOR
WASTEWATER CONNECTION FEES WERE EQUALIZED.
The Owasso Public Works Authority approved OPWA Resolution #95-05, establishing a
wastewater connection fee of $375 for all areas of the city. City of Owasso Resolution #95-07
approves the action taken by OPWA. Mr Ewing moved, seconded by Mr Ramey, to approve
Resolution #95-07.
AYE: Ewing, Ramey, Helm, Barnhouse, Burris
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND A_P_PROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE WATER AND SANITARY
SEWER SYSTEMS CONSTRUCTED TO SERVE THE VILLAGE AT
SOUTHERN LINKS AND THE ESTATES AT SOUTHERN LINKS
SUBDIVISIONS.
Mr Groves said that this portion of the Southern Links development contains 4584 LF of onsite
water lines, 910 LF of offsite water lines, and 5175 LF of onsite sanitary sewer lines. All
required approvals have been received and a walk through inspection has been completed. Staff
recommended acceptance of the infrastructure improvements. Mr Helm moved, seconded by
Mr Ramey, to accept the water and sanitary sewer systems constructed to serve The Village at
Southern Links and The Estates at Southern Links.
AYE: Helm, Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE WATER AND SANITARY
SEWER SYSTEMS CONSTRUCTED TO SERVE THE FAIRWAYS
SUBDIVISION.
The Fairways contains 4304 LF of water lines and 4577 LF of sanitary sewer lines. All plans
have been reviewed and approved by DEQ, a walk through inspection has been completed and
all items on the punch list addressed, and the developer has provided a one year maintenance
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Owasso City Council August 15, 1995
bond. Mr Ramey moved, seconded by Mayor Burris, to accept the water and sanitary sewer
systems constructed to serve The Fairways.
AYE: Ramey, Burris, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CONTINUANCE OF REZONING REQUEST OZ-95-O5.
At the July 5, 1995 City Council meeting, Kaiser-Francis Oil Company requested that action
regarding rezoning case OZ-95-OS be tabled until the August 15, 1995 regular meeting. Staff
has been notified that the applicants now want the item postponed until the September 19, 1995
regular meeting in order to allow for additional time to review their proposal. Mr Ramey
moved, seconded by Mayor Burris, to continue rezoning case OZ-95-OS to the September 19,
1995 regular meeting.
AYE: Ramey, Burris, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST TO CLOSE A 1' PORTION OF A 17.5' UTILITY EASEMENT
LOCATED WITHIN LOT 1, BLOCK 1, RAM PLAZA ADDITION. LOCATED
IMMEDIATELY WEST OF THE DR STANDRIDGE CHIROPRACTIC
OFFICE ON EAST 86TH STREET NORTH.
The City of Owasso has received a request to close a portion of a utility easement located in Lot
1, Block 1, Ram Plaza. A building constructed on the property is shown by the bank survey
to encroach .2' into a 17.5' utility easement. The stemwall survey required by the city did not
show an encroachment. Technical Advisory Committee and Planning Commission have
reviewed the request and recommended approval. Ms Barnhouse moved, seconded by Mr
Burris, to approve the requested easement closing.
AYE: Barnhouse, Burris, Ramey, Helm, Ewing
NAY: None
Motion carried 5-0.
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Owasso City Council August 15, 1995
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A GRANT
FROM THE OKLAHOMA DEPARTMENT OF COMMERCE FOR
EXPANSION OF THE PRECISION COMPONENTS COMPANY.
The City of Owasso recently applied to the Oklahoma Department of Commerce for a
Community Development Block Grant for the purpose of building a parking lot adjacent to
Precision Components, where the growth in number of employees has created a parking
problem. The City was notified by letter on July 26, 1995 that the infrastructure grant request
has been approved for funding. The award provides funding in the total amount of $71,239 to
provide parking and drainage improvements in support of the Precision Components company.
No matching funds are required from the city. Mr Ramey moved, seconded by Mr Ewing, to
accept the grant in the amount of $71,239, to approve the grant terms and conditions, and to
authorize the Mayor to execute the necessary documents.
AYE: Ramey, Ewing, Helm, Barnhouse, Burris
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
LEASE OF A COPY MACHINE.
The copy machine currently in use at the fire department was one that was transferred from city
hall approximately seven years ago. Frequent maintenance is being required to keep the
machine operating. The need for a new drum creates substandard copies, and frequent
overheating causes jamming. Proposals for both new and reconditioned copy machines were
solicited. Staff recommended the lease/purchase of a two-year-old Selex 2580 with parts
guaranteed for a minimum of ten years. Maintenance on this machine includes all parts, labor,
service calls, preventive maintenance, copier drums, and toner for 2000 copies per month. The
copier has a 90 day unconditional warranty, and features 30 copies per minute, duplexing, 20
bin document sorter, bypass, and auto reduction/enlargement. Ms Barnhouse questioned the
need for a machine of this size and with all the features it has. Mr Ray said that the copy
machine could be .transferred to another department if it was needed. Mr Ewing questioned the
cost of the machine, saying that he had received a much lower quote for the same machine.
There was discussion relating to leasing vs outright purchase. Ms Barnhouse moved, seconded
by Mr Ewing, to table this item to the next regular meeting to allow staff to further investigate
the cost issue.
AYE: Barnhouse, Ewing
NAY: Helm, Ramey, Burris
Motion was defeated 2-3.
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Owasso City Council August 15, 1995
Mr Ramey moved, seconded by Mr Helm, to approve the lease of a Selex 2580 copy machine
from CopiSource, Tulsa, OK, in the amount of $154 per month for athree-year lease, with a
buy out of $300.
AYE: Ramey, Helm, Burris
NAY: Barnhouse, Ewing
Motion carried 3-2.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR COUNCIL RATIFICATION OF AN ACTION BY THE CITY
MANAGER WHEREIN AN EMERGENCY PURCHASE WAS MADE THAT
EXCEEDED THE PURCHASINGAUTHORITY GRANTED BY ORDINANCE.
On July 26th the air conditioning unit which handles the north side of the police department
building ceased to operate. The following day two local air conditioner repair companies were
contacted, and both concurred that the twelve year old unit compressor and fan motor had to be
replaced. The estimated cost to replace both of these parts would equal or surpass the cost of
an entire unit replacement. Temperatures in the affected offices exceeded 95 degrees by mid-
afternoon. Three vendors were contacted for quotes to replace the unit. All quotes were more
than $1000, the spending authority given to the City Manager in the Code of Ordinances.
Because of the temperature, this purchase could not be postponed until authorization was
received from Council. The City Manager authorized the emergency purchase and installation
of the equipment, and a request made to Council through this agenda item to ratify that action.
Mr Ramey moved, seconded by Mr Ewing, to ratify action taken by the City Manager and
approve the purchase and installation of one air conditioning unit from Action Appliance,
Owasso, OK, in the amount of $1350.
AYE: Ramey, Ewing, Helm, Barnhouse, Burris
NAY: None
Motion carried 5-0.
Ms Barnhouse out at 8:45 p.m.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF A VAN FOR THE COMMUNITY
CENTER/SENIOR CITIZENS CENTER.
The Owasso Golden Agers have purchased a newer van for use in the Senior Program and are
selling their 1988 Dodge van. This is the vehicle the city has been utilizing for transportation
of our DOC workers each day. The Golden Agers offered to sell the van to the city at a price
of $5000. Therefore, bid quotes fora 1988 fifteen passenger Dodge Maxivan with 76,000 or
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Owasso City Council August 15, 1995
fewer miles and with substantiating preventive maintenance records, were sought and received
from six vendors. None of the vendors were able to supply the requested vehicle. If the van
is purchased, the van currently being used by the Community Center will be transferred to the
Maintenance Department for their use. Funding for the purchase of a vehicle is included in the
maintenance budget. Mr Ewing moved, seconded by Mayor Burris, to approve the purchase of
a 1988 Dodge Maxivan from the Owasso Golden Agers in the amount of $5000, and to authorize
payment of $5000 for the purchase.
AYE: Ewing, Burris, Helm, Ramey
NAY: None
Motion carried 4-0.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL AUTHORIZATION FOR THE- CITY ATTORNEY
TO FILE A DISCLAIMER OF INTEREST IN THE MATTER OF THE
UNITED STATES OF AMERICA VS ROBERT TOSKA, ET AL.
This agenda item relates to a legal action taken by the Department of Housing and Urban
Development against a property owner within the Owasso city limits to foreclose on a mortgage
held by the government. The staff has reviewed the case and determined there are no
assessments or other interests in the property on the part of the city. Mayor Burris moved,
seconded by Mr Ramey, to authorize the City Attorney to file a disclaimer of interest in the
matter of the United States of America vs Robert Toska, et al.
AYE: Burris, Ramey, Helm, Ewing
NAY: None
Motion carried 4-0.
Ms Barnhouse in at 8:55 p.m.
ITEM 18: REPORT FROM CITY MANAGER
Mr Ray reported on an economic development proposal prepared by Mr Hardin and indicated
that other proposals of this type would be made.
ITEM 19: REPORT FROM CITY ATTORNEY
No report.
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Owasso City Council August 15, 1995
ITEM 20: REPORTS FROM CITY COUNCILORS
Mayor Burris mentioned a grant available through INCOG for senior citizens needing assistance
in remodeling or repairing their homes, provided they meet the guidelines set forth.
ITEM 21: UNFINISHED BUSINESS
None.
ITEM 22: NEW BUSINESS
None.
ITEM 23: ADJOURNMENT
Mayor Burris moved, seconded by Mr Helm, to adjourn.
AYE: Burris, Helm, Ramey, Barnhouse, Ewing
NAY: None
Motion carried 5-0 and the meeting was adjourned at 9:10 p.m.
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C es L Burris, Mayor
Marci Boutwell, City Clerk
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