HomeMy WebLinkAbout1995.12.05_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, DECEMBER 5, 1995
The Owasso City Council met in regular session on Tuesday, December 5, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 1, 1995.
ITEM 1: CALL TO ORDER
Mayor Burris called the meeting to order at 7:01 p. m.
ITEM 2: INVOCATION
The invocation was given by Robert Carr, Public Works Director.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Burris.
ITEM 4: ROLL CALL
PRESENT
Charles Burris, Mayor
Danny Ewing, Vice Mayor
Michael Helm, Councilor
Joe Ramey, Councilor
ABSENT
Mary Lou Barnhouse, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: READING OF MAYOR'S PROCLAMATION.
Mayor Burris read a proclamation denoting Friday, December 15, 1995, as "Lights On For Life
Day" in the City of Owasso. The proclamation was presented to Sgt Randy Brock and Officer
Darryl Jones of the Owasso Police Department.
Owasso City Council December 5, 1995
ITEM 6: REQUEST APPROVAL OF THE MINUTES OF NOVEMBER 21. 1995
REGULAR MEETING.
Mr Ramey moved, seconded by Mr Helm, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Ramey, Helm, Ewing, Burris
NAY: None
Motion carried 4-0.
ITEM 7: REQUEST APPROVAL OF THE CLAIMS.
Mr Ramey moved, seconded by Mr Ewing, that the following claims be approved: (1) General
Fund $21,941.98; (2) Ambulance Service Fund $695.72; (3) E-911 $1,842.87; (4) City Garage
$1,493.02; (5) Capital Improvements $4,069.58; (6) Capital Projects Grant $3,923.95;
(7) Interfund Transfers $25,887.50; (8) General Fund Payroll $103,970.96; (9) City Garage
Payroll $2,063.85.
AYE; Ramey, Ewing, Helm, Burris
NAY: None
Motion carried 4-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #517, AN ORDINANCE AMENDING PART 15. CHAPTER 3.
SECTION 15 OF THE OWASSO CODE OF ORDINANCES. ADDING A NEW
SECTION PROHIBITING LOUD SOUND AMPLIFICATION SYSTEMS
FROM A MOTOR VEHICLE. PROVIDING FOR DEFINITIONS AND
PENALTIES REPEALING ORDINANCES IN CONFLICT AND
DECLARING AN EFFECTIVE DATE.
Chief Alexander presented the background on this item. Complaints have increased over the
past several months relating to extra loud music coming from vehicle music systems. The City
Attorney prepared an ordinance which would make it an offense to operate or permit the
operation of any sound amplification system from a vehicle so that the sound is plainly audible
at a distance of 50 or more feet from the vehicle. Under the ordinance, any person convicted
of its violation shall be subject to a $50.00 fine. Enforcement will be at the discretion of the
police officer and will be used in extreme cases when warnings have not been obeyed. Mr Helm
moved, seconded by Mr Ramey, to approve Ordinance #517.
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Owasso City Council
AYE: Helm, Ramey, Ewing, Burris
NAY: None
Motion carried 4-0.
December 5, 1995
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN APPROPRIATION OF ADDITIONAL FUNDS FOR THE
PURCHASE OF A 1996 POLICE VEHICLE.
On November 7, 1995, the City Council approved an expenditure of $16,492 to Quality
Chevrolet for the purchase of a 1996 Chevrolet Caprice through the state bid process. The 1995
vehicle that was ordered for our department was sold to another department because our fiscal
year had not begun at that time. Several options were deducted from the price of that particular
vehicle. The options were not deducted from the 1996 vehicle that we received, making the
price $16,752, or a difference of $260. Mr Helm moved, seconded by Mr Ramey, to authorize
the expenditure and payment of $260 to Quality Chevrolet, Yukon, OK, for the remainder of
the purchase price for one 1996 Chevrolet Caprice.
AYE: Helm, Ramey, Ewing, Burris
NAY: None
The motion carried 4-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST TO DECLARE CERTAIN PROPERTY AS SURPLUS TO THE
NEEDS OF THE CITY AND AUTHORIZE THE DISPOSAL OF SUCH
PROPERTY BY PUBLIC AUCTION.
The police department has custody of several weapons which have come into their possession
in various ways and have been in their custody for at least six months. The weapons cannot be
used by the department in any official capacity, and the presiding judge stipulated that they
cannot be sold to the general public. They 'may be offered for sale or trade to licensed gun
dealers in exchange for equipment which may be used. Before that can be done, the City
Council must declare the property as excess to the needs of the City. Mr Ewing moved,
seconded by Mayor Burris, to declare the weapons described on Exhibit "B" of the background
material as excess property of the City of Owasso, and to approve their sale or trade to certified
gun dealers.
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Owasso City Council
December 5, 1995
AYE: Ewing, Burris, Ramey, Helm
NAY: None
Motion carried 4-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO PURCHASE A RIDING LAWN MOWER.
The 36-inch cut riding lawnmower used at Fairview Cemetery is nine years old and requires
numerous repairs. The 60-inch Gravely mower is utilized when possible, however, the smaller
mower is required to mow between headstones and in areas too confined for the Gravely.
Quotes were obtained from three local vendors on five models of mowers. The lowest quote
was received from Standard Auto Supply of Owasso fora 36-inch mower in the amount of
$1850. This quote represents a discount of $700 from the list price. Funds are available in the
Machine and Equipment portion of the Cemetery budget. Mr Ramey moved, seconded by
Mayor Burris, to approve the purchase of a 36-inch Regent riding lawn mower from Standard
Auto Supply, Owasso, OK, in the amount of $1850, and authorization for payment.
AYE: Ramey, Burris, Helm, Ewing
NAY: None
Motion carried 4-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
ENGINEERING SERVICES AGREEMENT FOR THE 86TH STREET NORTH
AND MAIN STREET ROADWAY IMPROVEMENTS.
The 1995-96 Capital Improvements Program includes an arterial street construction project at
86th St N from Main St to N Cedar St. $30,000 was allocated to cover engineering services,
right=of--way acquisition and utility relocation. Staff sent proposal information to twenty
engineering firms, and received responses from five firms. The qualification statements were
evaluated by a review committee, with three being identified as "Qualified and Highly
Responsive Firms". Those three firms then submitted a scope of services and fee proposal,
which were then evaluated by the review committee. Although HUB & Garver submitted the
lowest fee proposal, their proposal did not contain surveying expenses, as did FHC's. Therefore
staff recommended that FHC Inc be awarded the agreement for engineering design services for
this project. Mr Ramey moved, seconded by Mr Helm, to approve an agreement for
engineering design services with FHC Inc, Tulsa, OK for design of the 86th St N roadway
improvements, in the lump sum amount of $28,486, and authorization for the Mayor to execute
the agreement.
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Owasso City Council
AYE: Ramey, Helm, Ewing, Burris
NAY: None
Motion carried 4-0.
December 5, 1995
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO DESIGNATE THE MAYOR AS THE CITY'S CERTIFYING
OFFICER A5 PROVIDED FOR BY THE NATIONAL ENVIRONMENTAL
POLICY ACTION OF 1969 FOR THE PURPOSE OF SIGNING CERTAIN
DOCUMENTS TO COMPLETE THE REQUIREMENTS OF THE PRECISION
COMPONENTS CDBG ED PROJECT.
This item is the first in a series of steps on the agenda that must be taken in order for the
Oklahoma Department of Commerce (ODOC) to release the CDBG funds for the infrastructure
improvements connected with the Precision Components site development. Each step requires
formal action by the Council, however they are considered to be "house cleaning" type actions.
Federal and state regulations require that each grant recipient designate a certifying official,
typically the chief elected official (mayor). Mr Ramey moved, seconded by Mr Ewing, to
designate the Mayor as the City's certifying official for documents required by the CDBG Grant
and authorized by the Council.
AYE: Ramey, Ewing, Helm, Burris
NAY: None
Motion carried 4-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF A FINDING OF NO
SIGNIFICANT IMPACT ON THE ENVIRONMENT FOR THE PRECISION
COMPONENTS CDBG ED PROJECT.
This is a finding that the project is not a major federal action which will have a significant effect
on the human environment and that a request to the State for the release of project funds will
not require an Environmental Impact Statement. Mr Ramey moved, seconded by Mr Ewing,
to approve the INCOG reports and Finding of No Significant Impact on the Environment as a
result of the Precision Components infrastructure project, and that the Mayor be authorized to
execute the document.
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Owasso City Council
AYE: Ramey, Ewing, Helm, Burris
NAY: None
Motion carried 4-0.
December 5, 1995
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A FINDING OF EXEMPTION
FOR ADMINISTRATIVE AND ENGINEERING COSTS FOR THE
PRECISION COMPONENTS CDBG ED PROJECT.
This finding is that the administrative and engineering services for this project are exempt from
the requirements of the National Environmental Policy Act of 1969. The Finding of Exemption
has been signed by Andy Armstrong of the INCOG staff. Mr Ramey moved, seconded by
Mr Ewing, to approve the certification of exemption of administrative and engineering services
from the requirements of NEPA and authorize the Mayor to execute the documents.
AYE: Ramey, Ewing, Helm, Burris
NAY: None
Motion carried 4-0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
RE UEST FOR CITY COUNCIL AUTHORIZATION FOR THE MAYOR TO
EXECUTE THE ENVIRONMENTAL CERTIFICATION AND REQUEST FOR
RELEASE OF FUNDS AS REQUIRED TO GAIN A RELEASE OF FUNDS
FOR THE PRECISION COMPONENTS CDBG ED PROJECT.
The Environmental Certification is a document which identifies that the City has carried out its
responsibilities for environmental review in accordance with all state and federal regulations and
that it has been determined that a full Environmental Impact Statement is not required. It states
that the preceding three items have been completed; and the Request for Release of Funds is a
document that identifies that the City has completed all the requirements of the grant.
Mr Ramey moved, seconded by Mr Ewing, to authorize the Mayor to execute the Environmental
Certificate as required by grant conditions, and to execute a Request for Release of Funds as
required by the grant conditions.
AYE: Ramey, Ewing, Helm, Burris
NAY: None
Motion carried 4-0.
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Owasso City Council
ITEM 17: REPORT FROM CITY MANAGER.
No report.
ITEM 18: REPORT FROM CITY ATTORNEY.
No report.
ITEM 19: REPORT FROM CITY COUNCILORS.
No report.
ITEM 20: UNFINISHED BUSINESS.
December 5, 1995
Mr John Groth expressed his appreciation to city staff for the "lights on" ceremony at Friendship
Park. Mr Ray clarified item #16 on this agenda, which actually contains two separate actions.
The item numbers in the background information do not correspond with the agenda numbers.
Council indicated that they understood.
ITEM 21: NEW BUSINESS
None.
ITEM 22: ADJOURNMENT.
Mr Ewing moved, seconded by Mr Ramey, to adjourn.
AYE: Ewing, Ramey, Helm, Burris
NAY.: None
Motion carried 4-0, and the meeting was adjourned at 7:42 p.m.
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C ar es L Burris, Mayor
Marci Boutwell, City C erk
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