HomeMy WebLinkAbout1995.11.21_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, NOVEMBER 21, 1995
The Owasso City Council met in regular session on Tuesday, November 21, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 17, 1995.
ITEM 1: CALL TO ORDER
Mayor Burris called the meeting to order at 7:03 p.m.
ITEM 2: INVOCATION
The invocation was given Teresa Sorenson, Miss Owasso 1996.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Burris.
ITEM 4: ROLL CALL
PRESENT
Charles Burris, Mayor
Danny Ewing, Vice Mayor
Mary Lou Barnhouse, Councilor
Joe Ramey, Councilor
ABSENT
Michael Helm, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
A quorum was declared present.
Marcia Boutwell, City Clerk
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF NOVEMBER 7. 1995
REGULAR MEETING AND NOVEMBER 14, 1995 SPECIAL MEETING.
Mr Ewing moved, seconded by Mr Ramey, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Ewing, Ramey, Barnhouse, Burris
NAY: None
Motion carried 4-0.
Owasso City Council November 21, 1995
ITEM 6: R~UEST APPROVAL OF THE CLAIMS.
Mr Ramey moved, seconded by Mayor Burris, that the following claims be approved:
(1) General Fund $22,960.12; (2) Workers Comp Self-Ins Fund $854.17; (3) Ambulance Service
Fund $4,057.24; (4) E-911 $257.32; (5) City Garage $3,678.40; (6) Capital Improvements
$1,159.65; (7) Capital Projects Grant $5, 866.28; (8) General Fund Payroll $108,193.44;
(9) City Garage Payroll $2,064.54.
AYE: Ramey, Burris, Ewing, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR ENGINEERING SERVICES ASSOCIATED
WITH THE CONSTRUCTION OF A PARKING LOT AND DRAINAGE
IMPROVEMENTS FOR PRECISION COMPONENTS.
Mr Carr presented the background on this item. Precision Components needs additional parking
spaces to accommodate their work force. A grant has been received from the Oklahoma
Department of Commerce to fund improvements that include a parking lot and stormwater
detention facility. Engineering firms were invited to submit qualification statements and fee
proposals for the design, bidding and contract administration of the project. Four firms
submitted proposals. A review committee ranked the proposals according to the total number
of evaluation points assigned to various items. Two firms were identified as qualified and highly
responsive and were invited to submit a detailed Scope of Services, including fees. The two
firms were again ranked, with The Breisch Company Inc receiving the highest number of points,
with staff recommending that they receive the contract. Mr Ramey moved, seconded by Mr
Ewing, to approve an agreement for engineering design services with The Breisch Company Inc,
Sand Springs, OK for the design, bidding and construction administration of parking lot and
drainage improvements at the Precision Components building in the lump sum amount of
$8,322.50, and authorization for the Mayor to execute the agreement.
AYE: Ramey, Ewing, Barnhouse, Burris
NAY: None
Motion carried 4-0.
2
Owasso City Council
November 21, 1995
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AMENDMENT TO THE CONTRACT WITH SACK & ASSOCIATES FOR
ENGINEERING AND DESIGN SERVICES ASSOCIATED WITH THE NSP
UTILITY AND ROADWAY SYSTEM IMPROVEMENTS.
Sack & Associates Inc was awarded a contract for professional engineering services in the
design, bidding and contract administration of roadway and utility improvements for the NSP
building on February 21, 1995. The original contract did not include the sanitary sewer line and
additional surveying, engineering and drafting are required to develop the project plans. Sack
& Associates have requested an amendment to include those services. An additional $7865 is
requested to complete the project. .Funds are available in the ODOC grant for this project.
Mayor Burris moved, seconded by Mr Ramey, to approve an amendment to the engineering
design services agreement with Sack & Associates Inc for the NSP roadway and utility
improvements in the amount of $7865 and authorization for the Mayor to execute the agreement.
AYE: Burris, Ramey, Barnhouse, Ewing
NAY: None
The motion carried 4-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #506. AMENDED. AN ORDINANCE CORRECTING THE
LEGAL DESCRIPTION IN ORDINANCE #506.
At the May 16, 1995 meeting, Council approved a request to close a portion of a utility
easement located on Lot 16, Block 4, Barrington Point II. That ordinance contained an error.
Ordinance #506, amended would correct that error. An emergency clause is included so the
legal action currently under way to finalize the closing of the easement is not slowed. Mr Ewing
moved, seconded by Mr Ramey, to approve Ordinance #506, Amended, and inclusion of an
emergency clause to allow legal action to be finalized.
AYE: Ewing, Ramey, Barnhouse, Burris
NAY: None
Motion carried 4-0.
3
Owasso City Council
November 21, 1995
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EMERGENCY CLAUSE TO BE ATTACHED TO
ORDINANCE #506. AMENDED. PROVIDING FOR THE ORDINANCE TO
BECOME EFFECTNE IMMEDIATELY UPON PUBLICATION OF THE
ORDINANCE.
Mr Ewing moved, seconded by Mr Ramey, to approve the emergency clause on Ordinance
#506, Amended.
AYE: Ewing, Ramey, Barnhouse, Burris
NAY: None
Motion carried 4-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
JOURNAL ENTRY OF JUDGMENT WHEREIN THE CITY ATTORNEY
WOULD BE AUTHORIZED TO EXECUTE. ON BEHALF OF THE CITY.
ALL DOCUMENTS RELATING TO THE PERMANENT CLOSING OF A
PORTION OF A UTILITY EASEMENT ON LOT 16. BLOCK 4.
BARRINGTON POINT SUBDIVISION.
On May 16, 1995 the City Council approved initial action to close a utility easement located on
Lot 16, Block 4, Barrington Point II. After the ordinance is approved, the party requesting the
ordinance must take legal action to formally remove any rights the City of Owasso would have
on reopening the easement. A Journal Entry of Judgment has been received in that matter. Mr
Ramey moved, seconded by Ms Barnhouse to authorize the City Attorney to execute the Journal
Entry of Judgment in Tulsa County Case No CJ 95-4365, Baswell vs City of Owasso, an
easement closing approved by the Council.
AYE: Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 4-0,
ITEM 12: REPORT FROM CITY MANAGER.
Mr Ray expressed the appreciation of the City Council to Miss Owasso 1996, Teresa Sorenson,
for attending the meeting and giving the invocation. He also expressed thanks to Marsha
Hensley for taking minutes at the meeting.
ITEM 13: REPORT FROM CITY ATTORNEY.
No report.
4
Owasso City Council
ITEM 14: REPORT FROM CITY COUNCILORS.
No report.
ITEM 15: UNFINISHED BUSINESS.
November 21, 1995
Mr Ewing asked about some clean-up work being done on a punch list form Bailey Ranch
Estates subdivision. That work is complete. Staff is preparing a new policy relating to the
acceptance of developer's infrastructure improvements. Requests for acceptance of infrastructure
improvements will not be brought to the Council until the punch list is 100 % complete.
ITEM 16: NEW BUSINESS
None.
ITEM 17: ADJOURNMENT.
Mr Ramey moved, seconded by Mr Ewing, to adjourn.
AYE: Ramey, Ewing, Barnhouse, Burris
NAY: None
Motion carried 4-0, and the meeting was adjourned at 7:25 p.m.
Ch es L Burris, Mayor
Marc' Boutwell, City Clerk
5