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HomeMy WebLinkAbout1995.09.05_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 5, 1995 The Owasso City Council met in regular session on Tuesday, September 5, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 1, 1995. ITEM l: CALL TO ORDER Mayor Burris called the meeting to order at 7:01 p.m. ITEM 2: INVOCATION The invocation was given by Pastor Buzz Walker of the Owasso Church of the Nazarene. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Burris. ITEM 4: ROLL CALL PRESENT Charles Burris, Mayor Danny Ewing, Vice Mayor Michael Helm, Councilor ABSENT Joe Ramey, Councilor Mary Lou Barnhouse, Councilor STAFF Rodney J Ray, City Manager Marcia Boutwell, City Clerk Ronald D Cates, City Attorney A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF AUGUST 15. 1995 REGULAR MEETING AUGUST 18. 1995 SPECIAL MEETING AND AUGUST 31, 1995 SPECIAL MEETING. Mr Ewing moved, seconded by Mr Helm, to approve the minutes as submitted, by reference made a part hereto. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0. Owasso City Council September 5, 1995 ITEM 6: REQUEST APPROVAL OF THE CLAIMS. Mr Ewing moved, seconded by Mr Helm, that the following claims be approved: (1) General Fund $35,714.46; (2) Workers Comp Self-Ins Plan $2,502.50; (3) Ambulance Service Fund $2,152.57; (4) E-911 $1,729.71; (5) City Garage $3,610.70; (6) Capital Improvements $3,407.93; (7) CDBG Grant $891.83; (8) Interfund Transfers $25,887.50; (9) General Fund Payroll $101, 3 87.29; (10) City Garage Payroll $1, 982.88. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST THAT THE MAYOR BE AUTHORIZED TO EXECUTE A SITE AGREEMENT BETWEEN THE CITY OF OWASSO AND THE TULSA SENIOR NUTRITION PROGRAM FOR THE PURPOSE OF CONTINUING THE USE OF THE OWASSO COMMUNITY CENTER AS A NUTRITION SITE FOR PROVIDING NOON MEALS. Mr McElrath explained the Senior Nutrition Program. This is the third year the program has been in place in Owasso, and during this year has served an average of forty-two meals daily at the Community Center. The program is funded through the Tulsa Senior Nutrition Program sponsored by the Tulsa Community Action Agency. Mr Helm moved, seconded by Mr Ewing, to continue the Senior Nutrition Program for the year October 1, 1995 through September 30, 1996, and that the Mayor be authorized to execute the Site Agreement between the City of Owasso and the Tulsa Community Action Agency. AYE: Helm, Ewing, Burris NAY: None Motion carried 3-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A BID FOR EIGHT GAS POWERED TRIMMERS (WEED EATERS) FOR VARIOUS DEPARTMENTS. During the past years, each department utilizing weed eaters has purchased them separately. Mr McElrath said that eight trimmers have been budgeted for in the FY95-96 budget -four for the street department, two for the parks department, one for the cemetery, and one for the maintenance department. Staff believes that the greatest savings can be made through bulk purchase of the trimmers. On August 14, 1995, documents soliciting sealed bids were mailed to three area vendors. All three submitted bids per the specifications, with Bailey Equipment 2 Owasso City Council September 5, 1995 Company of Owasso submitting the low bid of $425 each. In addition, two vendors submitted alternate bids on a less powerful trimmer. Mr Ewing moved, seconded by Mr Helm, to approve the purchase of eight Echo SRM 3000 gas powered trimmers from Bailey Equipment Company of Owasso at a total cost of $3400, or $425 each. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR PREVENTATIVE MAINTENANCE FOR THE CITY'S STORM SIRENS. The City of Owasso currently maintains seventeen storm warning sirens. In order to keep those sirens functioning properly, staff believes a preventative maintenance program should be initiated, with each siren being inspected twice each year on dates to be determined by the Civil Defense Director. Civil Defense Director Mark Stevens developed bid specifications, and a notice was placed in the newspaper for two consecutive weeks. Bids were opened on August 28, 1995, with Goddard Enterprises of Guthrie, OK being the only company bidding. Mr Ewing asked if city staff could maintain the sirens at a lesser cost. Mr Ray said that there would be significant cost associated with carrying an inventory of the parts that would be needed for repairs. Mr Ewing moved, seconded by Mr Helm, to award a bid for preventative maintenance and repair for the city's storm sirens to Goddard Enterprises, Guthrie, OK in the amount of $3750, plus a 25 % mark up for repair parts. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN EXPENDITURE OF FUNDS FOR THE REPAIR OF NATURAL GAS LINES AT THE OWASSO FIRE STATION SUCH ACTION A RATIFICATION OF AN ACTION TAKEN BY THE CITY MANAGER WHEREIN THE MANAGER'S LEGAL SPENDING AUTHORITY WAS EXCEEDED. Mr Ray said that on August 25, 1995 he authorized a temporary repair to a gas line that was improperly located when the fire station was constructed. A few days later, additional problems were discovered with other parts of the gas line installation, and additional repairs were authorized in order to provide a safe work place. The total of the repairs was $1250, exceeding the City Manager's spending limit of $1000 by $250. Staff anticipates that legal action will be 3 Owasso City Council September 5, 1995 taken against whomever may have been responsible for the improper construction of the gas service lines, unless the problem can be resolved at no cost to the city. Mr Helm moved, seconded by Mr Ewing, to ratify action taken by the City Manager wherein an expenditure of $1250 was authorized to Action Plumbing, Owasso, OK for emergency repairs to the gas plumbing system at the fire station. AYE: Helm, Ewing, Burris NAY: None Motion carried 3-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO PURCHASE ONE POLICE PACKAGE MOTORCYCLE The FY 1995-96 Police Department budget contains capital expenditure funds for the purchase of a police motorcycle. Bid specifications were developed and sent to four vendors and notice of bid was placed in the newspaper. Sealed bids were received from Myers Duren Harley Davidson and Farrs Cycles Kawasaki. Chief Alexander said that the motorcycle would be used for traffic control, accident investigation, and speed enforcement, as well as a public relations tool in the DARE program. It would be used primarily during daylight hours and in good weather. Two officers are state motorcycle certified and they will provide addition training in police motorcycle operation and safety. Mayor Burris moved, seconded by Mr Ewing, to approve the purchase of a Kawasaki Police Motorcycle from Farrs Cycles of Tulsa for $8597.90. AYE: Burris, Ewing, Helm NAY: None Motion carried 3-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE OF A GRANT FROM THE U.S. DEPARTMENT OF JUSTICE PROVIDING FUNDS FOR THE EMPLOYMENT OF ONE ADDITIONAL POLICE OFFICER AND REQUIRING A LOCAL MATCH OF 25 %. In January 1995, the City Council approved an application to the COPS FAST grant program to supplement one new officer's position. In early August, notification was received of the award of a grant in the amount of $74,970. The salary and benefit information on the new officer hired will be sent to the Department of Justice, and reimbursement will take place in the form of a monthly check until these funds are depleted over athree-year period. The cost to the city is $24,991 during the life of the grant, with approximately $6000 included in the 4 Owasso City Council September 5, 1995 FY95-96 budget. Mr Helm moved, seconded by Mayor Burris, to accept the COPS FAST grant in the amount of $74,970, and to authorize the Mayor to execute the contract. AYE: Helm, Burris, Ewing NAY: None Motion carried 3-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF IMPROVEMENTS TO THE WATER AND SANITARY SEWER SYSTEMS CONSTRUCTED TO SERVE COUNTRY ESTATES SUBDIVISION. The Country Estates addition is located north and west of the northwest corner of 116th St N and Garnett Rd. It contains 6530 LF of water lines and 7918 LF of sanitary sewer lines. All plans have been reviewed and approved by DEQ, and permits issued. Building permits will not be issued until A & W development provides the city with a one year maintenance bond for the improvements. Mayor Burris moved, seconded by Mr Ewing, to accept the water and sanitary sewer systems constructed to serve Country Estates. AYE: Burris, Ewing, Helm NAY: None Motion carried 3-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF IMPROVEMENTS TO THE SANITARY SEWER SYSTEM CONSTRUCTED TO SERVE THE PENIX PLACE TRACT IN TULSA COUNTY. Penix Place (Koala Day Care facility) is located on 76th St N, just east of 129th E Ave in Tulsa County. 580 LF of sanitary sewer line and services has been constructed. DEQ has received and approved the plans and issued a sewer permit. Inspections have been conducted, and a one year maintenance bond has been provided to the city by the developer. Mr Ewing moved, seconded by Mr Helm, to accept the sanitary sewer line constructed to serve the Penix Place tract in Tulsa County. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0. 5 Owasso City Council September 5, 1995 ITEM 15: CONSIDERATION AND APPROPRIATE .ACTION RELATING TO ORDINANCE #512, AN ORDINANCE PROVIDING FOR THE CLOSING OF A UTILITY EASEMENT LOCATED WITHIN LOT 1, BLOCK 1 RAM PLAZA ADDITION TO THE CITY OF OWASSO. TULSA COUNTY OKLAHOMA. At the August 15, 1995 meeting, the Owasso City Council recommended approval of a request to close a utility easement located within Lot 1, Block 1, Ram Plaza Addition. Ordinance #512 formally adopts that action. Mr Ewing moved, seconded by Mr Helm, to approve Ordinance #512. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT FOR THE SUPPLY AND CLEANING OF UNIFORMS FOR CERTAIN MUNICIPAL EMPLOYEES AND THE ESTABLISHMENT OF A UNIFORM ALLOWANCE FOR SUCH EMPLOYEES. The public works, parks, vehicle maintenance and maintenance departments provide uniforms for their employees. The contract currently in place originated in June 1985 and was extended in May 1987 and March 1990. When staff began the process of evaluating uniforms, employees were given the opportunity to present their ideas concerning the uniforms. Most employees preferred to purchase their own trousers, while having the remainder of the uniform supplied. Based on that information and information collected from vendors, bid specifications were developed. Bid packets were mailed to six vendors, with two companies responding. After evaluating the bids, staff recommended approval of a unit price contract with Yale Uniform Renter (the low bidder) and the establishment of a yearly uniform allowance for employees to purchase trousers. Council discussed purchasing trousers or setting up an account at a local retail outlet as opposed to providing a uniform allowance. Mr Ewing moved, seconded by Mr Helm, to approve a unit price contract as bid with Yale Uniform Rental for the rental of uniforms for the public works, parks, vehicle maintenance and maintenance departments for the period September 5, 1995 through September 30, 1996, and to authorize staff to proceed with a purchase of trousers rather than a uniform allowance. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0. 6 Owasso City Council September 5, 1995 ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF ONE 11/a TON STATIC ROLLER AND UTILITY TRAILER. The City presently utilizes a 11/a ton rated steel drum static roller for the compaction and material distribution for large asphalt street repairs. That roller has now failed beyond repair, and the trailer used to transport the machine also needs replaced. Specifications for a roller and trailer were developed and sent to three area vendors. Two sealed bids were received and opened on August 9, 1995. The bid from Machinery Inc of Tulsa was for a Stone brand roller, and the bid from Equipment One of Owasso was for a Stow brand roller. Although the bid from Machinery One was the lower of the two, staff evaluation showed the Stow roller from Equipment One to be of better quality and have abetter warranty. Therefore, the recommendation from staff was to award the bid to Equipment One. Mr Helm moved, seconded by Mayor Burris, to award a bid for the purchase of a 11/a ton static roller and transport trailer from Equipment One of Owasso in the amount of $7,058.00 and authorize payment for the purchase. AYE: Helm, Burris, Ewing NAY: None Motion carried 3-0. ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT FOR ADMINISTRATIVE SERVICES BETWEEN THE CITY OF OWASSO AND INCOG. The City of Owasso has accepted a CDBG grant award in the amount of $71,239 for the purpose of assisting with the development of infrastructure for Precision Components. INCOG has administered past grants for the City, and has agreed to administer this CDBG grant. Contract administration costs are eligible and budgeted expenditures of the grant proceeds, with no additional cost to the City. Mayor Burris moved, seconded by Mr Helm, to approve an Agreement for Administrative Services between the City of Owasso and INCOG providing for payment of $3619, and that the Mayor be authorized to execute the agreement. AYE: Burris, Helm, Ewing NAY: None Motion carried 3-0. 7 Owasso City Council September 5, 1995 ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT BETWEEN THE CITY OF OWASSO AND THE IAFF LOCAL #2789 (FIREFIGHTERSZ On March 13, 1995, the representatives of the City of Owasso and the IAFF, Local #2789, initiated contract negotiations for fiscal year 1995-96. The Union declared impasse on June 15, 1995, and notified the City on June 19 that they had selected an interest arbiter and requested that the City do the same. Before arbitration began, the Union requested further discussion on the contract, with that discussion resulting in an agreement being reached. Total cost of the proposed contract is $721,345.25, an increase of $33,111.56 over the 1994-95 contract. Mr Ewing moved, seconded by Mr Helm, to approve the contract for FY 1995-96 with Local #2789 of the IAFF, and that the Mayor be authorized to execute the document on behalf of the City Council. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0. ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #513. AN ORDINANCE PROVIDING FOR MANDATORY CONNECTION TO CITY UTILITIES. PROVIDING RESPONSIBILITY FOR PAYMENT OF CONNECTION FEES. AND REQUIRING EMPLOYMENT BENEFICIARY INFORMATION. On April 18, 1995, the City of Owasso accepted a CDBG grant from the Oklahoma Department of Commerce for construction of water and sewer line improvements to support the expansion of the workforce of National Steak and Poultry. As a part of the grant, certain employment requirements must be met and documented, and that information supplied to ODOC on a quarterly basis. Information must also be supplied on any business which connects to the water or sewer line within one year of its completion. An ordinance providing for employment information to be reported by beneficiaries of the water and sewer lines, is required. Ordinance #513 requires that all developers, except low and moderate income developers, who place commercial or manufacturing facilities within 200 feet of the funded improvements must pay their own utilities and connection fees. Low and moderate income developers may connect to the funded improvement at City expense. Mr Ewing moved, seconded by Mr Helm, to approve Ordinance #513, providing for mandatory connection to city utilities, providing responsibility for payment for connection to sewer improvements constructed in part or whole by grant funds, and requiring employment information be furnished on a quarterly basis. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0. Owasso City Council September 5, 1995 ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #95-08, A RESOLUTION RELATING TO CDBG-ED (NSP), MANDATING EMPLOYMENT INFORMATION FROM BENEFICIARIES OF INFRASTRUCTURE IMPROVEMENTS ASSOCIATED WITH THE NATIONAL STEAK AND POULTRY PROJECT. Resolution #95-08 mandates provision of employment and beneficiary information to be furnished on a quarterly basis to ODOC for a period of one year upon physical completion of the public improvements and close out of the project funded by the CDBG grant. Mr Ewing moved, seconded by Mr Helm, to approve Resolution #95-08. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0. ITEM 22: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #95-09, A RESOLUTION RELATING TO CDBG-ED (nsp), MANDATING EMPLOYMENT INFORMATION FROM NATIONAL STEAK AND POULTRY. Resolution #95-09 mandates provision of employment and beneficiary information from National Steak and Poultry be furnished on a quarterly basis to ODOC. Mayor Burris moved, seconded by Mr Ewing, to approve Resolution #95-09. AYE: Burris, Ewing, Helm NAY: None Motion carried 3-0. ITEM 23: REPORT FROM CITY MANAGER Mr Ray commended the IAFF for the professional manner in which contract negotiations were conducted. ITEM 24: REPORT FROM CITY ATTORNEY No report. ITEM 25: REPORTS FROM CITY COUNCILORS No report. 9 Owasso City Council ITEM 26: UNFINISHED BUSINESS None. ITEM 27: NEW BUSINESS None. ITEM 28: ADJOURNMENT Mr Ewing moved, seconded by Mr Helm, to adjourn. AYE: Ewing, Helm, Burris NAY: None Motion carried 3-0 and the meeting was adjourned at 8 Marci Boutwell, City Jerk September 5, 1995 m. %U i~ Ewlnq ,`tl~cc ~hq;;~ 10