HomeMy WebLinkAbout1995.11.07_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, NOVEMBER 7, 1995
The Owasso City Council met in regular session on Tuesday, November 7, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 3, 1995.
ITEM 1: CALL TO ORDER
Mayor Burris called the meeting to order at 7:00 p.m.
ITEM 2: INVOCATION
The invocation was given Rev Bill Stinson, Associate Pastor of Bethel Baptist Church.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Burris.
ITEM 4: ROLL CALL
PRESENT ABSENT
Charles Burris, Mayor
Danny Ewing, Vice Mayor
Mary Lou Barnhouse, Councilor
Joe Ramey, Councilor
Michael Helm, Councilor
STAFF
Rodney J Ray, City Manager
Marcia Boutwell, City Clerk
Ronald D Cates, City Attorney
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF OCTOBER 17. 1995
REGULAR MEETING. OCTOBER 26. 1995 SPECIAL MEETING. AND
OCTOBER 30. 1995 SPECIAL MEETING.
Mr Ramey moved, seconded by Mr Helm, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
Owasso City Council November 7, 1995
ITEM 6: REQUEST APPROVAL OF THE CLAIMS.
Mr Ramey moved, seconded by Mr Ewing, that the following claims be approved: (1) General
Fund $37,357.79; (2) Workers Comp Self-Ins Fund $15,209.78; (3) Ambulance Service Fund
$1,273.44; (4) E-911 $1,846.55; (5) City Garage $4,664.63; (6) Capital Improvements
$1,973.27; (7) Capital Projects Grant $310.00; (8) Interfund Transfers $3,666.47; (9) Interfund
Transfers $25,887.50; (10) General Fund Payroll #1 $107,597.43; (11) General Fund Payroll
#2 $106,610.84; (12) City Garage Payroll #1 $2,085.46; (13) Garage Payroll #2 $2,064.54.
AYE: Ramey, Ewing, Barnhouse, Helm, Burris
NAY: None
Motion carried 5-0.
ITEM 7: REQUEST TO ADDRESS THE COUNCIL REGARDING VANDALISM.
Mr Harry Miller of 305E 19th St addressed the Council concerning vandalism to his property,
and speeding on 19th St. Mr Miller requested that some action be taken to curb the vandalism
and speeding problem. Council directed staff to work with the Police Chief on these problems,
perhaps holding a neighborhood meeting or setting up a neighborhood watch.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR INFRASTRUCTURE IMPROVEMENTS
ASSOCIATED WITH THE RELOCATION OF THE NATIONAL STEAK AND
POULTRY COMPANY. SUCH IMPROVEMENTS FUNDED THROUGH A
CDBG-ED GRANT FROM THE DEPARTMENT OF COMMERCE AND
DEPARTMENT OF TRANSPORTATION.
Bids were opened on October 26, 1995 for roadway and utility improvements for the NSP
building. The City was awarded a grant from the Oklahoma Department of Commerce to fund
water and sewer improvements, and from the Department of Transportation for construction of
the roadway and box culvert bridge. Six firms submitted bids, however, one firm bid on the
water line portion only. Bids were evaluated and the recommendation was to award the contract
to the low bidder, Yocham Enterprises of Sapulpa, OK. When questioned by Mayor Burris
about awarding each portion of the contract separately, Mr Carr said the bid documents did not
indicate that portions of the work could be awarded to separate bidders, but rather that the total
project be awarded. City Attorney Ron Cates concurred with that statement. Councilor Ramey
said that it would be difficult to coordinate the water, sewer, and roadway portions of the project
if they were awarded to separate bidders. Mr Helm moved, seconded by Mr Ramey, to award
a contract to Yocham Enterprises, Sapulpa, Ok in the lump sum amount of $180,772.74 for the
construction of roadway and utility improvements for the NSP project.
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Owasso City Council November 7, 1995
AYE: Helm, Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
GRANTING OF A UTILITY RIGHT-OF-WAY EASEMENT FOR THE
LOCATION OF A WATER LINE FOR THE NATIONAL STEAK AND
POULTRY PROJECT, GENERALLY LOCATED ALONG THE NORTH AND
EAST NSP PROPERTY LINES.
National Steak and Poultry has granted an easement to the City of Owasso for construction of
approximately 1350 LF of 8" water line along the north and east property lines. The original
plat did not include the easement. Mr Ramey moved, seconded by Ms Barnhouse, to accept the
above mentioned water line easement on the NSP property.
AYE: Ramey, Barnhouse, Helm, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE OFF-SITE SANITARY
SEWER SYSTEM CONSTRUCTED TO SERVE BAILEY RANCH ESTATES
SUBDIVISION.
Mr Groves reported that the on-site sewer lines serving Bailey Ranch Estates were accepted by
the City Council on December 20, 1994. There was a delay in the completion of the off-site
utilities because of the bankruptcy of the original contractor. The bonding company completed
the improvements under the performance bonds for the project. Upon completion of the utility
installation, the lines were inspected by city staff and passed all testing procedures. Mr Cates
said that a problem occurred because the maintenance bond form used is one taken from the
standard City of Owasso bid documents and makes reference to "Owner", which is not defined
in the bond but is understood throughout the entire bid document. Since this form does not
specify who the Owner is, the bonding company must clarify that the City of Owasso is Owner
and that must be documented in writing. He said that the requirement has been met. A second
issue relates to some items that remain to be completed. Following the walk-through inspection,
a punch list of items needing completion was developed. Because of some misunderstandings
between the bonding company and the developer concerning those things remaining to be done,
the bonding company placed the City on notice of an intent to file a lien on the public
improvements. Mr Cates advised that the acceptance of this public improvement become
effective only upon the release of any lien interest that Mid-Continent Casualty (the bonding
company) might have. Mr Ewing asked about the items to be completed. Mr Groves said that
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Owasso City Council
they aze not items that contribute to the
associated with ground cover and debris.
acceptance of the off-site sanitary sewer
November 7, 1995
workings of the system, but rather aze minor items
Mr Ewing moved, seconded by Mayor Burris, to deny
line serving Bailey Ranch Estates. Discussion on the
motion followed. Jeff Tuttle, Engineer for Bailey Ranch Estates, and also one of the owners,
said that the contractor (bonding company) has threatened to file a lien because they have not
received final payment. The developer does not want to make final payment until the city
accepts the improvements. Mr Tuttle asked that the city not deny acceptance of the project
because of the minor items on the punch list. Mayor Burris asked how long it would take to
complete the items on the punch list and Mr Groves responded that there is approximately one
day's work to be done. Mr Tuttle said that he could have the work completed in one day if the
improvements aze accepted. Mayor Burris called for a vote on the motion to deny acceptance.
AYE: Ewing
NAY: Burris, Helm, Baznhouse, Ramey
The motion was defeated 4-1.
Mr Ramey moved to accept the off-site sewer line for Bailey Ranch Estates with the condition
that the punch list be completed as soon as possible, and conditioned upon the receipt of a
release of lien by Mid-Continent Casualty. Motion seconded by Mr Helm.
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion cazried 5-0, and the off-site sewer line for Bailey Ranch Estates was accepted with the
stated conditions.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF SOFTWARE FOR WATER LINE MODELING.
Staff recommended the purchase of a water distribution modeling softwaze package to be placed
on the computer system in the engineering department. This softwaze will allow for water flow
and pressure condition data evaluation for each new subdivision within the city prior to
completion of the construction plans and approval of the final plat. Such an evaluation assists
the city in providing adequate water service to all customers. Also needed will be an expansion
of the CAD hazd drive from 250 megabytes to 1000 megabytes at an approximate cost of $250,
and a lazger monitor at an approximate cost of $900. Funds have been budgeted for those two
items. Mr Ramey moved, seconded by Mr Helm, to approve the purchase of a 1000 pipe
CYBERNET water distribution system modeling softwaze package from Haestad Methods Inc,
Waterbury, CT, in the amount of $1995, and authorization for payment.
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Owasso City Council
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
November 7, 1995
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE PURCHASE OF A 1996
CHEVROLET CAPRICE FOR USE BY THE POLICE DEPARTMENT.
The FY95-96 operating budget for the Owasso Police Department contains funding in the capital
outlay section for the purchase of one police patrol vehicle. Funds have also been budgeted. for
the emergency equipment for the vehicle. The state bid for full size police cars is the Chevrolet
Caprice from Quality Chevrolet in Yukon, OK. The police department sent a letter of intent to
Quality Chevrolet in June for the purchase of one vehicle, contingent upon approval of the 1995-
96 budget. The request was honored, however, demand for the vehicles exceeded the supply.
Therefore, Chevrolet manufactured additional police units, but they are 1996 models since the
1995 model year had closed. Because a 1995 vehicle had been reserved for Owasso and then
sold to another department, the 1996 vehicle is being made available at the 1995 state bid price.
Mr Helm moved, seconded by Mr Ewing, to approve the purchase of a 1996 Chevrolet Caprice
police vehicle from Quality Chevrolet, Yukon, OK, at the 1995 state bid price of $16,492, and
authorization for payment.
AYE: Helm, Ewing, Barnhouse, Ramey, Burris
NAY: None
Motion carried 5-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #516. AN ORDINANCE PROVIDING FOR THE REZONING
OF A TRACT OF LAND FROM AG (AGRICULTURE) TO CS
COMMERCIAL SHOPPING CENTER) AND OL (OFFICE LIGHT), SUCH
PROPERTY LOCATED EAST OF THE SOUTHEAST CORNER OF EAST
86TH STREET NORTH AND NORTH 129TH EAST AVENUE, CONTAINING
16.9 ACRES. MORE OR LESS.
At the October 17, 1995 meeting, the Owasso City Council recommended approval of a rezoning
request from AG to OL and CS on approximately 16.9 acres of land located east of the southeast
corner of 86th St N and 129th E Ave. Ordinance #516 formally adopts that action. Mr Ramey
moved, seconded by Mr Helm, to approve Ordinance #516.
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Owasso City Council November 7, 1995
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PARK
5IGNAGE POLICY.
Because of banners or signs being placed on fences surrounding city parks, damage is occurring
to those fences. Staff recommended that City Council adopt a policy for the placement of
banners. The proposed policy allows banners to be placed on the outfield fences for the entire
season of the sport for which they are permitted, providing they meet specific design standards.
Size of banners would be limited to 3' x 5', containing blow-through holes. A permit fee of
$5.00 would be charged for temporary banners not exceeding three days time, and $25.00 for
seasonal banners. Exemptions from the permit requirement would be allowed for community
interest/awareness campaigns or promotional signs placed by the City of Owasso. A request was
made from the audience to also allow school championship teams to be exempted from the fee.
Mr Ramey requested that staff develop a proposal to present to Council for some type of
permanent sign at to be erected at Rayola Field that would depict state or conference
championship teams, and allow for the addition of years in which future championships are won.
Mr Ramey moved to approve the Policy Statement regarding park signs banners, with the
addition of an exemption that would allow for school championship banners at no fee. Motion
seconded by Mr Ewing.
AYE: Ramey, Ewing, Barnhouse, Burris
NAY: Helm
Motion carried 4- l .
ITEM 15: REPORT FROM CITY MANAGER
Chief Alexander reported on the Veteran's Day Service to be held at 11:00 a.m. on Saturday,
November 11, 1995 at Fairview Cemetery.
ITEM 16: REPORT FROM CITY ATTORNEY
No report.
ITEM 17: REPORTS FROM CITY COUNCILORS
No report.
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Owasso City Council
ITEM 18: UNFINISHED BUSINESS
None.
ITEM 19: NEW BUSINESS
None.
ITEM 20: ADJOURNMENT
Mr Ramey moved, seconded by Mr Helm, to adjourn.
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
November 7, 1995
Motion carried 5-0 and the meeting was adjourned at 8:28 p.m.
Ch es L Burris, Mayor
Marcia outwell, City Clerk
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